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Comments requested: RSC/NARDAC/2025/3 - Revision of two sets of condition and condition options for Corporate Body: variant access point for corporate body

  • 1.  Comments requested: RSC/NARDAC/2025/3 - Revision of two sets of condition and condition options for Corporate Body: variant access point for corporate body

    Posted Mar 10, 2025 04:35 PM

    Colleagues-

    NARDAC has asked for CC:DA's comments on a draft revision proposal, RSC/NARDAC/2025/3, Revision of two sets of condition and condition options for Corporate Body: variant access point for corporate body. (See attachment.)

    To meet NARDAC's response deadline, please reply to this post with any comments you have about this proposal.  All members of this community (whether CC:DA members or not) are welcome to comment.  I am especially interested in your reactions to the two recommendations.

    DEADLINE: Close of business, April 9, 2025.

    As always, I apologize for the short amount of time we have to gather the CC:DA comments.

    Kathy



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    Kathy Glennan
    CC:DA Chair
    Director, Cataloging & Metadata Services
    University of Maryland Libraries
    she/her/hers
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  • 2.  RE: Comments requested: RSC/NARDAC/2025/3 - Revision of two sets of condition and condition options for Corporate Body: variant access point for corporate body

    Posted Mar 24, 2025 08:10 AM

    Hi Kathy,

    I wanted to verify the status of this document and RSC/NARDAC/2025/2. Am I correct that these are proposal drafts that have not been submitted to the RSC yet, but NARDAC will submit to the RSC after revising based on comments received by CC:DA and others within NARDAC?



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    Kate James (she/her/hers)
    OCLC · Program Coordinator- Metadata Engagement, Global Product Management
    6565 Kilgour Place, Dublin, Ohio, 43017 United States
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    Original Message


  • 3.  RE: Comments requested: RSC/NARDAC/2025/3 - Revision of two sets of condition and condition options for Corporate Body: variant access point for corporate body

    Posted Mar 24, 2025 09:33 AM

    Hi Kate-

    Thanks for asking!

    Yes, the process moving forward will be to have NARDAC ask for CC:DA comments on their proposals and discussion papers before submitting them to the RSC. NARDAC will incorporate feedback from all of its constituent bodies before finalizing the proposal/paper, instead of asking for comments after the documents have been published on the RSC website.

    Kathy



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    Kathy Glennan
    Director, Cataloging & Metadata Services
    University of Maryland Libraries
    she/her/hers
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    Original Message


  • 4.  RE: Comments requested: RSC/NARDAC/2025/3 - Revision of two sets of condition and condition options for Corporate Body: variant access point for corporate body

    Posted Mar 24, 2025 03:20 PM

    Hi Kathy,

    I support the proposal. The suggested location seems like a better spot for this information and is consistent with the organization of persons . Additionally, the boilerplate suggested phrase serves its purpose and is consistent with similar usage in the Toolkit. 



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    Iman Dagher
    Arabic & Islamic Studies Metadata Librarian
    UCLA Library. Resource Acquisitions & Metadata Services
    She/Her/Hers
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    Original Message


  • 5.  RE: Comments requested: RSC/NARDAC/2025/3 - Revision of two sets of condition and condition options for Corporate Body: variant access point for corporate body

    Posted Mar 27, 2025 07:20 AM

    I agree with this proposal.

     

    Putting on my Atla Liaison hat: The catalogers of Atla also agree with this proposal.

     

    Michael Bradford

    Voting member and American Theological Library Association (Atla) Liaison.

     

    Michael Bradford, MLS, he/him/his

    Library System Cataloging Librarian

    Wayne State University

    229 Purdy/Kresge Library

    Detroit, MI 48202

    mbradford@wayne.edu | Ph: 313-577-9231

    I generally read and respond to emails M-F, between 8am and 4pm, Eastern Time.

     

     




    Original Message


  • 6.  RE: Comments requested: RSC/NARDAC/2025/3 - Revision of two sets of condition and condition options for Corporate Body: variant access point for corporate body

    Posted Mar 30, 2025 01:51 PM
    Edited by Amanda Xu Mar 30, 2025 02:57 PM

    Hi Kathy:  

    Thank you so much for forwarding  RSC/NARDAC/2025/2 to me via email.   The RSC/NARDAC proposed two recommendations aim to close the gap between the core data provenance guidance and the transcription elements. The underlying rationale is sound, but it is crucial that any added text or interface elements do not create confusion regarding priority among multiple sources.

     
    I also think it is useful to have an  iterative user test with actual catalogers who may help determine whether the added options improve efficiency in practice.  Maybe this "more-is-better" approach actually increases the number of steps or distractions in the workflow.
    In summary, while both recommendations address a real need (making explicit the source choice and guidance for catalogers), careful attention should be paid to ensuring consistency, clarity, and user-friendliness so that the new options actually simplify the cataloging process rather than inadvertently complicate it.
    Thanks a lot for your consideration!!!
    Amanda
      



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    Amanda Z. Xu
    Team Lead, Librarian (Metadata)
    National Agricultural Library
    Beltsville, Maryland, USA
    amanda.xu@usda.gov
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    Original Message


  • 7.  RE: Comments requested: RSC/NARDAC/2025/3 - Revision of two sets of condition and condition options for Corporate Body: variant access point for corporate body

    Posted Mar 30, 2025 02:48 PM

    Hi Kathy:

    Thank you so much for forwarding me RSC/NARDAC/2025/3 via email.  Revision of two sets of condition and condition options for Corporate Body: variant access point for corporate body aims to simplify guidance and provide a more streamlined process for creating variant access points in the context of corporate bodies.  However, in trying to harmonize the instructions and reduce complexity, there is a risk of oversimplification that could lead to inconsistent practice or loss of critical nuance, particularly in regard to adding access points for subordinate corporate body.  

    The recommendation proposes adapting the boilerplate phrase from Person: variant access point-"Record a name in direct order with no amendments."  While consistency across entity types can be beneficial, corporate bodies often have more complex naming conventions than persons. The instruction language might oversimplify the challenges involved in recording corporate names.  Without additional context or examples, catalogers might misapply or overlook necessary amendments specific to corporate naming practices. 

    The proposed changes should be accompanied by a few clear examples, and at the same time, tested by catalogers.  User feedback could reveal whether moving instructions to the Format section (in Recommendation 2) improves accessibility for corporate bodies, and whether the deletion of explicit instructions (in Recommendation 1) leaves gaps in practical guidance.

    Thanks a lot for your consideration!!!

    Amanda  

        



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    Amanda Z. Xu
    Team Lead, Librarian (Metadata)
    National Agricultural Library
    Beltsville, Maryland, USA
    amanda.xu@usda.gov
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    Original Message


  • 8.  RE: Comments requested: RSC/NARDAC/2025/3 - Revision of two sets of condition and condition options for Corporate Body: variant access point for corporate body

    Posted 28 days ago

    Hi there,

    Although I did not get any comments from the Core Metadata Interest Group, I support both of the proposals.  My one reservation concerns RSC/NARDAC/2025/3 : although I can't think of a good example, I wonder if recommendation 2 should retain both of the original condition options, rather than deleting one of them.  I wonder if other non-Anglo-American cataloging communities might be making use of the option up for deletion.

    Best,

    TRM



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    Timothy Ryan Mendenhall (he/him)
    Metadata Librarian, Columbia University
    CORE Metadata Interest Group Liaison to CC:DA
    trm2151@columbia.edu
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    Original Message


  • 9.  RE: Comments requested: RSC/NARDAC/2025/3 - Revision of two sets of condition and condition options for Corporate Body: variant access point for corporate body

    Posted 22 days ago

    Hello,

    Sharing these comments from ARLIS.  Moving the instruction from the Additional elements and designations … section to the Format of base variant access points makes sense for the reasons stated in the proposal. Agree that having a single condition instead of two is also preferable. There is regret for eliminating the instruction "Record only if the name might reasonably be searched in that variant form," which appeared in the condition option under the first condition. Visions of thousands of xrefs beginning with Auxiliary or Finance Committee or Company A (for military bodies) come to mind. But its removal is in line with the RDA approach of leaving the application of an instruction to agencies or to cataloger's judgement.



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    Katelyn Borbely
    Technical Services Librarian
    College for Creative Studies
    She/Her/Hers
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    Original Message


  • 10.  RE: Comments requested: RSC/NARDAC/2025/3 - Revision of two sets of condition and condition options for Corporate Body: variant access point for corporate body

    Posted 22 days ago

    Greetings, Cathy, 

    On behalf of the CLA, I wish to state support for this proposal. 



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    Thomas Dousa
    Metadata Analyst Librarian
    University of Chicago Library
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    Original Message


  • 11.  RE: Comments requested: RSC/NARDAC/2025/3 - Revision of two sets of condition and condition options for Corporate Body: variant access point for corporate body

    Posted 22 days ago

    On behalf of MLA, I support this proposal.



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    Chelsea Hoover
    Syracuse University Libraries
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    Original Message