ACRL Public Community Board of Directors

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Charge: The composition and the duties of the Board of Directors are defined in Article IX of the ACRL Bylaws: Board of Directors. The Board of Directors shall have general oversight and direction of the affairs of the Association. It shall conduct all business pertaining to the Association, and shall have authority to make decisions for the Association during the periods between meetings.
  • 1.  Pre-vote discussion: FY23 Budgets for ACRL & Choice

    Posted Nov 22, 2022 03:59 PM
      |   view attached

    Dear ACRL Board,

     

    Earlier in November, the ACRL Budget and Finance Committee held an asynchronous discussion and virtual vote to approve the recommendation to the ACRL Board of Directors the FY23 budget with:

    • ACRL Revenues $4,348,923
    • ACRL Expenses $4,260,230
    • ACRL NET $88,693

     

    • Choice Revenues $2,251,395
    • Choice Expenses $2,284,762
    • Choice NET ($33,367)

     

    As the ACRL Budget & Finance Committee has approved the recommendation, the Board is invited to review the attached packet regarding the FY23 Budgets for ACRL & Choice and have a discussion during the period of 11/22/2022–12/4/2022. Board members should post comments and questions regarding the FY23 Budgets for ACRL & Choice using threaded discussion in ALA Connect.

     

    Following the discussion period, the Board will vote asynchronously through a virtual vote on the FY23 Budgets for ACRL & Choice during 12/05/2022 – 12/11/2022. The Board will confirm its virtual vote at the ACRL Board I Virtual Meeting on February 3, 2023.

     

    Best,

    Allison

     

    Allison Payne, MLIS (she/her/hers) |ACRL Program Manager for Strategic Initiatives

    Association of College and Research Libraries | 225 N Michigan Ave., Suite 1300, Chicago, IL 60601 | T: 312-280-2519 | apayne@ala.org

     

     

    Registration for ACRL 2023 is now open! Join us in Pittsburgh or virtually to forge the future of the profession.

     

    Attachment(s)



  • 2.  RE: Pre-vote discussion: FY23 Budgets for ACRL & Choice

    Posted Nov 29, 2022 01:25 PM
    I have a few clarifying questions and observations to this thorough and informative document:
    • RE: Net Asset Balance, this sentence continues to scramble my brain: "These funds represent budget surpluses that have accumulated over the years from careful stewardship by the Board and Budget Committee– they are tracked but do not represent actual cash on hand." It's my understanding, historically and from reading the document, that these have been actual dollars that could be spent. Case in point, had there been monetary penalties from the 2021 conference, the NAB would have been drawn from to pay those penalties...using actual money, not ledger fictions. Therefore, is this sentence actually indicating that ACRL can no longer treat the NAB as actual cash because ACRL does not have access to it? (something alluded to later in the document on page 4 "Because we no longer have access to the Net Asset Balances..." and restated on page 5 "In FY23, ACRL was advised by ALA that we do not have access to the Net Asset Balance.")
    • I think membership would appreciate a more straight line in connecting the dots from the changes requested by the ALA Board with respect to the budget and ACRL's lack of access to the NAB. I am unsure why the opacity around this topic exists.
    • Page 5 also notes the reductions in FY23 expenses, but does not indicate what the association is losing from those reductions. For example, the lack of SPOS is detrimental to Board efficiency and sense of community, the lack of adequate staffing surely has material impact on how members are supported, the reduction in stable funding for scholarships shifts the responsibility to member generosity in a time of high costs of living...and so on. We should be as transparent as possible with membership on what these reductions mean to the operations and, dare I say, joy (or potential for joy) associated with the work of ACRL. 
    As always, much appreciation for the tremendous labor of our B&F colleagues and ACRL and Choice staff.

    ------------------------------
    Yasmeen Shorish
    Director of Scholarly Communications Strategies
    James Madison University
    She/Her/Hers
    ------------------------------



  • 3.  RE: Pre-vote discussion: FY23 Budgets for ACRL & Choice

    Posted Dec 01, 2022 12:07 PM

    Hi, Yasmeen. Thank you for the questions. These are helpful. I've tried to address them in blue braces below.

     

    Best,

     

    Jay

     

     

    I have a few clarifying questions and observations to this thorough and informative document: RE: Net Asset Balance, this sentence continues... -posted to the "ACRL Public Community Board of Directors" community

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    ACRL Public Community Board of Directors

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    Re: Pre-vote discussion: FY23 Budgets for ACRL & Choice

    Nov 29, 2022 1:25 PM

    Yasmeen Shorish

    I have a few clarifying questions and observations to this thorough and informative document:

    • RE: Net Asset Balance, this sentence continues to scramble my brain: "These funds represent budget surpluses that have accumulated over the years from careful stewardship by the Board and Budget Committee– they are tracked but do not represent actual cash on hand." It's my understanding, historically and from reading the document, that these have been actual dollars that could be spent. Case in point, had there been monetary penalties from the 2021 conference, the NAB would have been drawn from to pay those penalties...using actual money, not ledger fictions. Therefore, is this sentence actually indicating that ACRL can no longer treat the NAB as actual cash because ACRL does not have access to it? (something alluded to later in the document on page 4 "Because we no longer have access to the Net Asset Balances..." and restated on page 5 "In FY23, ACRL was advised by ALA that we do not have access to the Net Asset Balance.") [You are correct that we, currently, do not have access to the Net Asset Balances. ALA is tracking them, calling them historic Net Asset Balances, but the money is not there and part of the reason seems to be liquidity challenges that date back several years. There has been some discussion around the possibility of moving NABs into endowment funds should cash flow improve (and the assumption here is that these would be reserved funds for ACRL), but with the sea changes in budgeting and financing that are currently underway, it is difficult to predict outcomes.]
    • I think membership would appreciate a more straight line in connecting the dots from the changes requested by the ALA Board with respect to the budget and ACRL's lack of access to the NAB. I am unsure why the opacity around this topic exists. [Would something like the following be helpful? Members may remember that ACRL had accumulated Net Asset Balances, due to prudent budgeting, in excess of $5M. Recognizing the potential for these NABs, ACRL used these funds to initiate important projects, such as Benchmark and helping to purchase the office space for Choice in Middletown CT. These were called "spend down years." When ALA began teetering on the edge of a financial cliff, the ALA Board began to assert more authority over finances. This meant ignoring the provision for NABs in the Operating Agreement and has resulted in a much more austere budget for FY23.]
    • Page 5 also notes the reductions in FY23 expenses, but does not indicate what the association is losing from those reductions. For example, the lack of SPOS is detrimental to Board efficiency and sense of community, the lack of adequate staffing surely has material impact on how members are supported, the reduction in stable funding for scholarships shifts the responsibility to member generosity in a time of high costs of living...and so on. We should be as transparent as possible with membership on what these reductions mean to the operations and, dare I say, joy (or potential for joy) associated with the work of ACRL. [I could elaborate on what you have provided here: In addition to eliminating SPOS, which have contributed significantly to board efficiency, the current budget means that ACRL will continue to be understaffed much longer than is desirable, which directly affects member services; has had to end its long-term support of the Library Copyright Alliance; has curtailed travel, which will make it more difficult to liaise with organizations; will reduce ACRL's presence at the Annual Conference; and introduces multiple stressors on services.] 

    As always, much appreciation for the tremendous labor of our B&F colleagues and ACRL and Choice staff.

    ------------------------------
    Yasmeen Shorish
    Director of Scholarly Communications Strategies
    James Madison University
    She/Her/Hers
    ------------------------------

      Forward  


    Dear ACRL Board,

     

    Earlier in November, the ACRL Budget and Finance Committee held an asynchronous discussion and virtual vote to approve the recommendation to the ACRL Board of Directors the FY23 budget with:

    • ACRL Revenues $4,348,923
    • ACRL Expenses $4,260,230
    • ACRL NET $88,693

     

    • Choice Revenues $2,251,395
    • Choice Expenses $2,284,762
    • Choice NET ($33,367)

     

    As the ACRL Budget & Finance Committee has approved the recommendation, the Board is invited to review the attached packet regarding the FY23 Budgets for ACRL & Choice and have a discussion during the period of 11/22/2022–12/4/2022. Board members should post comments and questions regarding the FY23 Budgets for ACRL & Choice using threaded discussion in ALA Connect.

     

    Following the discussion period, the Board will vote asynchronously through a virtual vote on the FY23 Budgets for ACRL & Choice during 12/05/2022 – 12/11/2022. The Board will confirm its virtual vote at the ACRL Board I Virtual Meeting on February 3, 2023.

     

    Best,

    Allison

     

    Allison Payne, MLIS (she/her/hers) |ACRL Program Manager for Strategic Initiatives

    Association of College and Research Libraries | 225 N Michigan Ave., Suite 1300, Chicago, IL 60601 | T: 312-280-2519 | apayne@ala.org

     

     

    Registration for ACRL 2023 is now open! Join us in Pittsburgh or virtually to forge the future of the profession.

     



     

     

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    Original Message:
    Sent: 11/29/2022 2:25:00 PM
    From: Yasmeen Shorish
    Subject: RE: Pre-vote discussion: FY23 Budgets for ACRL & Choice

    I have a few clarifying questions and observations to this thorough and informative document:
    • RE: Net Asset Balance, this sentence continues to scramble my brain: "These funds represent budget surpluses that have accumulated over the years from careful stewardship by the Board and Budget Committee– they are tracked but do not represent actual cash on hand." It's my understanding, historically and from reading the document, that these have been actual dollars that could be spent. Case in point, had there been monetary penalties from the 2021 conference, the NAB would have been drawn from to pay those penalties...using actual money, not ledger fictions. Therefore, is this sentence actually indicating that ACRL can no longer treat the NAB as actual cash because ACRL does not have access to it? (something alluded to later in the document on page 4 "Because we no longer have access to the Net Asset Balances..." and restated on page 5 "In FY23, ACRL was advised by ALA that we do not have access to the Net Asset Balance.")
    • I think membership would appreciate a more straight line in connecting the dots from the changes requested by the ALA Board with respect to the budget and ACRL's lack of access to the NAB. I am unsure why the opacity around this topic exists.
    • Page 5 also notes the reductions in FY23 expenses, but does not indicate what the association is losing from those reductions. For example, the lack of SPOS is detrimental to Board efficiency and sense of community, the lack of adequate staffing surely has material impact on how members are supported, the reduction in stable funding for scholarships shifts the responsibility to member generosity in a time of high costs of living...and so on. We should be as transparent as possible with membership on what these reductions mean to the operations and, dare I say, joy (or potential for joy) associated with the work of ACRL. 
    As always, much appreciation for the tremendous labor of our B&F colleagues and ACRL and Choice staff.

    ------------------------------
    Yasmeen Shorish
    Director of Scholarly Communications Strategies
    James Madison University
    She/Her/Hers
    ------------------------------