I've had some discussions with Steven Kelly, who some of you may remember was on CC:DA for a while. He's now the Chair of the Metadata & Collections Section . Given that our committee is large and that it pulls much of its membership from outside of ALA--it's a feature, not a bug--it limits who can act as a voting member. You have to belong to both ALA and Core to be a voting member on CC:DA.
The big objection to interns at the Core leadership level was that they are usually early career professionals who end up getting to do a lot of dogsbody work for not much return. Which really isn't the case for CC:DA interns. Because our interns usually go on to become our voting members, and because CC:DA has so many moving parts, I expressed that we really DO need our interns. Yes, they take minutes and do some administrative assisting for the chair, but really they are there to learn how CC:DA works so that when they transition to voting members they are up to speed.
Steve said that CC:DA has always been a bit of a special snowflake, and that he realizes that interns for this particular committee are really a necessary position. So we agreed to be in a more or less "don't ask don't tell" status on our interns. Charlotte and Michael, whom you will meet at the Midwinter Meeting, are listed on the CC:DA page as "Member" since there is no option for intern in the ALA CMS anymore. However, they do serve in that role, as non-voting interns. I'm not sure how this complicates the updated procedures, since we have interns but like Fight Club we aren't supposed to talk about interns.
aks
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Amanda Sprochi
Cataloger/Data Wrangler
60 Ellis Library
University of Missouri
520 S 9th St.
Columbia, MO 65211
sprochia@missouri.edu573/882-0461
She/Her/Hers
The University of Missouri occupies the traditional land of the Osage, Kiikaapoi, Peoria, and Očhéthi Šakówiŋ peoples.
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Original Message:
Sent: Jan 11, 2024 04:27 PM
From: Amanda Ros
Subject: Moving Forward with CC:DA Procedures in Preparation for Midwinter
As immediate past chair of CC:DA and current chair of SAC, I can speak to the intern/associate member role. Yes, Core is moving away from "interns". SAC has two "associate members" who still do tasks that CC:DA interns do but they also have a vote. I don't see this as a problem. In my time on CC:DA, I don't recall any votes that were so close that 2 votes would change the result. The associate members handle the note-taking and minutes drafts, but they also do other tasks that CC:DA relies on our Webmaster to do. I think CC:DA needs a webmaster, but there might be some tasks that associate members could assist with.
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Amanda Ros
Coordinator of Adaptive Cataloging & Resource Management
Texas A&M University
She/Her/Hers,They/theirs
Original Message:
Sent: Jan 11, 2024 04:07 PM
From: Kathryn Glennan
Subject: Moving Forward with CC:DA Procedures in Preparation for Midwinter
For the CC:DA Procedures, I can accept the draft. However, I have a few additional questions/comments to offer:
- I still think the one-year Chair structure is challenging for this committee. Because CC:DA is large and complex, there's a steep learning curve. It will be critical to identify a Vice Chair ASAP each year when the leadership transition happens, to help with that learning curve and to ensure that CC:DA continues to function well over time. While a variation from the baseline set by the Core Metadata & Collections Section relating to the term of a chair is unlikely to be approved, this structure might not be best for this committee.
- If memory serves me correctly, the Core Metadata & Collections Section is moving (or has moved) away from using "interns". SAC has replaced interns with associate members, who fulfill many of the same roles, but also have a vote. I do not understand how this would work in CC:DA's case, but I thought I should mention it.
- Section II.A says that in the absence of the Chair, the Vice Chair will serve as the Acting Chair. What if that office is not filled or that individual is also not available to serve? I also don't understand the context of the second sentence in II.A.3 -- the "determination" of what, exactly? I suspect that the most critical occasion to have the ability to identify an acting chair is for in-person meetings at ALA Annual.
- In Section II.B, should this start with a phrase like: "In addition to serving as a a voting member,..."
- In IX.9.D, what currently constitutes the "CC:DA Website"?
I have no comments on the CC:DA Liaison Policy.
In relation to "Building International Descriptive Cataloging Standards", I wonder if the document should clearly indicate the scope of what communities are represented on CC:DA, which is broader and more diverse than PCC, for example. The 6th bullet on p. 2 provides some context, "To encourage the United States library and information services community...", but it might be valuable to make a clearer statement earlier in the document. I'm sorry to say that I don't currently have any particular phrasing to suggest.
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Kathy Glennan
Director, Cataloging & Metadata Services
University of Maryland Libraries
she/her/hers
Original Message:
Sent: Jan 03, 2024 10:58 AM
From: John Myers
Subject: Moving Forward with CC:DA Procedures in Preparation for Midwinter
Dear CC:DA colleagues,
At the 2023 Annual Meeting, the CC:DA Procedures presented 3 draft revisions to CC:DA procedural documentation -- the CC:DA procedures, the CC:DA Liaison Policy, and the Building International Descriptive Cataloging Standards.
These should come before the upcoming Midwinter Meeting for a final vote of endorsement, so they can be sent to Core/MCS for final approval. I am reaching out to you to see if there is any further feedback before the documents come before CC:DA in a few weeks. Of particular interest are the changes to the CC:DA Liaison Policy, specifically the use of "liaison" vs "representative" terminology to distinguish between representation by constituencies within Core/MCS and by constituencies outside of Core/MCS or ALA.
Historically, when there were a significant number of constituencies outside the former ALCTS/CAMS section of which CC:DA was a part, the term "Representative" was consistently used in the documentation. In recent years, the terminology used by the incumbents and in the minutes have been less consistent, with "Representative" and "Liaison" being largely interchangeable. The question then is, do we codify these particular terminology choices, or should another solution be considered? This occasioned extensive discussion among the various iterations of the CC:DA Procedures TF. It was an innovation I introduced, as a means to provide clarity around the two processes. As such, it is the most suspect and most in need of consideration.
I am attaching for your review (with hopes that they persist with this message) the three draft documents. You may recall there are other substantial changes throughout, but these were largely pro forma based on changes to administrative structures and lessons learned after the past revision.
I would like to recognize Dominique Bourassa, Mary Burns, and Robert Rendall as the current members of the TF.
I look forward to hearing from you,
John
John Myers, Catalog & Metadata Librarian
Chair, CC:DA Procedures TF
CC:DA Liaison to MAC
Schaffer Library, Union College
Schenectady NY 12308
518-388-6623
pronouns: he/him/his