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  • 1.  Comments requested: RSC/NARDAC/2025/2 - Inconsistency in the transcribed manifestation elements related to source of information

    Posted Mar 10, 2025 04:35 PM

    Colleagues-

    NARDAC has asked for CC:DA's comments on a draft revision proposal, RSC/NARDAC/2025/2, Inconsistency in the transcribed manifestation elements related to source of information. (See attachment.)

    To meet NARDAC's response deadline, please reply to this post with any comments you have about this proposal.  All members of this community (whether CC:DA members or not) are welcome to comment.  I am especially interested in your reactions to the two recommendations.

    DEADLINE: Close of business, April 9, 2025.

    As always, I apologize for the short amount of time we have to gather the CC:DA comments.

    Kathy



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    Kathy Glennan
    CC:DA Chair
    Director, Cataloging & Metadata Services
    University of Maryland Libraries
    she/her/hers
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  • 2.  RE: Comments requested: RSC/NARDAC/2025/2 - Inconsistency in the transcribed manifestation elements related to source of information

    Posted 23 days ago

    I support this proposal as written. Coming from the rare materials cataloging community, where we have very specific rules about preferred sources of information and data provenance, I welcome the clarity and consistency that the two new options will provide. As NARDAC mentions, additional policy statements for these new options could also include preferred order listings of sources using consistent boilerplate language.



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    Jessica Grzegorski
    Rare Materials Metadata Librarian
    Northwestern University Libraries
    She/Her/Hers
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    Original Message


  • 3.  RE: Comments requested: RSC/NARDAC/2025/2 - Inconsistency in the transcribed manifestation elements related to source of information

    Posted 22 days ago

    ARLIS is in favor of simplifying the process of finding the correct instructions, which is much more difficult in Official RDA. Given that Official RDA is formatted as a collection of separate elements in no particular order, as opposed to Original RDA, where instructions appeared in a linear, numbered sequence, it's much better to have an instruction appearing within each element it applies to.

    Some editing of the recommendations in the proposal (on p. 6 and p. 8) would help make them clearer (the problem is with how the proposal describes the changes to be made, not with the actual text being proposed, which is fine).

    Current version (bold face added)

    "Recommendation 1. Add the option "Use any source of information" following Recording an unstructured description to all manifestation transcription element that lack the option. [p. 6]

    Recommendation 2. Add as the first option to choose a source of information following the guidelines under Data provenance following Recording an unstructured description in all manifestation transcription elements" [p. 8]

    "Following" is used to mean both "after" and "conforming to"; this is confusing. I would suggest replacing "following" with "after" when "following" refers to placement of text, and using quotation marks around the strings of text that the options will be added to. E.g.

    PROPOSED REVISIONS: (changes in bold face)

    Recommendation 1. Add the option "Use any source of information "after "Recording an unstructured description" to all manifestation transcription elements [typo fixed] that lack the option.

    Recommendation 2. Add as the first option to choose a source of information following the guidelines under Data provenance after "Recording an unstructured description" in all manifestation transcription elements.

    Even with these revisions, Recommendation 2 is still hard to follow, perhaps because too much is being packed into a single sentence. Possible rewrite:

    Recommendation 2.  Add a new option, to choose a source of information following the guidelines found in Data provenance, after "Recording an unstructured description". Add this option to all manifestation transcription elements.



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    Katelyn Borbely
    Technical Services Librarian
    College for Creative Studies
    She/Her/Hers
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    Original Message


  • 4.  RE: Comments requested: RSC/NARDAC/2025/2 - Inconsistency in the transcribed manifestation elements related to source of information

    Posted 22 days ago

    On behalf of MLA, I support this proposal and agree with Katelyn's recommendations for clarifying the wording in the recommendations.



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    Chelsea Hoover
    Syracuse University Libraries
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    Original Message


  • 5.  RE: Comments requested: RSC/NARDAC/2025/2 - Inconsistency in the transcribed manifestation elements related to source of information

    Posted 21 days ago

    I support this proposal and Katelyn's suggestions.



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    Erin Grant
    Director, Cataloging and Metadata Services
    University of Washington
    She/Her/Hers
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    Original Message


  • 6.  RE: Comments requested: RSC/NARDAC/2025/2 - Inconsistency in the transcribed manifestation elements related to source of information

    Posted 20 days ago

    My concerns about this proposal mirror the feedback NARDAC received from the Technical Working Group. While I certainly support providing additional contextual guidance as appropriate, in some cases I think this will create some redundancy between the new option and the information already in the instruction.  I For example other title information, already has the following under Prerecording, "A value usually appears in the same Work: recording sourceas a value of title proper." 

    I agree with Katelyn's comment above that the proposal should provide greater clarity on the placement of the new option in Recommendation #1. Is it always supposed to be the 1st option, for example?

    For recommendation #2, I think the text of the option should not refer to "options". I believe it could be simplified to "Select a source of information based on the options found inusing Guidance: Data provenance: Recording a source of metadata that is a manifestation that is being described."

    Also in this recommendation, I'm confused by the inclusion of "abbreviated title" on the list of elements that need the 2nd option to take information from the resource being described. Per original RDA, "An abbreviated title is created either by the agency preparing the description or by another agency (e.g., an ISSN registration agency, an abstracting or indexing service).", and the source of information is "any source". (See RDA 2.3.10.) I do not think any change is needed to this element in official RDA.  I have a similar reaction to "contact information", which already says to use any source. What elements which already permit the use of any source, need the additional option to capture information from the manifestation being described?

    The option placement recommendation is nuanced with this recommendation, I believe. I understand NARDAC's rationale behind the shorthand, but I found it difficult to truly understand where the additional options would appear in relation to existing options.



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    Kathy Glennan
    Director, Cataloging & Metadata Services
    University of Maryland Libraries
    she/her/hers
    ------------------------------

    Original Message