Core Library Storage Interest Group

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last person joined: 22 days ago 

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About this Group

👐 Anyone can view all content in the group, but only people who join it can post to it. Anyone can join to participate.

Purpose: Provides a forum for exchanging ideas on the planning, design, development, operation, management, and/or dismantling of library collection storage.

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This interest group is part of Core's Buildings and Operations Section.

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  • 1.  Archived discussion list

    Posted Oct 06, 2021 12:38 PM
    For those who may be interested, the archive for the old LAMA storage list is still available at These archives are being removed over the next few months, so not sure for how much longer we'll have access.

    The previous discussions covered a wide range of topics, which I've tried to organize below as a jumping off place to help get new conversations started. Please feel free to reach out to the group, share ideas, ask questions. And keep the introductions coming!

    Collections, Policies, & Best Practices
    Job descriptions for students and staff, JD for storage manager, staffing levels
    Transfer guidelines, ingestion policies, transfer back from storage, deaccessioning, duplicates
    Microforms, media formats in HDS, storing and retrieving maps
    Retrieving times, binding, Interlibrary loan, removing and filling holes in HDS
    Rental space in facility, temporary storage insurance, MOUs, safety policies
    Cost savings of HDS, Collection processing companies
    Large projects, participating in the Google Digitization Project
    Shared storage

    Cleaning items before shelving, acidity standards in trays, fire and waterproof boxes
    Mold in HD storage
    Audiovisual cold storage
    Fire in HD storage, sprinklers, gas fire suppression system for special collections, earthquake mitigation, water detection systems, disaster plans
    Temperature and humidity, environmental fluctuations, air handlers

    Facility, Shelving, & Equipment
    Compact/mobile shelving, static high-bay shelving costs, shelving RFPs, shelving height
    Determining the number of lifts, lift/order picker recommendations, book trucks, pallet space
    Tray specifications, sizes, capacity
    Transit vehicles and containers
    Shelf extensions for oversized materials, trays for microfilm, oversized folios, spacesaver's art bins
    Security for special collections
    Hardware/PDTs/tablets, wireless in HDS, book scanners
    Software--GFA/Caiasoft, Alma and storage


    Jennifer Maddox Abbott
    Collection Management Librarian
    University of Illinois at Urbana-Champaign