Hi Tori.
1. Our ILS, Alma, automatically sends a courtesy, emailed, notice 2 days before the due date and the day of the due date. Another overdue notice is generated and sent electronically once a month if they still have items out and overdue, but we can generate a automatic message at any time to remind them they have overdue materials.
2. Faculty can lend items for 6 months with 1 renewal. After that, if they still want them, they have to come in to the desk and recheck them out. Just so we have a visual. Faculty also do not accrue fines, only replacement costs for lost or damaged items. To those who leave the institution, the Access Services Dept Head receives a month report of faculty and their contract ending dates. This terminated employee report is generated in Workday. Though, perhaps this might be something HR could send to you on a monthly basis? That way, we have some time to contact the faculty and make plans for any items that need to be returned. If they have already left, we then contact the department head for other forms of contact or for the department to take responsibility.
Hope this helps!
Sincerely,
Jill Westover
Resource Sharing Librarian
Worcester Polytechnic Institute
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Jill Westover
Resource Sharing Librarian
Worcester Polytechnic Institute
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Original Message:
Sent: Jul 06, 2021 01:28 PM
From: Victoria Lieggi
Subject: Faculty Borrowing
Hello everyone,
We are in the process of reviewing our borrowing policies for faculty, and specifically looking at how to improve the number of responses when completing inventory each year. Would you be able to share your borrowing policies for faculty? All information is appreciated. It would also be helpful if you could answer a couple of specific questions below:
- How often do you send overdue notices and in what format (email, physical letter, text message, etc.)?
- How do you hold faculty accountable for overdue or lost items when they leave the institution?
Thank you,
Tori
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Victoria Lieggi
Instructional Services Librarian and Coordinator of Access Services
Lycoming College
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