Jessica,
This topic shows up occasionally on the acrl-lfpei listserv, so you might search their archives and/or join if you haven't already! It's a very quiet list, though not as quiet as this board!
I'm at Daniel Webster College in Nashua, NH, where we had to figure out new procedures after our acquisition by a for-profit company in July 2009. After just a couple of months on the job, I realized that taking the lead would do everyone a favor - lots of folks were just trying to figure out who's business it was to coordinate campuswide procedures! So I can definitely relate to your position.
Here are some thoughts:
Gather up all the existing documents, no matter how rudimentary. Contact your institution's legal department to make sure there really isn't already a policy. Check the employee, staff, and faculty handbooks - there might be something codified in there! Our policy is very short and very conservative - you might not be looking for a very big needle in this haystack. You've got to know where you're starting, or it will drive you crazy.
Read as much as you can from the CCC at copyright.com. They have a policy-development process that I found useful, though it turned out we didn't have to write one from scratch. They also do online seminars for for-profit institutions. You can see the schedule here: http://copyright.com/viewPage.do?pageCode=au4. I use the document "Copyright issues in for-profit special libraries: a handbook for non-lawyers" by Carol Helgerson a lot. You can find it here: http://www.libsci.sc.edu/bob/class/clis724/SpecialLibrariesHandbook/copyrightissues.htm. If you have any books in your collection on copyright in libraries, read them. If you don't, get one that you will be comfortable using as official guidelines to supplement the policies you write. I found that deciding whose guidelines I would follow was a relief - I could say to faculty "according to my guidelines" and know what I meant.
I was lucky enough to arrange a presentation by the CCC on campus, and made a short presentation myself outlining local procedures for faculty and staff. That really helped as a kickoff. Though it might not be possible for you to bring in the CCC, a clear presentation outlining actions and expectations will really help clear up the confusion.
And speaking of confusion... most of the work we had to do was not in preventing photocopying or e-reserves but in making sure we had performance rights for anything shown in class. Perhaps your curriculum is restricted enough where you don't have to worry about getting rights to show feature films, but just in case, it's worth mentioning.
And finally, feel free to call me. I'd be happy to help a neighbor in VT!
Good luck,
Sarah
Sarah B. Cornell, Librarian
Daniel Webster College
20 University Drive
Nashua, NH 03063-1300
cornell@dwc.edu
603-577-6209