ACRL Artificial Intelligence (AI) Interest Group

Back to discussions
Expand all | Collapse all

Call for Moderators - Generative AI in Libraries (GAIL) Conference - July 13-16

  • 1.  Call for Moderators - Generative AI in Libraries (GAIL) Conference - July 13-16

    Posted 3 hours ago

    Hello,

    The GAIL Logistics group is looking for volunteers to Moderate this year's presentations, and we think ACRL AI IG members would be great moderators for this conference!

    Generative AI in Libraries (GAIL) 2026 - a fully virtual , free conference - will take place: 

    1:00-4:00 PM EDT on 

    • Monday, July 13

    • Tuesday, July 14

    • Wednesday, July 15

    • Thursday, July 16, 2026

    Benefits to Moderators:

    • Thank you letter for your service

    • Guaranteed Registration for full access to GAIL 2026 (the last 2 years we have maxed out registration rapidly)

    Moderator Support:

    A Moderators' Information Sheet with detailed information about moderating will be shared with you well in advance of the event. 

    Logistics will also offer support via "Training and office hours" where we'll provide a brief overview for moderators and speakers of what to expect and how to prepare, as well as address any questions.

    If you would like to moderate more than one session, please do not to sign up for back-to-back time slots. This will give you transition time to allow you to begin preparing for your session ~15 minutes before it begins. Plus, we want you to have a break! 😊

    To volunteer, please add your name and contact information (email and optionally cell phone number) for the session(s) you would like to moderate to the schedule by June 19:

    Moderator Schedule for GAIL 2026 Conference

    • Column I: Moderator Name

    • Column J: Moderator Contact Email and Phone

    Moderator Tasks:

    • Ahead of Conference

      • Read Moderators Info Sheet and reach out if questions

      • Attend a Moderators & Speakers Training / Q&A 

      • Communicate with session speaker/s prior to session about intros, logistics

        • Email template provided

      • Check your access to Event and to Session Start Link

    • At the Conference

      • Join and Start session early

      • Ensure you are Host

      • Check speaker/s can be heard and share their screen, etc.

      • Ensure Recording has started or restart if paused

      • Start Livestream

      • Welcome attendees, share captions and request to stay muted during presentation; verbally and in chat share Code of Conduct

        • Welcome script template and chat message provided

      • Intro speaker/s

      • Facilitate chat / Q&A as needed (as discussed with speaker/s)

      • If someone is disruptive or harmful against our Code of Conduct, Remove them from the meeting and select option to Block them

    • Following session

      • As needed, share any follow up needs or questions with the conference support team

     If you have questions, please email the GAIL Conference Support team at: gailconferencesupport@googlegroups.com.

    Thank you so much for considering - we couldn't do this without our wonderful volunteers!

    ~ The GAIL Conference Planning Committee



    ------------------------------
    Virginia Pannabecker
    Assistant Dean and Director, Research Collaboration and Engagement
    University Libraries, Virginia Tech
    She/Her/Hers,They/Them/Theirs
    vpannabe@vt.edu
    ------------------------------