GODORT (Government Documents Round Table) RoundTable
The Rare & Endangered Government Publications Committee is planning a number of events for upcoming conferences, and continuing to work on building connections with other ALA groups. Check out our virtual meeting minutes (posted on the GODORT wiki) for details.
If you would like to stay up to date with REGP's planning, help us connect with other organizations, or just keep tabs on virtual updates and conversations, you're invited to become a friend of REGP. Friends of REGP are included in committee emails, and are welcome to participate in any of the committee's conversations and projects.
For the time being, the REGP friends roster refreshes every year after Annual to minimize unwanted mailings, so you can decide if REGP friendship is for you before making a longer-term commitment to volunteer for the committee.
To join us, simply email me directly (email@example.com) to be added to our roster. Easy-peasy!
How would you like to help find fugitive government documents? Fugitives are Federal documents that fall within scope of the FDLP but for whatever reason have not made it to GPO for cataloging into the CGP and distributed to FDLP libraries. In the born-digital era, where federal agencies and Congressional Committees can publish on their own Websites, the problem of fugitives is growing exponentially. If you'd like to help with the small project using Zotero bibliographic citation software to collect fugitives (described below), please contact me at jrjacobs AT stanford DOT edu.
1) Install the bibliographic management software called Zotero (either the firefox plugin or stand-alone client). Join the zotero group “everyday electronic materials.” This is a collaborative group citation library. Anyone can join the group, they just need to have installed zotero and have a zotero.org acct (which is free). btw, if you’ve never used zotero, I’ve got a handy outline for a class I teach on it at http://bit.ly/zotero-workshop. The outline will walk you through the install steps and give some pointers for using zotero.
2) Track on the new publications of your favorite government entity. For each new publication, check the Catalog of Government Publications (CGP) to see if the publication has been cataloged by GPO.
3) For any document that HASN'T been cataloged, save the fugitive to the zotero group “everyday electronic materials.” This is a collaborative group citation library. Anyone can join the group, they just need to have installed zotero (either the firefox plugin or stand-alone client) and have a zotero.org acct (which is free).
4) we’ve got a script running which checks the zotero group feed once per day. When the script finds new items, it automatically posts each item to the lostdocs blog under the category “fugitives.” GPO LSCM staff are tracking on the zotero group and will put any new fugitives through their cataloging workflow.
The lostdocs form on fdlp.gov is still the official way to submit to GPO, but I’ve contacted them and they're interested in tracking this workflow rather than (or in addition to) their current cumbersome lostdocs form.
I think this new workflow will be much easier for folks as zotero does much of the metadata work and it’s in the user’s browser meaning they don’t need to remember to go to fdlp.gov to get to the lostdocs form. My goal with using zotero is to greatly expand the number of librarians doing fugitive hunting, perhaps even getting people to track on specific agencies (or local/regional offices of specific agencies). In other words, I want fugitive hunting to be part of every docs librarian’s regular workflow, not simply random and serendipitous.
Jim Jacobs and I recently wrote a letter to the editor to the GODORT journal Documents to the People (DttP) (published in the Winter 2014 issue) entitled “Digital preservation deserves better coverage.” We post it here to FGI in the hopes that it will “clarify some of the issues and provide a more accurate and more understandable context for action by the GODORT community.” It’s not yet online at the DttP site, but will eventually be posted there. We’ll post a link to the DttP site when it’s online. I’ll be at ALA Midwinter conference next week in Chicago, so please track me down if you’d like to discuss. That is all.
Are you interested in government information at the state and local levels? Please join us Saturday in Chicago for the State and Local Documents Task Force meeting.
State and Local Documents Task Force
Saturday January 31, 2015
10:30 AM to 11:30 AM
Hilton Chicago – Grand Tradition
I. Welcome and Introductions
II. Attendance Sheet
III. Adoption of the Agenda
IV. Approval of Minutes – Annual 2014, Las Vegas
V. Liaison Reports
(Reports from Committees that have met in person or virtually since Midwinter, and only items that are of direct interest or affect SLDTF)
- Legislation (Karen Cook)
- Program (Richard Gause)
- Cataloging (Simon Healey)
- Education (Samantha Hager)
- Government Information for Kids (Richard Gause)
- Publications (Robbie Sittel)
- Rare & Endangered (Simon Healey)
VI. Old Business
- State Government Information and the Copyright Conundrum – Program Update
- SLDTF Projects on Wiki –
State Agency Databases
Inventory of Projects Preserving State Government Information
Local Government Information Search Engines
State Libraries in Crisis
VII. New Business
- Liaison’s Needed for 2015 – 17 (Cataloging, Education, Government Information for Children, REGP)
- Review of the SLDTF Strategic Plan (http://wikis.ala.org/godort/index.php/State_Local_Documents_StrategicPlan )
- Outreach to Public Librarians
IX. Recap of any action items, next steps
Want to catch a fun meeting before the big game??
Legislation Committee meeting schedule and agenda
Midwinter Meeting 2015 Chicago, IL
Legislation Committee I (joint w ALA COL/GIS)
Saturday, January 31, 2015
1:00pm – 2:30pm
MCP - W175A
Legislation Committee II
Sunday, February 1, 2015
10:30 a.m. – 11:30 a.m.
Swissotel - Vevey 1
Welcome and Introductions
Discussion of future of NTIS and GODORT resolution
Discussion of United Nations Proposal - report from International Documents TF
Discussion of Orientation Statement for Members of Congress and other policy makers. (Drafted by FDTF Working Group)
Discussion with Mary Alice Baish, Superintendent of Documents about proposal to allow regional depository libraries to substitute paper with version on FDsys. (GODORT papers written in response to COL FDLP Task Force report and GODORT letter to GPO provide background:
- Libraries – The Last Best Place for Preserving Paper & Digital Government Publications
- Digitization And Preservation of Historic US Government Publications
- Federal Depository Library Program: Sustainable Structure For the 21st Century
Legislation Committee III
Monday, February 2, 2015
8:30 a.m. – 10:00 a.m.
Swissotel - Vevey 1
Welcome and Introductions
Follow-up discussion of work to be done to prepare for annual
Details have not yet been completely finalized, but in response to a couple of inquiries, I would like to post a preliminary agenda for the Federal Documents Task Force meeting here which is scheduled for Sunday, February 1 at 8:30 - 10:00 a.m in the Gallen Room in the Swissotel.
1) Welcome and Introductions. 5 minutes.
2) Approval of June 29, 2014 Meeting Minutes. Up to 5 minutes.
1) Committee Liaison Reports. 5 - 10 minutes.
2) GPO Update: Mary Alice Baish, Superintendent of Documents. Approx. 30 minutes.
3) Letter in Response to National Plan for the Future of the FDLP: Jill Vasillakos-Long. 10 minutes?
4) Draft of One-Page Handout on FDLP for Legislators: Jill Vasillakos-Long. Approx. 5 minutes.
5) NTIS Situation Update: Bernadine Abbott Hoduski. Approx. 5 minutes.
6) PACER Court Records Situation Update: Bernadine Abbott Hoduski. Approx. 5 minutes.
7) Ideas for New Fugitive Documents Workflow: James Jacobs. Approx. 10 minutes.
As you can see, it's a pretty full agenda. The order of items above may change as I learn more between now and February 1.
The Government Documents Round Table (GODORT) Buddy program matches new conference attendees or anyone new to GODORT with an experienced GODORT mentor.
If you want to be more involved in the Government Documents Round Table or if you are interested in government information librarianship, the Buddy program is a great way to get started.
We are also looking for mentors. The Buddy program is a great way to connect to new librarians and to share your expertise.
Meeting up at the GODORT Happy Hour, the Buddies receive a packet of info about GODORT and tips on having a successful conference.
As GODORT seeks ways to decrease the burden (and costs) of meetings and increase membership participation, we need to get a quick sense of where our community stands on the possibility of virtual Midwinter Meetings.
This 3 question survey is only the start of a pragmatic appraisal of our structure. We must begin to explore ways new technologies can improve/enhance participation for our membership and our goals as an organization. We acknowledge there will be technological challenges and that a physical presence at some meetings is critical for community building, advocacy and representation. This initial survey will help GODORT jumpstart these conversations in 2015.
If you want to bring your technological skills, enthusiasm and interest to help us figure all this out, we would be delighted to put you on the list of possible volunteers for a team that will help build a framework for planning. Please contact me at firstname.lastname@example.org or Stephen Woods at email@example.com.
To begin the survey please use this link https://surveys.libraries.psu.edu/TakeSurvey.aspx?SurveyID=7l3Im96 . The survey is anonymous. There is a “box” to include additional thoughts but please feel free to email us with any additional comments.
Thanks for taking the time to complete the survey.
Helen Sheehy, Chair GODORT
GODORT Midwinter Happy Hour at Chicago’s oldest bar*!
What’s good about visiting Chicago at the end of January? Staying inside and drinking with GODORT friends and colleagues!
Sip from Chicago’s long history of beer and brewing at The Berghoff. In addition to brewing their own craft ales, the Berghoff serves German-American food, from schnitzels to strudels! The GODORT happy hour is from 5-7pm on Friday January 30, 2015.
Located on Adams between Dearborn and State St, the Berghoff is in the center of the loop, close to the subway and the 'L'. The Hilton Chicago, where the GODORT meetings on Friday are scheduled, is about half a mile from the Berghoff.
*The Berghoff was issued the first liquor license in Chicago after prohibition’s repeal