Hi Valerie,
Thanks for these questions! At the start of this year, we had Steering members participate in a card-sorting activity where they paired committees together based on the language in the "Purpose" section of their PPM. The results of that card-sorting activity are shown on slide 4 of February Steering Presentation slide deck. Using that feedback, we created our initial set of proposals (Slides 5-8) and then asked for another round of feedback through the following Google form and ALA Connect thread (which were both also open to general membership): https://forms.gle/LEJPrBjMJf42FTc8A. We used both the original feedback from the card-sorting activity and the Google form to start crafting the proposed PPM changes, and are continuing to adjust our proposals as additional feedback comes in.
As for the timeline, if these changes are approved, then the goal would be for them to be in place for the new committee cycle starting in July 2024. This would impact recruitment of new members and new committee chairs, but hopefully in a positive way! One of the challenges these past few years, and the major impetus for this committee size and composition reorg, has been filling vacant committee spots to the point where we have not been able to fill spots on a number of committees these past few years. If changes are approved in time for this next committee cycle, we will have fewer vacancies to fill. For committee chairs, the existing committee chairs will serve out the remainder of their term and/or serve as co-chairs of any combined committees that have multiple returning chairs until the expiration of their terms.
Hope that helps clear things up and let us know if you (or anyone else) has any follow-up questions!
Kian
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Kian Flynn
Geography & Global Studies Librarian
University of Washington Libraries
He/Him/His
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Original Message:
Sent: Apr 23, 2024 08:12 PM
From: Valerie Glenn
Subject: GODORT Steering Committee Draft Minutes. April 9, 2024 Meeting
My apologies, as I was unable to attend this Steering Committee meeting and have not yet been contacted as a Chair of an impacted committee, but I'm curious about a couple of things:
There is the mention that "Based on Steering's feedback, we've proposed the consolidations outlined on Slide 9" - but I can't figure out where the Steering feedback has been documented.
As a longtime GODORT member that hasn't necessarily been paying attention to governance in the past few years, it helped me to revisit
the bylaws and see that members no longer need to vote on the creation or dissolution of committees. Given that, could someone please remind me (and others) - if these PPM changes are approved in May, will they take effect starting in July? That could impact recruitment for the Chair position of all of these new committees, not just membership.
thanks,
valerie
Original Message:
Sent: 4/16/2024 11:17:00 AM
From: Brett Cloyd
Subject: GODORT Steering Committee Draft Minutes. April 9, 2024 Meeting