Good afternoon I am a Reference Librarian from the Lake County Library System in Florida and I manage our Local History Collection. Recently we sent our microfilm to be digitized into searchable PDF's, in which a USB Flash Drive was returned as the final deliverable. On the drive, I have figured out how the files are organized, the file names are the YYYMMDD of the Newspaper article and the folders are the Newspaper Titles. I came up with a Abbreviation system for a folder that held random AP newspaper Titles that existed in the county (See Below). There are almost 5,000 files on this USB Flash Drive.
We plan to put the files on an External Hard Drive and put that drive on a public computer next to where our old Microfilm Reader is located and have it connected to a printer, so patrons can print what they need.
EDIT: We've set up a meeting with the County to possibly allow them to put this information on the Library System's website and link it back to our branch website, so that it can be available for all branch members.
Is there anyone else who have completed a project similar to this and if so, how did you go about establishing a policy? Restrictions? Guidelines for protecting this asset, backing it up, and allowing the best access without incident? I am looking for input, testimonies, suggestions or warnings. Thank you!
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Jasmine Wilkins
Reference Librarian
Eustis Memorial Library
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