GODORT (Government Documents Round Table)

Please join us for what we think will be an informational and exciting meeting of the International Documents Task Force during Annual.  As you look at the agenda below, note that we will be having special guests from the UN.  Maritina Paniagua, Outreach and Professional Development, Dag Hammarskjöld Library, will update us on the United Nations Depository Library Programme (yes, there are 2 "m's" and an "e" in that word); and Ann Paprocki, Librarian, Dag Hammarskjöld Library, will do a presentation concerning the 70th Anniversary of the UN.  Get there early--there might even be treats to help celebrate that big "Seven-0" (anyone got any ideas for UN theme decorated cookies?).

Questions?  Answers?  Please contact me directly:

Stephanie Braunstein

225-578-7021

sbraunst@lsu.edu

Meeting Agenda

I. Welcome and Introductions

a) Assign Note-taker

II. Approval of the Agenda

III. Approval of Midwinter 2015 Minutes (available in consolidated minutes, pgs. 11-12: http://wikis.ala.org/godort/index.php/File:GODORT_2015_Midwinter_Consolidated_Committee_Minutes.pdf)

IV. Reports from Committee Liaisons

a) Education (Stephanie Martin)

b) Government Information to Kids (Susan Paterson)

c) IFLA and Publications (Jim Church)

d) Legislation (Brett Cloyd)

e) Programming (Melanie Sims)

f) Rare and Endangered Documents (Mary Mallory)

g) Cataloguing (Jeff Hartsell-Gundy)

V.  Update report on UNDL Programme and other new UN resources—Maritina Paniagua, Outreach and Professional Development, Dag Hammarskjöld Library

VI. Reports from other Vendors

VII. Presentation about online exhibit celebrating 70^th Anniversary of the UN—Ann Paprocki, Librarian, Dag Hammarskjöld Library

VIII. Any other business?

IX. Adjournment

Thanks to James R. Jacobs for taking the IDTF meeting minutes.

Jim Church completed his first term in IFLA and is up for a second five-year term. The next meeting is in Cape Town, South Africa. The IFLA Government Information and Official Publications Section (GIOPS) focuses on preservation of government information and documents. Church urged participation in the GPS.

Maritina Paniagua, Outreach and Professional Development, Dag Hammarskjöld Library, gave an overview of the framework of the new program for UN depositories. (Maritina will be retiring in August after 36 years of service.) The mission is to ensure local access to UN information, documents and knowledge with the following goals:

• To share knowledge, information and data generated so it is easily available.
• To provide transparency for the activities of the UN.
• To ensure the security of UN documents (multiple copies to reduce the risk of loss or tampering). A LOCKSS model will be explored.

Components of the new program are:
1) A digital repository ("DAG Digital Library"). A pilot version was tested with a sample of 42 Depository libraries worldwide. The pilot was successful. The pilot will be extended to all members over the next 12-18 months. It should evolve to a full service within 2 years.

2) DSpace currently is being used. They are in the procurement process for a more robust system and are looking for a new system that will use MARC.

• Stage I: provide digital access of materials that were received in print.
• Stage II: expand access.

Embargos may be enforced for some collections. Depository libraries will be granted access to full UN publications by IP or password. Metadata will be exposed to work with Zotero and other bibliographic citation managers. It will take time to implement all of the UI suggestions given by the UN Depository Library community.

3) Training – The value of depository librarians (local human guidance) is critical. One person must be named as the UN information expert at each depository library. Continuing education will be provided on an ongoing basis. Workshops will be held for libraries in the tri-state area. A UN workshop will be held at IFLA in Cape Town.

Outreach: They want to raise awareness of UN depositories and will expand the directory of UN depositories on un.org.

Legal document re UN Depository Libraries (last updated in 1995) will be updated. The depository library website will be revamped. The name "UN Depository Libraries" will remain.

Ann Paprocki, Librarian, Dag Hammarskjöld Library, gave a presentation about an online exhibit celebrating the 70th Anniversary of the UN.

The World Bank, Bernan, IMF, OECD and UN Publications all presented updates about their publications.  Updates are also available in the Agency Liaison Report for June 2015, http://wikis.ala.org/godort/index.php/International_Documents#IDTF_Agency_Liaison_Reports  

Attachment(s)

ALA 2015 - UN Depository Libraries IDTF presentation Rev3...pptx   3.99 MB 1 version