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Online Doc Final ad hoc Committee Recommendations

by Valerie Glenn on Thu, Jul 8, 2010 at 05:59 pm

At the 2nd meeting of the GODORT Steering Committee during the recent ALA Annual Conference, the final recommendations of the ad hoc Committee on Communications were approved.  The recommendations are attached to this post, and are also available on the GODORT wiki (GODORT's other official communication channel). 

With the approval of these recommendations, the work of the committee has been completed. 

Discussion Draft minutes available from our final meeting

by John Stevenson on Thu, Jul 1, 2010 at 01:05 pm

Valerie and I met and compiled minutes for the final meeting, which we will consider approved if no needed changes are identified by July 16th. A report prepared for the GODORT Steering Committee was accepted, so our work is essentially complete.

John Stevenson & Valerie Glenn

 

 

Discussion GODORT vs. GODORT unit postings - advice to include in the PPM?

by John Stevenson on Thu, Jun 17, 2010 at 04:08 pm

I posted this blurb "GODORT vs. GODORT unit postings" for Steering on Fri, 06/04/2010. My observation as we head toward the annual conerence is that this the advice isn't understood, so I'm putting it out to our ad hoc committee for discussion or improvement.

We learn by doing... here's something I noticed today.

I posted this blurb "GODORT vs. GODORT unit postings" for Steering on Fri, 06/04/2010. My observation as we head toward the annual conerence is that this the advice isn't understood, so I'm putting it out to our ad hoc committee for discussion or improvement.

We learn by doing... here's something I noticed today.

When posting a message, check the node. For example, the GODORT Steering communityat http://connect.ala.org/node/73552 has 29 members who may receive notice of a posting. GODORT's main page in ALA Connect, http://connect.ala.org/node/14 should reach 759 members, 730 additional people!

 

What wasn't obvious to me previously is that if a person is registered for an ALA meeting, that person can post to ALA 2010 Annual Conference at http://connect.ala.org/node/98387 With 6611 members, it's a much larger audience than GODORT alone with 759 connect members.

While we don't want to pester people with annoying postings, effective use of ALA Connect will help GODORT get its message out. Composing a message using a text editor and pasting it into Connect may avoid typos before producing a public notice.

John Stevenson

More...

Discussion Emerging communications technologies - what is their role for GODORT?

by John Stevenson on Fri, Mar 12, 2010 at 01:44 pm

At the Midwinter Meeting, the committee and guests discussed tools available for GODORT members to communicate.  As the minutes show, these five were discussed at length and recommendations for the disposition of these tools were shared:

At the Midwinter Meeting, the committee and guests discussed tools available for GODORT members to communicate.  As the minutes show, these five were discussed at length and recommendations for the disposition of these tools were shared:

It was generally agreed that

  • The ALA website GODORT page should have its content migrated from the ALA site and be converted into a useful point of entry for the GODORT wiki and ALA Connect pages.
  • The wiki will be the home of current information and recent content, including what GODORT has done and its current projects. The wiki will be the repository for GODORT activities including minutes, agendas, and free online publications.
  • As ALA Connect includes both wiki and broadcast features, the committee sees it as offering organizational details for active GODORT members and those with committee appointments. As Connect offers granularity of membership access to information, it replaces closed email lists for committee discussion.
  • godort@ala.org (the email list) cannot be maintained by GODORT and will be phased out in favor of ALA Connect.
  • The blog was seen as desirable because it supported RSS feeds but may now be redundant.

There are at least three other communications tools that some members are using (some assuming an unofficial "godort" identity) which the committee would like to discuss:

blip.tv http://godort.blip.tv/posts?view=archive

Facebook http://www.facebook.com/

Twitter http://twitter.com/godort

What role should these play, if any, in official GODORT communications?

If you know of communications tools that are being used by GODORT members, please let the committee know so we can add them to this list for discussion. Thank you, and let the discussion start.

John Stevenson & Valerie Glenn

Co-Chairs, GODORT Ad Hoc Committee on Communications

More...

Discussion Approval of Minutes

by Valerie Glenn on Mon, Feb 8, 2010 at 09:23 pm

Hi all,

  Please review the minutes as amended by John.  If no one has an objection by 5 pm on Monday the 15th, we will consider the minutes approved.

Discussion Draft Minutes from Midwinter

by Valerie Glenn on Sat, Jan 23, 2010 at 02:59 pm

The committee's draft minutes are now available on the wiki.  Members of Steering agreed with our recommendation that draft minutes are to be posted by February 1st, and approved within two weeks (by February 15th). 

Please review the minutes and post your comments to this ALA Connect post no later than February 1st.  After that we'll update the minutes with the appropriate changes and vote to approve them by February 15th.

Thanks,

valerie 

 

Discussion Midwinter Meeting Agenda

by John Stevenson on Tue, Jan 5, 2010 at 03:40 pm

The committee will meet in Boston for the first time.  An agenda is available on the GODORT wiki.

Discussion Minutes Placement

by Valerie Glenn on Thu, Dec 10, 2009 at 08:42 pm

Hi all,

  It looks like we've settled on a solution for placement of agendas; the next task we have to tackle is to recommend a single location for the placement of meeting minutes. 

Unfortunately, the PPM is really unclear and does not really differentiate between meeting summaries (the reports given at  the Membership meeting) and minutes (a bit more detailed). 

Hi all,

  It looks like we've settled on a solution for placement of agendas; the next task we have to tackle is to recommend a single location for the placement of meeting minutes. 

Unfortunately, the PPM is really unclear and does not really differentiate between meeting summaries (the reports given at  the Membership meeting) and minutes (a bit more detailed). 

Currently there is a minutes submission form, which contains fields for all of the elements stated in the PPM.  However, it's not clear if that should be used for draft or approved minutes (or both).

Would it be easiest to mirror the path we've chosen with the agendas, and have one jumping off point, based on conference schedules?  Do we need to specify draft vs. final minutes?  Should we continue to suggest a proper structure for minutes?

More...

In the last few years GODORT has begun to take advantage of numerous different communication tools.  At the moment, GODORT has an official presence in the

GODORT also has an unofficial presence on Twitter and some members of GODORT have used their personal Facebook accounts to publicize GODORT events. 

Further, since 1990, GODORT has used GOVDOC-L as a venue for information sharing even though GOVDOC-L is not formally affiliated with GODORT.  The sudden and overlapping profusion of tools has caused confusion among members and needs to be resolved.

We charge this committee to identify the range of GODORT communication, define appropriate roles for each of the tools above if appropriate for the purpose and to define a policy regarding member experiments that may make use of the GODORT identity.

The committee recommendations should

•    support and further the intent of the GODORT communication

•    facilitate communication by all GODORT members and not serve as a barrier to participation

•    enhance distributed work patterns, as we are an all-volunteer organization

•    maximize automated solutions where possible  in order to extend the reach of GODORT-created content as widely as possible with the least amount of manual effort

•    support continued experimentation with new technologies in order to expand virtual, year-round participation in GODORT

•    eliminate tools if deemed appropriate

 

Project Sponsor

GODORT Steering

 

Project Managers

John Stevenson, Publications Representative

Valerie Glenn, Bylaws Representative

 

Project Scope

This project defines GODORT’s communications strategy.  While it will bear some relationship to issues relevant to Publications, Development and Bylaws and Organization, it is a separate issue.

Project Outcome

  • A recommendation for a single location for placement of meeting agendas and minutes in time for use before Midwinter 2010 in Boston, MA to be voted upon by Steering prior to the conference.
  • Policies regarding use (or not) of each tool above
  • Policies regarding use of GODORT identity with emerging technologies
  • A schedule for implementation should content need to be moved, archived, etc.

Project Timeline

October 2009-July 2010, Annual Meeting in Washington, D.C.

Project Team Members

  • Sonnet Brown, GITCO Representative
  • Valerie Glenn, Bylaws and Organization Representative
  • John Stevenson, Publications Representative
  • Steve Hayes, Development Representative
  • Kris Kasinovitz, Membership Representative

Project Stakeholders and Reviewers

  • GODORT Secretary
  • GODORT Web Administrator

Related Issues

The existing rules on updating the Policies and Procedures Manual (PPM) inhibit ready updates and shared workload.  As a result, the PPM is not updated often enough because all of the work typically becomes the responsibility of a single person.

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