GODORT Ad Hoc Committee on Communication (Government Documents Round Table) Community
I posted this blurb "GODORT vs. GODORT unit postings" for Steering on Fri, 06/04/2010. My observation as we head toward the annual conerence is that this the advice isn't understood, so I'm putting it out to our ad hoc committee for discussion or improvement.
We learn by doing... here's something I noticed today.
When posting a message, check the node. For example, the GODORT Steering communityat http://connect.ala.org/node/73552 has 29 members who may receive notice of a posting. GODORT's main page in ALA Connect, http://connect.ala.org/node/14 should reach 759 members, 730 additional people!
What wasn't obvious to me previously is that if a person is registered for an ALA meeting, that person can post to ALA 2010 Annual Conference at http://connect.ala.org/node/98387 With 6611 members, it's a much larger audience than GODORT alone with 759 connect members.
While we don't want to pester people with annoying postings, effective use of ALA Connect will help GODORT get its message out. Composing a message using a text editor and pasting it into Connect may avoid typos before producing a public notice.
At the Midwinter Meeting, the committee and guests discussed tools available for GODORT members to communicate. As the minutes show, these five were discussed at length and recommendations for the disposition of these tools were shared:
- ALA website (http://www.ala.org/ala/mgrps/rts/godort/index.cfm),
- ALA-sponsored wiki (http://wikis.ala.org/godort/index.php/Main_Page),
- ALA Connect (http://connect.ala.org/node/14),
- ALA-sponsored listserv (http://lists.ala.org/wws/info/godort) and an
- ALA-sponsored blog (http://www.godort.ala.org/news/).
It was generally agreed that
- The ALA website GODORT page should have its content migrated from the ALA site and be converted into a useful point of entry for the GODORT wiki and ALA Connect pages.
- The wiki will be the home of current information and recent content, including what GODORT has done and its current projects. The wiki will be the repository for GODORT activities including minutes, agendas, and free online publications.
- As ALA Connect includes both wiki and broadcast features, the committee sees it as offering organizational details for active GODORT members and those with committee appointments. As Connect offers granularity of membership access to information, it replaces closed email lists for committee discussion.
- email@example.com (the email list) cannot be maintained by GODORT and will be phased out in favor of ALA Connect.
- The blog was seen as desirable because it supported RSS feeds but may now be redundant.
There are at least three other communications tools that some members are using (some assuming an unofficial "godort" identity) which the committee would like to discuss:
What role should these play, if any, in official GODORT communications?
If you know of communications tools that are being used by GODORT members, please let the committee know so we can add them to this list for discussion. Thank you, and let the discussion start.
John Stevenson & Valerie Glenn
Co-Chairs, GODORT Ad Hoc Committee on Communications
It looks like we've settled on a solution for placement of agendas; the next task we have to tackle is to recommend a single location for the placement of meeting minutes.
Unfortunately, the PPM is really unclear and does not really differentiate between meeting summaries (the reports given at the Membership meeting) and minutes (a bit more detailed).
Currently there is a minutes submission form, which contains fields for all of the elements stated in the PPM. However, it's not clear if that should be used for draft or approved minutes (or both).
Would it be easiest to mirror the path we've chosen with the agendas, and have one jumping off point, based on conference schedules? Do we need to specify draft vs. final minutes? Should we continue to suggest a proper structure for minutes?