ALCTS CaMMS Catalog Management Interest Group Community
You're doing what?!? : Metadata, Migrating and Merging into Ex Libris
Erin Elzi & Kevin Clair (University of Denver)
Ms. Elzi and Mr. Clair talked about how the Library handled simultaneous migration of their integrated library system (from Sierra to Alma), merging of two library catalogs (one Innovative and one SirsiDynix), and incorporation of non-MARC metadata of archival materials into the discovery experience. They discussed the coordination between Archives & Cataloging staff in developing new workflow to import ArchiveSpace records into the catalog, factors considered in determining when and how to proceed with merging of University of Denver and Iliff School of Theology catalogs, as well as both internal and external communication and steps taken to manage the migration from Innovative Sierra into Ex Libris Alma. In addition, they presented a plan to adopt a more holistic and sustainable approach in collecting and sharing metadata between units on their shared Alma/Blacklight/ArchiveSpace platform.
GMD or No GMD: One Library's Approach to RDA Conversion
Jim Kalwara (Mississippi State University Libraries)
Mr. Kalwara discussed the decision of Mississippi State University (MSU), and the state-wide consortium as a whole, to keep GMD in their cataloging records when moving to RDA from AACR2. He justified their decision by explaining the concerns about display without GMD and benefits of having GMD to their users and staff. In order to improve the usability of GMD, they decided to refine GMDs by making them more granular and devised mapping tables between 3XX fields and localized GMDs based on item type to help with the batch conversion of existing bibliographic records. He also talked about workflow to add localized GMDs and 3XX fields in Connexion Browser and their local SirsiDynix catalog for new cataloging, and subsequent maintenance of catalog records.
Preparing library print materials for the move to an off-site storage
facility: Notre Dame's experience
Nastia Guimaraes (University of Notre Dame)
Ms. Guimaraes described the Libraries’ experience preparing approximately 400,000 volumes for the move to an off-site facility within a six-month timeframe. Besides barcoding thousands of titles, she talked about catalog maintenance activities done to ensure accurate status of items throughout the moving process. Also, physical condition of individual items was assessed, recorded, and acted upon before the move. Furthermore, the decision to create a custom built Inventory Management System (IMS) for the off-site storage facility was discussed.
SESSION MOVED -- Join us for a joint program with ALCTS CaMMS CMIG and LITA MSC
Data Clean-Up: Let's Not Sweep It Under the Rug
Date: Saturday, June 27, 2015
Time: 1:00 – 2:30 pm
Location: MCC - 2022 (W) (Moscone Convention Center – West Building)
Data migration is inevitable in a world in which technological infrastructures and data standards continue to evolve. Whether you work in a catalog database or a digital library/archives/institutional repository, working with library resource data means that you will eventually be required to usher data from one system or standard to another. Three speakers working in different library contexts will share their data normalization experiences.
Assistant Director for Content
Digital Public Library of America
Amy will address data normalization from the digital library perspective.
Head Digital Initiatives, Associate Professor
Ohio State University
Terry will address the role that tools such as MarcEdit can play in the context of data normalization and cleanup.
Digital Collections and Metadata Librarian
Oregon Health and Science University
Kyle will address the role data normalization is playing in the Orbis Cascade Alliance.
Program planning co-chairs:
Jennifer A. Liss
Head, Monographic Cataloging Image Unit
Indiana University Libraries
Roman S. Panchyshyn, MLIS
Catalog Librarian, Assistant Professor
Kent State University Libraries
Associate Dean, Digital Initiatives
Head of Cataloging
The College of New Jersey Library
Please join us for the following timely presentations at the ALCTS CaMMS Cataloging Management Interest Group at ALA Midwinter, Chicago.
1. OCLC Hybrid records
The quantity of hybrid records in WorldCat is growing daily. Come hear how OCLC is systematically adding RDA elements to non-RDA bibliographic records in accordance with the PCC Guidelines on Hybrid Bibliographic Records and why that is a benefit to your library.
2. RDA Enrichment at the University of Colorado Boulder
Working with Backstage Library Works the University of Colorado Boulder Libraries has just completed RDA enrichment for over 3 million bibliographic records. This presentation will discuss the steps taken to prepare for this work, key decisions made along the way, and the impact upon ongoing operations.
3. Full catalog RDA enrichment in a cloud-based LMS
The University of Minnesota Libraries began planning a full catalog RDA enrichment project with vendor Backstage Library Works in 2013. The project, resulting in the enhancement of approximately 5.6 million bibliographic records, was completed in Fall 2014, after the University Libraries migrated to Ex Libris's Alma cloud-based library management system. This presentation will address the planning and testing stages of the project, including how record elements were selected for "hybridization," and which elements were not changed. Also covered will be the design and execution of the large-scale export and overlay processes in a cloud-based system, and some of the system issues encountered over the course of the project. Finally, the presentation will discuss impacts of the enrichment project on catalog data in the Libraries' discovery system (Ex Libris's Primo), and the ongoing work to analyze and act upon the report data provided by the vendor as part of the project output.
4. Roles and Reels: RDA and Relationship Designators for Moving Images
This presentation will explore some of the findings of the OLAC Movie & Video Credit Annotation Experiment (http://olac-annotator.org/ ). One of the outputs of this project is a large, multilingual list of free-text role and function information from the following subfields of MARC records for moving image resources: 245$c, 260$b, 264$b, 508$a, 511$a. This presentation will analyze some of the results and discuss the possibility of using this corpus in conjunction with natural language processing to add relationship designator information to existing records for film and video. Finally, it will discuss some implications for the use of relationship designators in RDA.