ALCTS CaMMS Catalog Management Interest Group Community
Time: June 25 (Sat), 1 pm – 2:30 pm
Location: Orange County Convention Center, Room W303
The theme of this year - "It’s not a question of IF, but WHEN: Migrating to a Next Generation ILS." Four groups will present their findings and lessons learned in the process of selecting, implementation/transition and post-production data editing from different perspectives. There will be a 15 to 20 minute session of discussion and Q&A immediately following the four presentations:
"Catalog Management in the Cloud: Two Years In," presented by Stacie Traill and Betsy Friesen, University of Minnesota Libraries
The libraries of the University of Minnesota system were early adopters of Ex Libris's Alma system, migrating in late 2013. In the two and a half years since migration, systems and metadata staff have learned much about the differences between managing a cloud-based, multi-tenant ILS and a locally-hosted server-based ILS. Presenters will discuss some of these differences, along with issues they faced in adopting a new system early in its development cycle. In addition, they will provide an overview of the highlights, challenges, and ongoing evolution of Alma's catalog management tools and functionality (such as authority control and batch processing capabilities).
"ILS migration: post production data editing for a special academic consortium," presented by Heather Mitchell, Rutgers University Law Library
Prior to the official merger of the law schools, the Rutgers Law Library directors were asked to merge their respective catalogs into one unified catalog. It was thought that by merging the libraries, it would be a symbolic first step towards the law school merger. At the time, the directors of the library selected the next generation open source program Koha with support by Bywater Solutions. One year after the migration, the library is still trying to figure out how to make the most of the new ILS.
Koha was designed initially for public libraries and in fact most installations of Koha are at public libraries. In 2015, Rutgers became only the second accredited law school in the United States to select Koha. Not only did we migrate to open source ILS, we also merged two unique catalogs into one unified catalog. System migrations always result in some data being lost or incorrectly transferred. In some instances, the migration pointed out errors in our own catalog. The hope is to minimize just how much data is compromised while fixing errors that might not have come to light but for the migration. This unusual situation at Rutgers Law School has presented unique challenges with respect to migration mapping, data recall for large records, relevancy ranking, all of which affect search results and usability of the OPAC.
"Three become One," presented by Glen Wiley and Lisa Wheeler, University of Miami Libraries
The University of Miami’s seven libraries across the Coral Gables, Miller School of Medicine, and Rosenstiel campuses are collaborating for the first time on a shared ILS. Making its debut in mid-May 2016, the University of Miami will integrate three independent systems into a single search and discovery platform for accessing the University’s millions of library holdings. We will focus on the lessons learned in the metadata preparation stage, data extraction process, preliminary data testing, and the specific lessons learned unique to adopting a Next Generation ILS.
"Transitions - The Current State of our Catalog," presented by Renee Gould, Darla Asher, and Dr. Doris Van Kampen-Breit, Saint Leo University
Three years ago Saint Leo University made the transition to a cloud-based ILS, WorldShare Management Services (WMS). For this presentation, we plan to discuss some of the ups and downs of making that transition and some key lessons we have learned. Finally, we’ll touch upon where we are currently with the catalog and what we expect in the near future.
You're doing what?!? : Metadata, Migrating and Merging into Ex Libris
Erin Elzi & Kevin Clair (University of Denver)
Ms. Elzi and Mr. Clair talked about how the Library handled simultaneous migration of their integrated library system (from Sierra to Alma), merging of two library catalogs (one Innovative and one SirsiDynix), and incorporation of non-MARC metadata of archival materials into the discovery experience. They discussed the coordination between Archives & Cataloging staff in developing new workflow to import ArchiveSpace records into the catalog, factors considered in determining when and how to proceed with merging of University of Denver and Iliff School of Theology catalogs, as well as both internal and external communication and steps taken to manage the migration from Innovative Sierra into Ex Libris Alma. In addition, they presented a plan to adopt a more holistic and sustainable approach in collecting and sharing metadata between units on their shared Alma/Blacklight/ArchiveSpace platform.
GMD or No GMD: One Library's Approach to RDA Conversion
Jim Kalwara (Mississippi State University Libraries)
Mr. Kalwara discussed the decision of Mississippi State University (MSU), and the state-wide consortium as a whole, to keep GMD in their cataloging records when moving to RDA from AACR2. He justified their decision by explaining the concerns about display without GMD and benefits of having GMD to their users and staff. In order to improve the usability of GMD, they decided to refine GMDs by making them more granular and devised mapping tables between 3XX fields and localized GMDs based on item type to help with the batch conversion of existing bibliographic records. He also talked about workflow to add localized GMDs and 3XX fields in Connexion Browser and their local SirsiDynix catalog for new cataloging, and subsequent maintenance of catalog records.
Preparing library print materials for the move to an off-site storage
facility: Notre Dame's experience
Nastia Guimaraes (University of Notre Dame)
Ms. Guimaraes described the Libraries’ experience preparing approximately 400,000 volumes for the move to an off-site facility within a six-month timeframe. Besides barcoding thousands of titles, she talked about catalog maintenance activities done to ensure accurate status of items throughout the moving process. Also, physical condition of individual items was assessed, recorded, and acted upon before the move. Furthermore, the decision to create a custom built Inventory Management System (IMS) for the off-site storage facility was discussed.
SESSION MOVED -- Join us for a joint program with ALCTS CaMMS CMIG and LITA MSC
Data Clean-Up: Let's Not Sweep It Under the Rug
Date: Saturday, June 27, 2015
Time: 1:00 – 2:30 pm
Location: MCC - 2022 (W) (Moscone Convention Center – West Building)
Data migration is inevitable in a world in which technological infrastructures and data standards continue to evolve. Whether you work in a catalog database or a digital library/archives/institutional repository, working with library resource data means that you will eventually be required to usher data from one system or standard to another. Three speakers working in different library contexts will share their data normalization experiences.
Assistant Director for Content
Digital Public Library of America
Amy will address data normalization from the digital library perspective.
Head Digital Initiatives, Associate Professor
Ohio State University
Terry will address the role that tools such as MarcEdit can play in the context of data normalization and cleanup.
Digital Collections and Metadata Librarian
Oregon Health and Science University
Kyle will address the role data normalization is playing in the Orbis Cascade Alliance.
Program planning co-chairs:
Jennifer A. Liss
Head, Monographic Cataloging Image Unit
Indiana University Libraries
Roman S. Panchyshyn, MLIS
Catalog Librarian, Assistant Professor
Kent State University Libraries
Associate Dean, Digital Initiatives
Head of Cataloging
The College of New Jersey Library