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GODORT Federal Documents Task Force (Government Documents Round Table) Committee

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Discussion GODORT Ad Hoc Committee on Reorganization Preliminary Report

by Timothy Dodge on Tue, Jun 23, 2015 at 10:50 am

Everyone,

 

   Valerie Glenn has been kind enough to serve as the Federal Documents Task Force member on the Ad Hoc Committee on Reorganization.   Please see her message below concerning the Ad Hoc Committee's preliminary report.

Tim Dodge

FDTF Coordinator

--------------------------------------------------------------------------------------------------------------------

Everyone,

 

   Valerie Glenn has been kind enough to serve as the Federal Documents Task Force member on the Ad Hoc Committee on Reorganization.   Please see her message below concerning the Ad Hoc Committee's preliminary report.

Tim Dodge

FDTF Coordinator

--------------------------------------------------------------------------------------------------------------------

The GODORT Ad Hoc Committee on Reorganization has issued a preliminary report, available here. I'm the FDTF representative to the group and would love to hear any comments or questions you have about the report. I will be attending ALA later this week if you'd like to talk; you can always email me your thoughts at vglenn@gmail.com. Thanks!

Valerie D. Glenn

Government Documents Registry Analyst

University of Michigan

valglenn@umich.edu

734-615-5752

Skype: vdglenn

http://www.hathitrust.org/usgovdocs_registry

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Discussion Revised: 5-Year Plan Ideas for FDTF

by Timothy Dodge on Thu, Jun 18, 2015 at 10:59 am

Everyone,

 

   Seeing the recent post by Samantha Hager of the  State and Local Documents Task Force concerning strategic planning leads me to think I may have approached this in too limited a fashion in my original posts of May 1 and 15 where I asked for suggestions (and received none) and presented three rather limited ideas of my own on May 15.  (I am cutting-and-pasting my original post below for those who might want a refresher)

Everyone,

 

   Seeing the recent post by Samantha Hager of the  State and Local Documents Task Force concerning strategic planning leads me to think I may have approached this in too limited a fashion in my original posts of May 1 and 15 where I asked for suggestions (and received none) and presented three rather limited ideas of my own on May 15.  (I am cutting-and-pasting my original post below for those who might want a refresher)

   Since it looks more as if some sort of vision or mission statements rather than discrete goals are being called for, let me list a few I have just come up with below.   As was true in my earlier posts, I would welcome additional suggestions from any of you.   I am allotting 15-20 minutes of the Sunday, June 28 FDTF meeting for discussion.   Not a huge amount of time but I think if we can identify at least a few most desirable goals/vision items, etc. it would be helpful so that my successor as FDTF Coordinator, Justin Otto, will be able to take this forward in preparation for the more final product needed for the January 2016 Midwinter Meeting.

   Here are my latest ideas (I will not be offended if you would rather substitute others; this is really just to get ideas started and conversation started, I hope):

1)  To further the education/training of librarians and others who work with federal government information.  (One possible example is from my own earlier suggestion:  to sponsor at least one free webinar a year concerning federal government documents).

Sponsor at least one free  webinar a year concerning federal documents. - See more at: http://connect.ala.org/node/238585#sthash.7pb2MWLS.dpuf
Sponsor at least one free  webinar a year concerning federal documents. - See more at: http://connect.ala.org/node/238585#sthash.7pb2MWLS.dpuf

2)  To continue to develop more effective measures of bibliographic control over federal government information sources including born-digital fugitive documents.

3)  To broaden public knowledge of federal government information.

4)  To devise more effective advocacy measures to Congress on behalf of the FDLP, GPO, etc. that, of course, adhere to GODORT, ALA, and ALA Washington Office requirements.

   Below, cut-and-pasted is my original post of May 1 for those wanting more background information about why I am sending out this message.

   Thank you for your consideration and I hope we can identify some agreed-upon goals/vision statements at the forthcoming FDTF meeting!

-----------------------------------------------------------------------------------------------------------------------

Dear Federal Documents Task Force,

   Incoming GODORT Chair Stephen Woods and GODORT Chair Helen Sheehy have sent out a request for all GODORT units to begin coming up with a five-year plan (see cut-and-pasted message below for details).

   I will set aside at least 20 minutes, perhaps more, at the forthcoming FDTF meeting at the San Francisco ALA Annual Conference for discussion, but I would like to follow Stephen's suggestion that we alert committee, task force, etc. members IN ADVANCE of the Annual Conference, so you all can start thinking of some ideas/tasks/projects for the next five years.

   In fact, I think it might be helpful for those inclined to start suggesting ideas right now.  I think it would help make our discussion in San Francisco more focused if I could bring along a brief summary of your suggestions since we won't really have very much time and I would like to have something reasonably coherent (even if still incomplete) to pass along to Justin Otto who will be succeeding me as FDTF Coordinator.

   So, please feel free to send your ideas.  To avoid e-mail overload, perhaps it might be best if you just sent your ideas to me at dodgeti@auburn.edu rather than here on ALA Connect.   As we get closer to late June, I will be happy to send out either a direct compilation of messages received or a briefer document summarizing your ideas and I'll be happy to give credit to those making suggestions.

   I will now cut-and-paste Stephen Woods's message below to better help you understand our charge.  Remember, please send your ideas to ME at dodgeti@auburn.edu and not Stephen since I'm sure he would not want to be inundated with preliminary ideas at this stage.  My hope is that we can focus and refine suggested ideas at the forthcoming FDTF meeting in San Francisco.

 

Tim

Tim Dodge

GODORT Federal Documents Task Force Coordinator

 

Folks,

 

As you begin to think about putting together your agendas for your meetings in San Francisco, we would like to encourage your committee/taskforce to identify five things you would like to accomplish in the next five years.  

 

Once you have identified those tasks, please try and craft a mission/purpose statement for the committee (2-3 sentences).  It is our hope this will help us identify some common themes that we can share within our organization in order to develop strategic focus and an update to the GODORT strategic plan http://wikis.ala.org/godort/images/f/fd/GodortStrategicPlan_Final.doc         

 

Best, Helen and Stephen  

 

p.s. feel free to send this request out in advance to your committee members so that they can give this some thought to this before your meeting in San Francisco.  Please keep in mind that the incoming chair of your respective groups will continue this discussion with its members.  Our hope is to share the outcome of this exercise at midwinter in Boston.     

 

-- Stephen J. Woods

 

Social Sciences Librarian Specializing in Data and Government Information 208 Paterno Library Pennsylvania State University University Park, PA 16802

More...

Online Doc FDTF Agenda for June 28, 2015 Meeting in San Francisco

by Timothy Dodge on Thu, Jun 4, 2015 at 04:28 pm

GODORT FDTF Meeting – Agenda

ALA Annual Conference

Sunday, June 28, 2015:  8:30 – 10:00 a.m.

Moscone Convention Center – 200-212 (S)

San Francisco

Convener:  Tim Dodge (Coordinator)

Recorder:  To Be Decided

 

 

  1. Welcome and Introductions:  Tim Dodge (5 minutes)

 

  1. Adoption of Agenda:   Tim Dodge (2 minutes)

 

GODORT FDTF Meeting – Agenda

ALA Annual Conference

Sunday, June 28, 2015:  8:30 – 10:00 a.m.

Moscone Convention Center – 200-212 (S)

San Francisco

Convener:  Tim Dodge (Coordinator)

Recorder:  To Be Decided

 

 

  1. Welcome and Introductions:  Tim Dodge (5 minutes)

 

  1. Adoption of Agenda:   Tim Dodge (2 minutes)

 

  1. Approval of Minutes from Midwinter Conference (February 1, 2015):  Tim Dodge (5 minutes)

 

  1. GPO Update:  Superintendent of Documents:  Mary Alice Baish plus Laurie Hall and Cynthia Etkin (30 minutes)

 

  1. Committee Liaison Reports (if available)  (5 – 10 minutes)

 

  1. Cataloging:  Marie Concannon
  2. Education:  Rachel Dobkin
  3. Legislation:  Barbara Miller and/or Kathy Karn-Carmichael
  4. Program:  Emily Rogers
  5. Publications:  Shari Laster
  6. Rare and Endangered:  Tammy Fishman

 

  1. Fugitive Documents Project:  James Jacobs (10 minutes)

 

  1. One-Page Handout on FDLP for Legislators Update:  Jill Vassilakos-Long or Tim Dodge (5 minutes)

 

  1. Five-Year Plan Ideas:  Tim Dodge (15-20 minutes)

 

  1. Announcements:  Open  (5 minutes)

 

Times are approximate and order of agenda items subject to change.

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Discussion Ideas for FDTF Projects, Etc. Next Five Years

by Timothy Dodge on Fri, May 1, 2015 at 11:07 am

Dear Federal Documents Task Force,

   Incoming GODORT Chair Stephen Woods and GODORT Chair Helen Sheehy have sent out a request for all GODORT units to begin coming up with a five-year plan (see cut-and-pasted message below for details).

Dear Federal Documents Task Force,

   Incoming GODORT Chair Stephen Woods and GODORT Chair Helen Sheehy have sent out a request for all GODORT units to begin coming up with a five-year plan (see cut-and-pasted message below for details).

   I will set aside at least 20 minutes, perhaps more, at the forthcoming FDTF meeting at the San Francisco ALA Annual Conference for discussion, but I would like to follow Stephen's suggestion that we alert committee, task force, etc. members IN ADVANCE of the Annual Conference, so you all can start thinking of some ideas/tasks/projects for the next five years.

   In fact, I think it might be helpful for those inclined to start suggesting ideas right now.  I think it would help make our discussion in San Francisco more focused if I could bring along a brief summary of your suggestions since we won't really have very much time and I would like to have something reasonably coherent (even if still incomplete) to pass along to Justin Otto who will be succeeding me as FDTF Coordinator.

   So, please feel free to send your ideas.  To avoid e-mail overload, perhaps it might be best if you just sent your ideas to me at dodgeti@auburn.edu rather than here on ALA Connect.   As we get closer to late June, I will be happy to send out either a direct compilation of messages received or a briefer document summarizing your ideas and I'll be happy to give credit to those making suggestions.

   I will now cut-and-paste Stephen Woods's message below to better help you understand our charge.  Remember, please send your ideas to ME at dodgeti@auburn.edu and not Stephen since I'm sure he would not want to be inundated with preliminary ideas at this stage.  My hope is that we can focus and refine suggested ideas at the forthcoming FDTF meeting in San Francisco.

 

Tim

Tim Dodge

GODORT Federal Documents Task Force Coordinator

 

Folks,

 

As you begin to think about putting together your agendas for your meetings in San Francisco, we would like to encourage your committee/taskforce to identify five things you would like to accomplish in the next five years.  

 

Once you have identified those tasks, please try and craft a mission/purpose statement for the committee (2-3 sentences).  It is our hope this will help us identify some common themes that we can share within our organization in order to develop strategic focus and an update to the GODORT strategic plan http://wikis.ala.org/godort/images/f/fd/GodortStrategicPlan_Final.doc         

 

Best, Helen and Stephen  

 

p.s. feel free to send this request out in advance to your committee members so that they can give this some thought to this before your meeting in San Francisco.  Please keep in mind that the incoming chair of your respective groups will continue this discussion with its members.  Our hope is to share the outcome of this exercise at midwinter in Boston.     

 

--
Stephen J. Woods

 

Social Sciences Librarian Specializing in Data and Government Information
208 Paterno Library
Pennsylvania State University
University Park, PA 16802

 

 

More...

Online Doc 3/19/15 Draft Congressional Orientation Document

by Jill Vassilakos-Long on Thu, Mar 19, 2015 at 04:47 pm

CONGRESSIONAL FEDERAL DEPOSITORY LIBRARY PROGRAM

 

Members of Congress take their responsibilities to their constituents seriously, including ensuring that federal information is available to people who need it:

CONGRESSIONAL FEDERAL DEPOSITORY LIBRARY PROGRAM

 

Members of Congress take their responsibilities to their constituents seriously, including ensuring that federal information is available to people who need it:

  • Voters, to understand and support needed policies
  • Researchers, to build on federally funded research
  • Policy makers, to craft policies that move us forward
  • State Agencies, to determine their legal obligations and to locate federal funding
  • Historians and commentators, to understand the impetus for past policy decisions
  • Courts, to be guided by federal legislation and court decisions
  • Students, to be inspired to become the next generation of our leaders
  • Entrepreneurs, to identify opportunities and learn best practices

 

Congress established the Federal Depository Library Program (FDLP) as one way to meet their obligation to inform constituents, giving the Government Publishing Office (GPO) the responsibility of running the program and the Joint Committee on Printing oversight. Members designate libraries in every Congressional district as depositories. These Libraries appoint at least one librarian, experienced in the intricacies of government resources, to assist the public in finding information. This partnership between Congress, libraries, and the GPO results in one-on-one professional research assistance for local constituents. 

 

Members of Congress can help constituents by linking to the depository libraries in their district on their web site. Contact the Superintendent of Documents for more information.

 

Accessing the right information has become more complex. Information is available in a variety formats (paper, microforms, digital).  Some people believe that everything can be found through Google. Google does not create content, it points to information created by others. If government documents are not put up and maintained on federal internet servers for public access, they are lost. Google cannot find what isn't there. Some Federal agencies put publications up on their websites, then take them down, without considering future access.  The Chesapeake Digital Preservation Group survey found a 51% rate of  "link rot" for dot-gov URLs over 6-year period. If those publications are sent to GPO, to be included in the FDLP, librarians will create standardized metadata so that they can be discovered by the public and will preserve an electronic copy for permanent access.  GPO works with publishing agencies to produce their publications in a variety of formats (paper, fiche, digital) and provides those publications to depository libraries so they can make them available to the public. 

 

Some policymakers believe that public agencies' statistical programs compete with private publishers, not realizing that private publishers utilize the data gathered by public agencies. Federal agency publications are not their competition, they are part of private publishers' supply chain. Publishers repackage statistics and other information in creative ways.  The statistics gathered by federal agencies are used by researchers and business people across the country. Accurate information is the foundation for making meaningful progress. 

 

Jim Jacobs, Data Services Librarian Emeritus, University of California at San Diego explains that "The simple fact is that no one knows how much born-digital US Federal government information has been created  or where it all is."   Librarians have a better idea than most as to where the information is because they work with government information every day.  Your local depository library can help the staff of Members of Congress in handling constituent information requests!  Following are examples of how depository librarians have helped the public.

 

Bill Olbrich, government information specialist at the St. Louis Public Library was able to help concerned citizens with accurate information from both his state and federal government. He told us:

"The police shooting of un-armed Michael Brown in Ferguson, MO, on August 9, 2014, brought information requests about the actions of government agencies. There were many questions about Missouri state legal practices, others on the role of federal agencies. The United States Government Manual served as the starting point for understanding the Justice Department and the Civil Rights Commission. Agency websites expanded that knowledge. The Commission's website provided the live streaming of the Missouri State Advisory Committee meetings. The Justice Department publications "Crime in the United States, 2013" and "Law Enforcement Officers Killed and Assaulted, 2013", and the Census Bureau's incarceration statistics (1 Black male out of 3 will sit in a cell sometime in his life) drove home the incredible obstacles faced by American young Black males today."

 

David Smith, a librarian at St. Clair County Library in Port Huron, Michigan who helped voters prior to a recent election reported:

"During the last millage election for the library system, I would have several people come in looking for population data for St. Clair County.  The Census Bureau web site provided everything they could have asked for and more.  Some patrons felt comfortable going on the site by themselves, while others required some instruction to obtain the data they needed. It was a good feeling being able to educate the voters before they went to the polls to cast their ballots. Most people had never been to the web site before, and they were very impressed."

 

Members of Congress can assure that the depository libraries are able to serve everyone by supporting funding for the "Public Information Programs of the Superintendent of Documents" in the Government Publishing Office's appropriations request.

 

Compiled by the American Library Association, Government Documents Round Table 2015

More...

Online Doc 3/3/2015 Draft Orientation Document

by Jill Vassilakos-Long on Tue, Mar 3, 2015 at 05:22 pm

Shari sent me a long and thoughtful email about the document and I tried to incorporate her suggestions. I just thought of another way to simplify the document. The Federal agencies and the Naïve people paragraphs could be combined. It would look like this:

 

3/3/2015 Draft

 

Members of Congress take their responsibilities to their constituents seriously. One of those responsibilities is to ensure that federal information is available to people who need it:

Shari sent me a long and thoughtful email about the document and I tried to incorporate her suggestions. I just thought of another way to simplify the document. The Federal agencies and the Naïve people paragraphs could be combined. It would look like this:

 

3/3/2015 Draft

 

Members of Congress take their responsibilities to their constituents seriously. One of those responsibilities is to ensure that federal information is available to people who need it:

  • Voters, to understand and support needed policies
  • Researchers, to build on federally funded research (without excellent access to past results they would waste resources "re-inventing the wheel")
  • Policy makers, to craft policies that move us forward: avoiding pitfalls and  incorporating successes from policies implemented in the past
  • Historians and commentators, to understand the impetus for past policy decisions
  • Students, to be inspired to become the next generation of our leaders
  • Entrepreneurs, to evaluate business locations, learn best practices, and identify opportunities

Congress established the Federal  Depository Library Program (FDLP)  as one way to meet the obligation to inform constituents.  It gave the Government Publishing Office (GPO) the  responsibility of running the  program and the Joint  Committee on Printing oversight. Libraries in every Congressional district have been designated as FDLP libraries by Congress. Libraries that commit to  housing these government publications appoint at least one librarian to learn the intricacies of government resources to assist the public in finding the information they seek. This partnership between Congress, libraries and the GPO results in one-on-one professional research assistance for local constituents. Leveraging the benefit of federal information resources through this partnership with information professionals at libraries in every congressional district throughout the country is simply brilliant. You can help your constituents by linking to your depository libraries on your district web site. Contact the Superintendent of Documents for more information.

 

You can also help the FDLP provide that service by understanding the complex information environment in which they work. Every aspect of the FDLP, from collecting the information to disseminating it; from providing access to publications to preserving them for future access, has become more complex as information is increasingly made available through the internet. 

 

 

Naive people believe that everything can be found through Google. The truth is that Google does not create content, it simply points to information created by others. If documents are not put up on internet servers for public access and maintained on internet servers for public access, then they are lost. Google cannot find what isn't there. Federal agencies put publications up on their websites, then take them down, without considering future access.  The Chesapeake Digital Preservation Group survey found a 51% rate of  "link rot" for  dot-gov URLs over 6-year  period. If those publications were sent to GPO, to be included in the FDLP, professionals would have created standardized metadata so  that they could be more easily discovered by the public and would have preserved an electronic copy so that the publication could be used well into the future. Print publications are also preserved by the FDLP. When publications are sent to GPO to be printed, GPO rides the print order to create copies to send to selected depositories. Those libraries then take on the task of keeping the publications available to  the public in print or in microform. 

 

 

Some policymakers believe that public agencies' statistical programs are competing with private publishers, when the truth is that private publishers who offer statistical publications or databases do so by utilizing data that has been gathered by public agencies. They may repackage it in useful ways, but they could never afford to gather it. Federal agency publications are not their competition, they are part of private publishers' supply chain. The statistics gathered by federal agencies are used by researchers and business people across the country. Citizens all want what is best for America. Accurate data is the foundation of making meaningful improvements. 

 

The information world has become more complex: 

  •  “The  simple fact is that no one knows how much born-digital US Federal  government information has been created  or where it all is.” -- Jim  Jacobs, Data Services Librarian Emeritus, University of California San Diego.

 

Your local depository library can help your staff in handling constituent information requests!

 

Bill Olbrich, government information specialist at the St. Louis Public Library was able to help concerned citizens with accurate information from both his state and federal government. He told us:

         

"The police shooting of un-armed Michael Brown in Ferguson, MO, on August 9, 2014, brought information requests explaining the actions of government agencies. While many questions asked about Missouri state legal practices, others queried the role of federal agencies. The United States Government Manual served as the starting point for understanding the Justice Department and the Civil Rights Commission. Their websites expanded that knowledge. The Commission’s website first announced it was streaming the Missouri State Advisory Committee meetings live. Justice Department statistics from Crime in the United States, 2013 and Law Enforcement Officers Killed and Assaulted, 2013 provided a realization beyond the numbers they gave. Finally, the Census Bureau’s incarceration statistics (1 Black male out of 3 will sit in a cell sometime in their life) drove home the incredible obstacles faced by American young Black males today." 

 

 

David Smith, a librarian at St. Clair County Library in Port Huron, Michigan who helped voters prior to a recent election reported:

  • "During   the last millage election for the library system, I would have several   people come in looking for population data for St. Clair County.  The   Census Bureau web site provided everything they could have asked for and  more.  Some patrons felt comfortable going on the site by themselves,   while others required some instruction to obtain the data they needed.    It was a good feeling being able to educate the voters before they  went  to the polls to cast their ballots.  Most people had never been to  the  web site before, and they were very impressed." 

 

Members  of Congress can assure that the depository libraries are able to serve  everyone by supporting funding for the "Public Information Programs of  the Superintendent of Documents" in the Government Publishing Office's  appropriations request.

 

 

More...

Online Doc 3/2/2015 Draft of Orientation Document

by Jill Vassilakos-Long on Mon, Mar 2, 2015 at 05:49 pm

Hi Shari,

I tried to incorporate your excellent suggestions, except for the myth/response formatting. I tried it, but really didn't like it. I think i took all of your other suggestions. JVL

 

3/2/2015 Draft

Members of Congress take their responsibilities to their constituents seriously. One of those responsibilities is to ensure that federal information is available to people who need it:

Hi Shari,

I tried to incorporate your excellent suggestions, except for the myth/response formatting. I tried it, but really didn't like it. I think i took all of your other suggestions. JVL

 

3/2/2015 Draft

Members of Congress take their responsibilities to their constituents seriously. One of those responsibilities is to ensure that federal information is available to people who need it:

  • Voters, to understand and support needed policies
  • Researchers, to build on federally funded research (without excellent access to past results they would waste resources "re-inventing the wheel")
  • Policy makers, to craft policies that move us forward: avoiding pitfalls and  incorporating successes from policies implemented in the past
  • Historians and commentators, to understand the impetus for past policy decisions
  • Students, to be inspired to become the next generation of our leaders
  • Entrepreneurs, to evaluate business locations, learn best practices, and identify opportunities

Congress established the Federal  Depository Library Program (FDLP)  as one way to meet the obligation to inform constituents.  It gave the Government Publishing Office (GPO) the  responsibility of running the  program and the Joint  Committee on Printing oversight. Libraries in every Congressional district have been designated as FDLP libraries by Congress. Libraries that commit to  housing these government publications appoint at least one librarian to learn the intricacies of government resources to assist the public in finding the information they seek. This partnership between Congress, libraries and the GPO results in one-on-one professional research assistance for local constituents. Leveraging the benefit of federal information resources through this partnership with information professionals at libraries in every congressional district throughout the country is simply brilliant. You can help your constituents by linking to your depository libraries on your district web site. Contact the Superintendent of Documents for more information.

 

You can also help the FDLP provide that service by understanding the complex information environment in which they work. Every aspect of the FDLP, from collecting the information to disseminating it; from providing access to publications to preserving them for future access, has become more complex as information is increasingly made available through the internet. 

 

Federal agencies put publications up on their websites, then take them down, without considering future access.  The Chesapeake Digital Preservation Group survey found a 51% rate of  "link rot" for  dot-gov URLs over 6-year  period. If those publications were sent to GPO, to be included in the FDLP,  professionals would have created standardized metadata so  that they could be more easily discovered by the public and would have preserved an electronic copy so that the publication could be used well  into the future. Print publications are also preserved by the FDLP. When publications are sent to GPO to be printed, GPO rides the print order to create copies to send to selected depositories. Those libraries then take on the task of keeping the publications available to  the public in print or in microform. 

 

Naive people believe that everything can be found through Google. The truth is that Google does not create content, it simply points to information created by others. If they are not put up on internet servers for public access and maintained on internet servers for public access, then they are lost. Google cannot find what isn't there. 

 

Some policymakers believe that public agencies' statistical programs are competing with private publishers, when the truth is that private publishers who offer statistical publications or databases do so by utilizing data that has been gathered by public agencies. They may repackage it in useful ways, but they could never afford to gather it. Federal agency publications are not their competition, they are part of private publishers' supply chain. The statistics gathered by federal agencies are used by researchers and business people across the country. Citizens all want what is best for America. Accurate data is the foundation of making meaningful improvements. 

 

The information world has become more complex: 

  •  “The  simple fact is that no one knows    how much born-digital US Federal  government information has been created  or where it all is.” -- Jim  Jacobs, CRL Leviathan Conference. 

Your local depository library can help your staff in handling constituent information requests!

Bill Olbrich, government information specialist at the St. Louis Public Library was able to help concerned citizens with accurate information from both his state and federal government. He told us:

         

"The police shooting of un-armed Michael Brown in Ferguson, MO, on August 9, 2014, brought information requests explaining the actions of government agencies. While many questions asked about Missouri state legal practices, others queried the role of federal agencies. The United States Government Manual served as the starting point for understanding the Justice Department and the Civil Rights Commission. Their websites expanded that knowledge. The Commission’s website first announced it was streaming the Missouri State Advisory Committee meetings live. Justice Department statistics from Crime in the United States, 2013 and Law Enforcement Officers Killed and Assaulted, 2013 provided a realization beyond the numbers they gave. Finally, the Census Bureau’s incarceration statistics (1 Black male out of 3 will sit in a cell sometime in their life) drove home the incredible obstacles faced by American young Black males today." 

 

 

David Smith, a librarian at St. Clair County Library in Port Huron, Michigan who helped voters prior to a recent election reported:

  • "During   the last millage election for the library system, I would have several   people come in looking for population data for St. Clair County.  The   Census Bureau web site provided everything they could have asked for and  more.  Some patrons felt comfortable going on the site by themselves,   while others required some instruction to obtain the data they needed.    It was a good feeling being able to educate the voters before they  went  to the polls to cast their ballots.  Most people had never been to  the  web site before, and they were very impressed." 

Members  of Congress can assure that the depository libraries are able to serve  everyone by supporting funding for the "Public Information Programs of  the Superintendent of Documents" in the Government Publishing Office's  appropriations request.

 

 

 

More...

Online Doc Latest Latest draftof Orientation for Congress document

by Jill Vassilakos-Long on Fri, Feb 27, 2015 at 05:46 pm

2015_02_27 DRAFT of Orientation Document for Congress

One of the responsibilities of Members of the United States Congress is to keep the citizenry informed of the actions of the federal government. This is necessary for

2015_02_27 DRAFT of Orientation Document for Congress

One of the responsibilities of Members of the United States Congress is to keep the citizenry informed of the actions of the federal government. This is necessary for

  • voters to understand and support needed policies
  • researchers  to build on federally funded research (without excellent access to past results they would waste resources "re-inventing the wheel")
  • policy  makers to craft policies that move us forward: avoiding pitfalls and  incorporating successes from policies implemented in the past
  • historians and commentators to understand the impetus for past policy decisions
  • students to be inspired to become the next generation of our leaders
  • entrepreneurs to evaluate business locations and product demand

 

Congress established the Federal  Depository Library Program (FDLP)  as one way to meet their obligation to keep  the public informed.  It  gave the Government Publishing Office (GPO) the  responsibility of running the  program and the Joint  Committee on Printing oversight. Members of Congress can designate 2  libraries in their district as depository libraries.  Senators can designate 2 libraries in their state.  To find out if there is a current opening for a new designation,  contact the Superintendent of Documents. Libraries that commit to  housing these government publications appoint at least one librarian to learn the intricacies of government resources to assist the public in finding the information they seek. This partnership between Congress, libraries and the GPO results in one-on-one professional research assistance for local constituents. 

 

Every aspect of this service, from collecting the information to disseminating it; from providing access to publications to preserving them for future access, has become more complex as information is increasingly made available through the internet. 

 

Federal agencies put publications up on  their websites, then take them down, without considering future access.  The Chesapeake Digital Preservation Group  survey  found 51 % rate of  "link rot" for  dot-gov URLs over 6-year  period. If those publications  were sent to GPO, professionals would have created standardized metadata so  that they could be more easily discovered by the public and would have preserved an electronic copy so that the publication could be used well  into the future. When publications are sent to GPO to be printed, GPO rides the  print order to create copies to send to selected depositories. Those  libraries then take on the task of keeping the publications available to  the public in print or in microform. 

 

Naive people believe that everything can be found through Google. The truth is that Google does not create content, it simply points to information created by others. If they are not put up on internet servers for public access and maintained on internet servers for public access, then they are lost. Google cannot find what isn't there. 

 

Some policymakers believe that public agencies' statistical programs are competing with private publishers, when the truth is that private publishers who offer statistical publications or databases do so by utilizing data that has been gathered by public agencies. They may repackage it in useful ways, but they could never afford to gather it. Federal agency publications are not their competition, they are part of private publishers' supply chain. The statistics gathered by federal agencies are used by researchers and business people across the country. Citizens all want what is best for America. Accurate data is the foundation of making meaningful improvements. 

 

The information world has become more complex: 

 “The  simple fact is that no one knows    how much born-digital US Federal  government information has been created  or where it all is.” -- Jim  Jacobs, CRL Leviathan Conference. 

Leveraging the benefit of federal information resources through this partnership with information professionals at libraries in every congressional district throughout the country is simply brilliant. Members of Congress can help their  constituents get help by linking the  depository libraries on their  district web sites and the GPO directory  of depository libraries on  their web site. Find FDLP libraries your district here: http://catalog.gpo.gov/fdlpdir/FDLPdir.jsp

 

Bill Olbrich, government information specialist at the St. Louis Public Library was able to help concerned citizens with accurate information from both his state and federal government. He told us:

"The police shooting of un-armed Michael Brown in Ferguson, MO, on August 9, 2014, brought information requests explaining the actions of government agencies. While many questions asked about Missouri state legal practices, others queried the role of federal agencies. The United States Government Manual served as the starting point for understanding the Justice Department and the Civil Rights Commission. Their websites expanded that knowledge. The Commission’s website first announced it was streaming the Missouri State Advisory Committee meetings live. Justice Department statistics from Crime in the United States, 2013 and Law Enforcement Officers Killed and Assaulted, 2013 provided a realization beyond the numbers they gave. Finally, the Census Bureau’s incarceration statistics (1 Black male out of 3 will sit in a cell sometime in their life) drove home the incredible obstacles faced by American young Black males today." 

 

 

David Smith, a librarian at St. Clair County Library in Port Huron, Michigan who helped voters prior to a recent election reported:

 

"During   the last millage election for the library system, I would have several   people come in looking for population data for St. Clair County.  The   Census Bureau web site provided everything they could have asked for and  more.  Some patrons felt comfortable going on the site by themselves,   while others required some instruction to obtain the data they needed.    It was a good feeling being able to educate the voters before they  went  to the polls to cast their ballots.  Most people had never been to  the  web site before, and they were very impressed." 

 

Members  of Congress can assure that the depository libraries are able to serve  everyone by supporting funding for the "Public Information Programs of  the Superintendent of Documents" in the Government Publishing Office's  appropriations request.

 

 

 

More...

Discussion Latest Draft of Flyer to Legislators Concerning FDLP

by Timothy Dodge on Fri, Feb 27, 2015 at 12:00 pm

Dear Colleagues,      Jill Vassilakos-Long has provided the latest draft of the flyer for legislators concerning the FDLP.   You may recall this was discussed at the FDTF meeting held in Chicago on Sunday, February 1 and also at the GODORT Membership and Steering Committee meetings.  Please see latest draft cut-andpasted below:      One of the responsibilities of Members of the United States Congress is to keep the

Dear Colleagues,      Jill Vassilakos-Long has provided the latest draft of the flyer for legislators concerning the FDLP.   You may recall this was discussed at the FDTF meeting held in Chicago on Sunday, February 1 and also at the GODORT Membership and Steering Committee meetings.  Please see latest draft cut-andpasted below:      One of the responsibilities of Members of the United States Congress is to keep the citizenry informed of the actions of the federal government. This is necessary for

  • voters to understand and support needed policies
  • researchers  to build on federally funded research (without excellent access to past results they would waste resources "re-inventing the wheel")
  • policy  makers to craft policies that move us forward: avoiding pitfalls and  incorporating successes from policies implemented in the past
  • historians and commentators to understand the impetus for past policy decisions
  • students to be inspired to become the next generation of our leaders
  • entrepreneurs to evaluate business locations and product demand

  Congress established the Federal  Depository Library Program (FDLP)  as one way to meet their obligation to keep  the public informed.  It  gave the Government Publishing Office (GPO) the  responsibility of running the  program and the Joint  Committee on Printing oversight. Members of Congress can designate libraries in their district as depository libraries.  Senators can designate 2 libraries in their state.  To find out if there is a current opening for a new designation,  contact the Superintendent of Documents. Libraries that commit to  housing these government publications appoint at least one librarian to learn the intricacies of government resources to assist the public in finding the information they seek. This partnership between Congress, libraries and the GPO results in one-on-one professional research assistance for local constituents.    Every aspect of this service, from collecting the information to disseminating it; from providing access to publications to preserving them for future access, has become more complex as information is increasingly made available through the internet.    Federal agencies put publications up on  their websites, then take them down, without considering future access.  The Chesapeake Digital Preservation Group  survey  found 51 % rate of  "link rot" for  dot-gov URLs over 6-year  period. If those publications  were sent to GPO, professionals would have created standardized metadata so  that they could be more easily discovered by the public and would have preserved an electronic copy so that the publication could be used well  into the future. When publications are sent to GPO to be printed, GPO rides the  print order to create copies to send to selected depositories. Those  libraries then take on the task of keeping the publications available to  the public in print or in microform.    Naive people believe that everything can be found through Google. The truth is that Google does not create content, it simply points to information created by others. If they are not put up on internet servers for public access and maintained on internet servers for public access, then they are lost. Google cannot find what isn't there.    Some policymakers believe that public agencies' statistical programs are competing with private publishers, when the truth is that private publishers who offer statistical publications or databases do so by utilizing data that has been gathered by public agencies. They may repackage it in useful ways, but they could never afford to gather it. Federal agency publications are not their competition, they are part of private publishers' supply chain. The statistics gathered by federal agencies are used by researchers and business people across the country. Citizens all want what is best for America. Accurate data is the foundation of making meaningful improvements.    The information world has become more complex: 

  •  “The  simple fact is that no one knows    how much born-digital US Federal  government information has been created  or where it all is.” -- Jim  Jacobs, CRL Leviathan Conference. 

Leveraging the benefit of federal information resources through this partnership with information professionals at libraries in every congressional district throughout the country is simply brilliant. Members of Congress can help their  constituents get help by linking the  depository libraries on their  district web sites and the GPO directory  of depository libraries on  their web site. Find FDLP libraries your district here: http://catalog.gpo.gov/fdlpdir/FDLPdir.jsp   Bill Olbrich, government information specialist at the St. Louis Public Library was able to help concerned citizens with accurate information from both his state and federal government. He told us:           "The police shooting of un-armed Michael Brown in Ferguson, MO, on August 9, 2014, brought information requests explaining the actions of government agencies. While many questions asked about Missouri state legal practices, others queried the role of federal agencies. The United States Government Manual served as the starting point for understanding the Justice Department and the Civil Rights Commission. Their websites expanded that knowledge. The Commission’s website first announced it was streaming the Missouri State Advisory Committee meetings live. Justice Department statistics from Crime in the United States, 2013 and Law Enforcement Officers Killed and Assaulted, 2013 provided a realization beyond the numbers they gave (no statistics on shootings by police). Finally, the Census Bureau’s incarceration statistics (1 Black male with 3 will sit in a cell sometime in their life) drove home the incredible obstacles faced by American young Black males today."      David Smith, a librarian at St. Clair County Library in Port Huron, Michiganwho helped voters prior to a recent election reported:  

  • "During   the last millage election for the library system, I would have several   people come in looking for population data for St. Clair County.  The   Census Bureau web site provided everything they could have asked for and  more.  Some patrons felt comfortable going on the site by themselves,   while others required some instruction to obtain the data they needed.    It was a good feeling being able to educate the voters before they  went  to the polls to cast their ballots.  Most people had never been to  the  web site before, and they were very impressed." 

  Members  of Congress can assure that the depository libraries are able to serve  everyone by supporting funding for the "Public Information Programs of  the Superintendent of Documents" in the Government Publishing Office's  appropriations request.

More...

Event Federal Documents Task Force (GODORT)

by ALAConnect Helpdesk (staff) on Mon, Jan 26, 2015 at 02:56 pm

Discussion of current issues related to federal government information.

More information about this conference session

Pages

Government Documents Round Table (GODORT) Federal Documents Task Force

 

 

Timothy Dodge's picture

Dear GODORT FDTF Member,

   The conference in Las Vegas is coming up soon and I will be assuming office as FDTF Chair at the close of business.   Consequently, I am looking for people willing to serve as liaisons between the FDTF and GODORT standing committees for 2015.  Duties are not difficult:  primarily serving to provide brief updates at the Midwinter Meeting and the Annual Conference on GODORT committee activities and the FDTF and vice-versa.

   I will list the needed committee liaison positions below.   If interested, please contact me ASAP at dodgeti@auburn.edu .   Current committee chairs are encouraged to serve again if they wish, so please let me know if you are interested.

Cataloging Liaison

Education Liaison

Legislation Liaison (NEED TWO people)

Program Liaison

Publications Liaison

Rare and Endangered Government Publications Liaison.

   Many thanks to those who volunteer (or re-volunteer).   I would suggest listing SEVERAL committee liaison choices just in case your first choice finds a volunteer before you contact me.

Tim Dodge

GODORT FDTF Chair-Elect

Auburn University

Auburn, Ala.

Timothy Dodge's picture

Can't tell if my post was posted, so I'll try again.

 

Tim Dodge

Subscribe to GODORT Federal Documents Task Force (Government Documents Round Table)