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ALCTS PARS Preservation Metadata Interest Group Community

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Discussion ALCTS PARS Preservation Metadata IG seeks new co-chair

by Jennifer Mullins on Wed, May 31, 2017 at 08:28 am

The ALCTS PARS Preservation Metadata Interest Group seeks a new co-chair to serve a 2-year term from July 2017 through June 2019. For the first year the incoming co-chair will serve alongside current co-chair Dan Johnson. Co-chairs are responsible for planning programming on behalf of the Interest Group at the ALA Annual Conference and Midwinter Meeting, reporting to the ALCTS PARS Executive Committee on programs, and submitting meeting minutes to ALA Connect.

The ALCTS PARS Preservation Metadata Interest Group seeks a new co-chair to serve a 2-year term from July 2017 through June 2019. For the first year the incoming co-chair will serve alongside current co-chair Dan Johnson. Co-chairs are responsible for planning programming on behalf of the Interest Group at the ALA Annual Conference and Midwinter Meeting, reporting to the ALCTS PARS Executive Committee on programs, and submitting meeting minutes to ALA Connect.

The charge of the ALCTS PARS Preservation Metadata Interest Group is to “To discuss the bibliographic control and intellectual access to preserved and reformatted materials.” More information about the Interest Group, including meeting minutes, can be found at http://www.ala.org/alcts/mgrps/pars/grps/ats-parigia.

If you are interested in volunteering to serve as co-chair, please contact Dan Johnson (daniel-h-johnson@uiowa.edu) and Jenny Mullins (Jennifer.L.Mullins@dartmouth.edu) by June 15th to express interest.

ALCTS PARS Preservation Metadata Interest Group Co-Chairs:

Daniel Johnson Preservation Metadata IG Co-Chair (2016-2018)

Digital Preservation Librarian

University of Iowa

daniel-h-johnson@uiowa.edu

 Jenny Mullins, Preservation Metadata IG Co-Chair (2015-2017)

Digital Preservation Librarian

Dartmouth College Library

Jennifer.L.Mullins@dartmouth.edu

 

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Discussion ALCTS PARS Preservation Metadata IG at ALA Annual 2017

by Jennifer Mullins on Fri, May 26, 2017 at 10:57 am

Please join us for the ALCTS PARS Preservation Metadata Interest Group Meeting at ALA Annual 2017 in Chicago. Our program will begin with a short business meeting and the election of an incoming co-chair.

 

Date: Saturday, June 24, 2017

Time: 3:00–4:00 p.m.

Location: McCormick Place, W190b

Please join us for the ALCTS PARS Preservation Metadata Interest Group Meeting at ALA Annual 2017 in Chicago. Our program will begin with a short business meeting and the election of an incoming co-chair.

 

Date: Saturday, June 24, 2017

Time: 3:00–4:00 p.m.

Location: McCormick Place, W190b

Add this meeting to your schedule: https://www.eventscribe.com/2017/ALA-Annual/fsPopup.asp?Mode=presInfo&Pr...

 

Overview of the PEGI Project and Preservation Metadata

Martin Halbert, Dean of Libraries, University of North Texas

Robbie Sittel, Eagle Commons Library Head and Government Information Librarian, University of North Texas

David Walls, Preservation Librarian, US Government Printing Office

Librarians, technologists, and other information professionals from the Center for Research Libraries, the Government Publishing Office (GPO), the University of North Texas, the University of California at Santa Barbara, the University of Missouri, University of North Carolina at Greensboro and Stanford University are undertaking a two year project to address national concerns regarding the preservation of electronic government information (PEGI) by cultural memory organizations for long term use by the citizens of the United States. The PEGI project has been informed by a series of meetings between university librarians, information professionals, and representatives of federal agencies, including the Government Publishing Office and the National Archives and Records Administration. The focus of the PEGI proposal is at-risk government digital information of long term historical significance.  For more details, see: https://www.crl.edu/preservation-electronic-government-information-pegi

 

Making the Link: Preservation metadata for analog and digital materials

Brenna Campbell, Rare Books Conservator, Princeton University

Bethany Davis, Digital Processing Coordinator Librarian, University of Iowa

In recent years, the content of the Preservation Metadata Interest Group’s meetings has focused on questions surrounding preservation metadata for a wide array of digital objects. Nevertheless, preserved materials also exist in a variety of analog formats. This presentation will explore the assumptions underlying the observed digital focus of the interest group and discuss areas of overlap and difference between preservation metadata for digital and analog objects. It will also briefly summarize work to date on efforts to link preservation metadata for analog objects (also called conservation documentation) to existing bibliographic records and propose a new, closer alliance between professionals tasked with the preservation of digital and analog collections.

 

We hope to see you there!

 

Daniel Johnson Preservation Metadata IG Co-Chair (2016-2018)

Digital Preservation Librarian

University of Iowa

daniel-h-johnson@uiowa.edu

 

Jenny Mullins, Preservation Metadata IG Co-Chair (2015-2017)

Interim Head of Preservation Services

Digital Preservation Librarian

Dartmouth College Library

Jennifer.L.Mullins@dartmouth.edu

 

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Discussion 2016 ALA Annual Conference Preservation Metadata Interest Group (PM IG) Meeting Minutes

by Drew Krewer (non-member) on Fri, Jul 1, 2016 at 03:29 pm

The Preservation Metadata Interest Group met during the 2016 ALA Annual Conference on Saturday, June 25, with 41 people in attendance. During a brief business meeting, the current co-chairs announced that Daniel Johnson (Digital Preservation Librarian, University of Iowa Libraries) would be serving as incoming co-chair from July 2016 - June 2018, replacing Drew Krewer as he rotates off leadership. A program followed which focused on current approaches to implementing preservation metadata. The program included two presentations:

The Preservation Metadata Interest Group met during the 2016 ALA Annual Conference on Saturday, June 25, with 41 people in attendance. During a brief business meeting, the current co-chairs announced that Daniel Johnson (Digital Preservation Librarian, University of Iowa Libraries) would be serving as incoming co-chair from July 2016 - June 2018, replacing Drew Krewer as he rotates off leadership. A program followed which focused on current approaches to implementing preservation metadata. The program included two presentations:

"The PREMIS of our not so SIMP-le story: Implementing preservation metadata using homegrown and vendor solutions" by Jeremy Myntti (Head of Digital Library Services, University of Utah) and Tawnya Keller (Interim Assistant Head, Digital Preservation, University of Utah)

The University of Utah has implemented Ex Libris' Rosetta Digital Preservation System for the long-term preservation of digital assets. A large piece of this implementation has included the development of the SIMP Tool (Submission Information and Metadata Packaging Tool) used to streamline workflows from the digitization process to metadata creation to ingestion into both the digital asset management system and the digital preservation system. Intellectual Entities (IEs) have descriptive metadata attached to items in the SIMP Tool as well as minimal preservation metadata. When IEs are ingested into Rosetta from the SIMP Tool, Rosetta automates a majority of the preservation metadata and maintains this alongside the preservation master files. University of Utah is working towards meeting the NDSA digital preservation level 4 guideline which includes full preservation metadata in addition to the descriptive and technical metadata that is already being included in Rose tta. This presentation will include details about the system that has been developed and how it is being used in conjunction with Rosetta to preserve digital assets.

"Preservation planning in the consortial context: Updates from the DPN Preservation Metadata Standards Working Group" by Moriah Caruso (Preservation Librarian, University of Washington), Drew Krewer (Digitization Services Coordinator, University of Houston), Jennifer Mullins (Digital Preservation Librarian, Dartmouth College), and Liz Woolcott (Head of Cataloging and Metadata Services, Utah State University)

The Preservation Metadata Standards working group for the Digital Preservation Network (DPN) was charged to “outline the metadata standards that DPN will follow for digital preservation.” In this talk, the group will describe our work to date, share recommended baseline metadata for DPN deposit, and discuss next steps.

Slides are available below.

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Discussion ALCTS PARS Preservation Metadata IG at ALA Annual 2016

by Drew Krewer (non-member) on Mon, Jun 6, 2016 at 11:29 am

Please join us for the ALCTS PARS Preservation Metadata Interest Group Meeting at ALA Annual 2016 in Orlando. Our program will begin with a short business meeting and the election of an incoming co-chair. The session will focus on current approaches to implementing preservation metadata.

 

Date: Saturday, June 25, 2016

Time: 3:00–4:00 p.m.

Location: Orange County Convention Center, W107

Please join us for the ALCTS PARS Preservation Metadata Interest Group Meeting at ALA Annual 2016 in Orlando. Our program will begin with a short business meeting and the election of an incoming co-chair. The session will focus on current approaches to implementing preservation metadata.

 

Date: Saturday, June 25, 2016

Time: 3:00–4:00 p.m.

Location: Orange County Convention Center, W107

Add this meeting to your schedule: http://www.eventscribe.com/2016/ala-annual/fsPopup.asp?Mode=presInfo&PresentationID=143222#

 

The PREMIS of our not so SIMP-le story: Implementing preservation metadata using homegrown and vendor solutions

Jeremy Myntti, Head of Digital Library Services, University of Utah

Tawnya Keller, Interim Assistant Head, Digital Preservation, University of Utah

 

The University of Utah has implemented Ex Libris' Rosetta Digital Preservation System for the long-term preservation of our digital assets. A large piece of this implementation has included the development of the SIMP Tool (Submission Information and Metadata Packaging Tool) used to streamline workflows from the digitization process to metadata creation to ingestion into our digital asset management system and digital preservation system. Intellectual Entities (IEs) have descriptive metadata attached to items in the SIMP Tool as well as minimal preservation metadata. When IEs are ingested into Rosetta from the SIMP Tool, Rosetta automates a majority of the preservation metadata and maintains this alongside the preservation master files. We are working towards meeting the NDSA digital preservation level 4 guideline which includes full preservation metadata in addition to the descriptive and technical metadata that we are already including in Rosetta. This presentation will include details about the system that we have developed and how it is being using in conjunction with Rosetta to preserve our digital assets.

 

Preservation planning in the consortial context: Updates from the DPN Preservation Metadata Standards Working Group

Moriah Caruso, Preservation Librarian, University of Washington

Drew Krewer, Digitization Services Coordinator, University of Houston

Jennifer Mullins, Digital Preservation Librarian, Dartmouth College

Liz Woolcott, Head of Cataloging and Metadata Services, Utah State University

 

The Preservation Metadata Standards working group for the Digital Preservation Network (DPN) was charged to “outline the metadata standards that DPN will follow for digital preservation.” In this talk, we will describe our work to date, share our recommended baseline metadata for DPN deposit, and discuss next steps.

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Discussion 2015 ALA Annual Conference Preservation Metadata Interest Group (PM IG) Meeting Minutes

by Chelcie Rowell on Thu, Aug 6, 2015 at 03:55 pm

During the 2015 ALA Annual Conference, the Preservation Metadata Interest Group met on June 27, 2015 from 3:00–4:00 p.m. in Room 2008 (W) of the Moscone Convention Center. 40 people attended.

During the 2015 ALA Annual Conference, the Preservation Metadata Interest Group met on June 27, 2015 from 3:00–4:00 p.m. in Room 2008 (W) of the Moscone Convention Center. 40 people attended.

An election was held to determine who would serve as co-chair once Chelcie Rowell rolls off. The candidates were Daniel Johnson (Digital Preservation Librarian at University of Iowa Libraries) and Jenny Mullins (Digital Preservation Librarian at Dartmouth College Library). Jenny Mullins was elected to serve as co-chair from July 2015–June 2017.

The session focused on pragmatic implementations of preservation metadata for two tricky content types, web archives and digital media art objects.

Don't WARC Away: Preservation Metadata for Web Archives
Maria LaCalle, Web Archivist, Internet Archive
Jefferson Bailey, Director of Web Archiving Programs, Internet Archive

As more institutions include web archives in their digital collections, creating preservation metadata to support the long term stewardship of these files is a newly emerging challenge. Archive-It, a web archiving service of the Internet Archive, works with over 360 partner institutions across the globe, providing tools for harvesting, managing, and accessing archived web content. This talk will explore how Archive-It partners incorporate preservation metadata into their web archiving programs, the development of tools and workflows to support this work, and the unique challenges web archives present to digital preservation metadata.

In the Service of Art: Metadata for Preservation of Digital Artworks
Jason Kovari, Head of Metadata Services, Cornell University

In February 2013, the Rose Goldsen Archive of New Media Art, part of Cornell University Library’s Division of Rare and Manuscript Collections, received a $300,000 grant from the National Endowment for the Humanities to develop PAFDAO (Preservation and Access Frameworks for Complex Digital Media Art Objects). PAFDAO’s test collection includes more than 300 interactive born-digital artworks created for CD-ROM, DVD-ROM, and web distribution, many of which date back to the early 1990s. Though vitally important to understanding the development of media art and aesthetics over the past two decades, these materials are at serious risk of degradation and are unreadable without obsolete computers and software. This talk will reference the larger workflow of the project and how metadata decisions were made in order to ensure long-term preservation and use of these complex digital media art objects, most of which contain many elaborate interdependencies.

Slides are available below.

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Event Preservation Metadata Interest Group

by ALAConnect Helpdesk (staff) on Tue, Jun 16, 2015 at 07:07 pm

Please join us for the ALCTS PARS Preservation Metadata Interest Group Meeting at ALA Annual 2015 in San Francisco. Our program will begin with a short business meeting and the election of an incoming co-chair. The session will focus on pragmatic implementations of preservation metadata for two tricky content types, web archives and digital media art objects.

Don't WARC Away: Preservation Metadata for Web Archives
Maria LaCalle, Web Archivist, Internet Archive
Jefferson Bailey, Director of Web Archiving Programs, Internet Archive

Please join us for the ALCTS PARS Preservation Metadata Interest Group Meeting at ALA Annual 2015 in San Francisco. Our program will begin with a short business meeting and the election of an incoming co-chair. The session will focus on pragmatic implementations of preservation metadata for two tricky content types, web archives and digital media art objects.

Don't WARC Away: Preservation Metadata for Web Archives
Maria LaCalle, Web Archivist, Internet Archive
Jefferson Bailey, Director of Web Archiving Programs, Internet Archive

As more institutions include web archives in their digital collections, creating preservation metadata to support the long term stewardship of these files is a newly emerging challenge. Archive-It, a web archiving service of the Internet Archive, works with over 360 partner institutions across the globe, providing tools for harvesting, managing, and accessing archived web content. This talk will explore how Archive-It partners incorporate preservation metadata into their web archiving programs, the development of tools and workflows to support this work, and the unique challenges web archives present to digital preservation metadata.

In the Service of Art: Metadata for Preservation of Digital Artworks
Jason Kovari, Head of Metadata Services, Cornell University

In February 2013, the Rose Goldsen Archive of New Media Art, part of Cornell University Library’s Division of Rare and Manuscript Collections, received a $300,000 grant from the National Endowment for the Humanities to develop PAFDAO (Preservation and Access Frameworks for Complex Digital Media Art Objects). PAFDAO’s test collection includes more than 300 interactive born-digital artworks created for CD-ROM, DVD-ROM, and web distribution, many of which date back to the early 1990s. Though vitally important to understanding the development of media art and aesthetics over the past two decades, these materials are at serious risk of degradation and are unreadable without obsolete computers and software. This talk will reference the larger workflow of the project and how metadata decisions were made in order to ensure long-term preservation and use of these complex digital media art objects, most of which contain many elaborate interdependencies.

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Discussion ALCTS ALA Annual Virtual Preconference "Planning for the Evolving Role of Metadata Services"

by Drew Krewer (non-member) on Wed, May 6, 2015 at 12:32 pm

The ALCTS Metadata Interest Group and the ALCTS PARS Preservation Metadata Interest Group invite you to join us for the ALCTS ALA Annual Virtual Preconference “Planning for the Evolving Role of Metadata Services.”  The preconference will feature three days of exploring the expansion of metadata services, including:

The ALCTS Metadata Interest Group and the ALCTS PARS Preservation Metadata Interest Group invite you to join us for the ALCTS ALA Annual Virtual Preconference “Planning for the Evolving Role of Metadata Services.”  The preconference will feature three days of exploring the expansion of metadata services, including:

Session 1: Metadata Services for Research Data Management (June 2)

  • Research Data Support at The University of North Carolina at Greensboro (UNCG): a Metadata Perspective
    • Anna Craft, Metadata Cataloger at UNCG
  • Using DDI Metadata to Support Research Data Management
    • Jared Lyle, Director of Curation Services, ICPSR
  • Evolving Workflows for Metadata Ingest at The UC San Diego Library
    • Arwen Hutt, Metadata Librarian, UC San Diego
  • Integrating New Services into Existing Metadata Workflows
    • Nathan B. Putnam and Bria L. Parker, Metadata Services, University of Maryland
  • Special Collections, Special Thesauri: Managing and Publishing Local Vocabularies with TemaTres
    • Allison Jai O'Dell, Special Collections Cataloging & Metadata Librarian, University of Miami Libraries
  • Encoded Archival Context-Corporate Bodies, Persons, and Families and Washingtoniana Collections: A Pilot Project at the George Washington University Libraries
    • Dan Tam Do, Metadata Services Managers, George Washington University Libraries

Session 2: Assessing Metadata Staffing and Workflows (June 3)

Session 3: Techniques and Technologies for Developing Local Controlled Vocabularies (June 4)

 

When: June 2-4, 2015

 

Time :  2:00pm (EDT)

1:00pm (CDT)

12:00pm (MDT)

11:00am (PDT)

 

Length: 90 minutes

 

Event webpage (including session details and registration information): http://www.ala.org/alcts/confevents/upcoming/webinar/060215

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Event Preservation Metadata Interest Group

by ALAConnect Helpdesk (staff) on Mon, Jun 23, 2014 at 07:37 pm

The session will focus on digital forensics, with a talk by BitCurator PI Cal Lee, as well as lightning talks by BitCurator users Jarrett M. Drake (Princeton) and Rebecca Russell and Amanda Focke (Rice). The program provides an opportunity for exchange between the users and developers of the BitCurator tool, as well as those considering digital forensics tools, with the potential to affect ongoing development and application of BitCurator.

**

The session will focus on digital forensics, with a talk by BitCurator PI Cal Lee, as well as lightning talks by BitCurator users Jarrett M. Drake (Princeton) and Rebecca Russell and Amanda Focke (Rice). The program provides an opportunity for exchange between the users and developers of the BitCurator tool, as well as those considering digital forensics tools, with the potential to affect ongoing development and application of BitCurator.

**

Supporting Digital Curation Activities in Libraries Using the BitCurator Environment
Christopher (Cal) Lee (PI, BitCurator)
When acquiring born-digital materials, librarians often must extract digital materials from media in ways that reflect the rich metadata associated with records and ensure records’ integrity. They must also allow users to make sense of materials and understand their context, while preventing inadvertent disclosure of sensitive data. There are a variety of methods and strategies from the field of digital forensics that can aid this work. This presentation will report on the development and application of digital forensics tools to improve the acquisition, management and access functions of collecting institutions. It will discuss the BitCurator project, as well as formation of the BitCurator Consortium, which will sustain the BitCurator environment and support its user base in the future.

It Takes a System to Curate a Bit: Preservation Planning at the Princeton University Archives
Jarrett M. Drake (Digital Archivist, Princeton University)

Implementing BitCurator at Rice University: Baby Steps to Digital Preservation Glory
Rebecca Russell (Archivist / Special Collections Librarian, Rice University)
Amanda Focke (Assistant Head of Special Collections, Rice University)

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Our program will begin with a short business meeting and the election of an incoming co-chair.

***
Note a name change for our group, beginning with this meeting! At the January 2014 ALA Midwinter Meeting in Philadelphia, at the request of the IG chairs, the PARS Executive Committee voted unanimously to change the name of this interest group from “Intellectual Access to Preservation Metadata IG” to “Preservation Metadata IG.”

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Event Intellectual Access to Preservation Metadata Interest Group

by ALAConnect Helpdesk (staff) on Thu, Feb 6, 2014 at 12:48 pm

Following a short business meeting, our program will feature the work of researchers from the Drexel University College of Computing and Informatics, who are working with a scientific agency to develop an OAIS-compliant joint preservation and reuse data repository.

Decomposing Results Without Burying the Body of Evidence: A Modus Operandi for Developing Metadata and Digital Preservation Requirements

Following a short business meeting, our program will feature the work of researchers from the Drexel University College of Computing and Informatics, who are working with a scientific agency to develop an OAIS-compliant joint preservation and reuse data repository.

Decomposing Results Without Burying the Body of Evidence: A Modus Operandi for Developing Metadata and Digital Preservation Requirements

Presented by Lorraine L. Richards (Assistant Professor, Drexel University College of Computing and Informatics) and Adam Townes (Doctoral Candidate, Drexel University College of Computing and Informatics).

Abstract: In February 2013, the Office of Science and Technology Policy (OSTP) issued a directive to each Federal agency with over $100 million in annual conduct of research and development expenditures to develop an “approach for optimizing search, archival, and dissemination features that encourages innovation in accessibility and interoperability, while ensuring long-term stewardship of the results of federally funded research.” We are working directly with scientists, engineers and program managers at the Federal Aviation Administration’s (FAA) William J. Hughes Technical Center (WJHTC) to develop and enhance current data sets and sources. We will jointly develop a prototype technical architecture for the establishment of an OAIS-compliant digital repository to service the Tech Center, Drexel University, and future users. Key components of this project involve:

  • Understanding and identifying the appropriate metadata names and development of a metadata taxonomy;
  • Enhancing knowledge towards the possible design of the ingest and tagging mechanisms to auto-generate metadata tags for relevant analysis, and machine learning software for this task;
  • Conducting research for specification and/or standards for rules and policies for the data sets and access controls; and
  • Analyzing user modeling, conducting task analysis for the users of the data sets and the workflows to be executed against the data.

Because data sharing has not been the norm for this agency in the past, particular care must be taken to ensure that metadata is appropriately developed for search, retrievability, and reuse. However, developing metadata for scientific data offers challenges associated with the need to ensure reproducibility of results and appropriate data reuse when data is taken outside its initial disciplinary boundaries. This presentation will discuss these challenges briefly and provide information on the techniques we are using to attempt to mitigate the risks associated with developing requirements for a joint preservation/reuse repository of scientific data.

Full Author List: Lorraine L. Richards, Adam Townes, William C. Regli, and Yuanyuan Feng (all Drexel University College of Computing and Informatics)

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Discussion 2013 ALA Annual Intellectual Access to Preservation Metadata Interest Group (IAPM-IG) Meeting Minutes

by Shawn Averkamp on Fri, Jul 12, 2013 at 12:30 pm

The Intellectual Access to Preservation Metadata Interest Group met June 29 from 3-4pm at the McCormick Place Convention Center, room N135, Chicago, IL . 76 people attended.

Business meeting announcements:

The Intellectual Access to Preservation Metadata Interest Group met June 29 from 3-4pm at the McCormick Place Convention Center, room N135, Chicago, IL . 76 people attended.

Business meeting announcements:

--Outgoing co-chair, Shawn Averkamp, welcomed incoming co-chair, Chelcie Rowell. In August 2013, Chelcie Rowell will graduate from the School of Information and Library Science at UNC-Chapel and will begin as the Digital Initiatives Librarian at the Z. Smith Reynolds Library of Wake Forest University. Chelcie will begin her two-year term with returning co-chair, Sarah Potvin.

--Shawn made a call for future meeting topics. Suggestions can be submitted to the co-chairs or through ALAConnect.

The business meeting was followed by two presentations on preservation metadata in repositories:

PREMIS: to Be or Not To Be in My METS

Jennifer Eustis (Catalog/Metadata Librarian, University of Connecticut Libraries) and David Lowe (Preservation and Data Management Services Librarian, University of Connecticut Libraries) discussed the University of Connecticut Libraries’ process of selecting and implementing a Fedora repository and the issues they faced in integrating preservation metadata, towards TRAC compliance. In 2011,UConn created a working group to investigate alternatives to current repositories that would incorporate a more consistent preservation mission. After selecting Fedora, the group set out to develop a content model and design their METS profile. They determined the minimum metadata requirements—an “Uberset”—and assigned elements from this set to the appropriate split content levels—grouping, container, and media objects. This "atomistic" content model enabled metadata to be split across the three levels. The repository currently supports the recording of ingestion events in PREMIS.

During the process of integrating METS and PREMIS for their Fedora repository, the group encountered a number of issues, including incompatibility with Islandora (the chosen administrative model and presentation layer), difficulty retrieving consistent technical metadata from Archivematica, and problems getting PREMIS into the METS data stream. To remedy these issues, they decided to build their own administrative module (reserving Islandora for the presentation layer only) and to move away from the METS Uberset, towards a more modular solution for packaging and reusing preservation metadata. Next steps will include refining specifications for their metadata modules, determining how to handle PREMIS beyond ingest events, and exploring the incorporation of linked open data.

The Purdue University Research Repository: HUBzero Customization For Dataset Publication And Digital Preservation

Amy Barton (Metadata Specialist and Assistant Professor of Library Science, Purdue University Library) and Carly Dearborn (Digital Preservation and Electronic Records Archivist, Purdue University Library) presented on work done with Neal Harmeyer (Digital Archivist, Purdue University Library). Barton and Dearborn provided an overview of Purdue University’s research repository, PURR, and the metadata they collect and generate to support the long-term preservation of research datasets. 

PURR is an instance of HUBzero, an open source LAMP-based platform with Joomla! content management system. Developed at Purdue, PURR was customized for data stewardship, including workflows for curation, publication, dissemination, and preservation of datasets. The project involves a team from the Libraries and serves as a collaborative effort involving the Libraries, Information Technology at Purdue, and the Office of the Vice President for Research.  

Using TRAC as their guide, the group collaboratively developed mission statements, policies, job descriptions, and business plans. They decided to commit to preservation of all deposits for ten years, after which time content is subject to Libraries’ selection criteria for further retention. PURR accepts all file formats but recommends sustainable format solutions. Following the OAIS model, content producers submit content (SIP) and the content information is bundled together with Bagit (AIP). Because PURR uncompresses all files for the AIP, the DIP is derived from the original SIP. 

PURR metadata incurs the weaving together of standards for preservation. METS is used as the wrapper to package metadata; dcterms is used for descriptive metadata; MODS, to designate dataset ownership and access condition for digital provenance; and PREMIS, for preservation metadata (including technical, rights, and digital provenance metadata). PURR currently records validation, ingestion, and capture events in PREMIS. In addition to capturing preservation events, PURR records the significant properties of datasets, determined through consultation with the content producers, which will aid in future file format migration. Subject specialists check submissions and add keywords to datasets. The presenters concluded with a walkthrough of a dataset submission.

After presentations concluded, speakers took questions from the audience. Attendees asked about Purdue's practice of deriving DIPs from SIPs rather than AIPs, questioned whether Dublin Core was sufficient for describing data, and requested further information about file formats received and migrated. They further asked about the appraisal process that could result in data being deaccessioned after ten years. Both sets of speakers responded to a question about data ownership and questions of terminology and policy.

Presentation slides are available below.

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Coordinates section activities related to managing the preservation of library and archival materials.

Co-chairs:

Chelcie Juliet Rowell, Digital Initiatives Librarian at Wake Forest University

Drew Krewer, Digitization Operations Librarian at University of Houston

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