ALA Conference Committee Committee

Closed group
In: ALA Governance, ALA Program Planning
15 members  |  About this group  |   Syndicate content
View:   Faces | List

Discussion ALA Conference Committee Report: 2013-2014 - through Midwinter 2014 -- DRAFT

by Mary Ghikas (staff) on Thu, Mar 6, 2014 at 12:01 pm

The draft report is pasted in below.  Please use the comment function for changes/additions.  mg

 

ALA COMMITTEE REPORT

COMMITTEE:  ALA Conference Committee (standing)

TIME PERIOD:  2013-2014 – through Midwinter 2014

REPORT SUBMITTED BY:  Jan Sanders, Chair

ACTIVITIES OF THE COMMITTEE:   (including the 2014 Conference Program Coordinating Team)

The draft report is pasted in below.  Please use the comment function for changes/additions.  mg

 

ALA COMMITTEE REPORT

COMMITTEE:  ALA Conference Committee (standing)

TIME PERIOD:  2013-2014 – through Midwinter 2014

REPORT SUBMITTED BY:  Jan Sanders, Chair

ACTIVITIES OF THE COMMITTEE:   (including the 2014 Conference Program Coordinating Team)

This report covers activities in the ALA Conference Committee group on ALA Connect and at the 2014 ALA Midwinter Meeting:

  • On review of documents from ALA Conference Services, recommended two future sites for approval by the ALA Executive Board at their Fall 2013 meeting:  San Antonio (Midwinter, 2022) and New Orleans (Midwinter 2023 and Annual 2027). 
  • Reviewed the draft Statement on Conference Conduct, proposed for use beginning Midwinter 2014.
  • Received and reviewed survey results from the 2012 and 2013 ALA Annual Conference.
  • Received and reviewed ALA Annual Conference – Background for Discussion (2013-2014 EBD #12.8), for subsequent committee discussion.
  • Reviewed the proposed skeleton schedule for the 2015 ALA Midwinter Meeting and 2015 ALA Annual Conference, for approval by the ALA Executive Board during the 2014 ALA Midwinter Meeting.
  • Received updates from ALA staff on the 2014 Midwinter Meeting and 2014 ALA Annual Conference.
  • Received an update from ALA staff on the (aborted) attempt to implement an integrated proposal-to-final-program system to eliminate costly and error-prone repetitive data entry at different stages.   Use of “off-the-shelf” software is proposed; the initial implementation crashed ALA’s process complexity.  Over the next six months, that process complexity will be addressed and a new RFP developed, with plans for implementation in time to support the 2016 Annual Conference program, beginning with initial proposals for jury selection in 2015.
  • Reviewed a list of potential Auditorium Series speakers and recommended preferred speakers to ALA Conference Services (2014 CPCT).
  • Based on 2012 and 2013 survey results and other data, discussed future directions for ALA conferences. (ALA Conference Committee and 2014 CPCT)
    • Based on data reviewed, there was consensus that focus, simplification and increased clarity were desirable.
      • Considered limiting the number of programs to be presented at AC; considered whether every subgroup must present a program (which may sometimes be their only reason for being).
      • Considered holding some program slots for joint or collaborative programs, with 2 or more groups involved in planning and presentation.
  • Based on feedback, there must be attention to session times, session formats, session quality, alignment and timeliness.
  • A key objective should be an integrated conference experience.
  • ALA’s distinctive position is the “big tent,” crossing type-of-library, type-of-activity and special interest boundaries.  There was extensive discussion on issues relating to both unified identify (“big ALA”) and individual group identity (division, round table, other group).
  • Specifically address the time-contention issue.  One possibility would be to considered repeating high-demand sessions. (2014 CPCT)
  • Encourage collaboration in programming. (2014 CPCT)
  • Consider making video clips available in advance to encourage attendance and session participation. (2014 CPCT)
  • Require subject headings and tags. (2014 CPCT)
  • Build a “tag cloud” for each conference, as a way to illustrate focus. (2014 CPCT)

 

Next Meetings:

  • Work will continue in ALA Connect (both ALA Conference Committee and the 2014 Conference Program Coordinating Team). 
  • The next scheduled face-to-face meetings will be at the 2014 ALA Annual Conference:
    • ALA Conference Committee:  Saturday, June 28, 1:00-2:30pm
    • 2014 Conference Program Coordinating Team with 2015 Conference Program Coordinating Team:  Saturday, June 29, 10:30-11:30pm

 

Face-to-face meeting participants:

ALA Conference Committee:  Jan Sanders (chair),  Walter Betts (Chapter Councilor), Sara Kelly Johns (Executive Board), Kawanna Bright (Round Table Coordinating Assembly), Therese Bigelow (At-Large), Mary Ghikas (staff), Marissa Kossakowski (staff), Jenny Levine (staff).

Barry Trott (CPCT, RUSA), Jeffrey Bowen (CPCT, LLAMA), Mary Hastler (CPCT, PLA and YALSA), Julie Kane (CPCT, ALCTS), Jason Kucsma (CPCT, ASCLA), Delora Shapiro (CPCT, LITA), Charles Kratz (CPCT, Round Tables),  Jan Sanders (ALA Conference Committee), Mary Ghikas (staff), Marissa Kossakowski (staff).

More...

Discussion Updated lsit of future conference sites

by Mary Ghikas (staff) on Wed, Jan 22, 2014 at 09:52 pm

Here is an updated list of future conference sites.  It's on the website -- but I am pushing it out to you in case you get questions as Conference Committee members.  See you soon.  mg

Discussion MW Meeting

by Mary Ghikas (staff) on Wed, Jan 22, 2014 at 09:43 pm

On behalf of ALA Conference Committee Chair Jan Sanders, here is the starting agenda for our meeting on Saturday, PCC 304.

  • MW Update
  • Conference Conduct Statement
  • Schedule Update
  • AC Update
  • 2015 Skeleton Schedules
  • Discussion on future directions for ALA Annual Conference

There are a number of documents posted here on ALA Connect.  The timing and sequence of discussion may shift, depending on when Conference Services staff are available.

On behalf of ALA Conference Committee Chair Jan Sanders, here is the starting agenda for our meeting on Saturday, PCC 304.

  • MW Update
  • Conference Conduct Statement
  • Schedule Update
  • AC Update
  • 2015 Skeleton Schedules
  • Discussion on future directions for ALA Annual Conference

There are a number of documents posted here on ALA Connect.  The timing and sequence of discussion may shift, depending on when Conference Services staff are available.

The MW Kitchen Table Conversations -- small, informal, conversations about ALA as a "community" of members, staff, external allies and others in our field --  are focusing on member aspirations for (and concerns about) the ALA Annual Conference.  If members of this committee -- or the CPCT -- would like to participate in any those discussions, they are being held in PCC 305, 1.5 hour sessions starting at 8:30, 10;30, 1:00 and 3:00, SA-M.  While there will certainly be a report out, active participation is always desirable.

Let me know if you need anything else prior to the meeting.  Thanks.

More...

Discussion What's Happening - MW2014

by Mary Ghikas (staff) on Fri, Jan 17, 2014 at 05:42 pm

 

Here's the link to What's Happening, which is posted as a public document in the ALA Council section in ALA Connect:

http://alamw14.ala.org/uncommons

 

mg

Discussion Conference Conduct - Update for MW2014

by Mary Ghikas (staff) on Fri, Jan 17, 2014 at 05:05 pm

Here is the updated version for MW2014 -- including the site-specific emergency contact information.  We will update this for each conference, to include that site-specific information.  This is on the MW2014 website.  Without the MW site data, it is on the Annual Conference 2015 registration site -- and we will update the site-specific information as we get closer to the Las Vegas meeting.

Discussion Conference Changes - Background for Discussion

by Mary Ghikas (staff) on Fri, Jan 17, 2014 at 04:53 pm

I have attached a background document prepared for the ALA Executive Board for their Fall meeting.  There are some survey results attached to it -- and I have also pulled survey results sent to you earlier back up to the top of your stack.

Discussion Survey results - 2012 Annual Conference

by Mary Ghikas (staff) on Fri, Jan 17, 2014 at 04:25 pm

Welcome to the 2013-2014 ALA Conference Committee. 

Here is the first installment of survey results from the 2013 Annual Conference.  I have attached the summary report on 2013 -- covering the non-text portions of the survey.  I have also attached a comparison -- which I try to do annually now -- of the 2013 results in comparison to 2012 and 2011.  We started doing this particular survey  -- in SurveyMonkey -- in 2011.

I think you'll find some things of interest -- and some things you may want to discuss. 

Welcome to the 2013-2014 ALA Conference Committee. 

Here is the first installment of survey results from the 2013 Annual Conference.  I have attached the summary report on 2013 -- covering the non-text portions of the survey.  I have also attached a comparison -- which I try to do annually now -- of the 2013 results in comparison to 2012 and 2011.  We started doing this particular survey  -- in SurveyMonkey -- in 2011.

I think you'll find some things of interest -- and some things you may want to discuss. 

As I have time, I'll read through the text responses.  It is a sizable file (about 6 inches of paper last year).   I'll try to organize a summary report.      It's one of those things that gets done in the "spaces" -- so it will take a while.  I do get through them.  Always interesting and valuable.

Let me know if you have questions.

 

 

mg

 

More...

Discussion Conference-Related Actions at Fall ALA Executive Board Meeting

by Mary Ghikas (staff) on Fri, Jan 17, 2014 at 04:23 pm

At their Fall meeting (October 25-27) the ALA Executive Board had several discussions related to ALA Conferences.  I have attached the documents.

They took two actions:

--Approved future MW and AC sites.

--Authorized use of the proposed Conference Conduct Statement.

We had a lot of work to do to rethink (simplify) the process(es) for building the ALA conferences, particularly Annual.  I'll try to get a background document out to all of you as soon as possible, so you have time to think about this before MW.

mg

 

 

Discussion 2015 Proposed Skeleton Schedules

by Mary Ghikas (staff) on Fri, Jan 17, 2014 at 04:21 pm

At each Midwinter Meeting, the ALA Executive Board approves the "skeleton schedule" for the following (in this case 2015) Midwinter and Annual.  The "skeleton" includes things like the Council schedule and ALA Executive Board schedule, as well as Exhibits open hours and registration hours.   It also sets program and meeting "slots."  This forms the basis on which everything else gets scheduled.

There are no proposed changes from the 2014 to the 2015 skeleton schedule. 

At each Midwinter Meeting, the ALA Executive Board approves the "skeleton schedule" for the following (in this case 2015) Midwinter and Annual.  The "skeleton" includes things like the Council schedule and ALA Executive Board schedule, as well as Exhibits open hours and registration hours.   It also sets program and meeting "slots."  This forms the basis on which everything else gets scheduled.

There are no proposed changes from the 2014 to the 2015 skeleton schedule. 

The ALA Conference Committee is asked to review the skeleton schedule and to recommend to the AlA Executive Board.  The Exhibits Round Table executive committee is also asked to review and recommend.  This will go to the ALA Executive Board on Tuesday afternoon.

 

The attached schedule will open in Excel.  There are two tabs: Midwinter, Annual.

 

 

More...

Discussion Midwinter 2013 Survey -- Summary Results

by Mary Ghikas (staff) on Thu, May 16, 2013 at 06:55 pm

ALA does a post-MW and post-AC survey (Survey Monkey).  I have attached the summary results from the MW2013 survey, as well as a brief comparison of MW13 and MW12 results. 

See you all soon.

 

mg

Pages

To recommend additions and changes to ALA Policy 7 (Conferences and Meetings) as appropriate; to recommend policies to Council for the coordination and scheduling of conference programming and for simplifi cation of meeting scheduling, including use of technologies; to recommend to Council policies guiding the selection of Conference and Meeting sites and dates; to review recommendations of specifi c sites and dates prior to their presentation by Conference Services to the ALA Executive Board; to recommend to Council and to ALA staff a means for communication with the membership to hear their concerns about Conference and Meeting procedures and policies.

Subscribe to ALA Conference Committee