ALA Conference Committee Committee
On behalf of ALA Conference Committee Chair Walter Betts, here is the agenda for our meeting in Chicago on Saturday , January 31, 8:30-10:00am, McCormick Place West - W192c.
(1) Continuation of discussion on programming at the Midwinter Meeting: (a) status of resolution and referrals, (b) initial focus and implementation issues related to proposed "deep dive" sessions.
(2) Review of skeleton schedule for 2016 conferences. [Note: No major changes are proposed from the original 2015 conference skeletons.] At each Midwinter Meeting, the ALA Executive Board approves the "skeleton schedule" for the following Midwinter and Annual (2016) on recommendation of the ALA Conference Committee and ALA Conference Services.
(3) Update on 2015 Midwinter.
(4) Update on 2015 Annual Conference.
(5) Update on implementation of new Meeting Submission software. (This will address the whole cycle, beginning with the point that a member submits a program proposal to a Division or other group. The Division-level -- or other -- program selection committees can work within the system, and program information will move forward through the system without repetitive, and error-prone, rekeying.)
(6) Idea Box proposal (see documents attached).
On behalf of Walter Betts, chair of the ALA Conference Committee, I am posting a DRAFT response to the ALA Budget Analysis and Review Committee (BARC).
For those who are new to this committee and/or were unable to participate at Annual:
-- At MW2014 Council received a resolution to eliminate from the policy on Midwinter Meetings the language that prohibits educational programming. That resolution was referred to BARC. Council asked for a BARC response by Annual 2014.
-- BARC reviewed the resolution, discussed financial impact with staff, and decided they couldn't make a real determination without more information (e.g., how much programming). BARC referred the resolution on to the ALA Conference Committee, which is charged -- by Council -- with recommending policy changes related to conferences. BARC asked CONF CTE to get back to them at Annual 2014, but BARC met before Conference Cte.
-- Conference Committee had an extensive discussion, in which the Councilor who crafted the resolution participated, and sent a message to BARC that they would get a response to them in advance of BARC's Fall meeting (which is October 6-7).
Based on the Conference Committee's discussion at Annual Conference -- and to facilitate further discussion -- a DRAFT response to BARC is attached. This is a "public" post -- since there is nothing inherent in this discussion at this point that would require a closed discussion.
I have also attached the background documents that the Conference Committee was working from at Annual, for your convenience and for new members of the committee.
Please continue the discussion in this space. We need to complete our discussion by September 18, so that we can get a final document ready to send BARC by September 26-29. Thank you.
Here is the current schedule of future sites, for your information. We are showing you both ALA MW and AC and Division Conference sites. Let me know if you have questions.
For those new to the ALA Conference Committee, sites for MW and AC are approved by the ALA Executive Board. ALA Conference Services will bring proposed sites to the ALA Conference Committee, as well as the Exhibits Round Table board, for recommendation (or not) to the ALA Executive Board.
We are often asked why we select so far in advance. It has to do with the size and complexity of the site the ALA requires. We are (still) utilizing about 350 *concurrent* meeting rooms for AC. That means we require not only a large convention center but hotels with significant "conference" facilities (meeting rooms) at a reasonable distance from the convention center. We have historically had very minimal flexibility on dates -- looking at holidays, school schedules, other conferences in the library space, etc. All in all, it's a tricky package to put together -- and the closer we get to the year of a conference, the more likely that one or more critical piece of the package will no longer be available. So we, like other large conference sponsors, book far in advance and then let other, smaller, conferences, work around us, instead of vice versa.
One piece of explanation, since you are all coming from different places in ALA: The ACRL and PLA conferences are spring conferences; the AASL conferences are in the fall. So the ACRL conference in 2015 will come between ALA MW and ALA AC; the 2015 AASL conference will come between the 2015 ALA AC and the 2016 ALA MW.
Let me know if you have questions.
On behalf of ALA Conference Committee Chair Jan Sanders, here is the agenda for our upcoming meeting. We have a very full agenda and work will continue following our Annual Conference meeting. Both current and incoming members are strongly urged to participate.
WHEN: Saturday, June 29, 1-2:30pm
WHERE: LVCC N225
(2) AC2014 Report (Paul Graller and others)
(3) MW Programs Discussion/Next Steps [see connect.ala.org/node/223970]
(4) Kitchen Table Conversation: Annual Conference: Discussion/Next Steps [see connect.ala.org/node/223974 -- and if you have time, you might also want to review the documents posted earlier at connect.ala.org/node/217967]
(5) Other Business
All documents referenced are posted in this committee's space -- so you find these and more if you scroll down.
Thanks, all. See you soon.
I have attached feedback from the 2012 and 2013 annual conferences. These were responses to open-ended (text) questions. We typically ask people (a) what they would tell a friend or colleague about ALA conferences, (b) what they think the 3 best things about ALA annual were, (c) what single session got their "best" designation, and (d) what recommendations they have. Staff spend some significant time going through this.
Over the coming months, this committee, along with the CPCT and staff, will be spending time developing frameworks for future annual conferences. I think taking a look at recent feedback is a good place to start.
I'll have more for you over the coming weeks.
At the 2014 ALA Midwinter Meeting, a resolution was proposed in ALA Council related to programming at the ALA Midwinter Meeting. That resolution was referred to the ALA Budget Analysis and Review Committee (BARC), assuming that there would be a financial impact to increased programming. When BARC reviewed the issue this spring, they referred it on to the ALA Conference Committee, which is charged with reviewing policies relating to ALA conferences, including the Midwinter Meeting.
Following consultation with Conference Committee Chair Jan Sanders, I am attaching a background briefing document and several supporting documents, including the Council resolution. This will be on the agenda at our meeting in Las Vegas, Saturday, 1-2:30, LVCC N225.
Let me know if you have other questions.