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Discussion Sponsorship Task Force Charge

by Andromeda Yelton on Sat, Feb 18, 2017 at 12:09 pm

Here's the charge for the Sponsorship Task Force that I was asked to write, reflecting feedback I've gotten, and now put into Connect so it can be public & archived. I need a motion & a second that we vote on this and then I can construct the poll.


 

LITA Sponsorship Task Force charge

 

Here's the charge for the Sponsorship Task Force that I was asked to write, reflecting feedback I've gotten, and now put into Connect so it can be public & archived. I need a motion & a second that we vote on this and then I can construct the poll.


 

LITA Sponsorship Task Force charge

 

Charge

The LITA Sponsorship Task Force will review existing LITA documentation related to sponsorship (such as policies or budgets), research applicable ALA policies, and produce new documentation which enables LITA to effectively pursue sponsorships.

 

Context

The Forum Assessment Task Force reported that vendors are eager to sponsor Forum (or specific parts of it), but we don’t offer them the menu of options or ongoing relationship which would allow for that transaction. Other committees have also inquired about sponsorship for their products; to wit, Education (online CE), PPC (preconferences), and Membership (Happy Hour). Questions which have arisen include:

  • How do we coordinate and centralize outreach and plan our asks?

    • Who is the contact person for sponsors?

    • When, if ever, does it make sense for a volunteer to be a contact?

    • How do we honor vendors’ interest in an ongoing relationship - which requires a staff contact - while leveraging relationships and contacts that volunteers may have?

    • When multiple groups are pursuing sponsorship, how do we prevent oversaturating particular sponsors with asks?

  • How much does it actually cost for LITA to provide various things that others might wish to sponsor?

  • What potentially sponsorable things do we do, and which LITA groups work on them?

  • What can we give sponsors in exchange for their dollars?

  • Notwithstanding the above, what are we willing to provide? For example, possible tensions include:

    • Vendors’ interest in attendee lists and LITA’s interest in privacy.

    • Vendors’ interest in sponsored content and members’ potential discomfort with it

Deliverables

  • A sponsorship policy, to cover:

    • The procedure for soliciting sponsors;

    • What members & units are and are not empowered to do in sponsor negotiations;

    • Anything else that seems necessary, in the Task Force’s judgment.

  • A sponsor prospectus, which lays forth:

    • LITA events, items, etc. which may be sponsored (see the Context section for examples);

    • Dollar amounts required;

    • What the sponsor receives in return.

  • A list of our current known sponsor contacts.

  • A plan for assessing the success of this policy.

 

These should be delivered to the board.

Timeline

The Task Force will commence by spring 2017 and run through Midwinter of 2018. It will present a preliminary report for feedback no later than the Board’s fall 2017 meeting, and submit its final report at least two weeks in advance of Midwinter 2018.

 

Composition

5-7 people, ideally including current or recent members of:

  • FAC;

  • Forum Planning or Forum Assessment;

  • Education

  • Program Planning

  • Membership Development

 

The Executive Director will be the staff liaison.

Budget

None.

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Discussion FY2018 Draft Budget Board Discussion

by Jenny Levine (staff) on Thu, Feb 16, 2017 at 02:27 pm

Here's my first pass on the FY2018 budget. Between changes to stipends, number of preconferences, anticipated changes to Forum (two keynotes instead of three), and more, it took longer to put this together than I anticipated.

Here's my first pass on the FY2018 budget. Between changes to stipends, number of preconferences, anticipated changes to Forum (two keynotes instead of three), and more, it took longer to put this together than I anticipated.

Note that that while the bottom line number is alarming, it's not quite as bad as it looks. The summary shows that it's possible we'll be at a deficit of $50,000 at the end of FY2018, but $10,000 of that money is an anticipated expenditure of 50th anniversary funds. In other words, we're funding $10,000 worth of scholarships in FY2018 (-$10,000) that we collected money for in FY2017 (+$10,000).

I've laid out my rationale for this budget in a Google Doc, so you can see how I came up with figures for each line. I want to say up front that even though I think we'll do better than the projections show for CE, Forum, and sponsorship, I'm erring on the side of caution using trends from the past year since we're still aligning resources and creating infrastructure. I also don't have any hard data for publications revenue with our publisher since we'll get our first payment from them this summer, so I kept that figure conservative, too.

I'll be out of the office, completely offline, February 20 - March 5, so we can discuss the draft further when I'm back, although I'm happy to answer any questions you have before the 20th.

Jenny

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File FY2018-Draft-Budget-Summary---v1

by Jenny Levine (staff) on Thu, Feb 16, 2017 at 02:22 pm

XLSX File, 30.89 KB

File FY2018-Draft-Budget-Full--v1

by Jenny Levine (staff) on Thu, Feb 16, 2017 at 02:22 pm

XLSX File, 299.21 KB

Discussion February 13, 2017 Board Meeting Discussion Documents

by Jenny Levine (staff) on Fri, Feb 10, 2017 at 06:38 pm

Monday, February 13, 2017
7:30am - 9:00am Pacific Time
9:30am - 11:00am Central Time
10:30am - 12:00pm Eastern Time

This page lists all of the Discussion Documents for the Board Meeting that will take place online in Adobe Connect at https://ala.adobeconnect.com/litaboard. Guests are welcome to join.

BOARD DOCUMENTS

FEB DOC 17-1 ... February 13, 2017 Board Meeting Agenda (PDF, 285KB)

Monday, February 13, 2017
7:30am - 9:00am Pacific Time
9:30am - 11:00am Central Time
10:30am - 12:00pm Eastern Time

This page lists all of the Discussion Documents for the Board Meeting that will take place online in Adobe Connect at https://ala.adobeconnect.com/litaboard. Guests are welcome to join.

BOARD DOCUMENTS

FEB DOC 17-1 ... February 13, 2017 Board Meeting Agenda (PDF, 285KB)

DISCUSSION ITEM DOCUMENTS

FEB DOC 17-2 ... LITA Tagline and Header Brief (PDF, 539KB)
FEB DOC 17-3 ... Dissolve the Executive Committee Brief (PDF, 287KB)
FEB DOC 17-4 ... Personas Task Force Report (PDF, 426KB)

 

Additional documents will be added here as they become available.

To download all of the attached public documents at once, use the "Download attached files in one zip file" link beneath the list of attachments.

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Discussion 2017 Midwinter Meeting Board Information Documents

by Jenny Levine (staff) on Thu, Jan 26, 2017 at 01:47 pm

This page lists all of the Board Information Documents for the January 21, 2017, and January 23, 2017, Board meetings.

The 2017 Midwinter Board Discussion Documents are listed in a separate post.

This page lists all of the Board Information Documents for the January 21, 2017, and January 23, 2017, Board meetings.

The 2017 Midwinter Board Discussion Documents are listed in a separate post.

INFORMATION DOCUMENTS

MW INFO #17-1 ... LITA Membership Statistics (Google Spreadsheet)
MW INFO #17-2 ... LITA Membership Overlap Report- November 2016 (PDF)
MW INFO #17-3 ... FY2017 LITA Q1 Budget Summary (XLSX)
MW INFO #17-4 ... FY2017 LITA Q1 Full Budget (XLSX)
MW INFO #17-5 ... FY2017 LITA Q1 Budget Narrative (PDF)
MW INFO #17-6 ... ALA Executive Board Agenda (DOCX)
MW INFO #17-7 ... ALA-APA Executive Board Agenda (DOCX)
MW INFO #17-8 ... ALA Executive Board Talking Points (DOCX)
MW INFO #17-9 ... ALA Executive Director’s Board and Council Report (PDF)
MW INFO #17-10 ... ALA Washington Office Six-Month Report (DOCX)
MW INFO #17-11 ... ITTS Report for the ALA Website Advisory Committee (HTML)
MW INFO #17-12 ... What’s Happening at Midwinter 2017 (PDF)
MW INFO #17-13 ... ALA Conference Remodel Proposal (HTML)
MW INFO #17-14 ... ALA Conference Remodel FAQ (HTML)
MW INFO #17-15 ... ALA Strategic Directions (PDF)
MW INFO #17-16 ... ALA Strategic Direction - Equity, Diversity and Inclusion Proposal (DOCX)
MW INFO #17-17 ... ALA Strategic Direction - Equity, Diversity and Inclusion Draft2 (DOCX)
MW INFO #17-18 ... ALA Conference Accessibility Guidelines (DOCX)

I will add files to the list as new documents come in.

To download all of the documents at once, use the "Download attached files in one zip file" link beneath the list of attachments.

January 18, 2017, update added:

MW INFO #17-18 ... ALA Conference Accessibility Guidelines (DOCX)

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Online Doc 2017 Midwinter Board Liaison Reports

by Jenny Levine (staff) on Thu, Jan 26, 2017 at 01:47 pm

Board liaisons, please list three or more items highlighting the great work your groups have been doing since Annual.

50th Anniversary Task Force: Thomas Dowling and Aimee Fifarek

Board liaisons, please list three or more items highlighting the great work your groups have been doing since Annual.

50th Anniversary Task Force: Thomas Dowling and Aimee Fifarek

  •  Working on fundraising from current and past Board members to support scholarship funds - have raised over $4,000 so far.
  •  Have been working with CAM and Membership to spread the word about the 50th online and F2F and create opportunities to donate at conference, including some awesome swag and donation acknowledgement strategy.
  •  Drafted process for selecting scholarship winners

Appointments Committee: Andromeda Yelton

  •  Creating & documenting a process for how the committee can work, as this is its first year in operation (see http://docs.lita.org/board/vice-president/appointments/ )
  •  Filling immediate committee vacancies
  •  Doing outreach (to chairs in re committee needs, and to individuals we'd like to have involved)

Assessment and Research Committee: Christopher Lawton

  •  
  •  
  •  

Committee and Interest Group Chair Coordinators: Bohyun Kim

  •  Reviewing and revising the content on the About/Committees page (mostly done)
  •  Regular chat on the litachairs list
  •  Committee Chair Coordinator also serving as the EL group mentor that will work with committee chairs in their virtual work toolkit.

Communications and Marketing Committee: Aimee Fifarek

  • Spreading word about the CAM promotion request submission form and has develop a social media calendar to spread the work evenly across committee members
  • Working on creating a manual for future CAM Chairs 
  • Intend to revise CAM charge in the Spring in order to better represent the capacity of the committee. 

Diversity & Inclusion: Evviva Weinraub

  •  Committee formed & met for the first time
  •  Creation of a definition of diversity within LITA to be posted on LITA blog by the end of January
  •  Creation of a Conference Buddy Program - implemented for MidWinter

Education Committee: Ken Varnum

  • Work toward revising documentation
  • Determining appropriate responsibilities between the committee and the LITA Office
  •  Collaborating with the Program Planning Committee on identifying pre-conference workshops for ALA Annual 2017.

Membership Development Committee: Susan Sharpless Smith

  • Planned and delivered monthly LITAChat programming.
  • Extensive event planning for: Forum (networking dinner), MW (Open House, Happy Hour) and Annual (usual + 50th anniversary events) 
  • Began work on Tactical Plan assignments

Metadata Standards Committee: Ranti Junus

  • Continue focusing on outreach and education through the blog http://metaware.buzz/
  • Working with the Metadata IG on programming for Annual
  • Looking at possible new projects for the upcoming year. 

Program Planning Committee: Ranti Junus

  • Sent out acceptance letters to the presenters for ALA Annual 2017
  • Finished the scheduling 
  •  

Publications Committee and ITAL Editorial Board: Thomas Dowling

  • Brought Michael Witt on as committee chair. Thanks to Michael for stepping into a position that has had a lot of unavoidable churn the last couple of years. He is proving to be a very active, involved chair who is energizing the committee.
  • Focused efforts of the committee members to support the LITA Guides series, including brainstorming sessions to generate topic ideas and recommend prospective authors.
  • Preparing a call for proposals with suggested topics: Technology for K-12; Budgeting for Technology; Developing Successful Technology Plans; Developing In-House Technology Expertise.
  • Contacting select LITA Forum presenters about their interest in developing guides from their presentation topics.

Top Technology Trends Committee: Ranti Junus

  • Selected panelists for the 2017 ALA MidWinter program. 
  • Met with the panelists to work on the topics
  • Selected panelists for the Annual 2017
  • Worked on a porject to go through past trends and list them in slideshow format to commemorate LITA 50th anniversary.

Web Coordinating Committee: Jenny Emanuel Taylor

  •  Worked on author attributions for LITA blog so authors can get credit for their work (Mark has been publishing posts)
  •  50th Anniversary site 
  •  Subcommittee to look at LITA's website to streamline content and highlight ways to get involved
  •  Job site mockup:  http://jobs.liblogarian.com/
  • LITA website mainenance
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Discussion 2017 Midwinter Board Schedule

by Jenny Levine (staff) on Thu, Jan 26, 2017 at 01:46 pm

Going forward I'm going to make the Board schedule available in three formats - Excel, PDF, and an ics calendar file. Hopefully one of these will work well for you.

Guests are welcome to attend any of the meetings on the list.

Note that our Board dinner will be at Big Kahuna (303 Peachtree Center Avenue) at 7pm on Friday, January 20.

It's on the Board Meeting I agenda, but we'll have our Board picture taken Saturday afternoon around 2:40pm.

See everyone soon,
Jenny

Discussion 2017 Midwinter Meeting Board Discussion Documents

by Jenny Levine (staff) on Thu, Jan 26, 2017 at 01:45 pm

This page lists all of the Board Discussion Documents for the January 21, 2017, and January 23, 2017, Board meetings.

The 2017 Midwinter Board Information Documents are listed in a separate post.

This page lists all of the Board Discussion Documents for the January 21, 2017, and January 23, 2017, Board meetings.

The 2017 Midwinter Board Information Documents are listed in a separate post.

BOARD DOCUMENTS

MW DOC #17-1 2017 Midwinter Board Meeting Agenda rev2 (PDF)

CONSENT AGENDA DOCUMENTS

MW DOC #17-2 LITA Conflict of Interest Statement (PDF)
MW DOC #17-3 LITA Guiding Principles (PDF)
MW DOC #17-4 DRAFT September 7, 2016 Board Meeting Minutes (PDF)
MW DOC #17-5 DRAFT October 5, 2016 Board Minutes (PDF)
MW DOC #17-6 President's Report (DOCX)
MW DOC #17-7 Vice-President's Report (PDF)
MW DOC #17-8 Executive Director's Report (PDF)
MW DOC #17-9 Division Councilor’s Report
MW DOC #17-10 Rowman and Littlefield January 2017 Publishing Report (PDF)
MW DOC #17-11 ALA Editions January 2017 Publishing Report (PDF)

DISCUSSION ITEM DOCUMENTS

MW DOC #17-12 2017 Election Slate (Private PDF file in ALA Connect)
MW DOC #17-13 Tactical Plan 2016-18 (Google Spreadsheet)
MW DOC #17-14 LITA Personas Task Force Report (PDF)
MW DOC #17-15 Patron Privacy Checklists (PDF)
MW DOC #17-16 Forum Assessment Task Force Report (PDF)
MW DOC #17-17 Statement on Diversity Brief (PDF)
MW DOC #17-18 LITA's Statement on Diversity (Google Doc)

Note that MW DOC 17-12 2017 Election Slate (PDF) was posted privately because it contains confidential information.

I will add files to the list as new documents come in.

To download all of the documents at once, use the "Download attached files in one zip file" link beneath the list of attachments.

January 18, 2017 update added:

MW DOC #17-1 2017 Midwinter Board Meeting Agenda rev1 (PDF)
MW DOC #17-6 President's Report (DOCX)
MW DOC #17-7 Vice-President's Report (PDF)
MW DOC #17-8 Executive Director's Report (PDF)
MW DOC #17-16 Forum Assessment Task Force Report (PDF)

January 22, 2017 update added:

MW DOC #17-1 2017 Midwinter Board Meeting Agenda rev2 (PDF)
MW DOC #17-17 Statement on Diversity Brief (PDF)
MW DOC #17-18 LITA's Statement on Diversity (Google Doc)

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Discussion FY2017 LITA Q1 budget documents

by Jenny Levine (staff) on Mon, Jan 9, 2017 at 11:10 am

Hopefully you've received notifications that I've uploaded the following three documents:

Hopefully you've received notifications that I've uploaded the following three documents:

The narrative is a short analysis of relevant major revenue and expense lines for the first quarter. The full budget is an Excel spreadsheet with details of every project line, while the summary budget spreadsheet gives you a broad overview of the data. Note that I also submitted the narrative to ALA for their general overview to the Board, Budget Analysis & Review Committee, and Council.

Please let me know if you have any questions about the information in these public documents.

Jenny
LITA Executive Director

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LITA educates, serves and reaches out to its members, other ALA members and divisions, and the entire library and information community through its publications, programs, and other activities designed to promote, develop, and aid in the implementation of library and information technology.

 

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