LITA Board of Directors Committee

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Hi everyone,

Rachel and I took the notes from our last meeting and incorporated them into Adriene's reworking of our goals.  Rachel also changed the language a bit to make them sound like goals rather than things we just *do* as a matter of course.

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Discussion LITA events at 2015 ALA Annual for Board Members to attend (required and suggested)

by Rachel Vacek on Mon, May 11, 2015 at 12:59 pm

Hi LITA Board,

There are lots of great LITA programming, meetings, and fun events going on at the upcoming 2015 ALA Annual in San Francisco.  I'd like to remind all of you about the following required and optional events. This is all the info we have to date.

This page will get updated as locations, dates, and times are determined, and again when agendas/files have been created.

Executive Committee Meeting

Hi LITA Board,

There are lots of great LITA programming, meetings, and fun events going on at the upcoming 2015 ALA Annual in San Francisco.  I'd like to remind all of you about the following required and optional events. This is all the info we have to date.

This page will get updated as locations, dates, and times are determined, and again when agendas/files have been created.

Executive Committee Meeting

Open House

  • When: Friday, 6/26/15, 3:00-4:00 pm
  • Where: Moscone Convention Center2005 (W)
  • Who: Everyone
  • Why: This is a great place to welcome new and prospective members. It's not required for you to attend, but it looks good if Board members are present.  If your committee chairs can't attend, you might want to be there to represent in their absence. Membership Committee plans this event so let Jason Battles (jason.battles@gmail.com) know if you have something to say or are representing a Committee or IG.
  • Link: http://alaac15.ala.org/node/29514

Board Dinner

  • When: Friday, 6/26/15, Time TBD
  • Where: TBD
  • Who: Current and Incoming Board members (Aimee, Ken and Susan are invited too!)
  • Why:  Why not?
  • Link: TBD

Board Orientation

  • When: TBD
  • Where: TBD
  • Who: Current and Incoming Board members
  • Why: Might be helpful.  ;)
  • Link: TBD

Joint Chairs Meeting

  • When: Saturday, 6/27/15, 8:30-10:00 am
  • Where: Hilton San Francisco UnionContinental 4
  • Who: Led by Lauren Pressley and David Lee King, Committee and IG Chair Coordinators; Board members are not required for you to attend, but strongly encouraged
  • Why: So you learn more about what's important to committees and IGs, and so you can provide better support to your committees.
  • File:  
  • Link: http://alaac15.ala.org/node/28601

All Committees Meetings

  • When: Saturday, 6/27/15, 10:30-11:30 am
  • Where: Hilton San Francisco UnionContinental 4
  • Who:  If you are a liaison to a Committee (which you all are!), be sure to attend this and check in with your group if they are meeting in person. Many groups meet virtually instead, too.
  • Why:  This is part of your role as being a Board Liaison.  Be there to support your committees.
  • Link: http://alaac15.ala.org/node/28593

Board of Directors Meeting #1

Top Technology Trends

Division Leadership and the Budget Analysis & Review Committee

  • When: Sunday, 6/28/15, 2:30-3:30 pm
  • Where: Moscone Convention CenterEsplanade 304
  • Who: FAC Chair and Division Presidents expected to attend, but it overlaps 30 min with LITA's President's Program, so we will be leaving early.
  • Why: Learn about budget issues as they apply to the divisions
  • Link: http://alaac15.ala.org/node/30053

Awards Presentation and President's Program

  • When: Sunday, 6/28/15, 3-4 pm
  • Where: Moscone Convention Center3014-3016 (W)
  • Who: Board members are not required to attend.
  • Why: Celebrate LITA's award winners and support Rachel as she interviews Lou Rosenfeld for the LITA President's Program.  She's really nervous.
  • Link: http://alaac15.ala.org/node/28911

Happy Hour

  • When: Sunday, 6/28/15, 5:30-8:00 pm
  • Where:  TBD
  • Who: Everyone!
  • Why: It's Happy Hour!  Also, we'll be celebrating Mary's retirement!
  • Link: http://alaac15.ala.org/node/28890

Board of Directors Meeting #2

Inaugural Brunch & Celebration

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Discussion Goals for July 2013 - June 2015

by Cindi Blyberg on Wed, Sep 25, 2013 at 08:14 am

Hi everyone,

Rachel and I took the notes from our last meeting and incorporated them into Adriene's reworking of our goals.  Rachel also changed the language a bit to make them sound like goals rather than things we just *do* as a matter of course.

Hi everyone,

Rachel and I took the notes from our last meeting and incorporated them into Adriene's reworking of our goals.  Rachel also changed the language a bit to make them sound like goals rather than things we just *do* as a matter of course.

I want to reiterate that the text below is a reworking of the goal statements from the longer Strategic Plan document that was put together by leadership and membership.  The division's principle "deliverables" remain the same--education, publications, networking--and the other ideas, collaboration, advocacy, and infrastructure, have been central to the Board's and the membership's work over the last few years.  We hope that this text reflects the LITA gestalt, and we welcome everyone's comments.

The dates at the top reflect the leadership turnover that we have as an organization.  We are not suggesting that the goals be torn down every year (or every other year) and re-written, but we hope that putting a shorter timeframe on them will mean that thoughtful discussion and re-affirming will happen with each new President, ensuring that the goals are front and center, framing our work.

If these are agreeable to you, we will need a motion and a second, then we can discuss and vote. 

LITA members who aren't board members who are viewing this document, we welcome your comments, too!

 

LITA’s Goals for June 2013- June 2015

Collaboration & Networking


Foster collaboration and encourage networking among our members and beyond so the full potential of technologies in libraries can be realized.

Education & Sharing of Expertise

Offer education, publications, and events to inspire and enable members to improve technology integration within their libraries.

Advocacy

Advocate for meaningful legislation, policies, and standards that positively impact on the current and future capabilities of libraries that promote equitable access to information and technology.

Infrastructure

Improve LITA’s organizational capacity to serve, educate, and create community for its members.

More...

Discussion LITA Happy Hour Budget Proposal

by Rachel Vacek on Mon, May 4, 2015 at 05:32 am

The attached proposal is from the Membership Development Committee to the Board, requesting money for ALA Annual and going forward.

Please comment - we need to make a decision soon and let them know if they will have the funding, as they have had much difficulty in reserving a location for Happy Hour.

Thanks,
Rachel

Discussion LITA Program Impact Analysis

by Andromeda Yelton on Wed, Apr 22, 2015 at 09:14 am

Attached please find the report on program impact analysis (here on connect so our members can see it too).  This collates the data from our impact survey, and I hope it will provide some actionable guidance to FAC, as well as spark some interesting conversations.

 

Attached please find the report on program impact analysis (here on connect so our members can see it too).  This collates the data from our impact survey, and I hope it will provide some actionable guidance to FAC, as well as spark some interesting conversations.

 

I personally found it very interesting, looking at this, what kind of association we actually are, and how this compares with what kind of association we may want to be. It's also illuminating how very many unprofitable program lines we have, and how unwilling we are to rate programs as low impact. I have lots more thoughts on the specifics of this, but I'm going to hold my tongue on them to invite your thoughts. What do you see looking at these graphs?

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Discussion LITA and Social Software - Emerging Leaders Project U, 2009 - my review

by David King on Tue, May 13, 2014 at 03:47 pm

At long last, here's my EL project review. FTW!

I reviewed the 2009 Project U - on LITA and social software. The EL Team included Holly Tomren, Tracy Sutherland, Ligaya Ganster, and Chanitra Bishop.

Their goal was to help LITA use social media to connect with LITA members. Here are the recommendations LITA still needs to do something about (and a recommendation of mine at the end):

But first, a current listing of LITA social media accounts (that I could find):

At long last, here's my EL project review. FTW!

I reviewed the 2009 Project U - on LITA and social software. The EL Team included Holly Tomren, Tracy Sutherland, Ligaya Ganster, and Chanitra Bishop.

Their goal was to help LITA use social media to connect with LITA members. Here are the recommendations LITA still needs to do something about (and a recommendation of mine at the end):

But first, a current listing of LITA social media accounts (that I could find):

Recommendations from the EL Team that we need to work on:

General recommendations:

  • Use a consistent username on all social media channels. Right now, we are using: ala_lita, bigwig, toptechtrends, litacamp, lita-bigwig, pix4lita, and LITA.ALA.
  • Include links to other social networks on each network you join, and link back to your main website from social media channels. We’re pretty spotty at this. On our social media channels, for the most part we are linking to the LITA blog. There are no links back to our social media channels on the LITA blog, and our main ALA LITA website lists some (but not all) social media channels, and those are hidden.
  • Use stats and insights to measure your progress. I’m not sure if we do this…?

Twitter recommendations:

  • URL link goes to the LITA blog. Is that ok, or should we point back to the ALA LITA website?
  • Both the LITA blog and the ALA LITA website need Twitter links on the main page of the website.

Youtube recommendations:

  • URL link goes to the LITA blog. Is that ok, or should we point back to the ALA LITA website?
  • Both the LITA blog and the ALA LITA website need Youtube links on the main page of the website.
  • post videos from conferences - we have started to do that.
  • post tutorials from members that highlight new tech tools. cool idea, but we aren’t doing it yet.
  • subscribe to other library related channels - we are not doing this
  • send friend requests on youtube - not doing this yet

Flickr recommendations:

  • Rename account and market the group account - I’ll add that the EL report stated they weren’t sure if the flickr account they found was an official one or not. Figuring that out should probably be the first step!

Now a suggestion from me: We need a taskforce or something for LITA social media.

This group would:

  • update the EL team’s recommendations (this report is 5 years old)
  • hunt down the owners/usernames/passwords of all LITA social media channels and put those in one handy-dandy place
  • Recommend which social media channels we should keep, which we should kill off, if we can rename any of them (and standardize a naming scheme for us), etc.
  • Work with the LITA and ALA web dudes to create links to LITA social media channels on each of those websites
  • Create some LITA social media engagement goals
  • Recommend a social media posting schedule and content that should be posted
  • Make recommendations as to who should run each social media channel (i.e., it should not be “I think Jason Griffey does this”).

So - thoughts? Discussion?

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Discussion Important information about the search process for a new LITA Executive Director position

by Rachel Vacek on Sun, Apr 5, 2015 at 07:36 am

LITA Board,

On March 5th, Cindi, Thomas and I all spoke with Mary Ghikas about the process and details of what's involved in the search for a new Executive Director for LITA. It was a good conversation and I'll be keeping her updated as we move forward. I also think it's important to say up front that throughout this process, both Mary G and the LITA members on the committee must agree on everything. For example, she will not hire someone that she doesn't like even if the LITA reps want that the person, and vice versa. We will operate and make decisions together.

LITA Board,

On March 5th, Cindi, Thomas and I all spoke with Mary Ghikas about the process and details of what's involved in the search for a new Executive Director for LITA. It was a good conversation and I'll be keeping her updated as we move forward. I also think it's important to say up front that throughout this process, both Mary G and the LITA members on the committee must agree on everything. For example, she will not hire someone that she doesn't like even if the LITA reps want that the person, and vice versa. We will operate and make decisions together.

The Search Committee

A search committee is being assembled. It will consist of 3 ALA Staff members and 3-4 LITA members. Cindi, Thomas, and I determined who the 3 LITA members would be, based on Mary G.'s recommended criteria. At this time, I'm not sure if a Chair has been determined yet. The members of the search committee are as follows:

  • Mary Ghikas, ALA Senior Associate Executive Director
  • Dan Hoppe, ALA Director of Human Resources
  • Keri Cascio, ALCTS Executive Director
  • Rachel Vacek, LITA President
  • Thomas Dowling, LITA Vice-President
  • Andromeda Yelton, LITA Director-at-Large
  • Isabel Gonzalez-Smith, LITA Emerging Leader

The Position Description

Attached to this post is a copy of the ALCTS Executive Director position description, which is the most recent example of an ED position description at ALA. This position was just filled last year. We, the LITA Board, need to review this and decide on what needs to be changed for a LITA Executive Director description, and I'll give those recommended changes to Mary G. More about this further down.

The Process

After the position description is finalized, ALA is responsible for advertising. The committee will use a private ALA Connect space to review applications. There will be an initial conference call with the entire search committee to review the search process, application handling, timeline, and to answer questions. There will be a second conference call where the committee creates/reviews the telephone interview questions, discusses all the applicants, and selects applications for the phone interviews. These phone interviews will be conducted by a search firm of industrial psychologists. Results from the phone interviews will be shared with the search committee, and ALA will provide a form to help the committee with ranking the applicants. Then the search committee will have a third conference call to create/review the final, in-person interview questions, review the telephone screening reports from the search firm, and select the top 3 candidates for face-to-face interviews.

The Interview

The 2-3 final candidates as well as all search committee members are then flown to Chicago to participate in the interview, which takes place over the course of approximately 2 days, defendant on the number of candidates. The interview for each candidate includes the following:

  • Meeting with search committee: 1.5 hours
  • Meeting with ALA staff: 1 hour
  • Lunch with another division Executive Director: 1 hour
  • Meeting with ALA Human Resources: 30 minutes

After all the candidates have interviewed, the search committee meets with ALA staff and listens to their feedback from meeting with the candidates. We leave the meeting with a 1st choice and a 2nd choice, if possible. Then ALA HR contacts references, and if all is good, ALA makes an offer. The position is Chicago based. There are relocation funds available. Salary is negotiable and listed within the job description.

Confidentiality

The work of the search committee is confidential. Unlike most academic libraries, the final candidates that are interviewing are not shared publicly. The only information that is shared publicly is the job advertisement, the names of the people on the search committee, and at the end, who has accepted the position. So LITA's input early on about what we want in a new Executive Director is extremely important.

Timeline

Mary Ghikas would like to conduct interviews in mid May 2015, approximately 8 weeks from now. The goal is to have the person start in June and have some overlap with Mary Taylor so the new Executive Director can attend ALA Annual and shadow Mary. Therefore, the LITA Board needs to have a discussion as soon as possible.

Communication

Once the details about all this are finalized, information about the search committee, the estimated timeline, and who is on the search committee will be communicated broadly. I have already been in touch with the Communications and Marketing Committee about this.

Next Steps

It's very convenient that everyone just filled out a Doodle poll for their availability next week. I will shortly be sending out the date, time, and agenda for the Board Meeting discussion on the budget. I will be picking another good time from the Doodle poll for us to meet (yes, in the same week) to discuss the future of LITA and the Executive Director position. This will be a closed meeting. I've chatted with Cindi and Thomas, and we generated a list of questions that will help us strategically think about where we see LITA going in the future as well as help generate feedback needed for the position description. I'm working on putting all that together for this meeting, and I'll try to get the date/time and questions posted as soon as possible.


I know it's a lot to take in all at once. This is extremely important, and I hope that you will all do some reflecting on LITA and what you want to see in a new Executive Director position prior to our meeting.

Thanks for you time, and please let me know if you have any questions.

Rachel, 
LITA President,
2014-2015

 

 

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Discussion Creation of local, state, and student LITA chapters

by Rachel Vacek on Thu, Mar 5, 2015 at 09:43 am

Hi LITA Board,

I've been approached by two different people wanting to create a local chapter of LITA. One was a case where they wanted to create a local student LITA chapter in coordination with the local iSchool.  The other case is that they have a state ALA chapter and want to additionally make a LITA chapter for local LITA members to come together in some capacity.

Hi LITA Board,

I've been approached by two different people wanting to create a local chapter of LITA. One was a case where they wanted to create a local student LITA chapter in coordination with the local iSchool.  The other case is that they have a state ALA chapter and want to additionally make a LITA chapter for local LITA members to come together in some capacity.

I gave "my blessing" to them to get their groups together, start talking about LITA, and figure out what they might do initially, but they want it to be more official and recognized by LITA. For that reason, I'm coming to you all.

Personally, I think it's a fabulous idea and could help with member recruitment and general good will.  I know that when I was in grad school, I was a member of ASIST simply because that was the only student IT professional association in my iSchool.  I didn't even know LITA existed.  

I think that if current members want to reach out in a more widespread way and work with library schools to create local chapters, that could really impact our membership numbers in many positive ways.  Additionally, if current LITA members could engage more in-person with one another in between conferences, the Forum, etc., they would have a better overall member experience and be more likely to continue their membership, or even recruit others to join LITA.

I'd like to hear your thoughts on this.  Do you know if any other ALA divisions have local, state, or student chapters?  And, if we think this is a good idea, what would need to happen to make it more official? Would this potentially belong in the LITA Bylaws?

Thanks, and I look forward to your thoughts.  I'm hoping we can have a conversation here in Connect, and if we need to talk more about this, we can add it to one of our upcoming Board meeting agendas (yes, I'm working with Mary on planning those!).

Thanks,

Rachel, LITA President

 

 

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File mw15FACnotes

by Mary Taylor on Wed, Mar 18, 2015 at 04:21 pm

DOCX File, 19.42 KB

Discussion LITA events at ALA MW for Board Members to attend (required and suggested)

by Rachel Vacek on Sun, Mar 15, 2015 at 08:18 am

Hi LITA Board,

There are lots of great LITA programming, meetings, and fun events going on at ALA Midwinter. I'd like to remind all of you about the following:

Board Development Session

Hi LITA Board,

There are lots of great LITA programming, meetings, and fun events going on at ALA Midwinter. I'd like to remind all of you about the following:

Board Development Session

  • Thursday, 01/29/2015 - 01:00pm - 04:00pm
  • McCormick Place West – W186b
  • This is SHINY and NEW this year! All Board members are expected to attend. This session will be lead by Kathryn Deiss.
  • Files for this event can be found in THIS FOLDER 

Board Dinner

  • Thursday, 01/29/2015
  • Place and time to be determined - will update this spot as soon as it's set

Executive Committee

  • Friday, 01/30/2015 - 10:00am - 11:00am
  • Hyatt Regency McCormick - Boardroom 1
  • Only the Exec Comm members attend this
  • Files for this meeting can be found in THIS FOLDER

Joint Chairs Meeting

  • Saturday, 01/31/2015 - 08:30am - 10:00am
  • McCormick Place West – W185bc
  • Lauren Pressley and David Lee King will be doing a Committee and IG Chair Orientation, and more!
  • Not required for you to attend, but strongly encouraged so you can provide better support to your Committees.
  • Agenda can be FOUND HERE

All Committees Meetings

  • Saturday, 01/31/2015 - 10:30am - 11:30am
  • McCormick Place West – W185bc
  • If you are a liaison to a Committee (which you all are!), be sure to attend this and check in with your group if they are meeting in person. Many groups meet virtually instead, too.

Board of Directors

  • Saturday, 01/31/2015 - 01:30pm - 04:30pm
  • Hyatt Regency McCormick - Jackson Park/CC 10C
  • Be there or be square.
  • The agenda, plus all the other files you need are in THIS FOLDER

Top Technology Trends

  • Sunday, 02/01/2015 - 10:30am - 11:30am
  • McCormick Place West – W183a
  • Not required to attend, but why not?  It's LITA's flagship program.

LITA Open House

  • Sunday, 02/01/2015 - 04:30pm - 05:30pm
  • McCormick Place West - W470b
  • This is a great place to welcome new and prospective members. It's not required for you to attend, but it looks good if Board members are present.  
  • If your committee chairs can't attend, you might want to be there to represent in their absence. Membership Committee plans this event, so let Jason Battles (jason.battles@gmail.com) if you have something to say or are representing a Committee or IG.

LITA Happy Hour

  • Sunday, 02/01/2015 - 06:00pm - 08:00pm
  • Lizzie McNeill's Irish Pub, located at 400 N McClurg Court
  • Located 1 block east of the Sheraton Chicago Hotel and Towers (301 East North Water Street)
  • Bring your ALAMW conference badge to receive a 25% discount.

LITA Town Meeting

  • Monday, 02/02/2015 - 08:30am - 10:00am
  • McCormick Place West – W180
  • Come mingle with LITA members (and prospective members) and support Thomas Dowling as he leads a discussion around 3 hot topics important to LITA: education, membership, and communication.

Board of Directors

  • Monday, 02/02/2015 - 01:30pm - 04:30pm
  • McCormick Place West - W192a
  • Yup, you still need to come to this one.
  • The agenda, plus all the other files you need are in THIS FOLDER
More...

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LITA educates, serves and reaches out to its members, other ALA members and divisions, and the entire library and information community through its publications, programs, and other activities designed to promote, develop, and aid in the implementation of library and information technology.

 

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