LITA Board of Directors Committee

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Hi everyone,

Rachel and I took the notes from our last meeting and incorporated them into Adriene's reworking of our goals.  Rachel also changed the language a bit to make them sound like goals rather than things we just *do* as a matter of course.

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Discussion Goals for July 2013 - June 2015

by Cindi Trainor Blyberg on Wed, Sep 25, 2013 at 08:14 am

Hi everyone,

Rachel and I took the notes from our last meeting and incorporated them into Adriene's reworking of our goals.  Rachel also changed the language a bit to make them sound like goals rather than things we just *do* as a matter of course.

Hi everyone,

Rachel and I took the notes from our last meeting and incorporated them into Adriene's reworking of our goals.  Rachel also changed the language a bit to make them sound like goals rather than things we just *do* as a matter of course.

I want to reiterate that the text below is a reworking of the goal statements from the longer Strategic Plan document that was put together by leadership and membership.  The division's principle "deliverables" remain the same--education, publications, networking--and the other ideas, collaboration, advocacy, and infrastructure, have been central to the Board's and the membership's work over the last few years.  We hope that this text reflects the LITA gestalt, and we welcome everyone's comments.

The dates at the top reflect the leadership turnover that we have as an organization.  We are not suggesting that the goals be torn down every year (or every other year) and re-written, but we hope that putting a shorter timeframe on them will mean that thoughtful discussion and re-affirming will happen with each new President, ensuring that the goals are front and center, framing our work.

If these are agreeable to you, we will need a motion and a second, then we can discuss and vote. 

LITA members who aren't board members who are viewing this document, we welcome your comments, too!

 

LITA’s Goals for June 2013- June 2015

Collaboration & Networking


Foster collaboration and encourage networking among our members and beyond so the full potential of technologies in libraries can be realized.

Education & Sharing of Expertise

Offer education, publications, and events to inspire and enable members to improve technology integration within their libraries.

Advocacy

Advocate for meaningful legislation, policies, and standards that positively impact on the current and future capabilities of libraries that promote equitable access to information and technology.

Infrastructure

Improve LITA’s organizational capacity to serve, educate, and create community for its members.

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Discussion thoughts on dues increase proposal messaging

by Andromeda Yelton on Thu, Jul 10, 2014 at 08:43 am

Pursuant to the dues increase working documents:

If we are going to approve a dues increase, it's critically important that we communicate with the members in advance and demonstrate that they're getting increased value.  I went through all our programs a while ago and identified things we've started doing since our last dues increase.  I drafted it as a a blog post, but I never got around to posting it, and honestly it's the sort of content that should be coming from official LITA channels, not my blog.  Someone asked at Annual that I post it here, so here you go!

What do you all think about messaging?


[intro text that works only on my blog cut]

One of the first questions anyone asks with a dues increase proposal is, why should we pay more if we're not getting more? So I decided to interrogate that question. What is LITA doing now that it hasn't since 2004? I was pretty sure I'd find some things; I found more than I expected. Since 2004, new things LITA has done include:

In chatting with some prior LITA presidents at Midwinter, I also heard about how LITA has been a leader in pushing ideas that other divisions or ALA as a whole later adopt (like interest groups, which we've had since the mid-1980s!). The examples which stick out in my head, and which I believe postdate 2004, are a streamlined program planning timeline (you used to have to get conference programs approved a year and a half in advance, which means no timely topics for you; LITA sped up its process starting 4 years ago, and ALA has since followed suit) and the expectation of wifi throughout the convention center (we crazy tech people kept insisting on having it for our sessions until it became the default). And, of course, we're actually paying less; $60 in 2004 dollars is $74 in 2013 dollars (Bureau of Labor Statistics inflation calculator), but we're still paying $60. And we don't have more staff.

and what haven't you?

I expect there are things we were doing in 2004 that we're not doing now; I haven't researched this as thoroughly. I know we haven't offered regional institutes in several years; that we experimented briefly with LITACamp but are no longer doing it; and that some IGs are no longer active (getting an exact count would be quite time-consuming; on the other hand, since IGs are driven by member interest, I'm not concerned when they go extinct - it lets us refocus energies on places where people are more motivated).

tl;dr

I'm still thinking about this, and I want to hear your thoughts. The Financial Strategies Task Force report is quite clear that a dues increase is not a panacea, and the Board should not do only a dues increase and not push for other strategies as well. I am absolutely persuaded by this recommendation; a dues increase by itself would be at best a bandaid that presented the Board with the same problems a few years later. LITA needs to do some things genuinely differently to be financially viable. And I mean that without hyperbole. I am from the startup world, where we care deeply about runway and burn rate; in the discussions I've had with other board members we disagree on exactly how long we think that runway is, but a decade is not an unreasonable estimate. If you're not from the startup world, what I mean by runway is the length of time we have before we must be aloft or we will crash and burn. As LITA is presently constituted, its revenue typically exceeds its expenses. And we are in a challenging environment - like many nonprofits, including big ALA, our membership is declining, and the macroeconomic slowdown has done us no favors. External factors won't help us here; we need to help ourselves. So I want to hear your thoughts about that too. The task force recommended investigating entrepreneurial possibilities -- what would that look like to you? What would a soaring, aloft LITA look like to you?

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File LITA-DUES-INCREASE-SCENARIOS-AC2014

by Elizabeth Stewart-Marshall on Fri, Jul 11, 2014 at 02:48 am

PDF File, 469.04 KB

File B2014-12--DraftFY2015

by Mary Taylor on Tue, Jul 8, 2014 at 04:12 pm

PDF File, 76.29 KB

File B2014-11--2014BudgetthroughApril2014

by Mary Taylor on Tue, Jul 8, 2014 at 04:10 pm

PDF File, 37.39 KB

File B2014-10--Executive-Director-s-Report

by Mary Taylor on Tue, Jul 8, 2014 at 04:09 pm

PDF File, 232.21 KB

File BoardAgenda2014AC91

by Mary Taylor on Tue, Jul 8, 2014 at 04:08 pm

PDF File, 110.52 KB

Discussion Revised Financial Advisory Committee draft charge and composition

by Elizabeth Stewart-Marshall on Tue, Jul 1, 2014 at 12:25 am

To advise the LITA Board on all fiscal matters of the Division; to advise the LITA Executive Director in preparation of an annual budget based on priorities established by the Board; to review and advise units requesting LITA funds; to review for the LITA Board Division activities, within the framework of the strategic plan, for fiscal implications; to review for the LITA Board, on a regular basis, the dues structure and to prepare and submit to the LITA Board periodic analysis of the finances of the division; to review LITA's fiscal relationship to ALA and other divisions and to represent

To advise the LITA Board on all fiscal matters of the Division; to advise the LITA Executive Director in preparation of an annual budget based on priorities established by the Board; to review and advise units requesting LITA funds; to review for the LITA Board Division activities, within the framework of the strategic plan, for fiscal implications; to review for the LITA Board, on a regular basis, the dues structure and to prepare and submit to the LITA Board periodic analysis of the finances of the division; to review LITA's fiscal relationship to ALA and other divisions and to represent LITA at the ALA Planning and Budget Assembly and the BARC/Divisions meeting. The Chairperson of the Financial Advisory Committee shall also be a member of the Board of Directors ex-officio, without vote and shall advise the President and the Board on matters of budget and finance at meetings of the Board of Directors.

Proposed Composition

Chair (1 year term)
Vice Chair (1 year then Chair)
Two members at large (2 year terms, staggered)
LITA Executive Director
 
 
Roles:
 
Chair: Using data provided by the Executive Director, prepares and presents, at Midwinter and Annual meetings, narrative reports for the current and next year budgets to the Board. In person attendance at the Board Meeting at Midwinter and Annual where the Budget is discussed is expected. Works with committee members to perform longitudinal analysis of data to identify budget and fiscal trends. Works with the Executive Director to review the proposed future budgets for alignment with the Board approved strategic initiatives.  Represents LITA at the ALA Planning and Budget Assembly meetings and reports on PBA activities which might be of interest to the Board. Participates in BARC/Division discussions as appropriate. Mentors the Vice Chair in the responsibilities of being Chair, as appropriate.
 
Vice Chair: Assists the Chair in managing the work of the committee. Represents LITA at the LITA Board meetings, PBA or BARC/Division meetings if the Chair is unable to attend.
  

 Notes:

  • A minimum of four members, plus the Executive Director;

  • Members will serve two-year terms with the four members' terms being equally staggered;

  • Members appointed to this committee should have a strong background or experience with developing and managing a budget.  Some homework is required, including virtual meetings between ALA Conferences;

  • Chair is expected to attend in person the Board meeting at Midwinter and Annual when the Budget and/or FAC reports are scheduled for discussion. The assumption is that this committee will work closely with/in support of the Board;
  • Reports from this committee supplement but do not replace budget reports expected from the Executive Director;
  • Additional appointments may be made at the discretion of the Vice-President/President-Elect may be made to assist with periodic reviews or larger projects.

 

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Discussion Annual 2014 Liaison Reports

by Andromeda Yelton on Mon, Jun 23, 2014 at 09:36 am

We should have liaison reports. Here's a topic thread for them, so we can have one link to all of them from the prework doc.

Here's mine!

Education committee report

Since Midwinter, the committee has:

We should have liaison reports. Here's a topic thread for them, so we can have one link to all of them from the prework doc.

Here's mine!

Education committee report

Since Midwinter, the committee has:

  • Run one web course (GIS), three webinars (strategic social media, linked data, gamification), and two Midwinter workshops (strategic social media, web development & management)
  • Scheduled an additional web course for July (SEO) - please advertise to your friends & networks!
  • Gotten approximately 2 web courses and 5 webinars in the pipeline with topics and interested speakers - stay tuned!
  • Completed a review of the educational offerings of other divisions to identify opportunities for LITA (report pending)
  • Worked with Assessment to develop a survey of our members' educational needs (in process_
  • Begun to pursue several partnership opportunities with outside organizations

I'd like to thank outgoing commitee members Toni Nolen (chair), Danilo Baylen, Ginny Boyer, Cheryl Cuillier, Heather Dalal, Margaret Heller, Shaun Jackson, Brian Rossman, and Edward Sanchez for their service.  I'd also like to welcome our new committee members (exact list TBA) and congratulate our new leadership. Abigail Goben will be stepping up from vice-chair to chair, and Mike Kastellec will be our new vice chair.

More...

Online Doc 2014-2015 Board Liaison Assignments

by Rachel Vacek on Mon, Jun 30, 2014 at 05:54 pm

Hi, everyone!

I promised to start this discussion before Annual so that new liaisons could potentially meet with their committees at Annual.  Most committees meet during Saturday morning's 10:30 - 12:00 Joint committees slot; all meetings are in the scheduler.

Hi, everyone!

I promised to start this discussion before Annual so that new liaisons could potentially meet with their committees at Annual.  Most committees meet during Saturday morning's 10:30 - 12:00 Joint committees slot; all meetings are in the scheduler.

Our current list is below.  I've removed outgoing board members Zoe Stewart-Marshall, John Blyberg, David Lee King, and Lauren Pressley. I also removed Rachel from Program Planning and Tech & Access, as the President traditionally has not liaised with a committee other than the relevant Forum planning committee.  We don't have to continue that tradition, but I'm sure Rachel would appreciate it.

  • Assessment & Research - Cody Hanson
  • Awards & Scholarships -  Mary Taylor
  • Education - Andromeda Yelton
  • 2014 Forum - Cindi Blyberg
  • 2015 Forum - Rachel Vacek
  • Publications - Thomas Dowling
  • International Relations - 
  • Membership Development - Jenny Reiswig 
  • Technology & Access -   Aimee Fifarek
  • Top Technology Trends - Bohyun Kim
  • Program Planning - Ranti Junus
  • Web Coordinating - Jenny Emanuel Taylor
  • IG & Committee Chair Coordinators - Rachel Vacek
  • ALA Council - Aaron Dobbs 
  • Bylaws & Organization - Jason Griffey (chair)
  • Financial Advisory - Zoe Stewart-Marshall (chair)

Incoming members, please take a look at the list of our Standing Committees and their charges, and think about which committee you'd like to liaise with.  Thomas, you'll already have a heavy load, so volunteer with caution. :) Andromeda, Jenny, & Cody--are you happy with your assignments?  Everyone: edit the doc and add your name as you like. Rock, paper, scissors, Spock to settle arguments.

Loose ends:

  • We need to decide how to handle Awards committees--we've variously had a single liaison for all awards or had the Executive Director liaise directly with them.  
  • We need to have a discussion about the future of International Relations and Technology & Access.
  • We may need to add FAC to this list.
More...

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LITA educates, serves and reaches out to its members, other ALA members and divisions, and the entire library and information community through its publications, programs, and other activities designed to promote, develop, and aid in the implementation of library and information technology.

 

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