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LITA Board of Directors Committee

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Discussion 2016-2017 LITA Board Liaisons for Committees and Task Forces

by Aimee Fifarek on Tue, Jul 19, 2016 at 04:50 pm

2016-2017 LITA Board Liaisons for Committees and Task Forces

50th Anniversary Task Force – Thomas Downing & Aimee Fifarek

Appointments Committee – Andromeda Yelton

Assessment and Research Committee - Christopher Lawton

Committee & Interest Group Coordinators – Bohyun Kim

Communications and Marketing – Aimee Fifarek (Fall 2016), Jenny Taylor (Spring 2017)

Diversity and Inclusion Committee – Evviva Weinraub

Education Committee – Ken Varnum

Forum Assessment Task Force - Christopher Lawton

2016-2017 LITA Board Liaisons for Committees and Task Forces

50th Anniversary Task Force – Thomas Downing & Aimee Fifarek

Appointments Committee – Andromeda Yelton

Assessment and Research Committee - Christopher Lawton

Committee & Interest Group Coordinators – Bohyun Kim

Communications and Marketing – Aimee Fifarek (Fall 2016), Jenny Taylor (Spring 2017)

Diversity and Inclusion Committee – Evviva Weinraub

Education Committee – Ken Varnum

Forum Assessment Task Force - Christopher Lawton

Forum Planning 2016 – Thomas Dowling

Forum Planning 2017 – Aimee Fifarek

ITAL Editorial Board – Thomas Dowling

LITA Local Task Force – Susan Sharpless Smith

LITA Representatives – Bohyun Kim

Membership Development Committee – Susan Sharpless Smith

Metadata Standards - Ranti Junus

Personas Task Force – Bohyun Kim

Personas Task Force – Bohyun Kim

Program Planning Committee – Ranti Junus

Publications Committee – Thomas Dowling

Scholarship & Award Committees – Jenny Levine

Top Technology Trends Committee – Ranti Junus

Web Coordinating Committee – Jenny Taylor

More...

File 2016-March-LITA-Board-Meeting-Minutes

by Jenny Levine (staff) on Thu, Jul 14, 2016 at 09:19 am

PDF File, 416.9 KB

File 2016-May-LITA-Board-Meeting-Minutes

by Jenny Levine (staff) on Thu, Jul 14, 2016 at 09:18 am

PDF File, 253.05 KB

Discussion 2016 Annual Board Meeting Discussion Documents

by Jenny Levine (staff) on Sun, Jun 26, 2016 at 10:21 am

This page lists all of the Board Discussion Documents for the June 25, 2016, and June 27, 2016, Board meetings in the Orange County Convention Center.

BOARD DOCUMENTS

DOC 16-1 ... 2016 Annual Board Meeting Agenda v5 (PDF, 324KB, updated June 26, 2016)

CONSENT AGENDA DOCUMENTS

This page lists all of the Board Discussion Documents for the June 25, 2016, and June 27, 2016, Board meetings in the Orange County Convention Center.

BOARD DOCUMENTS

DOC 16-1 ... 2016 Annual Board Meeting Agenda v5 (PDF, 324KB, updated June 26, 2016)

CONSENT AGENDA DOCUMENTS

DOC 16-2 … Approve March 22, 2016 Board Minutes (PDF, 417KB)
DOC 16-3 … Approve May 20, 2016 Board Minutes (PDF, 253KB)
DOC 16-4 … Accept President’s Report (PDF, 1MB)
DOC 16-5 … Accept Vice-President’s Report (DOCX, 15KB)
DOC 16-6 … Accept Executive Director’s Report (PDF, 645KB)
DOC 16-8 … Accept Rowman and Littlefield June 2016 Publishing Report (PDF, 662KB)
DOC 16-9 … Accept ALA Editions June 2016 Publishing Report (PDF, 4MB)
DOC 16-22 ... Approve Endorsement of ALA Resolution about the Marrakesh Treaty (Sympa mailing list discussion)

DISCUSSION ITEM DOCUMENTS

DOC 16-10 … Editor Stipends Brief (PDF, 199KB)
DOC 16-11 … Preconferences Brief (PDF, 344KB)
DOC 16-12 … Towards a LITA Strategic Plan, 2016-2018 (Google Doc)
DOC 16-13 … Outsourcing Forum Planning Brief (PDF, 227KB)
DOC 16-14 … Quotes for Outsourcing Forum Planning (PDF, 194KB, private document)
DOC 16-15 … Accessibility Pledge for Forum Brief (PDF, 220KB)
DOC 16-16 … Draft Charge: Excellence in Children's Science Fiction Award Committee Discussion (ALA Connect, private discussion)
DOC 16-17 … SF childrensAward charge (DOCX, 14KB, private document)
DOC 16-18 … Golden Duck Awards for ALA_8-2-2015 (DOC, 42KB, private document)
DOC 16-19 … Recording Forum Keynotes Brief (PDF, 199KB)
DOC 16-20 ... LITA Board Activity - World Cafe (PDF, 75KB)
DOC 16-21 ... LITA Four Areas of Activity (PDF, 85KB)
DOC 16-22 ... DRAFT LITA Strategic Plan 2016-2018

Note that Discussion Document "DOC 16-14 Proposals for Outsourcing Forum Planning (PDF)" was posted as a private document because it contains confidential information.

I will add files to the list as new documents come in.

To download all of the attached public documents at once, use the "Download attached files in one zip file" link beneath the list of attachments.

June 21, 2016 Update added:

DOC 16-6 ... Executive Director's Report (PDF)

June 22, 2016 Update added:

DOC 16-1 ... 2016 Annual Board Meeting Agenda (PDF, 324KB)
DOC 16-5 ... Vice-President's Report (DOCX)
DOC 16-20 ... LITA Board Activity - World Cafe (PDF, 75KB)
DOC 16-21 ... LITA Four Areas of Activity (PDF, 85KB)

June 24, 2016 Update added:

DOC 16-1 ... 2016 Annual Board Meeting Agenda (PDF, 324KB)
DOC 16-22 ... Endorsement of ALA Resolution about Marrakesh Treaty (Sympa mailing list discussion)

June 25, 2016 Update added:

DOC 16-1 ... 2016 Annual Board Meeting Agenda, v4 (PDF, 324KB)
DOC 16-4 ... President's Report (PDF)
Removed DOC 16-7 ... Division Councilor's Report

June 26, 2016 Update added:

DOC 16-1 ... 2016 Annual Board Meeting Agenda, v5 (PDF, 326KB)DOC 16-22 ... DRAFT LITA Strategic Plan 2016-2018 (PDF, 165KB)

More...

Discussion LITA events at 2016 ALA Annual for Board Members to attend (required and suggested)

by Jenny Levine (staff) on Wed, Jun 22, 2016 at 01:02 pm

Here is the list of LITA programs, meetings, and fun events going on at the 2016 ALA Annual Conference in Orlando, including those events that you're required to attend. The list will be updated as we get more information.

Open House

Here is the list of LITA programs, meetings, and fun events going on at the 2016 ALA Annual Conference in Orlando, including those events that you're required to attend. The list will be updated as we get more information.

Open House

  • When: Friday, June 24, 3:00-4:00 pm
  • Where: Rosen Centre, Room Salon 09/10
  • Who: Everyone
  • Why: This is a great place to welcome new and prospective members. It's not required for you to attend, but it looks good if Board members are present. If your committee chairs can't attend, you might want to be there to represent in their absence. Our Membership Development Committee plans this event, so let Melody Condron (melody.condron at gmail.com) know if you have something to say or are representing a Committee or IG.

Board Dinner

  • When: Friday, June 24, 5:30pm
  • Where: Taverna Opa
  • Who: Current and incoming Board Members, and guests!

Joint Chairs Meeting

  • When: Saturday, June 25, 8:30-10:00 am
  • Where: HYATT Regency Orlando, Room Regency Ballroom V
  • Who: Led by Lauren Pressley and David Lee King, Committee and IG Chair Coordinators; Board members are not required to attend but strongly encouraged
  • Why: So you learn more about what's important to committees and IGs, and so you can provide better support to your committees
  • Agenda: coming soon

All Committees Meetings

  • When: Saturday, June 25, 10:30-11:30 am
  • Where: HYATT Regency Orlando, Room Regency Ballroom V
  • Who: If you are a liaison to a Committee (which you all are!), be sure to attend this and check in with your group if they are meeting in person. Many groups meet virtually instead.
  • Why: This is part of your role as being a Board Liaison. Be there to support your committees.

Board of Directors Meeting I

  • When: Saturday, June 25, 1:30-4:30 pm
  • Where: Convention Center, Room W236
  • Who: LITA Board Members; incoming board members and guests are welcome to attend, too.
  • Why: Be there or be square.
  • Agenda: Coming soon

Top Technology Trends

  • When: Sunday, June 26, 1:00-2:30 pm
  • Where: Convention Center, Room W109B
  • Who: Board members are not required to attend.
  • Why: Why not attend? It's LITA's flagship program.
  • Who's speaking: http://ala.org/lita/ttt

Division Leadership and the Budget Analysis & Review Committee (BARC) Meeting

  • When: Sunday, June 26, 2:30-3:30 pm
  • Where: Convention Center, Room W209 A/B
  • Who: FAC Chair should attend; Division Presidents expected to attend, but it overlaps 30 min with LITA's President's Program. We will be getting an update from our BARC Liaison at our Board Meeting, so it's probably fine if you choose not to attend and support your current LITA President instead.
  • Why: Learn about budget issues as they apply to the divisions

Awards Presentation and President's Program

  • When: Sunday, June 26, 3:00-4:00 pm
  • Where: Convention Center, Room W109B
  • Who: Board members are not required to attend.
  • Why: Celebrate LITA's award winners and support our great President's Program speaker, Dr. Safiya Noble.

Happy Hour

  • When: Sunday, June 26, 5:30-8:00 pm
  • Where: TBD
  • Who: Everyone!
  • Why: It's Happy Hour! Also, we'll start celebrating our 50th anniversary.

Board of Directors Meeting II

  • When: Monday, June 27, 1:30-4:30 pm
  • Where: Convention Center, Room W307B
  • Who: Yes, you still need to come to this one.
  • Agenda: Coming soon

Inaugural Brunch & Celebration

  • When: Tuesday, June 28, 11:45am-2:00pm
  • Where: Convention Center, Room W414
  • Who: Everyone is invited!
  • Why: This is an optional ticketed event ($50). Party down with Aimee Fifarek as she's inaugurated as the new LITA President. Woo hoo!!!! Let Jenny Levine know if you want to attend and sit at the LITA table.
More...

Discussion LITA Vice President's Annual Report

by Aimee Fifarek on Wed, Jun 22, 2016 at 10:58 am

All - please find my annual report, attached. -- Aimee

Online Doc 2016 Annual Board Liaison Reports

by Aimee Fifarek on Tue, Jun 21, 2016 at 07:08 pm

Board liaisons, please list three items highlighting the great work your groups have been doing since Midwinter.

50th Anniversary Task Force: ?

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Assessment and Research: Andromeda Yelton

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Awards and Scholarships: Aimee Fifarek

Board liaisons, please list three items highlighting the great work your groups have been doing since Midwinter.

50th Anniversary Task Force: ?

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Assessment and Research: Andromeda Yelton

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Awards and Scholarships: Aimee Fifarek

  • The 6 Award/Scholarship committee chairs all worked diligently to guide their committees through the decision making process.
  • Nearly all Award/Scholarship chairs are lined up for next year 
  • Need to come to a decision about future plans for the awards ceremony - the Board and staff did not have time to discuss and implement changes this year.

Communications and Marketing: Rachel Vacek

  • Finalized and promoted use of the CAM Promotion Request form (https://form.jotform.com/53476240612956), and so far it has been heavily used by many other Committees and IGs
  • CAM felt that they don't have the bandwidth to create or manage a LITA store at this time
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Education Committee: Ken Varnum

  • Drafting and distributing the Education Committee's first-ever Call for Participation, followed by evaluating and selecting 23 program proposals. This was very successful, with almost entirely new-to-LITA-Education instructors. Also were able to hand off a couple of programs not right for us to other divisions, building relationships there.
  • Successful pilot and coming out of pilot for paying webinar speakers. Valuing our presenters, makes it easier to recruit, better equity.
  • Established a clear, documented, and repeatable process for developing programs
  • Programs we did this year that were notably well received: Privacy, Personal Digital Archiving (Melody is writing a book for LITA too now), good repeat of Yes You Can Video, Statistics at the Ref Desk

Financial Advisory Committee: Nancy Colyar

  •  Comparison of Forum registration pricing to other ALA divisions' and competitor conference pricing.
  •  Graphed results of Forum attendee surveys.
  •  Added percent of FY passed and percent of budget spent to LITA budget spreadsheet.

Forum 2016 Planning: Thomas Dowling

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Forum Assessment Task Force: Ken Varnum

  • Organized ourselves and determined a course of action that we felt was manageable in the timeframe provided
  • Reviewed Forum membership data and collaborated with the Personas Task Force to begin identifying appropriate Forum attendee personae
  • Conducted a survey and gathered slightly more than 300 responses, mixed 50-50 between Forum attendees and non-attendees, from a wide cross-section of libraries and professions
  • Began analysis of survey and are starting to define areas where focus groups (volunteers solicited during survey) will provide more detailed information on topics of interest in coming months

IG & Committee Chair Coordinators: Rachel Vacek

  • David communicated with IGs on their renewals, ensuring they have a plan to keep their IGs running into the future
  • David began discussion with the LITA office and the President on an IG that shares membership with another division and is wanting to change some policies.
  • Both David and Lauren have an agenda ready for the Joint Chairs meeting on Saturday morning.

Membership Development Committee: Susan Sharpless Smith

  •  Launch of the new #LITAchat Twitter discussions on tech topics
  • Attempts to work with Forum Planning Committee to have more coordinated membership engagement at all conferences
  • Planning ALA Open House & Happy Hour & offering input for LITA representation in ALA Lounge materials

Personas Task Force: Bohyun Kim

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Program Planning Committee: Ranti Junus

  • Finalized the program and schedule (later on, ALA changed the location and schedule of several programs so PPC worked on the presenters to inform the changes. Also reached out to the presenters re. cancelled pre-conferences.) 
  •  Co-sponsor LITA vs PARS Debate (Preservation and Reformatting Section from ALCTS)
  •  Divvied up for program sherpherding duties during ALA

Publications Committee: Jenny Reiswig

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Top Technology Trends: Bohyun Kim

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Web Coordinating Committee: Jenny Emanuel Taylor

  • Preparing for LITA Blog migration from LIShost to ALA servers.  The blog is also getting a responsive & accessible theme as well as https.
  • Brainstormed ideas for the main navigation of the LITA site, to be implemented once the new ALA templates are implemented.
  • Recommended a new WordPress theme for the 50th Anniversary TF and worked with Jenny L to set up a new WordPress install. 
  • Cleaned up LITA website to make sure all images have alt text and title values, to improve accessibility.
  • Chair and Vice Chair were guest experts at the #LITAChat on Twitter
  • Worked on setting up a multisite installation for the LITA Forum website, and are working to migrate the 2015 site to this installation.
  • Helped set up WordPress installs for the LITA Forum and LITA Jobs sites--still in process.
More...

Online Doc LITA Annual Reports 2007-current

by Jenny Levine (staff) on Mon, Jun 20, 2016 at 11:06 am

LITA Annual Reports from 2007 through the current year are attached. For documents prior to 2007, please contact the LITA office: lita (at) ala.org.

File FY2016-LITA-April-Budget-Summary

by Jenny Levine (staff) on Wed, Jun 8, 2016 at 12:23 pm

XLSX File, 34.06 KB

File FY2016-LITA-April-Budget-Narrative

by Jenny Levine (staff) on Wed, Jun 8, 2016 at 12:23 pm

PDF File, 419.14 KB

Pages

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