Copy Cataloging Interest Group (ALCTS CCS) Community
Update from the Library of Congress
Presenter: Angela Kinney, Chief, African, Latin American and Western European Division (ALAWE), Library of Congress
Preparing Copy Catalogers for Batch Cataloging
Presenter: Roman S. Panchyshyn, Catalog Librarian/Assistant Professor, University Libraries, Kent State University
Between consortial purchases and local purchases, the number and frequency of batch load projects of MARC records into the local catalog continues to increase. The Metadata and Catalog department at Kent State University Libraries is undertaking a project to train copy catalogers to evaluate and load records from various sources in batch to its Innovative Millennium ILS. Copy catalogers will be trained in the use of data exchange and rapid update in Millennium and the use of MarcEdit software and scripting languages for manipulation of batches of records. Cataloging managers will be responsible for overall project management, training and supervision, maintenance of load tables, and updating documentation.
A Semi-automatic Workflow to Create Provider-neutral Records for Locally Digitized Print Materials Presenter: Lucas Mak, Metadata and Catalog Librarian, Michigan State University Libraries
Michigan State University Libraries has developed a semi-automatic workflow for cataloging locally digitized print materials based on existing print version records. In this process, digitization staff only needs to supply cataloging staff a text file containing bibliographic record numbers of the print version and URLs of the digital files. The subsequent cataloging will be done in a multi-step process executed by a script, which includes sending XML query against the library catalog, creating provider-neutral records by XSLT transformation based on the returned XML, and converting the resulting MarcXML into .mrc file for batch loading. This presentation will discuss the design, challenges, and limitations of the process.
Quantity with Quality: Maintaining Copy Cataloging Productivity while Improving Cataloging Quality
Presenter: Sarah Wallbank, Technical Services Librarian, Bridgewater State University, Bridgewater, Massachusetts
In cataloging there is a continual tension between the need for productivity and the need for good quality metadata. Both are needed to ensure that library resources are discoverable, but they often seem mutually exclusive. At Clement C. Maxwell Library at Bridgewater State University productivity has been very good. Copy catalogers process new items quickly and the only backlog, which they are working on, is in Special Collections. However, due to weaknesses in training, the quality of copy cataloging needed improvement. With a combination of paced training and written editing guidelines and procedures, we have been able to maintain productivity while increasing the level of cataloging knowledge. The copy catalogers have learned RDA and improved their general knowledge of cataloging. Along with the training, catalogers have been taught to work with written editing guidelines and documentation that guide them on where to focus their efforts. This two-pronged approach of gradual training and written guidance has allowed them to maintain productivity while learning.
Presenters for the ALCTS Copy Cataloging Interest Group Meeting
ALA Annual 2014
Presenter: Angela Kinney
Library of Congress Report
Presenter: April Grey
Differentiating Ebook Packages through Unique Identifiers
As more of our library content became available through various vendor packages; identifying unique batch record loads became necessary. We created a workflow to include a unique identifier (599 field) for each ebook package using MARC Edit and Innovative’s Sierra. Each unique identifier included the vendor, the file name, and the load date.
We now can differentiate between subscription and purchase records in the catalog and distinguish bibliographic records with the same title from different vendors. It also provides a new means to track holdings and statistics. Collection development and acquisitions departments also benefit from the new feature in the MARC record. Going forward, we will continue to implement this workflow for added visibility, clarity, and quality control in our catalog.
Presenter: Roman Panchyshyn
Kent State University Libraries (KSUL) is currently planning a RDA enrichment project with their authority control vendor (Backstage Library Works). The project entails machine manipulation of all MARC legacy data (bibliographic records) in the library catalog by adding RDA elements to all non-RDA records to create “hybrid” RDA records. This presentation will examine the planning process, focusing on the issues that the library, together with the vendor, need to address before an RDA enrichment project can be successfully undertaken. Since preparation and execution of this type of project requires a certain level of commitment and investment in time and resources by the library, the presentation will discuss the benefits of RDA enrichment projects for libraries and their users. Implications for consortia partners and for system vendors will also be covered. KSUL feels there is substantial value to be gained from a RDA enrichment project and wishes to share its views.
Presenter: Nathan Putnam
Copy catalogers at the University of Maryland, College Park have are using their copy cataloging skills in areas outside of MARC and AACR2/RDA. One area is copy cataloging of digitized postcards, where catalogers review the metadata created during the digitization process, correct errors as needed, and add subject terms outside of LCSH. Instead of working in the our Aleph ILS, catalogers are reviewing and updating in our Digital Repository (Fedora), using a locally created University of Maryland Description Metadata profile. The other area in which the copy catalogers are working is the WorldCat Knowledge base. Here, catalogers receive email alerts for newly purchased ebooks, and then check for accuracy and working links in the WCKB, thus leveraging WorldCat bibliographic data. My presentation for the Copy Cataloger’s Interest Group would be to discuss the challenges and opportunities presented to copy catalogers by working in these systems outside of MARC and AACR2/RDA.
Report from the Library Congress
Angela Kinney, Chief, African, Latin American & Western European Division, Library of Congress will provide a report from the Library of Congress.
Batchloading and Editing of Vendor MARC records
Providing access to individual titles within large ebook collections is important to our users. Yet, editing and loading of vendor records could be perplexing. Quality of vendor records continues to present challenges and requires some massaging of data before records are ready for public consumption. This presentation will report on experiences of a team of copy catalogers responsible for batchloading activities at the University of Notre Dame Hesburgh Libraries.
Presenter: Nastia Guimaraes, Electronic Resources Cataloging Librarian, Head Batch Processing, Data Support, and Metadata Services, Norte Dame, Hesburgh Library.
The implementation of RDA in 2013 brought many challenges and changes to technical services. Two presenters will share their experiences.
Presenter: Amy Hart, has been a technical services/systems librarian for 20-plus years. Since June 2013, she divides her time between Brisbane, Australia, and Boston, Massachusetts. Before her move to Brisbane, Amy served as head of bibliographic services at Minuteman Library Network in Natick, Massachusetts for eight years. She is the author of ABC-CLIO’s “The RDA Primer” (2010) and is currently working on a follow-up title on RDA cataloging in MARC. Amy will provide an international perspective by speaking on RDA implementation by technical services librarians in Australia.
Presenter: Marian Schad from the Joseph Krauskopf Memorial Library, Delaware Valley College will discuss the changes addressed to the catalog department’s local practices and the consideration given to the effect on catalog’s users.
--Angela Kinney, Chief, African, Latin American & Western European Division, Library of Congress will provide a report from the Library of Congress followed by:
--Deborah Fritz,* presenting: RIMMF: RDA Minus MARC
What will copy cataloging look like in a world without MARC?
Working under the assumption that we will still do some type of cataloging in the new non-MARC environment, this presentation will illustrate how similar and yet different our procedures might be, using RIMMF to show how we might do searching, matching, and editing for a set of non-MARC 'records' for a resource.
RIMMF is a prototype of how RDA-based software might work, minus MARC or any other underlying encoding format, hence its name "RDA in Many Metadata Formats". TMQ (quietly) released RIMMF in April 2012 (under a Creative Commons Attribution-NonCommercial-NoDerivatives License<>< />).
RIMMF is designed to be:
* a visualization tool for catalogers and system designers, to help them to get used to thinking RDA, instead of thinking AACR/MARC
* a cataloging training tool, to help educators teach RDA thinking
RIMMF is not a 'real' cataloging tool, because, although you can use it to create and save data, it does not allow you to save records that you can actually use in an ILS. It does, however, let you apply RDA thinking to metadata creation.
Using RIMMF, you can practice copying, cloning, and creating WEMI and PFC data; and, using it, you might just possibly get an idea of how much the RDA/FRBR way of thinking will change the way we do cataloging.
See the RIMMF wiki<> and RIMMF Notes<>< /> for more details about RIMMF< />
* Deborah Fritz has specialized in cataloging, and teaching cataloging for the past 24 years. She is the author of two cataloging books published by ALA Editions; and has been teaching cataloging workshops around the U.S. and internationally, since 1988. She and Richard Fritz operate a cataloging training, and software company called "The MARC of Quality" aka TMQ Inc. Instead of writing another cataloging book about RDA, she and Richard have decided to focus on figuring out what is necessary to design software that could help catalogers to work with RDA. The RIMMF software she will show you is a first step in that direction, but she wants to assure you that there is MUCH more that can be done by real 'cataloging' software, to simplify the 'cataloging' process, once RDA really takes hold.