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Online Doc C&RL Editorial Board Annual 2016 Meeting - Agenda

by Scott Walter on Wed, Jun 1, 2016 at 12:12 pm

College & Research Libraries Editorial Board

 

ALA Annual Meeting

June 26, 2016

8:30 am - 10:00 am

HIL Orlando – Florida Ballroom 5-6

 

Agenda

 

College & Research Libraries Editorial Board

 

ALA Annual Meeting

June 26, 2016

8:30 am - 10:00 am

HIL Orlando – Florida Ballroom 5-6

 

Agenda

 

  1. Announcements and Additions to the Agenda
  2. Welcome from Incoming Editor-in-Chief
  3. C&RL Report to Publications Coordinating Committee
  4. Social Media Program Update
  5. Discussion of Editorial Board Composition (membership, recruitment, ex officio appointments)
  6. Review/Revision of “Instructions to Authors” (http://crl.acrl.org/site/misc/author.xhtml)
  7. Discussion of Special Issues/Sections on Best Practices
  8. Mentoring Authors
  9. Midwinter 2017 – Confirmation of Virtual Meeting
  10. Thanks to Board Members Concluding Their Terms (Ann Cullen, Marta Deyrup, Lori Mestre)
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Online Doc C&RL Editorial Board Midwinter 2016 Meeting - Minutes

by Scott Walter on Wed, Dec 16, 2015 at 10:59 am

College & Research Libraries Editorial Board

ALA Midwinter 2016 Meeting (Virtual)

December 10, 2015

1:00 pm - 2:30 pm (Central)

Members present: Scott Walter (Chair),  Laura Bonella, John Budd, Don Gilstrap, Wendi Kaspar, Lori Mestre, Susan Searing, Mark Shelton, Sarah Steiner, Mark Stover

Members absent: Penny Beile, Alan Carbrery, Ann Cullen, Marta Deyrup, James Elmborg, Karen Williams (ex officio)

College & Research Libraries Editorial Board

ALA Midwinter 2016 Meeting (Virtual)

December 10, 2015

1:00 pm - 2:30 pm (Central)

Members present: Scott Walter (Chair),  Laura Bonella, John Budd, Don Gilstrap, Wendi Kaspar, Lori Mestre, Susan Searing, Mark Shelton, Sarah Steiner, Mark Stover

Members absent: Penny Beile, Alan Carbrery, Ann Cullen, Marta Deyrup, James Elmborg, Karen Williams (ex officio)

Guests present: Stephanie Davis-Kahl (editorial assistant), David Free (ACRL)

The meeting was called to order at 1:02 pm (Central) by Scott Walter. The Board discussed the following agenda items:

Announcement and Additions to the Agenda

Kaspar added a discussion of plans to review and make changes to the classification scheme employed in the Editorial Manager system to tag incoming submissions by subject.

Walter congratulated 2 Board members on their recent retirements and thanked them for agreeing to continue their service to College & Research Libraries.

Remembrance: Richard Fyffe (1956-2015)

Board members took a moment to remember their colleague, who died earlier this year. A written remembrance will be included in the editorial for the January 2016 issue of C&RL.

Review of 2015 Submission Statistics

Walter reviewed the 2015 submission statistics, as well as trends in submissions and in use of the C&RL Web site.

Kaspar noted that incoming submissions in the latter half of 2015 have remained steady, and that there has been a notable increase in submissions dealing with emergent areas, including data services, library publishing, digital humanities, etc. Given the increased interest in these areas, as well as the need to regularly review the breadth and depth of the reviewer pool, Kaspar encouraged Board members to share names of potential peer reviewers with her for inclusion in the reviewer pool (note: there are currently just under 100 peer reviewers in the C&RL peer reviewer pool, including members of the editorial board).

Noting the number of submissions rejected each year, Mestre suggested that the Board might wish to consider providing a program focused on providing guidance to potential C&RL authors on what makes for a successful submission, common areas of concern among reviewers, etc. Steiner suggested that this might make a good Online Forum for 2016. The Board will continue to consider this between the Midwinter and Annual meeting, perhaps in consultation with Publications Coordinating Committee.

Review of Classification Scheme for Incoming Submissions

Kaspar introduced the results of her initial review of the subject classification employed in the Editorial Manager system for incoming submissions, and her suggestions for streamlining duplicative terms, adding terms to reflect areas of emergent interest in the field, and more clearly align research topics with areas of administrative or strategic interest in the Association. Board members were invited to send suggestions to Kaspar on how best to represent areas with which they are most familiar.

Assessment in Action Special Issue Update

Board members have received regular updates from guest editor Kara Malenfant regarding progress on the March 2016 special issue and publication appears to be on track. Seven essays have been through first-round review, and are now undergoing final review by members of the editorial board. Board members assigned to review special issue essays have been asked to submit their reviews no later than December 14th to ensure time for final revisions prior to submission of final drafts to ACRL. Following discussions between the editor, book review editor, and guest editors, the decision was made not to include book reviews in the special issue.

Social Media Program Update

Board members reviewed the Social Media Program report prepared by Steiner, who noted continued growth in the program by metrics including reader engagement (“Likes”), synchronous and asynchronous viewing of online for a on YouTube, and “click-thoughs” to C&RL content posted to social media platforms. Steiner also noted increased engagement with social media followers in the “research program recommendations” made for ALA Midwinter and Annual programs.

Steiner noted the technical problems that plagued the online forum originally scheduled for October on “student success,” as well as more recent scheduling problems with presenters. She hopes to record a session for inclusion on the C&RL YouTube channel in January. The next online forum is planned for March/April and designed to coincide with the publication of the special issue on Assessment in Action.

Annual Conference Meeting Schedule

The Board will meet in person, as scheduled, at the ALA Annual Meeting in 2016 (Orlando, FL).

The meeting was adjourned at 1:48 pm (Central).

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Online Doc C&RL Editorial Board Midwinter 2016 Meeting - Agenda

by Scott Walter on Tue, Dec 1, 2015 at 11:41 am

 

College & Research Libraries Editorial Board

 

ALA Midwinter 2016 Meeting (Virtual)

December 10, 2015

1:00 pm - 2:30 pm (Central)

 

Dial in number: 605-475-4700

Participant code: 776877#

 

 

College & Research Libraries Editorial Board

 

ALA Midwinter 2016 Meeting (Virtual)

December 10, 2015

1:00 pm - 2:30 pm (Central)

 

Dial in number: 605-475-4700

Participant code: 776877#

 

  1. Announcements and Additions to the Agenda
  2. Remembrance: Richard Fyffe (1956-2015)
  3. Review of 2015 Submission Statistics (Walter)
  4. Assessment in Action Special Issue Update (Malenfant)
  5. Social Media Program Update (Steiner)
  6. Review/Revision of C&RL Subject Classification (Kaspar)
  7. Annual Conference Meeting Schedule
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Online Doc C&RL Editorial Board Midwinter 2016 Meeting Time

by Scott Walter on Fri, Aug 14, 2015 at 12:12 pm

The C&RL Editorial Board will conduct its Midwinter 2016 meeting virtually on:

Thursday, December 10th, 1:00 – 2:30 pm (Central)

Call-in information will be posted closer to the date along with the meeting agenda.

Online Doc C&RL Editorial Board Annual 2015 Meeting - Minutes

by Scott Walter on Fri, Jul 10, 2015 at 08:45 am

College & Research Libraries Editorial Board

ALA Annual Meeting
June 28, 2015
8:30 am - 10:00 am
HIL – Continental 8-9

Members present: Richard Fyffe (Chair), John Budd, Laura Bonella, Marta Deyrup, David Free (ex officio), Don Gilstrap, Lori Mestre, Sue Searing, Mark Shelton, Mark Stover

Guests present: Emily Ford, Kimberly Keeton

Announcements and Additions to the Agenda
Book review update (Shelton)

College & Research Libraries Editorial Board

ALA Annual Meeting
June 28, 2015
8:30 am - 10:00 am
HIL – Continental 8-9

Members present: Richard Fyffe (Chair), John Budd, Laura Bonella, Marta Deyrup, David Free (ex officio), Don Gilstrap, Lori Mestre, Sue Searing, Mark Shelton, Mark Stover

Guests present: Emily Ford, Kimberly Keeton

Announcements and Additions to the Agenda
Book review update (Shelton)

Introduction of the Editor-Designate (2015-16)
Free reported on the search process that resulted in the appointment of Wendi Arant Kaspar (Texas A&M University) as editor-designate of College & Research Libraries.

C&RL Report to the Publications Coordinating Committee
The report to PCC was shared with the editorial board prior to the meeting. Committee members discussed trends in submission of manuscripts and in the acceptance rate.

C&RL Social Media Program Update
Details of the social media program were included in the report to PCC and shared with the editorial board prior to the meeting. Free provided additional updates on the C&RL social media program and its relationship to the broader ACRL social media program.

C&RL Special Issue Update – Assessment in Action (March 2016)
An update on the progress toward the completion of the special issue was provided by e-mail prior to the meeting owing to projected difficulties in traveling between conference venues in San Francisco during the day of the meeting. Guest editors (Malenfant, et al.) have selected 7 articles for publication in the special issue from a pool of more than 20 proposals submitted. First drafts are due from authors by September 1, 2015.

Book Review Update
Shelton reported that the number of reviewers has increased by 45% since his appointment last year, and the areas of expertise they represent have broadened. His goal is to reduce the time between publication of the book and publication of the review, and he is working with publishers to identify the books he will receive for reviews. Board members discussed the possibility of conflict of interest between reviewers and authors, and Shelton noted that the only formal policy in this area is the one forbidding authors from reviewing their own books. One board member recommended that reviewers disclose any connection they might have to the author or publisher.

Midwinter 2016 – Confirmation of Virtual Meeting
The Midwinter 2016 editorial board meeting will be a virtual meeting that will take place in December 2015. Walter will confirm time and date later this summer.

The meeting adjourned at 9:15 am.

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Online Doc C&RL Editorial Board Annual 2015 Meeting - Agenda

by Scott Walter on Thu, Jun 11, 2015 at 03:28 pm

College & Research Libraries Editorial Board

ALA Annual Meeting

June 28, 2015

8:30 am - 10:00 am

HIL – Continental 8-9

Agenda

College & Research Libraries Editorial Board

ALA Annual Meeting

June 28, 2015

8:30 am - 10:00 am

HIL – Continental 8-9

Agenda

  1. Announcements and Additions to the Agenda
  2. Introduction of the Editor-Designate (2015-16)
  3. C&RL Report to the Publications Coordinating Committee
  4. C&RL Social Media Program Update
  5. C&RL Special Issue Update – Assessment in Action (March 2016)
  6. Midwinter 2016 – Confirmation of Virtual Meeting (Y/N)

 

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Event C&RL Editorial Board (part of the Publications Coordinating Committee Meeting) (ACRL)

by ALAConnect Helpdesk (staff) on Mon, Jun 8, 2015 at 11:31 am

Meeting of the C&RL Editorial Board (part of the Publications Coordinating Committee Meeting)

Online Doc C&RL Editorial Board Midwinter 2015 Meeting - Minutes (December 2014)

by Scott Walter on Mon, Dec 29, 2014 at 12:59 pm

College & Research Libraries Editorial Board

ALA Midwinter 2015 Meeting (Virtual)

December 16, 2014

10:00 am - 11:30 am (Central)

Dial in number: 605-475-4700

Participant code: 776877#

 

Members present: Scott Walter (Chair),  Penny Beile, Laura Bonella, John Budd, Alan Carbrery, Ann Cullen, Marta Deyrup, Richard Fyffe, Don Gilstrap, Lori Mestre, Susan Searing, Mark Shelton, Sarah Steiner, Mark Stover

College & Research Libraries Editorial Board

ALA Midwinter 2015 Meeting (Virtual)

December 16, 2014

10:00 am - 11:30 am (Central)

Dial in number: 605-475-4700

Participant code: 776877#

 

Members present: Scott Walter (Chair),  Penny Beile, Laura Bonella, John Budd, Alan Carbrery, Ann Cullen, Marta Deyrup, Richard Fyffe, Don Gilstrap, Lori Mestre, Susan Searing, Mark Shelton, Sarah Steiner, Mark Stover

Members absent: James Elmborg

Guests present: David Free

The meeting was called to order at 10:00 am by Scott Walter. The Board discussed the following agenda items:

1. Announcements and Additions to the Agenda

Walter added a discussion of the ACRL “Kickstart the Future Campaign” to the agenda. Walter added a post-meeting discussion item on the 2016 special issue.

2. Update on “Kickstart the Future” Campaign (Walter)

Walter reported that, as of December 16, 2014, the C&RL Editorial Board had raised $1,006 for the ACRL “Kickstart the Future” campaign. This total represents 158% of the initial fundraising target to which the Board had committed as part of its 2014-15 work plan. Through its efforts, the Board will be able to fully fund one scholarship for attendance at the ACRL National Conference in Portland and will contribute the remaining funds to general conference support. Walter thanked the members of the Board for their contributions to this effort.

3. Review of 2014 Submission Statistics (Walter)

The Board reviewed submission statistics, including acceptance rates, for the journal over the past 3 years and had a discussion of ways in which we can work to ensure continued submission of the highest-quality work to C&RL in the future. Board members discussed the increasingly competitive environment for recruiting content to the journal, including the rise of high-quality, open-access journals in specialized areas of academic librarianship that fall within C&RL scope. Board members discussed the successful decrease in the time from acceptance to publication in C&RL since the move to digital-only publishing and ways that this and other journal enhancements over the past year might be communicated to potential authors to encourage them to submit their best work to the journal. Board members discussed options for recruiting content in 2015, including active engagement with conference presenters, with professional development programs in the area of research skills, e.g., Institute for Research Design in Librarianship.

4. Journal Enhancements (Free)

Free reported that digital object identifiers (DOIs) have now been applied to all C&RL content (1939 - ), and provided an update to the Board on future projects related to the journal’s online presence.

5. 75th Anniversary Special Issue (Walter)

Walter reported that 6 of 8 essays solicited for inclusion in the special issue have been received and returned to the authors for revision following peer review. Remaining essays, as well as final drafts, are expected in early January and will be submitted to Dawn Mueller for copyediting and production prior to Midwinter.

6. ACRL 2015 Research Forum (Walter)

Walter reported that a Research Forum (“Putting the ‘Research’ in the Association of College & Research Libraries: 75 Years of College & Research Libraries and Other ACRL Research Programs”) is planned for presentation at the ACRL National Conference in Portland. Panelists scheduled to participate include John Budd (University of Missouri), Denise Koufogiannakis (University of Alberta), James Neal (Columbia University), and Megan Oakleaf (Syracuse University).

7. Social Media Program Update (Steiner)

Steiner reported on the continued growth of the C&RL social media program. As of December 2014, C&RL had 1,555 followers on Twitter (+150%), 769 “likes” on Facebook (+88.9%), and 59 subscribers to its YouTube channel. The most recent C&RL Online Forum, broadcast on December 2, 2014, had almost 150 live viewers, and had been viewed over 450 times as a recording in the 2 weeks between its broadcast and this meeting. Steiner is currently making plans for the Spring 2015 Online Forum and invited recommendations of recent journal content from Board members.

8. Book Review Program Update (Shelton)

Walter welcomed Shelton to his first Board meeting as Book Review Editor. Shelton provided an update on the transition and his progress in bringing book reviews back to the journal after a hiatus during the 2014 transition in editorial leadership. New book reviews should begin appearing in the journal with the January 2015 issue. Shelton shared ideas for expanding the book review program in terms of the scope of the works reviewed and the use of social media and other tools to expand our engagement with readers around book reviews. Shelton and Steiner will explore these ideas in 2015.

9. Update on Editorial Search (Free)

Free reported that the search for the new editor is proceeding on schedule. The application period has closed and the search committee, led by Pricilla Finley (Chair, Publications Coordinating Committee), plans to conduct interviews with selected candidates via Adobe Connect in late January and early February. Following the conclusion of the interview process, the search committee will make its recommendation to PCC with the goal of appointing the editor-designate prior to Annual 2015.

10. Post-meeting discussion: Assessment in Action Special Issue (Spring 2016) (Walter)

Planning continues for the proposed Spring 2016 special issue presenting work conducted as part of ACRL’s “Assessment in Action” program, to be guest-edited by Deb Gilchrist, Lisa Janicke Hinchliffe, and Kara Malenfant. No additional information on this project was available at the time of the meeting and Walter will follow up with Gilchrist, et al., prior to Midwinter.

The meeting was adjourned at 11:06 am.

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Online Doc C&RL Editorial Board Midwinter 2015 Meeting - Agenda (December 2014)

by Scott Walter on Fri, Dec 12, 2014 at 02:33 pm

College & Research Libraries Editorial Board

 

ALA Midwinter 2015 Meeting (Virtual)

December 16, 2014

10:00 am - 11:30 am (Central)

Dial in number: 605-475-4700

Participant code: 776877#

 

1)      Announcements and Additions to the Agenda

2)      Update on "Kickstart the Future" Campaign

3)      Submission Statistics 2014 (Walter)

College & Research Libraries Editorial Board

 

ALA Midwinter 2015 Meeting (Virtual)

December 16, 2014

10:00 am - 11:30 am (Central)

Dial in number: 605-475-4700

Participant code: 776877#

 

1)      Announcements and Additions to the Agenda

2)      Update on "Kickstart the Future" Campaign

3)      Submission Statistics 2014 (Walter)

4)      Journal Enhancements: DOIs, Update on Altmetrics (Walter/Free)

5)      75th Anniversary Issue (Walter)

6)      Research Forum at ACRL National Meeting (Walter)

7)      Social Media Program Update (Steiner)

8)      Book Review Program Update (Shelton)

9)      Editor Search Update (Finley/Free)

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Online Doc C&RL Editorial Board Minutes - Annual 2014

by Scott Walter on Tue, Jul 15, 2014 at 03:08 pm

College & Research Libraries Editorial Board

ALA Annual Meeting

June 29, 2014

8:30 am - 10:00 am

Bally – Skyview 4

 

Members present: Don Gilstrap (Acting Chair), Lori Mestre

Guests present: Penny Beile, John Budd, Priscilla Finley, Emily Ford, David Free, Mark Stover

Note: attendance information is incomplete.

The meeting was called to order at 8:30 am by Gilstrap. The Board discussed the following agenda items:

College & Research Libraries Editorial Board

ALA Annual Meeting

June 29, 2014

8:30 am - 10:00 am

Bally – Skyview 4

 

Members present: Don Gilstrap (Acting Chair), Lori Mestre

Guests present: Penny Beile, John Budd, Priscilla Finley, Emily Ford, David Free, Mark Stover

Note: attendance information is incomplete.

The meeting was called to order at 8:30 am by Gilstrap. The Board discussed the following agenda items:

Announcements and Additions to Agenda

Request to consider developing an “Assessment in Action” Special Issue in 2016.

Board Transitions

Gilstrap thanked members whose terms are concluding with this conference for their contributions to the journal and welcomed incoming members who joined this meeting as guests prior to the official start of their terms after Annual 2014.

C&RL Report to Publications Coordinating Committee

Committee members discussed the report provided to PCC and currently available on the committee’s Connect site.

C&RL Social Media Program Update

Gilstrap shared Steiner’s report on the social media program, which is also included in the C&RL report to PCC. Social media engagement continues to increase on Facebook and Twitter and C&RL has now hosted two successful online forum programs.

Post-meeting update: The next C&RL Online Forum (“Mapping Library Contributions to Campus Internationalization”) has been scheduled for July 23rd.

75th Anniversary Special Issue

The committee discussed the current status of the special issue, noting the continued need to identify authors for 2 remaining companion essays. Walter will reach out to ACRL Leadership for additional suggestions.

The committee also discussed initial plans for the proposed program at ACRL 2015, including:

  • The program could focus on the articles and commentaries published in the special issue, e.g., inviting authors to discuss the ongoing relevance of these articles, their impact on current research agendas.
  • The program could take a broader focus, perhaps in collaboration with Research Coordinating Committee, to discuss necessary research questions not currently being pursued in C&RL, opportunities to foster greater connection across ACRL research efforts and publications, etc.

Discussion of the special issue, as well as feedback received from former C&RL editors during the selection process, led to a broader discussion of the future of the journal, e.g., we have received feedback suggestion that the journal has lost its historic role in providing a platform for leading academic librarians to contribute “thought” pieces and has focused on sometimes narrowly focused “research” studies that may contribute less to the progress of broader research agendas. Might the Portland program provide an opportunity to discuss opportunities made possible by the move to all-digital publication to connect research training and writing efforts across the Association, or to add additional “departments” to the journal that would allow for different sorts of writing to be included?

Walter will communicate with the 75th Anniversary TF, the Portland Conference Coordinating Committee, and the Research Coordinating Committee to gather feedback on the direction for the program at Portland.

Post-meeting update: Lorcan Dempsey  reached out to Walter following the meeting to independently ask similar questions regarding the role that C&RL might play as a “platform publication” for academic librarianship similar to the role EDUCAUSE Review has come to play for IT-related fields in higher education. The committee was referred to a 2010 blog entry on this topic by Dempsey for future discussion (http://orweblog.oclc.org/archives/002139.html). Committee members might also consider the upcoming issue of portal: Libraries and the Academy, which collects a number of “futures” essays responding to a similar perception of a gap in the literature [pre-prints available at http://www.press.jhu.edu/cgi-bin/portal_pre_print_display.cgi (select “Current”)].

Open Peer Review Pilot

Ford presented her updated proposal for an “open peer review” pilot to be explored by C&RL. Committee members continued to raise concerns regarding OPR as an alternative to traditional peer review and also suggested that any pilot would require a clearer set of procedures for recruitment of content and of reviewers. Committee members also asked that an assessment component be built into any pilot so that data on the pilot’s success (or not) could be employed in any decision regarding whether or not to continue to provide OPR as an option for authors submitting to C&RL. Given continued concern regarding support for the pilot, as well as the transition in committee members, no decision was made regarding whether or not to proceed with the proposed pilot.

C&RL Editor-in-Chief Search

Free updated the committee on the process to be followed in selecting the next Editor-in-Chief. The call for nominations was disseminated prior to the meeting and is available at (http://www.ala.org/news/press-releases/2014/06/applicationsnominations-invited-crl-editor). The selection committee will include 3 members of the editorial board and Free encouraged those with an interest in serving to contact him. The deadline for applications for the position is October 31st.

Enhancements to C&RL Web Presence

Free noted that article-level metrics are now available as part of the “services” menu found on every article on the Web site. Free also noted that digital object identifiers (DOIs) will be included for all C&RL content beginning with the July 2014 issue.

Free updated the committee on the previously-announced transition at Highwire Press from Stanford University Library to a commercial platform, and noted that this transitioned has slowed progress on related projects, including the addition of DOIs to backfile content and the application of altmetrics. Free anticipates that these projects will be concluded this summer, but that all other projects discussed to enhance the journal’s Web presence will be placed on hold while discussions continue regarding the future of Highwire and the continued relationship between ACRL and Highwire in terms of its journal publishing.

“Assessment in Action” Special Issue (2016)

The committee discussed the request from Kara Malenfant (co-PI, “Assessment in Action”) to produce a special issue of the journal in 2016 that would disseminate selected studies growing out of the first 2 cohorts of the AiA project. Committee members raised concerns regarding timing and the nature of the practitioner-orientation of the research results found in early reports from AiA Cohort I members. The committee supports the idea of producing the special issue, but will wish to work closely with AiA guest editors to select appropriate work from the many studies supported by AiA in cohorts I and II. Walter will follow-up with Malenfant to discuss timeline, content recruitment and selection, etc.

Midwinter 2015

The committee confirmed that its Midwinter 2015 meeting will be conducted virtually. Walter will arrange a meeting time in the Fall and announce it on Connect.

The meeting was adjourned at 10:00 am.

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Serves in an advisory capacity to the editor on the contents of the journal issues, and board members form the core of referees, reviewing manuscripts submitted for possible publication.

 

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