LLAMA MAES Data Collection for Library Managers Committee Committee

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Discussion Meeting Agenda: March 9, 2015

by Jennifer Fuentes Allred on Wed, Feb 18, 2015 at 02:20 pm

Meeting Agenda

March 9, 2015

9AM PT/ 10AM MT/ 11AM CT/ 12PM ET/ (7PM?) Kuwait

1. Recorder: Rob Withers (April: Devin McGee)

2. Roll Call for Minutes

3. Call for Additional Agenda Items (all members)

4. Approve Minutes

5. Working Group Reports

  5a. Reviews of Tools (Donna Smith)

  5b. What's Your Story? (Sarah Naper)

  5c. Assessment Findings Repository (Jessame Ferguson)

6.  Other Old Business

  6a. Liaison proposal (John Wiggins)

Meeting Agenda

March 9, 2015

9AM PT/ 10AM MT/ 11AM CT/ 12PM ET/ (7PM?) Kuwait

1. Recorder: Rob Withers (April: Devin McGee)

2. Roll Call for Minutes

3. Call for Additional Agenda Items (all members)

4. Approve Minutes

5. Working Group Reports

  5a. Reviews of Tools (Donna Smith)

  5b. What's Your Story? (Sarah Naper)

  5c. Assessment Findings Repository (Jessame Ferguson)

6.  Other Old Business

  6a. Liaison proposal (John Wiggins)

  6b. Midwinter/Annual "all sections/all committees" joint check-in (John Wiggins)

  6c. LLAMA's strategic directions, 2015+ (Sarah Naper)

  6d. Looking ahead: DCLM next year (Sarah Naper)

7. Additional Ideas and Future Projects

  7a. Call for additional ideas (all members)

8. Additional New Business

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Discussion Monthly Meeting Minutes, 2015-Feb

by John Wiggins on Sat, Feb 14, 2015 at 03:09 pm

LLAMA-MAES/DCLM

Meeting Minutes

Date: February 9, 2015, 12-1pm (ET)

 

1. Recorder:  Kate Harger served as recorder.

 ACTION:  Rob Withers to act as recorder for the March 2015 meeting.

2. Roll Call for Minutes

Elizabeth Berman (2014-2016)

Nancy Fawley (2014-2016, 2nd term)

Jessame Ferguson (2013-2015)

Jennifer Fuentes Allred (2014-2016)

Kate Harger (2014-2016)

Sarah Naper (2014-2016)

Sarah Schmidt  (2014-2016)

LLAMA-MAES/DCLM

Meeting Minutes

Date: February 9, 2015, 12-1pm (ET)

 

1. Recorder:  Kate Harger served as recorder.

 ACTION:  Rob Withers to act as recorder for the March 2015 meeting.

2. Roll Call for Minutes

Elizabeth Berman (2014-2016)

Nancy Fawley (2014-2016, 2nd term)

Jessame Ferguson (2013-2015)

Jennifer Fuentes Allred (2014-2016)

Kate Harger (2014-2016)

Sarah Naper (2014-2016)

Sarah Schmidt  (2014-2016)

Donna B. Smith (2014-2016)

John Wiggins (Chair) (2014-2016, 2nd term)

Robert Withers (2014-2016, 2nd term)

3. Call for Additional Agenda Items:  No additional items were added.

4. Approve Minutes:  The Meeting Minutes from January were approved without amendment.

5. Working Group Reports

5a. Reviews of Tools

Donna Smith provided an update for this group.  The group initially distributed an email to the MAES list that linked to a three-question survey instrument to measure interest in developing a data collection reference tool and to identify tools recommended by the MAES community.  The initial contact resulted in only 8 responses, so the group decided to resend the survey at the end of January.  The group now has 16 responses, all of which have been positive.  The group will continue on with the project and work out a timeline, with hopes of rolling out a web site an ALA annual.

ACTION:  The group will put together a tentative project timeline for this initiative.

5b. Data Collection Checklist (Jennifer Fuentes Allred)

As noted at January’s meeting, there is considerable overlap with this group’s work and that of the Statistics group.  Jennifer Fuentes Allred reported that this group will be tabled and members will focus on work with the Statistics group. 

ACTION:  Update ongoing list on the projects page to reflect the tabling of this group.

5c. Statistics (Sarah Naper)

Sarah Naper reported that the group is working toward providing training opportunities via a series of webinars.  “What’s Your Story?,” the proposed title, was put forth to reinforce the concept that people can use assessment to tell their stories.  The group is looking at 3 ideas: 1) Intro to Research Design; 2) How to Use Data to Create Support or Identify Outcomes; and 3) Displaying Data.  This information was shared with MAES Executive Committee members at ALA Midwinter and the response was that there will likely be a high level of interest/participation in these 3 topics.  Fred Reuland of LLAMA will be the contact for setting up the webinars.  Feedback from last July’s webinars may prove useful in helping the group plan its webinars.  The group may be coming to this committee to ask for speaker ideas. 

ACTION:  The group will work to finalize the webinar topics, identify potential speakers, and come up with a timeline.

6. Additional Ideas and Future Projects

John Wiggins said that when we post working group information on ALAConnect, we should put “working group” in the title so people know the context of our projects.

There was some discussion about where we draw the line between our committee’s mission and that of the Using Data committee.  Consensus is that we should continue on with our work, but we mindful of the potential overlap and coordinate with Using Data on overlap areas.

6a. Liaison proposal

The group discussed what might be special/important as part of a formal liaison role vs. being involved in multiple committees.  Kari Lucas’ experience with LIRT was mentioned.  John Wiggins asked how many people we would need on our committee for a formal liaison effort.  Nancy Fawley suggested that, in order for that type of effort to be sustainable, it should be formal and that maybe it’s just one person’s role during their tenure on the committee.  There was further discussion that such efforts should be LLAMA-wide.  Potential benefits would be improved communication, understanding of areas where there is overlap of group charges, and increased efficiency.  All of this in relation to LLAMA work could possibly be achieved through section-wide sharing at the end of all committee meetings.

ACTION:  John Wiggins will write to Lisa Horowitz and make the suggestion that MAES adopt the procedure of section-wide sharing at the end of all committee meetings and he will see if this idea can also be pushed up to LLAMA.  We will also propose the liaison concept to MAES for further discussion, potentially for proposal to LLAMA.

6b. Future projects

Jessame Ferguson is interested in working on an assessment findings repository as previously proposed.  Kate Harger, Nancy Fawley, and Connie Strittmatter would like to help with this initiative.  The group agreed to wait until March to move forward on the project.  John Wiggins would also like to join as a regular member. 

7. Update from Mid-Winter Meeting

Sarah Naper reported on the draft 2015 LLAMA strategies document.  The one-page document identifies 3 main strategies, including increasing professional leadership opportunities, creating a welcoming environment for members, and being a model for innovation.  Nancy Fawley reported on the adoption of the new ACRL Information Literacy Framework and noted that there is still talk about sunsetting the Information Literacy Standards.  John Wiggins reported that the MAES hot topic was ethnographic research.

ACTION:  John Wiggins will contact Lisa Horowitz to see how we might funnel input on the draft LLAMA strategies.

8. ALAConnect Access Changes

DCLM web pages on ALAConnect can now be set to public so that anyone with a login can comment or follow pages, but only DCLM members may initiate pages in our space.  Note that pages default to a setting that allows only DCLM members to view them, and we must check the box for "Public" under the Audience option when creating or editing pages.  Our minutes, reports, and the agenda published for the next meeting should all remain public; working group notes, committee notes and discussions, and other works in progress should be set as appropriate with preference toward public sharing.

9. Additional New Business: Succession planning

The group discussed the possibility of addressing the issue of succession within committee leadership in March or April.  John Wiggins suggests that we need to market ourselves and he asked that everyone think about the appeal/benefits of committee membership so that we can help Karen Neurohr bring new members to our group.

ACTION:  John Wiggins will research the process of how current members request to continue their membership.

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Online Doc LLAMA MAES DCLM Committee Report 2015 Midwinter

by John Wiggins on Mon, Feb 9, 2015 at 02:10 pm

Respectfully submitted to MAES on 2/9/2015

Jennifer Fuentes Allred
Sarah Naper
John Wiggins
Co-Chairs

Online Doc Monthly Meeting Minutes, 2015-Jan

by John Wiggins on Thu, Jan 29, 2015 at 08:15 pm

LLAMA-MAES/DCLM

Meeting Minutes

Date: January 12, 2015 12-1pm (ET)

 

Present:

Elizabeth Berman  (2014-2016)

Kate Harger (2014-2016)

Jay Jurek (2014-2016)

Kari Lucas (2014-2016)

Donna Smith (2014-2016)

Connie Strittmatter (2013-2015)

John Wiggins (2014-2016, 2nd term) 

1.  Recorder: Jay Jurek and John Wiggins served as recorders.

LLAMA-MAES/DCLM

Meeting Minutes

Date: January 12, 2015 12-1pm (ET)

 

Present:

Elizabeth Berman  (2014-2016)

Kate Harger (2014-2016)

Jay Jurek (2014-2016)

Kari Lucas (2014-2016)

Donna Smith (2014-2016)

Connie Strittmatter (2013-2015)

John Wiggins (2014-2016, 2nd term) 

1.  Recorder: Jay Jurek and John Wiggins served as recorders.

ACTION:  Kate Harger to act as recorder for the February 2015 meeting.

2.  Roll Call for Minutes

3.  Call for Additional Agenda Items:  No additional items were added.

4.  Approve Minutes: The Meeting Minutes from December were approved without amendment.

5.  Working Group Reports 

5a.  Reviews of Tools

Donna Smith provided an update for this group.  The group continues to explore the idea of creating a list of data collection tools that can be referenced by any interested parties.  In addition to basic information for each tool, this reference will provide information about available options, costs, and, perhaps, user reviews.

The group distributed an email to the MAES list that links to a three-question survey instrument that will help to measure interest in developing such a reference tool and to identify initially any tools recommended by the MAES community.  They are also examining possible technical solutions to making this list available once it has been developed.  A likely starting place is a simple, web-based reference.  The group is also considering whether there are any legal implications to developing an online reference of this kind.

The group expects to obtain feedback through the ALA Midwinter Conference and will plan its next steps accordingly.  Even so, Lisa Horowitz, the current MAES Section leader, has expressed excitement over this project and looks forwarding to finding updates on ALAConnect.

ACTION:  John Wiggins to distribute MAES listserv sign-up instructions to committee to ensure timely communications.

5b.  Data Collection Checklist

On behalf of the working group leader, Jennifer Fuentes-Allred, both Elizabeth Berman and John Wiggins provided today’s report.

This group is still in its preliminary stages of activity.  Consequently, it was questioned whether to defer this work, therefore allowing this group’s members to assist the remaining working groups to produce deliverables or, even, to take on another, new task.  It was noted that several committee members are currently participating in more than one working group and that there are significant areas of overlap between the groups.  There was some concern over spreading human resources too thinly.

ACTION:  Jennifer Fuentes-Allred to make a formal recommendation by the February meeting.

5c.  Statistics

John Wiggins provided the report on behalf of Sarah Naper, the working group’s leader.

This group has enjoyed successful brainstorming sessions for possible topics that would serve as the basis for some kind of informational or instructional output.  They are in the process of scheduling additional meetings and look forward to presenting their refined list of ideas to the full committee in February.  

6.  Summarize Deliverables and Timelines in advance of the ALA Midwinter EC Report

 It was decided to report on the activities of the Reviews of Tools and Statistics working groups. 

ACTION:  Donna Smith, Sarah Naper and John Wiggins will determine rough timelines extending through the fiscal year or through the members’ service year.

7.  Additional Ideas and Future Projects

7a.  Review Repertoire of Ideas on ALAConnect

The committee reviewed the ALAConnect page entitled “Ongoing Ideas for Projects/Initiatives” in order to confirm that this outcome from the December meeting was an acceptable way to capture ideas generated by the committee, guide the committee’s on-going work and to inform future instances of the committee as membership changes.  This evolving document begins with a statement of purpose and process.  It then lists the proposals and the dates when the ideas were generated.  It also includes short descriptions of the project or initiative and identifies any sponsoring or interested committee members.  The newest proposals appear near the top.  

It was agreed that ideas for new projects and initiatives would, for the time, be channeled through committee meetings and then captured on ALAConnect.  Members were strongly encouraged to bring forth ideas, even when they are not fully formed.  Part of the committee’s continuing work will be to revisit this list regularly and to move proposals forward as time and interest permit.

The group then reviewed each listed proposal to ensure accuracy of descriptions provided. 

7b.  Call for Additional Project Ideas

No new proposals were put forward.

8.  Co-chairs and Liaisons

Committee members continued the discussion from last month about the possibility of a liaison-like program to help identify areas of collaboration.  It was noted that AASL, ALSC and YALSA are less complex organizationally than is LLAMA.  On one hand, this fact showed promise that a liaison program would not become onerous.  On the other hand, it is not always easy to determine how to intersect with other ALA divisions as much of their work is not public-facing.

One viable possibility is to build-upon existing relationships, that is, when DCLM committee members are also members of other committees and organizations.  Current members, who are willing, could serve in a liaison role.  Furthermore, cross-committee relationships of this kind could help inform the membership recruiting cycle in a way that creates connections.

It was also noted that Kari Lucas has experience with the LIRT Liaison Committee and that this experience might translate well for DCLM.  There was, however, some concern for taking-on additional tasks at this particular time.

ACTION:  Kari Lucas will draft a one-page proposal offering a charge for a potential liaison program, including objectives, assessment of program, suggestions as to the work of a liaison, and indicators of success. 

9. ALA Midwinter Meeting

There will be no full official meeting at ALA Midwinter, but DCLM members, who are attending the conference and are able to meet, should gather at 9:30 to 10:00 am (not as early as the listed 8:30 am start time).   

ACTION:  John Wiggins to email a sign to Connie Strittmatter, who has agreed to drop it off at our table.  

NEXT MEETING:

FEBRUARY 09, 2015

12:00 TO 1:00 PM (ET)

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Online Doc Monthly Meeting Minutes, 2014-Sept

by John Wiggins on Thu, Jan 29, 2015 at 09:52 am

LLAMA-MAES/DCLM

Meeting Minutes

Date: September 15, 2014.  12-1pm.

Attendees: 

John Wiggins (2014-2016, 2nd term)

Connie Strittmatter (2013-2015)

Jessame Ferguson (2013-2015)

Jennifer Fuentes (2014-2016)

Kate Harger (2014-2016)

Donna Smith (2014-2016)

Robert Withers (2014-2016, 2nd term)

Sarah Naper (2014-2016)

LLAMA-MAES/DCLM

Meeting Minutes

Date: September 15, 2014.  12-1pm.

Attendees: 

John Wiggins (2014-2016, 2nd term)

Connie Strittmatter (2013-2015)

Jessame Ferguson (2013-2015)

Jennifer Fuentes (2014-2016)

Kate Harger (2014-2016)

Donna Smith (2014-2016)

Robert Withers (2014-2016, 2nd term)

Sarah Naper (2014-2016)

Motion to approve minutes from ALA Annual Meeting  – Minutes approved.

Secession/continuity:identify co-chair(s)

John suggested the idea of having a co-chair to help keep the committee moving forward.  No one volunteered during the meeting. Having a co-chair can provide continuity from term to term.  The chairs can also bounce ideas off of one another. 

Action Item:  John will reach out to those new on the committee to see if they have an interest in serving as a co-chair either virtually or in person. 

ALA Pre-conference for 2016  ALA annual 

John introduced a potential pre-conference topic related to staffing models in an academic library.  Kari Lucas, UCSD, developed a business model that can be applied to libraries to test/manage staffing capacity.

The conference would probably be a half-day pre-conference and the members at the meeting expressed support in bringing the pre-conference to fruition. 

The deadline to submit a pre-conference topic to for ALA Annual 2016 is November 2014.

Action Item:  John will reach out to Kari to see what type of support she needs from the committee to get the pre-conference proposal submitted and planned.

Tasks for this year.

John started a discussion on potential activities for the committee to work on this year.  Several ideas were generated during the brainstorming session at ALA annual (See ALA annual meeting minutes). 

Previous meeting suggestions no more than 4 projects with recommended minimum of 4 members per project.

The group would like to have more time to consider what areas should be undertaken.  Jessame mentioned that we may want to tie our projects with the results of the MAES survey (https://journals.tdl.org/llm/index.php/llm/article/view/6391,  page 5-8 lists members interest areas for  professional development) which highlights areas that members of MAES were interested in. 

John also confirmed that the committee need not shy away from an idea due to concern about mission creep with other committees.  If there are ideas that may overlap with another committee we can pursue them and/or reach out to other MAES committees for opportunities to collaborate.

Jessame mentioned the potential collaboration with LOMS/PELS for a program that discusses how to assess librarians embedded in classes taught in library spaces--hosting faculty and librarians together in these collaborative learning spaces. The program would address assessment methods for these spaces. 

Action Item: John is going to develop a poll to determine which topics the committee is interested in pursuing for this year. 

Identify monthly meeting time slot (and back up for holiday/busy periods)

The members at the meeting thought that the Monday time slot around worked well.  Most were flexible with their availability as long as they know far enough in advance when the meeting will be.

 

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Discussion Monthly Meeting Minutes, 2014-Oct

by Jennifer Fuentes Allred on Thu, Jan 29, 2015 at 09:51 am

LLAMA-MAES/DCLM

Meeting Minutes

Date: October 20, 2014. 12-1pm.

Attendees:

John Wiggins (2014-2016, 2nd term)

Sarah Naper (2014-2016)

Elizabeth Berman (2014-2016)

Jessame Ferguson (2013-2015)

Jennifer Fuentes (2014-2016)

Kari Lucas (2014-2016)

Sarah Schmidt (2014-2016)

Connie Strittmatter (2013-2015)

Motion to approve minutes from September Monthly Meeting-Minutes approved.

1. Co-chair designations:

LLAMA-MAES/DCLM

Meeting Minutes

Date: October 20, 2014. 12-1pm.

Attendees:

John Wiggins (2014-2016, 2nd term)

Sarah Naper (2014-2016)

Elizabeth Berman (2014-2016)

Jessame Ferguson (2013-2015)

Jennifer Fuentes (2014-2016)

Kari Lucas (2014-2016)

Sarah Schmidt (2014-2016)

Connie Strittmatter (2013-2015)

Motion to approve minutes from September Monthly Meeting-Minutes approved.

1. Co-chair designations:

         2 Co-chairs named: Jennifer Fuentes and Sarah Naper

2. Brainstorming directions for this year's committee work:

John created a document (DCLM Direction Options) combining the data from the MAES survey with the DCLM facets to provide a jumping off point for discussion with the goal being to determine the directions for our committee's work this year and setting up working groups and timelines.

The discussion included the following areas that were noticed by members:

  • Numbers vs Images vs Stories
  • Third party tools
  • Internal vs External data collection

The committee decided to focus on external data rather than internal, thus CLIMATEQUAL was removed from the list of possible items.

A further discussion of items of interest resulted in the following subgroup formations.

Data Collection/Data Creation Checklists

  • Involves methodologies/best practices
  • Focus on "MAE techniques for improving services to users/user needs assessment"
  • Subgroup Formed:  "Collecting and using user satisfaction data"
  • Subgroup members:  Jennifer Fuentes, Elizabeth Berman, Sarah Schmidt

"New to assessment/statistics" Web course(s)

  • determining meaning from statistics, analyzing statistics, fundamentals in statistics,
  • initial stages of gathering statistics, sorting needs, when do we have enough data
  • qualitative vs quantitative data sets
  • possible qualitative data tools-NVivo, Hyper Research, Atlas TI
  • Subgroup Formed: Group Members: Kari Lucas, Sarah Naper, Elizabeth Berman, Sarah Schmidt

Tools evaluation series

  • review of tools
  • vendor fair-online?
  • Subgroup Members: John Wiggins, Jessame Ferguson
  • conversation tabled untili next meeting

"How do you know if you're fully staffed"

  • Kari Lucas-ALA program will be tabled to give more time to develop.
  • Kari will keep in touch with committee for assistance during development
  • program summary:  using data to support losing or adding positions using a modified productivity model to access workload and labor available
  • focus for next year

 

Action items:

  • John Wiggins to follow up with non-present members who wish to join a subgroup
  • Subgroup members to connect to discuss.
  • Ideally subgroups will use ALAConnect to keep track of data/development
  • Subgroup members write 2-3 sentences of their goal for the year to share at the next meeting (Nov. 10, 2014), and begin developing timelines if possible.

 

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Online Doc Monthly Meeting Minutes, 2014-Nov

by John Wiggins on Thu, Jan 29, 2015 at 09:50 am

LLAMA-MAES/DCLM

Meeting Minutes

Date: November 10, 2014.  12-1pm [EST]

Attendees: 

Nancy Fawley (2014-2016, 2nd term)

Jessame Ferguson (2013-2015)

Kate Harger (2014-2016)

Sarah Naper (2014-2016)

Sarah Schmidt (2014-2016)

Donna Smith (2014-2016)

John Wiggins (2014-2016, 2nd term)

Robert Withers (2014-2016, 2nd term)

 

1. Recorder: Sarah Naper

2. Action: approve minutes of Oct 2014 meeting --- no updates; approved

LLAMA-MAES/DCLM

Meeting Minutes

Date: November 10, 2014.  12-1pm [EST]

Attendees: 

Nancy Fawley (2014-2016, 2nd term)

Jessame Ferguson (2013-2015)

Kate Harger (2014-2016)

Sarah Naper (2014-2016)

Sarah Schmidt (2014-2016)

Donna Smith (2014-2016)

John Wiggins (2014-2016, 2nd term)

Robert Withers (2014-2016, 2nd term)

 

1. Recorder: Sarah Naper

2. Action: approve minutes of Oct 2014 meeting --- no updates; approved

3. Updates:

Co-chair meetings are typically held on the Mondays following the committee meeting; let us know if there is anything that you want reviewed in that meeting.

We know that Midwinter committee meeting will be during LLAMA meeting at ALA Sat, January 31 --8:30-10 am.  Only three people (Nancy Fawley, John Wiggins, and Sarah Naper) reported that they will be attending ALA Midwinter; hence, John will add a January meeting for the group.  Second Monday of every month will be our meeting time.  John will extend meeting dates through March to June.

4. Action: review working group guidelines/support

Access to contact information for group members--can be culled from one of John’s all-committee emails

Working groups can use ALA Connect to post documents and invite members to work on it there. Additionally, groups could use Google Drive or another tool first, and then upload to ALA Connect.

Doodle is free and relatively easy to administer:  www.doodle.com for polling members for a sense of direction or to vote to make choices:

 

Spreadsheets can also serve a similar purpose, if group members each vote in a column in their spreadsheet, then save and return it.  The originator then copies all the columns from individuals into a master spreadsheet and adds up the various votes (this is helpful for a complicated vote with dependencies)

Finally, conference calls can be arranged for each of the groups.  Our three co-chairs (each working group happens to include a co-chair) can set up calls.

5. Update: Working group reports

a. Review of Tools  -- Nancy Fawley and Donna Smith have joined the group.  The group is talking about pulling together information and training on various assessment tools.  This may include putting a poll out to gather feedback and then soliciting people with experience to review tools.  The goal is to build a “Yelp”-like website, with maybe a tagging system to help people locate tools that they could use.  Perhaps this could even be an ongoing project?

Ithaka SR survey tools, and LibQUAL were both at Assessment conference that John attended.  These vendors seemed comfortable with idea of an experienced person assessing their tools.   Another tool might be Counting Opinions.

The group intends to survey MAES group and share feedback at January meeting; additionally, they will identify potential tool users/people who could do reviews by January/February meeting.

Technology will drive how “YELPy” it is..

b. Data Collection Checklist -- At this point, our plan is to add resources to the Assessment Toolbox by investigating which tools, webinars, and other resources we can find. Our timeline is also very rough, but the latest version has us making a list of resources in December and January and submitting a version of that list to the larger group in February.

c. New to assessment/statistics – the group has tentatively identified three areas of focus:

1. Learn about different qualitative and quantitative research methods;
2. Understand how to select the best method for their research question; and
3. Understand how to use and interpret the data collected.

In order to do this, the group’s current preliminary plan is to brainstorm a list of statistical tools and skills in December, narrowing the list to maybe five by the middle of the month.  Then, before our January meeting, the group will select the top training opportunities and work on identifying appropriate trainers to meet needs.

One of the tools identified by Kari Lucas that will really help this group is the Assessment Toolbox, which is available at http://connect.ala.org/node/77838.

John concluded this section of the agenda by suggesting that it would be nice to have one group finishing before another.  Staggering could help us build membership and also manages people who are really busy.

6. Action: Review for additional/future projects – it would be great for people to begin working on  something else for a future project.  It is good to have something “on deck” for when we finish one project.

One possible suggestion from John is to have a group beginning to tackle discussion of how to put all feedback gathered (including letter, surveys, and etc.) in one place.  If we had this type of system created, it would be helpful and would enable identification user feedback trends.   Rob Withers and Sarah Naper are also interested in this topic.  If others who couldn’t make this meeting are interested in talking about this, please let one of us know, and we will add you to the conversation.

7. Action items:

John will calendar DCLM meetings for 2015.

Each working group will continue working on steps towards refining their projects.

 

Meeting ended at 12:30 pm EST.  Next meeting is December 8.

 

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Online Doc Ongoing: Ideas for Projects/Initiatives

by John Wiggins on Thu, Jan 29, 2015 at 09:49 am

Process for using this page:

Members propose new ideas for committee projects and other initiatives during committee meetings.

Discussions are noted in the minutes, and then transferred here for tracking for future prioritization and potential undertaking.

Folks interested in a topic are encouraged to contact anyone listed as associated with it to join the discussion/development.

Proposals

Process for using this page:

Members propose new ideas for committee projects and other initiatives during committee meetings.

Discussions are noted in the minutes, and then transferred here for tracking for future prioritization and potential undertaking.

Folks interested in a topic are encouraged to contact anyone listed as associated with it to join the discussion/development.

Proposals

2014 Dec: under development (Nancy Fawley, Jessame Ferguson, Connie Strittmatter). Jessame Ferguson introduced the idea of creating a repository of research or operations-related findings. This repository might provide a way for others to compare findings or to adapt a data collection method to their own context. Moreover, this kind of repository promotes the development of a body of knowledge as opposed to stand-alone data collection and analysis activities. Content for the repository – either published or unpublished – is added by expert contributors and not necessarily DCLM members.

Nancy Fawley noted a web-based information literacy resource that shows some promise in this regard as an example– RAILS: Rubric Assessment of Information Literacy Skills, see http://railsontrack.info/. There are a number of unresolved questions about implementation; but, it was mentioned that a project of this kind could potentially receive a LLAMA-sponsored small grant to support building such a resource.

--

2014 Dec: tabled (John Wiggins). Potential role for DCLM to identify, index, forward out to MAES current literature being published about data collection.  Work with the literature has potential to lead to a number of possibilities, perhaps similar to an established RUSA precursor (research and statistics section group which has annually built a bibliography of the best articles in the field on ref, published and distributed at ALA (20 years now)--also sponsored a presentation at ALA, selecting one from three invited short panel presentations/auditions of the best of the best (often folks who were fleshing out an idea, bouncing it off the audience).  Basic work is to scan certain publications and write annotations.):

  • DCLM role could review recent promoted literature to recruit authors or a group of similar authors to participate in a webinar or a workshop we develop to address a perceived need
  • DCLM could ask an ALCTS group to help develop a list of index terms to manage the project
  • Perhaps a great opportunity for a subset of DCLM folks who are already reading things and eager for a defined opportunity on how to contribute
  • DCLM could move (a la RUSA) to the bibliography "stage" if the article alerting service is sustainable and works, then nurture/promote research in it.  

--

2014 Nov: under eventual development (Sarah Naper, John Wiggins, Rob Withers). How might libraries put all user feedback gathered (including letter, surveys, and etc.) in one place.  This type of system would be helpful to enable identification of user feedback trends. Those currently involved might be particularly interested in academic space, but open to other ideas.

--

2014 Oct: tabled, for consideration to submit as ALA 2016 conference program (Kari Lucas): 

"How do you know if you're fully staffed"

  • Kari Lucas-ALA program will be tabled to give more time to develop.
  • Kari will keep in touch with committee for assistance during development
  • program summary:  using data to support losing or adding positions using a modified productivity model to access workload and labor available
  • focus for next year
More...

Online Doc Monthly Meeting Minutes, 2014-Dec

by John Wiggins on Thu, Jan 29, 2015 at 09:48 am

LLAMA-MAES/DCLM

MEETING MINUTES

DECEMBER 8, 2014

12:00 TO 1:00 PM (EST)

 

Present: Jennifer Fuentes-Allred, Nancy Fawley, Jessame Ferguson, Jay Jurek, Kari Lucas, Sarah Naper, Connie Strittmatter, John Wiggins, Rob Withers

Absent: Elizabeth Berman, Kate Harger, Devin McGee, Donna Smith, Sarah Schmidt

1. Recorder

Jay Jurek served as recorder.

ACTION: Devin McGee to act as recorder for January 2015 meeting.

2. Role Call for Minutes

3. Call for Additional Agenda Items

No additional items were added.

LLAMA-MAES/DCLM

MEETING MINUTES

DECEMBER 8, 2014

12:00 TO 1:00 PM (EST)

 

Present: Jennifer Fuentes-Allred, Nancy Fawley, Jessame Ferguson, Jay Jurek, Kari Lucas, Sarah Naper, Connie Strittmatter, John Wiggins, Rob Withers

Absent: Elizabeth Berman, Kate Harger, Devin McGee, Donna Smith, Sarah Schmidt

1. Recorder

Jay Jurek served as recorder.

ACTION: Devin McGee to act as recorder for January 2015 meeting.

2. Role Call for Minutes

3. Call for Additional Agenda Items

No additional items were added.

4. Approve Minutes

The Meeting Minutes from November were approved without amendment.

5. Working Group Reports

5a. Reviews of Tools

Membership of this group includes Nancy Fawley, Jessame Ferguson, Donna Smith and John Wiggins. Donna Smith, a recent member, will chair this working group going forward. She is currently reviewing the information assembled or collected to date. Smith will also determine how best to work as a virtual team and inform group members appropriately.

The group has sketched-out its next steps and is honing its timeline. Next steps include querying the MAES list server to see which colleagues have interest, ability and content to share about different tools.

MAES has agreed to support this group with web space, or some other technological solution, in order to publish and share the reviews.

5b. Data Collection Checklist

Membership was confirmed and includes Elizabeth Berman, Jennifer Fuentes-Allred (Chair) and Sarah Schmidt. Other committee members have expressed interest in serving on working groups; so, if this team would like additional help, they should seek it through Jennifer.

The formation of this working group stems from October’s meeting, when it was noticed that there existed no checklist of best practices and methods for collecting user-feedback data. The group will refine this general charge into specific action items as it moves forward.

5c. Statistics

This group looks to help people who are working in libraries and who are new to using statistical methods to analyze data. The group has identified three preliminary areas of activity: (1) learning about qualitative and quantitative research methods and analysis of resulting data, (2) understanding how to select the best method for a particular research question and (3) understanding how to interpret and use data that has been collected.

Within this broad framework, the group will begin to identify specific methods, skills and tools as a starting point for discussion and instruction development.

Group members are Elizabeth Berman, Kari Lucas, Sarah Naper (Chair) and Sarah Schmidt.

6. Summarize Deliverables and Timelines to Guide Future Committee Meetings

Deferred to January’s meeting.

7. Additional Ideas and Future Projects

7a. Repertoire of Ideas on ALA Connect

Committee co-chairs identified the need to track proposed or deferred ideas and projects. To this end, the following node has been created to facilitate this kind of record-keeping – see http://connect.ala.org/node/231646. Ideas generated in committee meetings and captured within the meeting minutes will be consolidated in the node identified above.

It was questioned whether or not this effort would duplicate the work put toward assembling the LLAMA Strategic Plan or other documentation of the parent organization. Committees are asked every year to report on their work and their future direction, but it is not clear whether this information is recorded publicly.

ACTION: Kari Lucas, Sarah Naper and John Wiggins to explore existing divisional documentation and report back to the committee in the case of any redundancy.

7b. Call for Additional Project Ideas

Jessame Ferguson introduced the idea of creating a repository of research or operations-related findings.

This repository might provide a way for others to compare findings or to adapt a data collection method to their own context. Moreover, this kind of repository promotes the development of a body of knowledge as opposed to stand-alone data collection and analysis activities. Content for the repository – either published or unpublished – is added by expert contributors and not necessarily DCLM members.

Nancy Fawley noted a web-based information literacy resource that shows some promise in this regard – RAILS: Rubric Assessment of Information Literacy Skills, see http://railsontrack.info/. There are a number of unresolved questions about implementation; but, it was mentioned that a project of this kind could potentially receive a LLAMA-sponsored small grant to support building such a resource.

This idea has some noteworthy similarities to the following proposal.

ACTION: Nancy Fawley, Jessame Ferguson and Connie Strittmatter volunteered to form a working group and to explore this idea further.

ACTION: John Wiggins to identify the MAES representative that visited the DCLM at last year’s ALA Annual Conference and that mentioned the small grant opportunities.

7c. Literature Alerts

John Wiggins described an activity that could add content to a data collection repository as mentioned above. In this new role, DCLM would identify, index and forward articles related to data collection to interested parties. In its simplest form, this role would be a kind of alerting service for those wishing to remain up to date with the expanding body of literature. Emerging trends within the literature could, then, be easily identified and, perhaps, transformed into informative or instructional webinars.

7d. Committee Liaisons

Co-chairs Jennifer Fuentes-Allred and Sarah Naper discussed the idea of creating liaison roles to other committee and sub-groups in order to share information back and forth. This roles would help to reduce duplication and to identify opportunities for collaborative efforts. Relevant groups include, but are not limited to, ACRL’s Assessment in Action and others. There are also possibilities for liaising with school libraries as well. These possibilities include AASL, ALSC and YALSA. 

Jessame Ferguson and Connie Strittmatter are currently members of the LLAMA LOMS Committee, where they are also developing projects and entertaining collaborative efforts. One project discussed in that venue that bears relation to our own is creating data inventories. These informal liaisons roles provide a test-bed for formalizing these relationships. Formalization of liaison roles could be as easy as asking existing committee members to identify what other committee memberships or relevant relationships they maintain. Nonetheless, identifying those groups with which we are or should be strategically aligned is an important aspect of this proposed initiative.

NEXT MEETING:

JANUARY 12, 2015

12:00 TO 1:00 PM (EST)

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Discussion Develop a list of topics for future LLAMA MAES Programs or Webinars

by Anne Moore on Sat, Jan 21, 2012 at 11:25 am
  1. Outcomes-based assessment by practitioners – Program
  2. Library surveys for Dummies – Webinar or Program or Toolkit
  3. Using Data in New Ways – Lighting Rod Program
  4. Assessment software
  5. Impact of liaison librarians
  6. What do assessment librarians do?
  7. Meta-analysis of ROI

Pages

To identify and disseminate information about the effective collection of measurement data for library planning, assessment, and communication; to provide programs, preconferences, webinars, and resources to develop skills in the collection of measurement data for library planning, assessment and communication; to identify needs for research, methodologies, standards, and tools related to the collection of measurement data for library planning, assessment, and communication; and to promote proven methodologies and best practices related to the collection of measurement data for library planning, assessment, and communication.

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