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LLAMA MAES Data Collection for Library Managers Committee Committee

In: Administration & Management, Assessment and Evaluation, LLAMA MAES (Measurement, Assessment, and Evaluation Section)
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Event Assessment Repository Kick-Off Planning Meeting

by Jessame Ferguson on Thu, Jan 7, 2016 at 03:19 pm

Will you be at ALA Midwinter in Boston Friday afternoon and you're interested in assessment?  Join us for a visioning meeting where we will discuss the possibility of building an assessment repository for all types of libraries to use to share and compare their assessment products, results and more!  Anyone from any section of ALA is welcome to join the conversation and share ideas to help build an assessment repository that will be useful for everyone involved in libraries.

Will you be at ALA Midwinter in Boston Friday afternoon and you're interested in assessment?  Join us for a visioning meeting where we will discuss the possibility of building an assessment repository for all types of libraries to use to share and compare their assessment products, results and more!  Anyone from any section of ALA is welcome to join the conversation and share ideas to help build an assessment repository that will be useful for everyone involved in libraries.

Friday, January 8 from 2:00-4:00 in room 260 at the Boston Convention and Exhibition Center

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Discussion Minutes of 9/11/2015 Meeting (conference call)

by C. Jeffrey Belliston on Thu, Nov 12, 2015 at 04:21 pm

Participants: Sarah Naper, Elizabeth Berman, Geoffrey Swindells, Heidi Gauder, Jeff Belliston, Jennifer Allred, Jessame Ferguson, John Wiggins, Kate Harger, Nancy Fawley, Rob Withers, Sarah Murphy, Sarah Schmidt

Notes

Meeting Agenda

September 11, 2015

9AM PT/ 10AM MT/ 11AM CT/ 12PM ET/ 7PM Kuwait

Recorder:  Jeff Belliston

1.  Welcome and roll call

2. Administrative business

Participants: Sarah Naper, Elizabeth Berman, Geoffrey Swindells, Heidi Gauder, Jeff Belliston, Jennifer Allred, Jessame Ferguson, John Wiggins, Kate Harger, Nancy Fawley, Rob Withers, Sarah Murphy, Sarah Schmidt

Notes

Meeting Agenda

September 11, 2015

9AM PT/ 10AM MT/ 11AM CT/ 12PM ET/ 7PM Kuwait

Recorder:  Jeff Belliston

1.  Welcome and roll call

2. Administrative business

   2a. Call for additional Agenda Items (all members)

None submitted.

   2b. Review and approve minutes (please review previous meeting minutes on ALA Connect at http://connect.ala.org/node/244422)

John moved to approve. Seconded by Elizabeth. Approved unanimously.

3. Working Groups Reports

   3a. New membership! - Sarah

Excited to have new members with us. Sarah welcomed Heidi Gauder, Jeff Belliston, Geoff Swindells, Kate Harger, and Sarah Murphy. Subgroup leads will review who their new members are.

   3b. Reviews of Tools (Donna Smith)

Donna will be out at least a month due to a family issue. Sarah asked John to address the activities of this group. Heidi and Geoffrey are new members. Donna and John are continuing. Last activity was to develop a list of elements to include in reviews of tools to prompt potential reviewers. Initial draft was sent out to 3 folks external to committee who are interested in reviewing tools. Have received one back. Distributed to old group which resulted in some additional suggestions for revision of the elements list. John will distribute a list of this to the new group via ALA Connect. Then it can go to others.

Where are we going to put reviews of tools? Have started to pursue this with Kerry Ward. He's been away so the question needs to be refreshed. The editor of the LLAMA journal is interested in a review(s) in the quarterly journal. But they should still reside elsewhere. One possibility is using multiple places on the ALA Connect site. A better solution would be to have a searchable or interactive database so queries could be filtered.

The group is likely to want to set up a timeframe for their efforts. John's willingness to step up and help during Donna's issues is much appreciated.

   3c. What's Your Story? (Sarah Naper)

Sarah N asked Sarah Schmidt to lead this one since Sarah Naper is the DCLM Chair. Sarah Murphy is the new member. Sarah S sent out a proposed plan of action about a week ago and has initiated communication with Fred Reuland about the schedule for the webinars. Based on input, a revised plan will go out in a week or so. A sticking point is where we get our speakers from. We need to find speakers. Sarah S is very interested in hearing ideas.

The three main topics are: Intro to Research Design (identifying problem and choosing methodology), Research Design (collecting data), and Data Visualization (gain understanding of graphical representation and best practices related thereto). The idea is to reach and help beginners.

Sarah M is in process of giving two webinars for CIC librarians on Data Visualization. Expressed some reluctance but is doing research in this area so put her own name forward. Jeff B suggested Holt Zaugg for either of the first two topics.

Sarah N will send a reminder, including a due date (25 September 2015), to make additional suggestions.

Jessame suggested that we might look for LIS professors who teach research methodology (e.g. faculty listed at slis.ou.edu).

Nancy mentioned the Institute for Research Design in Librarianship. Faculty for that institute (probably from San Jose State University) could be good as well.

   3d. Assessment Findings Repository (Jessame Ferguson)

Seems to be moving forward very well. Approvals have come through MAES executive leadership group. Expressed appreciation for their support of the project.

We're now working with Kerry Ward. He has reviewed the proposal in the current draft (shared prior to the last meeting) and is fine with it. Doing a LLAMA Innovative Fund grant is a new thing. This is the first one that has been put forward. We’re not sure how much money is available. Ward will next talk to the Treasurer. He had favorable things to say about the proposal. Believes that the LLAMA Board will pass it when it comes to them and we should start planning for what we want to do at ALA Midwinter. This means that there's a lot of work to do fast to identify stakeholders and to identify design consultants. There's not a lot of money in it for the first year. Design work would be first year. Build would be second year.

Jessame has reached out to group members--Kate, Rob, Jennifer, and Nancy--to give them an update and to ask some preliminary questions, how they want to contribute, and if they have ideas about potential partners. Jessame asked the committee for their ideas about recruiting folks to help.

Sarah N indicated that this is a very significant success just in being the first proposal put forward for the LLAMA Innovation Fund grant. She will add a reminder about a system design consultant and the same deadline when she sends her post-meeting message to the committee.

Nancy asked who the potential partners are. Jessame indicated that the original proposal includes a lengthy list of potential partners.

Jessame will send the current draft proposal to the group at large.

 4. Additional Ideas and Future Projects

   4a. Data Collection Bibliography/Literature Organization working group (John Wiggins)

This was another possible working group proposed. We now have a larger committee than we've had in the past. Sarah N asked that John speak to this.

John referred to an ALA Connect page about this.

There is an example from a RUSA group. They highlighted what's coming out in the literature but they sponsored a session at ALA selecting some from the previous year. The RUSA group developed an annotated bibliography. They also asked for proposals of new research that hadn't been published yet or that were proposed. This forum has been going on for more than 20 years now. There are typically 3 presentations annually. Sarah N expressed that our committee seemed initially more interested in the bibliography piece than in the forum idea.

This could lead to a knowledgebase of sorts for our committee. There's some evidence of need based on today's discussion. Another exciting possibility is that it helps to keep us on the front edge of things.

The RUSA bibliography is a published online document. This is used by those who are on the committee as an item on their CVs. It's considered to be an honor to serve on the group.

Related to this, Sarah N asked if there is interest in moving this forward. Jeff B expressed interest. He can't be the only one. We've restricted folks to one sub-group and that's probably still a good idea.

John suggested that when we have a timeline together for the reviews of tools project that that might be a good time to review this again to see if that would be a better time to pick this up. Sarah N expressed support for this idea seeing that no one else stepped forward. Sarah N will get with Jeff B offline to discuss what group he might join up with.

John also suggested that this initiative has the possibility of leading to programming and the other ideas don’t. This gives it a strong attractiveness. It's also a strong possibility for involvement without having to stand up in front of a group and lead in that way.

   4b. Call for additional ideas (all members)

Skipped past this in order to get to the remaining agenda item. Our plate is already reasonably full.

5. Additional New Business

   5a. New members:  what does success look like?  What do you hope to achieve on this committee?

Jeff B asked about accountability regime. We report to MAES which reports to LLAMA Board. Sarah N doesn't know what the reporting frequency will be. So far Karen Neurohr has not established a frequency yet. In the past MAES Executive Committee is in pretty regular email communication. We report semi-annually on what we've been doing. Committee work should be of benefit to committee members. John indicated that MAES executive has expressed appreciation for what DCLM has been doing.

Jeff B asked if we're really addressing all four areas? He also asked if Sarah N has, as the Chair, goals she would like to see the committee achieve. Sarah believes we have good potential to achieve the things we are pursuing. It's important to remember that we are volunteers given that we all have duties with our own work. She's optimistic that we are achieving the charge.

Jeff B expressed that what he's seen so far from the group leads him to believe that he's going to have a feeling of success. Nancy expressed that, based on her four years work on the committee, it's been gratifying and the subcommittees have been a big part of that.

Heidi expressed appreciation for the subcommittees. Likes concrete projects and working on tasks between meetings. If we can set reasonable priorities and achieve them that's a win in her book.

Sarah S agreed that seeing actual projects come to fruition says "success" to her. Learning how colleagues at other institutions are using assessment in their institutions is very helpful and a great resource for her.

Sarah N may reach out to the other new folks via email. She wants to hear from them.

   5b. DCLM Membership Expectations

We will address this in our next meeting and a bit more on the question of success and what new members hope to achieve.

   5c. Other?

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Online Doc Minutes from 8/14/2015 meeting

by Sarah Naper on Wed, Oct 7, 2015 at 03:57 pm

LLAMA/Data Collection for Library Managers

Meeting Minutes

August 14, 2015

9AM PT/ 10AM MT/ 11AM CT/ 12PM ET/ 7PM Kuwait

Recorder: Kari Lucas

 

1.  Welcome and roll call

Nancy Fawley, Kari Lucas, Sarah Naper (chair), Donna Smith, John Wiggins

 

2. Administrative business

   2a. Call for additional Agenda Items (all members)

Additions to agenda—none

 

LLAMA/Data Collection for Library Managers

Meeting Minutes

August 14, 2015

9AM PT/ 10AM MT/ 11AM CT/ 12PM ET/ 7PM Kuwait

Recorder: Kari Lucas

 

1.  Welcome and roll call

Nancy Fawley, Kari Lucas, Sarah Naper (chair), Donna Smith, John Wiggins

 

2. Administrative business

   2a. Call for additional Agenda Items (all members)

Additions to agenda—none

 

   2b. Review and approve minutes (please review previous meeting minutes on ALA Connect at http://connect.ala.org/node/243464)

Approved as written

 

3. Working Groups Reports

 

   3a.New membership!

New members self-selected into roughly even groups. Continue practice of one subgroup membership.

  

3b. Reviews of Tools (Donna Smith)

Want to provide service to collect information on tools that collection data in different ways, someone who used it to review it, provide basic information on what is wanted in the review.  Pleased with current template. Discussing where to put the information. Are making forward momentum. Waiting for more examples of reviews.

   

3c. What's Your Story? (Sarah Naper)

Working google document to draft outline of three webinars: Intro to research design, research design, data visualization. Next steps are to refine the third session; writing learning outcomes; identify speakers; write proposal for LLAMA webinar proposal form; and run by sister committee. Webinar call before Midwinter Meeting will be able to meet. Sarah Schmidt to take over chairing subgroup. 

Action: Please send names of potential speakers for each of the three webinars to Sarah Naper.

   

3d. Assessment Findings Repository (Sarah Naper for Jessame Ferguson)

Provided latest draft of document with DCLM. Feedback from MAES is mixed. Draft has been sent to Kerry Ward, ALA staff who works with LLAMA, asking him for feedback. Kerry Ward is willing to take this to LLAMA for support.

 

4. Additional Ideas and Future Projects

   4a. Data Collection Bibliography/Literature Organization working group (John Wiggins)

Tabled for present time.

 

   4b. Call for additional ideas (all members)

 

5. Additional New Business

   5a. New members:  what does success look like?  What do you hope to achieve on this committee?

Each subgroup has new members. Send a welcome email describing how the committee and its subcommittee works. Sarah will work on a message to send to new committee members.

  

 5b. Other?

 

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Online Doc Minutes from 6/27/2015 meeting (in San Francisco)

by Sarah Naper on Fri, Aug 14, 2015 at 12:28 pm

Present: John Wiggins, Sarah Naper, Jennifer Fuentes, Elizabeth Berman, Heidi Gauder, Jeffrey Belliston, Jessame Ferguson, Kari Lucas, Nancy Fawley, Robert Withers, Sarah Schmidt, John Danneker

1. Recorder: Jennifer Fuentes

2. Member and Guest Introductions/Roll Call for Minutes

3. Call for Additional Agenda Items (all member)-No new agenda items added.

4. Approve Minutes: Motion for approval of minutes passed.

5. Working Group Reports

  5a. Reviews of Tools (John Wiggins)

       Brief Introduction of Project was given

Present: John Wiggins, Sarah Naper, Jennifer Fuentes, Elizabeth Berman, Heidi Gauder, Jeffrey Belliston, Jessame Ferguson, Kari Lucas, Nancy Fawley, Robert Withers, Sarah Schmidt, John Danneker

1. Recorder: Jennifer Fuentes

2. Member and Guest Introductions/Roll Call for Minutes

3. Call for Additional Agenda Items (all member)-No new agenda items added.

4. Approve Minutes: Motion for approval of minutes passed.

5. Working Group Reports

  5a. Reviews of Tools (John Wiggins)

       Brief Introduction of Project was given

       Handout: "Elements for basic reviews of assessment tools" is available on ALA Connect

       Discusssion:  A posting to the listserv generated some interest in review tools currently being used.  The Outline was sent out, but only a couple have been sent back so far.  It was suggested that reviews be linked through the MAES Toolbox.  Reviews may also be put in the LLAMA Journal.  Elizabeth suggested that a wikispace might be another location where people could submit and access the reviews, but it probably would not be searchable.

  5b.What's Your Story? (Sarah)

        Brief Introduction of Project was given

        Handout: "DCLM 'new to assessment'"

        Discussion: Possible next steps in the project process might include contacting the MAES Committee for program approval, detailing a list of potential speakers, and networking with other committees that might help with the process.  Webinar proposals are using assessed twice per year.  It was suggested that a special pricing plan for those that would like to take all 3 sessions might help.  Also offering a project or practice that would carry over into the following session or a Certificate of Completion for those taking all 3 sessions might be more enticing for buy-in into a 3-part Webinar.  It was also reiterated that clear objectives for the Webinars will be helpful.      

  5c. Assessment Findings Repository (Jessame Ferguson and John Wiggins)

6.  Other Old Business

   6a.  Welcome to DCLM (Jennifer Fuentes)

           Brief Introduction of Project was given

           Handout: "Welcome to DCLM!"

           Discussion:  Jeff was wondering how big committees should be.  MAES committees still have room to grow and reformulate as the need presents itself.  Sarah Schmidt voiced that it was good to have the introductory information about the group ahead of time.

   6b.  Debrief & Qualitative Assessment of how CLM functioned this past year (all members)

            This is the time of year where we reassess how our committees have functioned.  John asked for any input into how the committee has gone this year.  Nancy voiced that she felt the monthly meetings and subcommittees were helpful and made the workload more scalable.  John voiced that even those not working in working groups were active in putting out new ideas.  Sarah Schmidt thought that there was a commitment by the members, that the work was scalable and there was no judgement on whether work was completed on time or not.  Kari believed that the steadiness of the work and the monthly checkins were good to piece out time and regularly propel work and agenda items and that the 10 second pause was good for the introverts in the group.

   6c.  Transition to new membership year (Sarah Naper, Sarah Schmidt, all members)

              Sarah Naper will be the Chair and Sarah Schmidt will be the Vice-Chair for 2015-2016. 

              Sarah N. will send out a timing poll next month to develop a time for the ongoing monthly meetings.

              For the coming year, Sarah would like to express to all members that new ideas are welcome.

              Jeff expressed interest in whether there was a location that details where all the Assessment committees and events are lists.  John suggested to search the word "assessment" during a conference, but otherwise there wasn't a distinct place.  Sarah Schmidt suggested that this might be a new project idea that Jeff or another member could work on in the Fall if there was an expressed interest.

7.  Call for additional Ideas and Future Projects (all members)-Tabled for time

8.  Additional New Business-Tabled for time

9.  MAES Brief Discussion concerning MAES items to be discussed within MAES administrative meeting (MAES Chair)

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Online Doc Welcome to DCLM!

by Sarah Naper on Wed, Jun 24, 2015 at 04:21 pm

Welcome to DCLM!

The Data Collection for Library Managers Committee is an active volunteer group who are encouraged to select or create projects that pique their interests and run with them.

We are currently working on the following projects:

Review of Tools-

       Developing reviews on current and upcoming tools for Library Managers.

"What's Your Story"

       A webinar series for those new to assessment.

Assessment Findings Repository

       Developing and creating a repository for everyone to contribute their assessment findings.

Welcome to DCLM!

The Data Collection for Library Managers Committee is an active volunteer group who are encouraged to select or create projects that pique their interests and run with them.

We are currently working on the following projects:

Review of Tools-

       Developing reviews on current and upcoming tools for Library Managers.

"What's Your Story"

       A webinar series for those new to assessment.

Assessment Findings Repository

       Developing and creating a repository for everyone to contribute their assessment findings.

We encourage LLAMA members to join us for a fulfilling experience.  

Here's what some of our current and past members have said about their DCLM experience:

 

Member Testimonials

LLAMA is a mix of public and academic librarians that are focused on leadership. Specifically, for DCLM, I would say that it a great way to learn more about the various aspects and challenges of data collection. You don't have to be in management to benefit from the committee and the colleagues on the committee.

Nancy Fawley
Head, Library Liaison Program
University of Nevada, Las Vegas

 

DCLM is a very involved, innovative group of individuals who enjoy asking critical questions and developing new means of educating other about data collection and analysis.

Jennifer Fuentes Allred
K-12 Librarian
American International School Kuwait

 

The committee works on projects (develops pre-conferences, webinars, etc.) in the area of collection of measurement data for library planning, assessment, and communication that will benefit LLAMA members.

Kari Lucas
Director, Access Operations Program
UC San Diego Library

 

If you’re looking for an active committee with several subgroups dedicated to developing resources, tools, or training sessions to help librarians successfully manage data collection, DCLM is for you.  We look forward to welcoming you on our committee!

Sarah Naper
Director of Research & Learning Services
Texas State University

 

DCLM is a committee that designs workshops webinars and initiatives to provide librarians with practical tools to meet data collection needs.

The group is collegial, innovative, and active. There are always new projects and initiatives being developed. If you are looking for a committee in which you can get involved and be creative, then this would be an excellent committee to consider joining.

Connie Strittmatter
Head Librarian, Access Services and Collection Maintenance
Boston College

 

DCLM includes librarians of varying levels of experience with data collection and assessment.  It’s a great place to learn more about assessment in general, but also offers lots of opportunity for members to help address questions or needs that many of us may share.  The aspects that I enjoy in particular include the connections we can make with librarians in all parts of the country—and around the world!—and the opportunity to really make a difference for our libraries through our volunteer efforts.

John Wiggins
Director, Library Services & Quality Improvement
Drexel University

 

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Online Doc Ongoing: Ideas for Projects/Initiatives

by John Wiggins on Tue, Jun 23, 2015 at 04:31 pm

Process for using this page:

Members propose new ideas for committee projects and other initiatives during committee meetings.

Discussions are noted in the minutes, and then transferred here for tracking for future prioritization and potential undertaking.

Folks interested in a topic are encouraged to contact anyone listed as associated with it to join the discussion/development.

Proposals

Process for using this page:

Members propose new ideas for committee projects and other initiatives during committee meetings.

Discussions are noted in the minutes, and then transferred here for tracking for future prioritization and potential undertaking.

Folks interested in a topic are encouraged to contact anyone listed as associated with it to join the discussion/development.

Proposals

2014 Dec: tabled (John Wiggins). Potential role for DCLM to identify, index, forward out to MAES current literature being published about data collection.  Work with the literature has potential to lead to a number of possibilities, perhaps similar to an established RUSA precursor (research and statistics section group which has annually built a bibliography of the best articles in the field on ref, published and distributed at ALA (20 years now)--also sponsored a presentation at ALA, selecting one from three invited short panel presentations/auditions of the best of the best (often folks who were fleshing out an idea, bouncing it off the audience).  Basic work is to scan certain publications and write annotations.):

  • DCLM role could review recent promoted literature to recruit authors or a group of similar authors to participate in a webinar or a workshop we develop to address a perceived need
  • DCLM could ask an ALCTS group to help develop a list of index terms to manage the project
  • Perhaps a great opportunity for a subset of DCLM folks who are already reading things and eager for a defined opportunity on how to contribute
  • DCLM could move (a la RUSA) to the bibliography "stage" if the article alerting service is sustainable and works, then nurture/promote research in it.  

--

2014 Nov: under eventual development (Sarah Naper, John Wiggins, Rob Withers). How might libraries put all user feedback gathered (including letter, surveys, and etc.) in one place.  This type of system would be helpful to enable identification of user feedback trends. Those currently involved might be particularly interested in academic space, but open to other ideas.

--

2014 Oct: tabled, for future consideration to submit a pre-conference training or conference program (Kari Lucas).  MAES Exec Comm recommendation is to try this as a one-hour program topic to gauge interest from those who attend, to assess potential draw for a longer, pay-to-attend pre-conference: 

"How do you know if you're fully staffed"

  • Kari Lucas-ALA program will be tabled to give more time to develop.
  • Kari will keep in touch with committee for assistance during development
  • program summary:  using data to support losing or adding positions using a modified productivity model to access workload and labor available
  • focus for next year
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Online Doc Meeting Agenda: June 27, 2015

by John Wiggins on Tue, Jun 23, 2015 at 04:18 pm

Meeting Agenda

June 27, 2015

8:30-9:45am, Hotel Nikko: Nikko Ballroom

 

Note: we plan to gather jointly with colleagues in LLAMA LOMS PELS who are co-sponsoring our LLAMA Innovations grant at 8:45am--see item 5c below.

 

1. Recorder:  (needs volunteer) 

2. Member and Guest Introductions/Roll Call for Minutes

3. Call for Additional Agenda Items (all members)

4. Approve Minutes

5. Working Group Reports

Meeting Agenda

June 27, 2015

8:30-9:45am, Hotel Nikko: Nikko Ballroom

 

Note: we plan to gather jointly with colleagues in LLAMA LOMS PELS who are co-sponsoring our LLAMA Innovations grant at 8:45am--see item 5c below.

 

1. Recorder:  (needs volunteer) 

2. Member and Guest Introductions/Roll Call for Minutes

3. Call for Additional Agenda Items (all members)

4. Approve Minutes

5. Working Group Reports

  5a. Reviews of Tools (John Wiggins on behalf of Donna Smith)

  5b. What's Your Story? (Sarah Naper)

  5c. Assessment Findings Repository (Jessame Ferguson, John Wiggins--shooting for 8:45am joint discussion with LLAMA LOMS PELS members)

6. Other Old Business

  6a. Welcome to DCLM (Sarah Naper)

  6b. Debrief & qualitative assessment of how DCLM functioned this past year, document for next year (all members)

  6b. Transition to new membership year (Sarah Naper, Sarah Schmidt, all members)

7. Call for additional Ideas and Future Projects (all members)

8. Additional New Business

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Online Doc Monthly Meeting Minutes, 2015-June (conf call 6/8/2015) pending approval

by John Wiggins on Sun, Jun 21, 2015 at 10:22 am

DCLM monthly conference call (meeting)

June 8, 2015 9amPT/11amCT/12nET/7pm Kuwait

 

1. Recorder: Kari Lucas

 

2. Attending: Connie Strittmatter, Elizabeth Berman, Jennifer Fuentes, Jessame Ferguson, Kari Lucas, Sarah Naper, Sarah Schmidt, Rob Withers, John Wiggins

 

DCLM monthly conference call (meeting)

June 8, 2015 9amPT/11amCT/12nET/7pm Kuwait

 

1. Recorder: Kari Lucas

 

2. Attending: Connie Strittmatter, Elizabeth Berman, Jennifer Fuentes, Jessame Ferguson, Kari Lucas, Sarah Naper, Sarah Schmidt, Rob Withers, John Wiggins

 

3. There were no additional agenda items suggested.

 

4. Minutes for May 12 meeting were approved.

 

5. Working Group Reports

 5a. Reviews of Tools (John Wiggins)

Doing a few drafts of reviews to pass around. MAES listserv volunteers for review. And will share electronically. Options: Share on Connect, or another idea from Kerry Ward’s continuing research.  Those ideas for all reviews, and/or publish select reviews in the LLAMA journal.

 5b. What's Your Story? (Sarah Naper)

The subgroup met on Friday, June 5. The group completed work on drafting a description of webinar series. They will meet on June 17 to finish the three-part webinar series proposal.  The next steps are to share the proposal and then find speakers.

Action: Sarah, will distribute to the group a summary of the webinar series proposal at Annual.

 5c. Assessment Findings Repository (Jessame Ferguson, John Wiggins)     

John forwarded the proposal for the DCLM Assessment Findings Repository to the MAES Executive Committee. Generally the Executive Committee thought it was a good idea. There were questions about and contrast to the MAES Assessment Toolbox.  How will it be maintained? Who hosts?  Sustainability? Remanded the questions to DCLM. These questions seemed at a higher level than a single committee. DCLM needs guidance and support from larger organization to learn how to support measures like this. The working group did not have much time to respond to the requests of the Executive Committee.

Currently the MAES Assessment Toolbox falls under the purview of the Education Committee. Goals and a timeline have not been determined.

Action:  Jessame will draft a more succinct summary to recommend forming a group to answer questions how we would bring a like-minded people to help figure it out.  A work group with members across sections will ensure ongoing viability.

Action:  John will discuss further at the MAES Exec Comm Meeting(s) at annual.

Action:  Examples of successful cross division projects (Spectrum Scholars)--share others with John

 

6.  Other Old Business

 6a. Welcome to DCLM (Sarah Naper)

A few last tweaks and the post is ready to share. The message is based on feedback from the survey. There are testimonials in the message about what DCLM does. The message will be posted on the ALA Connect site where visitors would see it and new members could look at it in advance of their appointments beginning.

Action: Sarah will send a final document shortly.

 6b. Succession Planning for DCLM (John Wiggins) see #7 below.

 6c. DCLM and recommendations for MAES committee structure (John Wiggins)

It will be a discussion at ALA. The boundaries between committees seems awkward. Assessment part of good leadership and management. Should assessment be its own committee or should an assessment component be integrated with other committees.

Action:  John will share a version of the DCLM May 12 minutes DCLM Recommendation for MAES structure with MAES Executive Committee.

 6d. DCLM in-person meeting at ALA Annual (John Wiggins) See #8 below.

 

7.  Succession 2015-2016: Request for acclamation to endorse committee leadership role nominations to Karen Neurohr, incoming leader of MAES for 2015-2016:

    Chair: Sarah Naper

    Vice Chair/Chair-Elect: Sarah Schmidt

Action: Approved by acclamation

Action: Karen subsequently accepted nominations--congratulations to our new Chair and Vice Chair/Chair-Elect!

 

8.  Agenda for meeting at ALA Conference (introductions, on-boarding if new DCLM members appear early, plan for transition to new membership; other ideas?) (John Wiggins)

1.  Debrief of how the committee worked this year.

2.  Onboarding; Sarah and Sara get list of new members to know who they are to recognize them if they attend the meeting at Annual.

3.  Have the Welcome to DCLM message available at the committee table.

Action: Sarah will distribute to group. Let her know if there are modification. She will bring copies.

Action: John will bring a sign-in sheet for roll call.

4. Interest in using Google Hangout or Skype to attend the meeting virtually?--Those present did not express interest in these options. If you become interested, please let John know before ALA.

 

DCLM and MAES events at ALA--

  • DCLM committee meeting (part of "LLAMA All Sections/All Committees): Sat 6/27 8:30-10am PT NIKKO--Nikko Ballroom--look for our labeled table

  • MAES "Hot Topics in Assessment" discussion group: Sun 6/28 4:30-5:30pm PT MCC--232/234 (S)

 

9. Call for additional Ideas and Future Projects(all members)

No suggestions were put forth at this time.

 

10. Additional New Business

No suggestions were put forth at this time.

Meeting adjourned at 12:45pm

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Discussion Meeting Agenda: June 8, 2015

by Jennifer Fuentes Allred on Sat, Jun 20, 2015 at 11:46 pm

Meeting Agenda

June 8, 2015

9AM PT/ 10AM MT/ 11AM CT/ 12PM ET/ 7PM Kuwait

1. Recorder:  (needs volunteer) 

2. Roll Call for Minutes

3. Call for Additional Agenda Items (all members)

4. Approve Minutes

5. Working Group Reports

  5a. Reviews of Tools (Donna Smith)

  5b. What's Your Story? (Sarah Naper)

  5c. Assessment Findings Repository (Jessame Ferguson, John Wiggins)

6.  Other Old Business

Meeting Agenda

June 8, 2015

9AM PT/ 10AM MT/ 11AM CT/ 12PM ET/ 7PM Kuwait

1. Recorder:  (needs volunteer) 

2. Roll Call for Minutes

3. Call for Additional Agenda Items (all members)

4. Approve Minutes

5. Working Group Reports

  5a. Reviews of Tools (Donna Smith)

  5b. What's Your Story? (Sarah Naper)

  5c. Assessment Findings Repository (Jessame Ferguson, John Wiggins)

6.  Other Old Business

  6a. Welcome to DCLM (Sarah Naper)

  6b. Succession Planning for DCLM (John Wiggins)

        Succession 2015-2016: Request for acclamation to endorse committee leadership role nominations to Karen Neurohr, incoming leader of MAES for 2015-2016:

     Chair: Sarah Naper

     Vice Chair/Chair-Elect: Sarah Schmidt

  6c. DCLM and recommendations for MAES committee structure (John Wiggins)

  6d. DCLM in-person meeting at ALA Annual (John Wiggins)

        Agenda ideas: introductions, on-boarding if new DCLM members appear early, plan for transition to new membership; other ideas? (John Wiggins)

        Note: DCLM and MAES events at ALA--

        DCLM committee meeting (part of "LLAMA All Sections/All Committees): Sat 6/27 8:30-10am PT NIKKO--Nikko Ballroom

        MAES "Hot Topics in Assessment" discussion group: Sun 6/28 4:30-5:30pm PT MCC--232/234 (S)

7. Call for additional Ideas and Future Projects (all members)

8. Additional New Business

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Online Doc Monthly Meeting Minutes, 2015-May

by John Wiggins on Wed, Jun 3, 2015 at 07:59 am

Minutes from May 12, 2015 meeting

1. Recorders:  Sarah Schmidt, John Wiggins

2. Roll Call for Minutes: Connie Strittmatter, Donna Smith, Jessame Ferguson, John Wiggins, Kari Lucas, Kate Harger, Nancy Fawley, Sarah Naper, Sarah Schmidt.

3. There were no additional agenda items contributed.

4. Minutes for April 2015 were approved.

5. Working Group Reports

 5a. Reviews of Tools (Donna Smith)

Minutes from May 12, 2015 meeting

1. Recorders:  Sarah Schmidt, John Wiggins

2. Roll Call for Minutes: Connie Strittmatter, Donna Smith, Jessame Ferguson, John Wiggins, Kari Lucas, Kate Harger, Nancy Fawley, Sarah Naper, Sarah Schmidt.

3. There were no additional agenda items contributed.

4. Minutes for April 2015 were approved.

5. Working Group Reports

 5a. Reviews of Tools (Donna Smith)

The subgroup developed basic elements for reviews (title, publisher, link, etc) and the next step will be to complete sample reviews and present to committee for feedback. The reviews might go into a column, database, website… There are many possibilities.

 5b. What's Your Story? (Sarah Naper)

The subgroup received feedback from other members about its current document. Sarah Naper said the group will soon move on to begin work on the next part of the project 

 5c. Assessment Findings Repository (Jessame Ferguson)

The subgroup shared the form with the group and so far, feedback has been very positive. The group will forward a final version to John Wiggins to pass to MAES for review/support on the way to LLAMA consideration 

6.  Other Old Business

 6a. Welcome to DCLM (Sarah Naper, Jennifer Fuentes)

Sarah Naper said the subgroup is drafting a post for Connect called “Introduction to DCLM.” Intended to encourage membership, the post provides member testimonials and explores the projects of the subcommittee. The draft might also be contributed to the MAES listserv and/or others. If anyone wants to provide a testimonial (could be anonymous if preferred), please email her.

 6b. Succession Planning for DCLM (John Wiggins)

The group discussed how group management should be handed over from one service year to the next. The members voted to ask the MAES vice chair to appoint a vice chair/chair elect. We also will need a chair for next year to bridge the change to the new vice chair/chair elect system. John will send out nominations for positions soon (due by 12pm PT Wed 5/20) and we will vote/endorse at the June meeting.

For the next meeting, there may be interest in expressing the commitment expectations required/expected by different committee roles (perhaps more formal for VC/C roles and less formal for working group leaders).

 6c. DCLM recommendations for MAES committee structure (Jessame Ferguson, Kari Lucas, John Wiggins)

Lisa Horowitz and Karen Neurohr (Chair and Chair-Elect, respectively) sent out an email on May 8 noting similarities between some MAES committees and wondered if there were a better way to organize ourselves. They offered ideas in the email, but also welcome more ideas. John mentioned that the year after July, the committees may reorganized; some members noted that it can be hard to plan that transition.

The group echoed Lisa’s and Karen’s observation about the overlaps between committees (Kari and Jessame had noted this in emails before the May meeting) and a few members expressed confusion about what our “ground” is and the idea that we might need to “stop” at a boundary somewhere. Ideas for improvement included organizing committees in terms of fociof assessment (such as, have a committee that focuses on users, another for resources, etc.—though these may reflect overlap with the foci of other sections of LLAMA like BES, HRS, LOMS, etc.) or in terms of complexityof assessment (such as, have committees that work on single assessments and other committees that work on meta-assessments). It was thought that MAES executive committee members may have the best perspective.  Perhaps a card sort (typical approach for organizing a web site based on user needs) using MAES concepts might lead to some suggestions for re-organizing.

 6d. DCLM in-person meeting at ALA Annual (John Wiggins)

Of the nine members present, seven indicated they intend to attend ALA Annual; at least two other members (Jennifer Fuentes, Elizabeth Berman) not in attendance are assumed likely to attend as well.

The meeting continued past the planned 1pm ET deadline with lively discussion regarding MAES committee structure (6c above); Donna Smith, Jessame Ferguson, John Wiggins, Kari Lucas, Nancy Fawley, Sarah Naper, and Sarah Schmidt were able to stay on until just short of 1:30pm ET.

 

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To identify and disseminate information about the effective collection of measurement data for library planning, assessment, and communication; to provide programs, preconferences, webinars, and resources to develop skills in the collection of measurement data for library planning, assessment and communication; to identify needs for research, methodologies, standards, and tools related to the collection of measurement data for library planning, assessment, and communication; and to promote proven methodologies and best practices related to the collection of measurement data for library planning, assessment, and communication.

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