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ALSC Board of Directors Committee

In: Association for Library Service to Children (ALSC) -- Governance

Greetings, Board colleagues.

I am calling an online meeting of the ALSC Board of Directors.

The agenda item is to respond to the Budget Committee's recommendation to fund the School-Age Programs and Services Committee proposal (attached) for Tween Non-fiction/fiction Paired List Bookmarks and Book List for up to $1500 from the FY2017 Children's Library Services Endowment funds.

Greetings, Board--

As we are currently convened in an online meeting, I would like to include an additional agenda item which has just come to our attention today regarding the Librarian of Congress. The Office of Government Relations (OGR) for the ALA Washington Office has invited ALA divisions to endorse a letter to the Senate Rules Committee asking them to rapidly vote to recommend to the full Senate that Dr. Carla Hayden be confirmed immediately to serve as the nation’s 14th Librarian of Congress.

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Discussion Online Board Meeting: ALSC Leadership Transition Plan

by Nina Lindsay on Thu, Mar 9, 2017 at 10:45 pm

I’m calling to order this online meeting of the ALSC Board Directors.  We will have two items of business; one small new business item that I will introduce within a few days; but our major and first item is to discuss and approve a transition plan for the Board vacancy created by the recent resignation of Betsy Orsburn from the office of ALSC President.

In order to establish a quorum for this meeting, please indicate in a comment that you are "present" and then I will open discussion.  I am pasting background and a plan below for your review before we begin.

I’m calling to order this online meeting of the ALSC Board Directors.  We will have two items of business; one small new business item that I will introduce within a few days; but our major and first item is to discuss and approve a transition plan for the Board vacancy created by the recent resignation of Betsy Orsburn from the office of ALSC President.

In order to establish a quorum for this meeting, please indicate in a comment that you are "present" and then I will open discussion.  I am pasting background and a plan below for your review before we begin.

As we establish quorum, I would like to open by thanking Betsy for her service. While this must have been a very difficult decision, I am glad she is able to focus on her health, and I wish her the very best.

Background

Our Bylaws , at http://www.ala.org/alsc/aboutalsc/governance/bylaws provide for the governance of our organization.  The ALSC Executive Committee, in consultation with the co-chair of ALSC’S Organization and Bylaws Committee, have reviewed the Bylaws for guidance in handling this vacancy.

Article V. Sec. 3 states that:

In the event that the office of president becomes vacant, the vice-president shall become president and shall continue to fulfill the duties of the vice-president until the results of the next election are certified.

That will inform immediate transitions on the Board; however, as we head into Board year 2017-2018, Betsy’s vacancy moves to the role of Immediate Past President. The Bylaws do not explicitly provide for replacement of that position.  The ALSC Handbook of Organization does outline specific duties of the Immediate Past President, which then need to be addressed. 

Considering what will best serve the organization during the course of this vacancy, ahd guided by our Bylaws, the Executive Committee and Organziation & Bylaws co-chairs have agreed on the following plan:

Transition Plan

1) As provided in Article V. Sec 3, I will assume the office ALSC President immediately, concurrently serving as ALSC Vice-President/President-Elect.

2) On April 12, 2017, when the ALA Election results are certified, the newly elected Vice-President/President-Elect will assume that role immediately. (The candidates have been alerted of this.) They will carry that role through the 2017-18 term, as I will for President.

3) At the conclusion of the ALA 2017 Annual Conference, Andrew Medlar’s term as ALSC Past President concludes, and that Board position will remain vacant for the 2017-2018 year.   There is no provision for replacing that position on the Board, as it specifically results from having the experience of serving as both VP and President, “contributing, from the experience as president and knowledge and insight gained, to the future direction and leadership of ALSC.”  (from the Handbook of Organization). We have been operating with a 12 member Board, which is high-functioning, voting generally in consensus and easily establishing a quorum. Bylaws Article 7. Sec. 2 provides for establishing a quorum in a vacancy, suggesting that operations with a vacancy are expected. The Board will retain the provided number of Directors at Large.  Finally, many ALA Division Boards, as well as those of other organizations, are smaller than ours.  For all these reasons the Executive Committee and O&B Chairs feel ALSC can operate for one year with the Board position of Immediate Past President vacant.

The following duties of the Immediate Past President would be distributed as follows:

4) “The immediate Past-President serves as a member of the Executive Committee.” Our EC would operate a member down, as it has been, and as the Board has been and would do.   

5) “The Past-President develops the agenda, in consultation with the Executive Director, and chairs the ALSC Past Presidents’ Breakfast during Midwinter.”  Andrew has agreed to fill this role for a second year.

6) “The immediate Past-President serves on the Nominating Committee during the following year as Immediate Past-President, usually as chair.”  This is established practice, but the position is not named in the Nominating Committee composition statement. We have precedent for previous Past-Presidents declining this term of service, in which case an exiting Board member has been appointed Nominating Chair instead, and we would follow that precedent. (This will not arise until fall 2018)

7) “The immediate Past-President serves on the ALSC Budget Committee.” This position is named in the committee composition statement, and it is here especially that we seek Board agreement.  The immediate Past-President serves on this committee to bring board perspective and insight into funding our strategic directions, and the budget is formed by the strategic plan.  Therefore, we propose that a member of the 2017-2018 Board, ideally in their 3rd, or 2nd, year, fill this role.

To appoint that member, the Organization & Bylaws co-chairs have suggested we may borrow from Bylaws Article 4 Sec 3 (for filling an interim Board appointment), and do so “by appointment of the president with approval of the Board of Directors.”

Action and Meeting Schedule

Item 1 in the Transition Plan is explicit in the Bylaws and does not require Board action.  I present Items 2-7 to you as recommendations of the Executive Committee in consultation with the Organization & Bylaws Committee co-chairs.  When quorum is established and I call for discussion, I would invite you to comment on any part of the plan.    

Depending on discussion, I will seek a motion by Monday or Tuesday.  If adopted, item 7 would then require me to bring an appointee for the Budget Committee to you for approval.  In advance, I would welcome any Board member who will be in their 2nd or 3rd year in 2017-2018 and who has interest in serving on the Budget Committee to nominate themselves to me individually by email. 

 

 

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Poll Shall ALSC move forward with submitting an IMLS grant as proposed in closed session on March 13?

by Nina Lindsay on Thu, Mar 16, 2017 at 11:26 am
Yes
100% (10 votes)
No
0% (0 votes)
Total votes: 10

Online Doc 2017 ALSC Board of Directors Agenda and Documents

by Aimee Strittmatter-IL (staff) on Mon, Mar 13, 2017 at 09:57 am

Greetings,

Posted here are the ALSC Board documents for the upcoming 2017 Midwinter Meeting in Atlanta, GA. For more information about the Midwinter Meeting, including meeting times and locations, please visit the Conference Scheduler https://www.eventscribe.com/2017/ALA-Midwinter/ or the ALSC website at: http://www.ala.org/alsc/confevents/alscmidwinter.

Board Documents include:

Draft Agenda
ALA Board Liaison Talking Points

Greetings,

Posted here are the ALSC Board documents for the upcoming 2017 Midwinter Meeting in Atlanta, GA. For more information about the Midwinter Meeting, including meeting times and locations, please visit the Conference Scheduler https://www.eventscribe.com/2017/ALA-Midwinter/ or the ALSC website at: http://www.ala.org/alsc/confevents/alscmidwinter.

Board Documents include:

Draft Agenda
ALA Board Liaison Talking Points

Consent Agenda

DOC 4  Approval of Board minutes from Annual 2016
DOC 5  Review of Fall Executive Committee 2016 minutes
DOC 6  President's Report (Immediate Past President)
DOC 7  Vice-President's Report
DOC 8  Division Councilor's Report
DOC 9  Emerging Leader's Report
DOC 10 Executive Director's Management Report
DOC 11 Candidate Slate for 2017 Election 
DOC 12 Continuing Education Report
DOC 13 Communications Report
DOC 14 Membership Report
DOC 15 Projects & Partnerships Report
DOC 16 Publications Report
DOC 17 Web Activities Report
DOC 18 Committee December Quarterly Reports (note: 66 pages)
DOC 19 Confirm Major Board Actions passed electronically
DOC 20 Upcoming Meetings and Conferences
DOC 21 Washington Office Report

Discussion Documents

DOC 22   Diversity Within ALSC Task Force Update
DOC 23a Draft Strategic Plan
DOC 23ci Review of Existing ALSC Initiatives, Projects, and External Relationships
DOC 23cii Appendix A: Exam of Initiatives, Projects, and External Relationships
DOC 23ciii ALSC 2015-2016 Annual Report
DOC 28a Advocacy and Legislation function statement motion
DOC 28b Advocacy and Legislation composition motion
DOC 29a Advocacy and Valuation
DOC 29b Summer Reading and Learning
DOC 29bi Summer Reading and Learning 2016 AC recommendations
DOC 29c  Batchelder e-book pilot
DOC 29d  Student Gift Membership Update (FYI only)
DOC 30ai   FY 16-17-18 Budget Summary
DOC 30aii  FY 16-17-18 Budget Summary Narrative
DOC 30aiii Endowments (note multiple tabs at bottom of the workbook), revised 1/15/17
DOC 30d   Trend Report/Financial Literacy Update
DOC 31     Advocacy & Legislation Board Action Request

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Discussion Online Board Meeting: Adoption of ALSC Three Year Strategic Plan, 2017-2020

by Nina Lindsay on Mon, Feb 20, 2017 at 10:23 am

I am calling to order this online board meeting.  Our item is to adopt the ALSC Strategic Plan for 2017-2020, as attached. 

In order to establish a quorum for this meeting, please indicate in a comment that you are "present" and then I will open discussion. 

 

Discussion Online Board Meeting: Consent Agenda, Budget Committee Recommendations

by Nina Lindsay on Fri, Feb 3, 2017 at 02:47 pm

I am calling to order this meeting of the ALSC Board of Directors, for a consent agenda.

I move that we accept the following recommendations from the Budget Committee. 

Please indicate your presence to establish a quorum by offering a second, and indicating your approval of the motion, or a request for discussion.

I am calling to order this meeting of the ALSC Board of Directors, for a consent agenda.

I move that we accept the following recommendations from the Budget Committee. 

Please indicate your presence to establish a quorum by offering a second, and indicating your approval of the motion, or a request for discussion.

This consent agenda will close at end of business day, Pacific Time, Tuesday February 7th.  The agenda will pass if a quorum is established and the motion passes with no request for discussion.  If there is no quorum we will extend the deadline until a quorum is reached.

Recommendations from the Budget Committee

1) As follow up from the Advocacy & Legislation Committee Board Action Request at Midwinter, we approved funding as requested, and asked the Budget Committee to recommend a funding source. The Budget Committee recommends that the Advocacy & Legislation committee National Library Legislative Day funding for up to $1,500 comes from Friends of ALSC funds.

2) The following was inadvertently omitted from the Budget Committee Recommendations that accompanied the Preliminary Proposed FY18 Budget (which we passed); the following is already accounted for within that budget: 

The Budget committee discussed an anticipated request from the ALA Development Office for funding a division-wide communication initiative from the ALA Development office that will look at an organizational wide cohesive donor giving plan. We anticipate the request will come to each division to support costs for a consultant. The Budget committee recommends allocating operating funds for between $1,500 to $2,000, should the request come forward. 

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Discussion Online Board Meeting: ALSC Support of YALSA Position Paper on Teen Privacy

by Nina Lindsay on Thu, Jan 26, 2017 at 08:58 pm

Board Colleagues,

I am calling to order this online board meeting.  

The agenda item is ALSC support of "The Library's Role in Protecting Teen Privacy: a YALSA position paper"  http://www.ala.org/yalsa/library’s-role-protecting-teens’-privacy-yalsa-position-paper

In order to establish a quorum for this meeting, please indicate in a comment that you are "present" and then we will begin discussion.

 

 

 

 

 

Online Doc 2016 ALSC Board of Directors Annual Agenda & Documents

by Marsha Burgess (staff) on Thu, Jan 26, 2017 at 12:39 pm

FINAL Board of Directors Meeting Minutes

Greetings:

Posted here are the ALSC Board documents for the upcoming 2016 Annual Conference in Orlando, FL. For more information about Annual, including meeting times and locations, please visit the Conference Scheduler https://www.eventscribe.com/2016/ala-annual/ or the ALSC website at: http://www.ala.org/alsc/annual.

Board Documents include:

Draft Agenda

ALA Executive Board Liaison Talking Points

FINAL Board of Directors Meeting Minutes

Greetings:

Posted here are the ALSC Board documents for the upcoming 2016 Annual Conference in Orlando, FL. For more information about Annual, including meeting times and locations, please visit the Conference Scheduler https://www.eventscribe.com/2016/ala-annual/ or the ALSC website at: http://www.ala.org/alsc/annual.

Board Documents include:

Draft Agenda

ALA Executive Board Liaison Talking Points

Consent Agenda Documents

DOC 3 Approval of Board minutes from Midwinter 2016
DOC 4 Review of Spring Executive Committee 2016 minutes
DOC 5 President's Report
DOC 6 Vice-President's Report
DOC 7 Division Councilor's Report
DOC 8 Executive Director's Report
DOC 9 Emerging Leaders mentor Report
DOC 9a Emerging Leaders Environmental Scan (download, very large file)
DOC 10 Continuing Education Report
DOC 11 Communications Report
DOC 12 Membership Report
DOC 13 Projects & Partnerships Report
DOC 14 Publications Report
DOC 15 Web Activities Report
DOC 16 Committee Quarterly Reports (long document)
DOC 17 Confirm Major Board Actions Passed Electronically
DOC 18 Upcoming Meetings and Conferences

Discussion Documents
DOC 19   Student Gift Membership Task Force Report
DOC 20   Digital Media Awards Plan
DOC 20a Media Mentorship Award Task Force Report
DOC 20b Expansion of NCV Committee Task Force Final Report
DOC 29   Organization & Bylaws -MOTION: Advocacy and Legislation
DOC 30   Diversity within ALSC Task Force
DOC 31a Budget Summary
DOC 31b Budget Summary Narrative rev. June 21
DOC 31c  Endowment Report
DOC 33   Summer Reading and Learning Task Force Final Report
DOC 34   Batchelder Award E-book Pilot Final Report (TK)
DOC 35   Notable Children's Book Request
DOC 35a Notable Seat Letter of Support
DOC 36   Award Confidentiality Board Sub-Committee Report
DOC 36a Awards Confidentiality Survey Data
DOC 36b ALSC Policy for Award Service: Appendix C

New Business Items Request of Letter of support from UIUC

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The Association for Library Service to Children (ALSC) is responsible for the evaluation and selection of book and nonbook library materials and for the improvement of techniques of library service to children from preschool through the eighth grade or junior high school age, when such materials and techniques are intended for use in more than one type of library.

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