ALSC Board of Directors (Association for Library Services to Children) Committee
Online Board Meeting: Topic # 2--Dicussion of content and structure for Membership Meeting at Annual Conference 2014by Starr La Tronica on Fri, May 9, 2014 at 09:09 am
We have made several innovations to the ALSC Membership Committee over the past two years through the vision of Carolyn Brodie and Mary Fellows that have resulted in a lively, interactive experience for our members. The EC discussed the structure and content of this year’s meeting during our Spring call, and I am requesting added input from the Board to create a welcoming, stimulating, and rewarding experience for our colleagues. I am counting on your collective creativity to come up with suggestions to continue that trend and make this an informative and rewarding event at annual conference.
As you know, the Membership Meeting is one hour long and is the forum for introducing the professional award winners, presentation and acceptance of the Distinguished Service Award, an opportunity to highlight ALSC activities and initiatives…and engage members in a face-to-face setting, and encourage involvement in the association through a “conversation” component. You may recall that last year Ernie led a discussion on play and Rita facilitated the segment on the Common Core. We especially need your input to determine what topic(s) to introduce for this crowd sourced conversation. I will also be looking for a work group of two Board members to help facilitate the communal conversation and fine tune logistics.
Here is a proposed structure for the meeting, but I am looking forward to your ideas for enhancement:
Prior to the official start of the meeting
--ALSC Board members continue to act as greeters at the door and around the room as members arrive.
Welcome (15 mins.)
-Ask new attendees to raise their hand to receive to receive a favor for first time attendance. (We have water bottles again, and they will be stuffed with membership forms and info.
-Update on ALSC initiatives—highlight one or two.
-Announcements and current ALSC issues (for example, issues the Board considered on Saturday or is considering on Tuesday).
-Recognize professional award winners (SL)
Distinguished Service Award (10 mins.)
-Maria Salvadore introduces Susan Roman who will be prepared to give a speech of no more than five minutes.
Update on ALSC initiatives (5 mins.)
-Highlight one or two. (board member)
Discussion of an issue that has been announced in advance (20 mins. or two issues @ 10 mins. ea.)
(Moderated by two ALSC Board Members)
Response to questions from membership (10 mins.)
Submitted in advance (by stated deadline) and questions/comments from people at the membership meeting. (SL)
Brainstorming from the EC meeting elicited the following suggestions for conversation topics:
- Recent paper on Importance of Diversity on Library Programs and Material Collections for Children, by Jamie Campbell Naidoo, PhD
- Recruitment strategies/ideas to bring people to the profession, (not ALSC membership)
- Technology/screen time
Other suggestions for member engagement:
- Ways to connect new and “vintage” members—have new members seek out those with “25+” ribbons and exchange business cards—take photos/selfies in mingling period before and after official meeting?
- Old photos numbered and mounted on matboard to help identify the people pictured?
- Post-it note wall—members can post their favorite app—collected and disseminated after meeting?
- “Match” cards with ASLC terms/words, (e.g. advocacy, access, common core etc.), if listeners match a row of terms they may choose from a table of giveaways after the meeting.
Board action items:
- Consider and suggest “conversation” topics
- Peruse and provide input on agenda/structure
- Consider and suggest activities for member engagement
- Two volunteers for Board work group to guide conversation during meeting
Greetings Board Members! As promised, I have another item for your consideration. I am attaching two documents for your review and discussion:
1) The Board Action Form for our agreement with Chipotle
2) The proposal for the above partnership.
Please read them and commence discussion. We will hold discussion open until Thursday, April 10. Then, if there is consensus, I will call for a motion and second on Friday, April 10.
Also, please indicate briefly that you have entered into the "meeting" so that we may establish a quorum.
I have some news from the programming committee---the two proposals accepted for the "hot topics' program slots are:
Dynamic Digital Dia: Promoting Cultural Competence in Digital Storytimes
Whet Your APPetite: Rapid Reviews of Apps for Children from Preschool to Tweens
Also, we have two holdover items from our Midwinter meetings to address:
1) The request from Operations and Bylaws to restructure the Awards Priority Group Consultant appointment structure to allow for mentorship and training of incoming PGC. The attached form has been amended to avoid confusion or overlap in advising committees.
2) The request to support the advocacy initiative, Take Your Child to the Library Day. The attached letter has a footnote amendment that encourages flexibility in arranging and observing this event.
Please add a brief comment to establish your "presence" so that we create a quorum. After you review that attached documents and engage in discussion through Thursday 3/6, I will call for motions and seconds on Friday 3/7. Barring further discussion, will open the vote upon receiving the seconds.
Thanks so much!
We have received a Board Action Form requesting that the Board adopt a white paper which discusses the importance of diversity in library programming and material collections for children, authored by our esteemed colleague Jamie Naidoo. Both documents are attached.
Please read both documents and submit comments for discussion by COB Thursday. I will call for a motion Thursday evening and if there is no further discussion I will open the vote on Friday.
Please submit a brief comment ASAP to indicate that you are "in attendance" so that we may establish a quorum.
Greetings, Board! We have received an 11th hour request for a letter of support from Queens Library for their IMLS grant proposal. We only received the request this morning and the letter is due on Monday, so we have limited time for discussion. Details are provided in the message below:
By way of introduction: I am a former Director of ALA’s Office for Diversity and had the chance to work with former ALSC ED’s Susan Roman and Malore Brown during my tenure.
I am now at Queens Library and we’ve just heard back from IMLS this week that our Queens Library’s proposed national summit to look at the future role of urban public libraries in providing Early Learning support for young children, their families and caregivers, was indeed timely. That was what we’d hoped to hear. The next hurdle of course is a finalized proposal that reflects this urgency.
If funded, we would likely try to convene before Midwinter 2015 in Chicago. I am thus requesting two letters of support from ALA: from ALSC because of the focus on young children; and from OLOS and OFD because a major area of focus will be reaching parents and adult caregivers who reflect the full range of cultural, linguistic, educational and income backgrounds. I’ve already reached out to Michelle Harrell Washington.
Please see more information below about this prospective event as well as a sample letter of support. We are asking that letters of support be customized by your agency and signed, scanned and emailed back to us by Monday, Feb 3 at latest. Please forgive the near deadline. The conversation with IMLS this week was the last push we needed.
If we are awarded the grant to support this convening we will certainly request your attendance and greeting.
Please do not hesitate to contact me if you have questions. I do hope this is an effort you would find worthwhile.
Tracie D. Hall
VP, Strategy and Organizational Development
Early Learning Conference: Summary:
There have been several studies done on the value of Early Learning services to children and their caregivers to support cognitive development; pre-literacy skills; and closing the educational gap at the earliest stage (pre-kindergarten and kindergarten). Pew Research, the Case Foundation and even IMLS have provided research on this over the years. Queens Library has incorporated this information into is three year Strategic Plan to include a comprehensive approach to early/family learning. There is a growing number of grant-funded demonstrations and acknowledged best practices in the area of early learning, including the realization that public libraries in urban and even, rural areas have a reach and access across communities that few other public service providers can duplicate.
Therefore, Queens Library proposes to convene a two-day National Forum for stakeholders in the field of Early Learning, do discuss the role that libraries can and should have in integrating early literacy with family literacy, and coordinating with local, statewide and national stakeholders.
Projected Convening Outcomes:
· Participants will receive tactical “Blueprints” that will serve as roadmaps on helping them build
o EL curricula that aligns with new general EL and common core expectations
o Working relationships with local school districts and education departments
o program and outreach models
o staffing and professional development to support the transition from informal to more formal EL program and service provision
o New approaches to space planning and design for Early Learning
o Impact and outcome measurements that demonstrate positive change and gains to current and potential funders, sponsors elected officials and other stakeholders
o An Advocacy and policy plan for supporting and sustaining EL efforts define the role of libraries in reducing education gap
Convening will cover: The topics above and specifically Family Literacy, STEM, Parents and Caregiver Outreach, Design, Connecting Informal and Formal learning, Transitioning from informal to formal learning programs, etc.
Mr. Thomas W. Galante
President and Chief Executive Officer
89-11 Merrick Boulevard
Jamaica, NY 11432
Dear Mr. Galante:
[NAME OF ORGANIZATION] is writing in full support of Queens Library’s application to the Institute for Museum and Library Services for a National Leadership-National Forum Grant to hold a symposium on Early Childhood Education in Urban Libraries.
Queens Library proposes to bring together urban libraries from across the country, along with experts in the field of early childhood development, social service agencies, museums, policy-makers and foundations, to develop roadmaps for incorporating the community-based services of local organizations; resources of city and state agencies and research around the evolving field of early learning.
[NAME OF AGENCY] fully recognizes the need for such a discussion and is pleased to support the Queens Library’s proposal.
NAME OF OFFICIAL
As you assess this request, please consider that we have also issued a letter of support for the Access Content and Evaluation grant proposal. I do not know what impact it will have to submit letters for two different proposals, (perhaps one of you has insight into the process that would be helpful).