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ALSC Board of Directors Committee

In: Association for Library Service to Children (ALSC) -- Governance

Greetings, Board colleagues.

I am calling an online meeting of the ALSC Board of Directors.

The agenda item is to respond to the Budget Committee's recommendation to fund the School-Age Programs and Services Committee proposal (attached) for Tween Non-fiction/fiction Paired List Bookmarks and Book List for up to $1500 from the FY2017 Children's Library Services Endowment funds.

Greetings, Board--

As we are currently convened in an online meeting, I would like to include an additional agenda item which has just come to our attention today regarding the Librarian of Congress. The Office of Government Relations (OGR) for the ALA Washington Office has invited ALA divisions to endorse a letter to the Senate Rules Committee asking them to rapidly vote to recommend to the full Senate that Dr. Carla Hayden be confirmed immediately to serve as the nation’s 14th Librarian of Congress.

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Discussion Online Board Meeting: Children in Crisis Project

by Andrew Medlar on Fri, Jan 13, 2017 at 08:27 am

Greetings ALSC Board Colleagues,

An item of New Business at Midwinter which we deferred for virtual work is the verbal request received from REFORMA at the ALSC/REFORMA Joint Executive Committee Meeting on January 9 to support their Children in Crisis project. I am now calling an online Board meeting to address this request.

Greetings ALSC Board Colleagues,

An item of New Business at Midwinter which we deferred for virtual work is the verbal request received from REFORMA at the ALSC/REFORMA Joint Executive Committee Meeting on January 9 to support their Children in Crisis project. I am now calling an online Board meeting to address this request.

On the website about the project, you can read more about it and its goal "to raise funds for books and backpacks for young refugees in detention centers across the country who awaited immigration processing or deportation" (quote source), and further information includes articles from American Libraries and SLJblog posts from our own ALSC Blog and YALSA; support from the IBBY Foundation; and a Council Resolution from 2015 Annual calling on ALA units to support the project and develop resources.

The form which this support would take, if any, is up to us and so I would now like to entertain discussion on this request for ALSC to support REFORMA's Children in Crisis project.

Andrew

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Online Doc 2017 ALSC Board of Directors Agenda and Documents (Annual Conference, Chicago, IL)

by Aimee Strittmatter-IL (staff) on Fri, Jun 23, 2017 at 09:56 am

Greetings,

Posted here are the ALSC Board documents for the upcoming 2017 Annual Conference in Chicago, IL. For more information about the Annual Conference, including meeting times and locations, please visit the Conference Scheduler https://www.eventscribe.com/2017/ALA-Annual/  or the ALSC website at: http://www.ala.org/alsc/confevents/annual .  

Board Documents include:

Draft Agenda rev. June 21

ALA Executive Board Talking Points

Greetings,

Posted here are the ALSC Board documents for the upcoming 2017 Annual Conference in Chicago, IL. For more information about the Annual Conference, including meeting times and locations, please visit the Conference Scheduler https://www.eventscribe.com/2017/ALA-Annual/  or the ALSC website at: http://www.ala.org/alsc/confevents/annual .  

Board Documents include:

Draft Agenda rev. June 21

ALA Executive Board Talking Points

Consent Agenda

DOC 3 Board minutes from Midwinter 2017
DOC 4 Major Board Actions Passed Electronically

Informational Items

DOC 5 Review of Spring Executive Committee 2017 minutes
DOC 6 President's Report
DOC 7 Division Councilor's Report
DOC 8 Executive Director's Report
DOC 9 Continuing Education Report
DOC 10 Communications Report
DOC 11 Membership Report
DOC 12 Projects & Partnerships Report
DOC 13 Publications Report
DOC 14 Web Activities Report
DOC 15 Awards Program Report
DOC 16 Committee Quarterly Reports (long document, 130 pages)
DOC 17 Upcoming Meetings and Conferences

Discussion Items

DOC 18   Emerging Leaders Project Report
DOC 19a Strategic Plan Implementation Action Plan
DOC 20   Draft Dorothy Evans Memorial Resolution
DOC 22   Batchelder Award Questions
DOC 23   Advocacy and Legislation NLLD Report
DOC 25   Diversity within ALSC Task Force Final Report
DOC 25a Diversity FINAL Recommendations
DOC 26   Pilot- CSK Book Award Committee Members at Bill Morris Seminar
DOC 30a MOTION-Charge Change Liaison to National Organizations
DOC 30b MOTION-Name Change Liaison to National Organizations
DOC 30c  MOTION-Name Change Library Service to Special Populations and Their Caregivers
DOC 30d MOTION-Composition Change Library Service to Special Populations and Their Caregivers (rev. 6/15)
DOC 31a Budget Summary
DOC 31b Budget Summary Narrative
DOC 31c  Endowment Report (legal paper)

 

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Discussion Online Board Meeting: Recommendations from Spring Executive Committee Meeting

by Nina Lindsay on Wed, Apr 19, 2017 at 04:47 pm

Board colleagues, 

I am calling to order this online meeting of the ALSC Board of Directors.

The topic for this meeting is recommendation for action regarding the Designing Youth Spaces White Paper, and the Logo Rebranding proposal, both discussion items from the Executive Committee meeting  om Monday.

Board colleagues, 

I am calling to order this online meeting of the ALSC Board of Directors.

The topic for this meeting is recommendation for action regarding the Designing Youth Spaces White Paper, and the Logo Rebranding proposal, both discussion items from the Executive Committee meeting  om Monday.

To establish a quorum please indicate your presence in a comment below. When we have established quorum I will post discussion for each item simultaneously in separate nodes.

The anticipated schedule for this meeting, assuming both discussions move simultaneously, is:

  • Thursday 4/20 post preliminary Discussion
  • Tuesday 4/25 move and second
  • Wednesday 4/26 - Friday 4/28 voting
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Discussion Online Board Meeting 4/19: Logo/Rebranding

by Nina Lindsay on Wed, Apr 19, 2017 at 10:32 pm

We have established a quorum and schedule for this meeting at http://connect.ala.org/node/265807

This topic is the Logo/Rebranding update, which was presented our Executive Committee Meeting on 4/17 in Document W.

We have established a quorum and schedule for this meeting at http://connect.ala.org/node/265807

This topic is the Logo/Rebranding update, which was presented our Executive Committee Meeting on 4/17 in Document W.

As a reminder, the topic of revisiting our logo, and potentially our entire "brand," was discussed at our Midwinter Board meeting.  The draft minutes express "There was consensus to explore the costs related to using a consultant to drive this work. It was expressed that ALSC should find the dynamism we rediscovered through the strategic planning process and reflect that outward.  ACTION: A. Strittmatter will consult with PLA and RUSA to inquire about their logo and rebranding experiences."   This week's Document W presents that update. 

Since Midwinter, our Marketing Manager Dan Bostrom has moved on from ALSC.  That position will be filled soon, but our new marketing staff person will have a learning curve to the position and the culture of ALSC. The Executive Committee discussed this additional consideration, but felt it was still wise to move forward with an entire rebranding exploration, noting that the costs of just a new logo were significant enough that we should invest in the entire project. Given the turnover in the Marketing Manager, the Board would need to assist with communication to members to ensure engagement from the start of the project. 

The costs for the brand identity consultant as presented in Document W would be presented in the proposed FY18 budget for Board adoption at Annual 2017.  However, the Executive Committee recommends authorizing staff to proceed immediately with engaging a consultant for this project. 

This topic is open for preliminary discussion. 

 

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Discussion Online Board Meeting 4/19: Designing Youth Spaces White Paper

by Nina Lindsay on Wed, Apr 19, 2017 at 10:33 pm

We have established a quorum and schedule for this meeting at http://connect.ala.org/node/265807

This topic is the Designing Youth Spaces White Paper, which was presented at our Executive Committee Meeting on 4/17, in Document R

We have established a quorum and schedule for this meeting at http://connect.ala.org/node/265807

This topic is the Designing Youth Spaces White Paper, which was presented at our Executive Committee Meeting on 4/17, in Document R

As introduced in the document, it has been some time since our last white paper.  Our Executive Director noted a particular request that revealed the need for guidelines on children's spaces in libraries (perhaps similar to YALSA guidelines for teen spaces). I and others on the EC have noted the same need, and feel this is timely, coming on the heels of Past-President Andrew Medlar's presidents' program at Annual conference. The Executive Committee supports this proposal, noting that such a paper should present flexibility for all sizes of libraries, and for all budgets.   

The budget requirements for the proposal as presented in Document R will be presented in the FY18 budget for approval at Annual, as that is the year in which the majority of the costs would fall.   However, the EC recommends authorizing staff to move forward on the proposal immediately, in order to engage consultants.

This topic is open for preliminary discussion. 

 

 

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Discussion Online Board Meeting: ALSC Leadership Transition Plan

by Nina Lindsay on Thu, Mar 9, 2017 at 10:45 pm

I’m calling to order this online meeting of the ALSC Board Directors.  We will have two items of business; one small new business item that I will introduce within a few days; but our major and first item is to discuss and approve a transition plan for the Board vacancy created by the recent resignation of Betsy Orsburn from the office of ALSC President.

In order to establish a quorum for this meeting, please indicate in a comment that you are "present" and then I will open discussion.  I am pasting background and a plan below for your review before we begin.

I’m calling to order this online meeting of the ALSC Board Directors.  We will have two items of business; one small new business item that I will introduce within a few days; but our major and first item is to discuss and approve a transition plan for the Board vacancy created by the recent resignation of Betsy Orsburn from the office of ALSC President.

In order to establish a quorum for this meeting, please indicate in a comment that you are "present" and then I will open discussion.  I am pasting background and a plan below for your review before we begin.

As we establish quorum, I would like to open by thanking Betsy for her service. While this must have been a very difficult decision, I am glad she is able to focus on her health, and I wish her the very best.

Background

Our Bylaws , at http://www.ala.org/alsc/aboutalsc/governance/bylaws provide for the governance of our organization.  The ALSC Executive Committee, in consultation with the co-chair of ALSC’S Organization and Bylaws Committee, have reviewed the Bylaws for guidance in handling this vacancy.

Article V. Sec. 3 states that:

In the event that the office of president becomes vacant, the vice-president shall become president and shall continue to fulfill the duties of the vice-president until the results of the next election are certified.

That will inform immediate transitions on the Board; however, as we head into Board year 2017-2018, Betsy’s vacancy moves to the role of Immediate Past President. The Bylaws do not explicitly provide for replacement of that position.  The ALSC Handbook of Organization does outline specific duties of the Immediate Past President, which then need to be addressed. 

Considering what will best serve the organization during the course of this vacancy, ahd guided by our Bylaws, the Executive Committee and Organziation & Bylaws co-chairs have agreed on the following plan:

Transition Plan

1) As provided in Article V. Sec 3, I will assume the office ALSC President immediately, concurrently serving as ALSC Vice-President/President-Elect.

2) On April 12, 2017, when the ALA Election results are certified, the newly elected Vice-President/President-Elect will assume that role immediately. (The candidates have been alerted of this.) They will carry that role through the 2017-18 term, as I will for President.

3) At the conclusion of the ALA 2017 Annual Conference, Andrew Medlar’s term as ALSC Past President concludes, and that Board position will remain vacant for the 2017-2018 year.   There is no provision for replacing that position on the Board, as it specifically results from having the experience of serving as both VP and President, “contributing, from the experience as president and knowledge and insight gained, to the future direction and leadership of ALSC.”  (from the Handbook of Organization). We have been operating with a 12 member Board, which is high-functioning, voting generally in consensus and easily establishing a quorum. Bylaws Article 7. Sec. 2 provides for establishing a quorum in a vacancy, suggesting that operations with a vacancy are expected. The Board will retain the provided number of Directors at Large.  Finally, many ALA Division Boards, as well as those of other organizations, are smaller than ours.  For all these reasons the Executive Committee and O&B Chairs feel ALSC can operate for one year with the Board position of Immediate Past President vacant.

The following duties of the Immediate Past President would be distributed as follows:

4) “The immediate Past-President serves as a member of the Executive Committee.” Our EC would operate a member down, as it has been, and as the Board has been and would do.   

5) “The Past-President develops the agenda, in consultation with the Executive Director, and chairs the ALSC Past Presidents’ Breakfast during Midwinter.”  Andrew has agreed to fill this role for a second year.

6) “The immediate Past-President serves on the Nominating Committee during the following year as Immediate Past-President, usually as chair.”  This is established practice, but the position is not named in the Nominating Committee composition statement. We have precedent for previous Past-Presidents declining this term of service, in which case an exiting Board member has been appointed Nominating Chair instead, and we would follow that precedent. (This will not arise until fall 2018)

7) “The immediate Past-President serves on the ALSC Budget Committee.” This position is named in the committee composition statement, and it is here especially that we seek Board agreement.  The immediate Past-President serves on this committee to bring board perspective and insight into funding our strategic directions, and the budget is formed by the strategic plan.  Therefore, we propose that a member of the 2017-2018 Board, ideally in their 3rd, or 2nd, year, fill this role.

To appoint that member, the Organization & Bylaws co-chairs have suggested we may borrow from Bylaws Article 4 Sec 3 (for filling an interim Board appointment), and do so “by appointment of the president with approval of the Board of Directors.”

Action and Meeting Schedule

Item 1 in the Transition Plan is explicit in the Bylaws and does not require Board action.  I present Items 2-7 to you as recommendations of the Executive Committee in consultation with the Organization & Bylaws Committee co-chairs.  When quorum is established and I call for discussion, I would invite you to comment on any part of the plan.    

Depending on discussion, I will seek a motion by Monday or Tuesday.  If adopted, item 7 would then require me to bring an appointee for the Budget Committee to you for approval.  In advance, I would welcome any Board member who will be in their 2nd or 3rd year in 2017-2018 and who has interest in serving on the Budget Committee to nominate themselves to me individually by email. 

 

 

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Poll Shall ALSC move forward with submitting an IMLS grant as proposed in closed session on March 13?

by Nina Lindsay on Thu, Mar 16, 2017 at 11:26 am
Yes
100% (10 votes)
No
0% (0 votes)
Total votes: 10

Pages

The Association for Library Service to Children (ALSC) is responsible for the evaluation and selection of book and nonbook library materials and for the improvement of techniques of library service to children from preschool through the eighth grade or junior high school age, when such materials and techniques are intended for use in more than one type of library.

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