Chair - Sharon Tani - Plans and coordinates the committee's work for the year in accordance with the goals of the Spectrum Advisory Committee
ALA Spectrum Advisory Committee Committee
It sounds like many of you have been called away or are unavailable for today’s conference call. Don’t worry or try to rush onto our call: We decided to send out some notes in lieu of official meeting minutes. Here’s the update. Feel free to respond with any comments or discussion points.
1.) Meeting Attendees: Gwendolyn Prellwitz, Denisse Solis, Rachel Garza Carreon, Sharon Tani
2.) 20th Anniversary Communications: Sharon will send out a Doodle poll to Gwendolyn, Alice, Veronica, Denisse, Alanna and Rachel so they can arrange a meeting time to develop a communications plan/strategy for the Spectrum 20th Anniversary.
3.) 20th Anniversary Fundraising: Gwendolyn will post a copy of the 20th Anniversary Fundraising Plan to ALA Connect by 4/7/17
4.) Blog posts by ALA election candidates: Denisse, feel free to reply to this email with an update. Thank you!
Our next meeting is scheduled for Friday, April 7, 2017 at 12 PM PST/1 PM MST/2 PM CST/3 PM EST. Hope to see everyone then!
Conference Call Meeting: March 17, 2017 at 12 PM PST/1 PM MST/2 PM CST/3 PM EST
Toll Free Number 866-801-5789
Participant Passcode 78965432
March Spectrum Advisory Committee Meeting Agenda
Introductions – Sharon
Update on ALA Candidate blog posts – Denisse
Update on the Jury - Twanna
Update on the 20th Anniversary Activities - Alanna/Gwendolyn
Communications Updates - Open Discussion
Spectrum Advisory Committee Report for the Office of Diversity, Literacy and Outreach Services Advisory Committee (ODLOS) February 2017 Meeting
- February 23, 2017: Chicago Area Meetup for Spectrum Scholars and Others - https://www.facebook.com/events/320914528305688
- March 1, 2017: Deadline to apply for Spectrum Scholarships
- Tuesday – April 11, 2017: Public Announcement and Kick-Off Spectrum 20th Anniversary in conjunction with National Library Workers Day
- Friday, March 24, 2017 9:30-10:30 am: Spectrum Meetup at ACRL National Conference – Baltimore, MD
- June 22-25, 2017: Spectrum Leadership Institute – Chicago, IL
- June 25, 2017: Spectrum 20th Anniversary Celebration at ALA Annual 2017 – Chicago, IL
- Unique Aspects of Health Sciences Librarianship - free recorded webinar and ongoing discussion: http://connect.ala.org/node/263269
Friday, March 17, 2pm Central: Spectrum Advisory Committee Conference Call
March 13 or 14th 12pm Central: Spectrum Jury Virtual Orientation
Friday, April 7, 2pm Central: Spectrum Advisory Committee Conference Call
Friday, May 5, 2pm Central: Spectrum Advisory Committee Conference Call
Friday, June 2, 2pm Central: Spectrum Advisory Committee Conference Call
Spectrum is celebrating its 20th Anniversary in 2017! The Celebration of the Spectrum 20th Anniversary will launch with kick-off activities in conjunction with National Library Workers Day on April 11, 2017. Planned activities include bringing together 20 Community Organizers (1 from each cohort and geographically spread across the country) to support one another in community building, awareness and fundraising activities through December 31. A face to face celebration at ALA Annual Conference will also be held.
Program milestones in the last six months include:
- The ALCTS 2017 Midwinter Symposium Equity, Diversity, and Inclusion: Creating a New Future for Library Collections featured Spectrum Scholars Charlotte Roh, Harrison Inefuku, and Mark Puente. The Association for Library Collections & Technical Services additionally has provided complimentary attendance to all Spectrum Scholars wishing to attend.
- Alejandra de Santiago at the University of Missouri and Seungyeon Yang-Peace at San Jose State University are recipients of the 2017 Crossing the Finish Line follow-up grants for students completing their degree and planning to continue or begin working in Children's Services. These grants are generously sponsored by Past President of ALSC Ellen Fader. Special thanks to Spectrum Scholars Annisha Jeffries, Beatriz P. Wallace, Joy Shioshita, and Rita Vargas for their service on the selection committee.
- Currently seventeen Spectrum Scholars are participating as mentees in ACRL’s Dr. E.J. Josey Spectrum Scholar Mentor Program, and an additional call for participation will go out this Spring to match Scholars with mentors in advance of ALA Annual Conference. In November 2016, 2003 Spectrum Scholar Alanna Aiko Moore, Sociology, Ethnic Studies and Gender Studies Librarian at UC San Diego Library, offered a training on cross-cultural mentoring exclusively for mentors participating in the ACRL Dr. E.J. Josey Spectrum Scholar Mentor Program. Another call for mentees is currently open to the current Scholars, the committee will work to match applicants with mentors in advance of the ACRL National Conference next month.
- 2003 Spectrum Scholar Christiane Warburton has been accepted into the 2017 PLA Leadership Academy taking place March 20-24. Warburton has also been selected to receive a Spectrum Scholar Travel Grant sponsored by PLA, with support from the Institute of Museum and Library Services and ALA’s Office for Diversity, Literacy, and Outreach Services.
- A complete list of Spectrum events and related activities that took place at the ALA Midwinter Meeting can be found in the Scholars ALA Connect Community at http://connect.ala.org/node/262460.
Member News or Highlights
- Celebration of recent Spectrum graduations and ongoing news available at http://www.ala.org/advocacy/diversity/spectrum-news.
- Like us on Facebook: https://www.facebook.com/alaspectrum/
We have refreshed a list of upcoming 2017 scholarship deadlines for library and information science graduate education in ALA Connect. Visit http://connect.ala.org/node/250937 for more information and please consider sharing with prospective LIS professionals.
Spectrum Advisory Committee Meeting
Wednesday, February 15, 2017
Ana Elisa De Campos Salles, Jacob Harris, Alanna Aiko Moore, Gwendolyn Prellwitz, Denisse Solis, Alice Son, Sharon Tani, Camille Thomas
Kristen Bowen, Veronica Douglas, Rachel Garza Carreon, Twanna Hodge
1. Gwendolyn Prellwitz acknowledged Denisse Solis, a current member of this year’s Spectrum Scholars, for her helpful support with initiating and monitoring discussions with the incoming cohort. Her efforts have greatly assisted us in determining the ways in which Scholars would feel most comfortable participating with the Institute, what their expectations are and any topics they’d like to explore.
2. A team communication tool called SLACK is being used for these discussions. This app allows for different conversation channels and one will be set up for each of our ethnic affiliate groups.
3. Denisse is also creating a monthly roll-up of the SLACK discussions topics for those who might’ve missed the daily entries. She plans to have this document completed by the end of February.
4. Gwendolyn and Denisse are creating a recorded video for the new cohort that introduces the many ALA Committees, Round Tables, Ethnic Affiliates and Spectrum Facebook groups available to them and encourages their involvement. They’re planning to post this video by March 13th, before the ALA elections open. Screenshots will be sent to the Spectrum Advisory Committee in the coming weeks.
Spectrum Scholarship Jury
1. Gwendolyn reported on behalf of Twanna Hodge that the Spectrum Scholarship Jury roster is almost finalized. This jury provides a good representation, though one area they had hoped to include is a member of the Archives Committee. Several invitations have been sent out, though all had declined this year so far. One more invitation has been sent out. If this representative also declines, they’ll move ahead with the otherwise superb group of jury panelists.
2. Gwendolyn notified the Advisory Committee that the ALA Spectrum Scholarship application deadline is March 1st , in case we know of more candidates who will want to apply this year.
3. As discussed in the last meeting, Gwendolyn’s request on behalf of the Advisory Committee for a MENA (Middle East and North Africa) option on the Scholarship application has not yet been added, though she indicated that it most likely will be included on next year’s applications. In the meantime, she will continue to work with those applicant who choose to be identified in this category.
Spectrum Leadership Institute
1. Ana Elisa De Campos Salles reported from her earlier meeting with Gwendolyn they they’ve outlined the Institute’s three main session and new format for the Opening Session:
A. Wage Disparity: A panel discussing the issue of wage disparity, the hiring process from a Human Resources perspective as well as from the viewpoint of a newly hired librarian, how to negotiate a salary, and other aspects not traditionally taught in library school.
B. Activism: A panel regarding social and ethnic activism. Ana Elisa is planning to invite members of the Black Lives Matter movement and others to speak on this timely topic.
C. Intersectionality: Alanna Aiko Moore is chairing a panel about this topic on behalf of the GLBTRT Round Table for the ALA conference. Gwendolyn and Ana Elisa would like to invite these same speakers for an Institute presentation that discusses a variety of issues affecting all gender, ability, and ethnic identities within our community.
D. The Institute’s Opening Reception on Thursday will be extended for to 2 hours this year. In addition to the welcome presentations from the ALA President and Executive Director, leaders of ALA Ethnic Affilitates (AILA, APALA, BCALA, CALA and REFORMA) and ALA Round Tables (GLBTRT, SRRT, Sustain-RT and EMIERT) will also be invited to attend this structured ice-breaking activity which will allow Scholars the opportunity to get to know each other and network with ALA groups.
20th Anniversary Celebration
1. Gwendolyn and Alanna reported that the anniversary’s theme is “Celebrating Community.” The celebration’s activities are scheduled to kick-off during National Library Week in April. The Spectrum community will be encouraged to connect online during National Library Workers Day, The ALA Executive Board will be advocating for Spectrum support, and Rachel Garza Carreon will be compiling a video of Scholars conveying what Spectrum has meant to their lives and careers. There will also be a celebration event scheduled for Saturday at 4PM during the ALA conference.
1. Gwendolyn expressed the she’d like Committee Members to feel comfortable with their Advisory role. To this end, she opened the discussion up for any questions or new topics to discuss.
2. Alanna thanked Gwendolyn for her ongoing involvement and for doing so much of the supportive “heavy-lifting” required for Subcommittee planning.
3. Alanna also inquired about another attempt to distribute a fundraising appeal letter on behalf of Spectrum, after the first attempt last year was denied. Gwendolyn responded that a letter is scheduled for April of this year. She also mentioned that despite the first missed opportunity, we did receive some generous gifts from donors in December, including four donations over $1,000.
March 17, 2017 at 12 PM PT/1 PM MT/2 PM CT/3 PM ET
Minutes respectfully submitted by Sharon Tani on 2/16/17. Revised on 3/2/17.
Thanks again to everyone who has brainstormed ways to foster community and networking at the conference for the current and incoming class of ALA Spectrum Scholarship recipients. Based on your ideas I developed the surveymonkey form and we had 25 people fill it out! Which I think is a good number for our first year.
I also found some ways to tighten the form up for the future and hopefully we'll have more time next year to make it pretty.
We did have someone who I believe is not an alumni nor a current advisory committee complete the form, for our first go around I thought it might be best to focus our time on connecting alumni/advisory committee members to the current class.
Once we have feedback on how this worked and perhaps volunteers to help pull the information together earlier and communicate with members outside of the Spectrum community who want to participate - I am sure we can extend it more broadly.
I and the 2013-2014 Spectrum Scholars are extremely excited for this year's Spectrum Leadership Institute and would like to thank all members of the Spectrum Advisory Committee for the exceptional vision and leadership you provided throughout the past year. In a short time you helped significantly transform how the Leadership Institute curriculum is developed, delivered and marketed to the many supporters and potential supporters of the Spectrum Scholarship Program -- bravo.
Spectrum sessions in the Scheduler:
My special thanks to Ben Rodriguez for advocating for the need for higher visibility for Spectrum within the conference landscape, through his stewardship and the support of our donors we have secured a page in the conference program book that highlights the key Spectrum events taking place at conference (please see attached). My apology to Spectrum Scholar and frequent Institute contributor Alanna Aiko Moore for the incorrect spelling on her name.
I would also like to thank everyone your support and promotion of our new proposal system inviting Spectrum alumni to collaborate with other alumni with whom they may or may not previously worked as well as broadly with other professionals to develop the Spectrum Leadership Institute curriculum. Special thanks to Deana Greenfield for developing the online proposal submission system. We were delighted be every proposal and are very excited for the selected sessions. We also look forward to working with every team that submitted a proposal to deliver their content to the Spectrum and ALA community in some fashion moving forward.
Last but not least, thanks to the many Spectrum alumni who have contacted the Office to offer their help and time to support new Scholars and the Institute, as well as to all we have learned through administering the IMLS funded Knowledge Alliance recruitment network -- we have created a hopefully simple mechanism for everyone interested in supporting new professionals from programs such as Spectrum at the conference and beyond. If you are interested in connecting with professionals onsite, we invite you to do so in a number of ways by filling out this interest form: https://www.surveymonkey.com/s/meetyourallyVegas14
Please note contact information provided through this form will be shared with a *minimum* of 50 current Spectrum Scholars onsite and may be further shared out by them with their network. We appreciate your honest and thoughtful communication about your interests and availability to volunteer your time at the conference. Spectrum alumni who complete this form and volunteer onsite are additionally invited to attend the icebreaker to meet the current class at the beginning of the Institute (http://ala14.ala.org/node/15614) or to visit during our group breakfast with the Gates Millennium Scholars (http://ala14.ala.org/node/15615 - note breakfast is not included) to introduce themselves to our 2013-2014 Scholars.
Have a wonderful conference and enjoy the connections you make...what happens in Vegas shouldn't stay in Vegas!