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Jennifer Mullins's picture

ALA Annual 2017 Meeting Minutes- ALCTS PARS Preservation Metadata IG

Meeting Minutes

18 Attendees

Welcome and Business Meeting: No new ideas brought to the table for changes to the charge or idea for the next year’s session.

Presentation 1: Overview of the PEGI Project and Preservation Metadata

  • There is a growing concern about the national need to mitigate the loss of electronic government information.

  • Long standing structure for print, much less for electronic information.

  • University of North Texas engaged with Yale and LoC in a web archiving project. Capture .gov sites and more every four years (after a president's term). Large amounts of information disappears when this happens. (End of Term Web Archive)

  • PEGI is a effort of libraries, federal agencies and nonprofits to raise awareness around electronic records.

  • There is a steering committee in place and it is now focused on an assessment of the landscape of government records.

  • Phase 1 - Engage with agencies: how they create disseminate and preserve information  leading to a report and then possibly submission to national forums

  • The challenge is to categorize and make sense of large dumps of data after it has been gathered. It is not that hard to gather the WARCs and other documents. Organizing and maintaining data from databases has been the problem.

  • They have thought about crowdsourcing the metadata creation and curation for this project.

  • Government Printing Office is mandated to catalog and index everything the government publications. Documents being published online has created a lot of fugitive documents that the office is unaware of.

Q/A: What kind of machine readable techniques have been used to categorize the data? This has been attempted by reading the PDFs that were crawled, but the information has been very inconsistent.

https://www.crl.edu/preservation-electronic-government-information-pegi

 

Presentation 2: Making the Link: Preservation metadata for analog and digital materials

  • Rare book conservators perspective: the presentations from this group seemed to focus on the metadata for digital objects with much less on physical objects.

  • Preservation for analog objects is typically saved for rare or unique items. Contains: condition, treatments, photography of items, etc.

  • This data tends to be tailored to other professionals and scholars researching the items.

  • Storing this data has been a challenge. MARC fields have been used, "preservation action" in ASPACE, inhouse databases and paper files.

  • There are some tools underdevelopment to track information but do not link to library catalogs.

  • Digital objects have three types of metadata: descriptive, structural and administrative

  • Information about an object that has been digitized may contain in many formats in many places.

  • Major Point: Both the analog and digital sides are asking similar questions as far as managing data. How do we bring the data being tracked together?

Q/A: This has been a challenge and it is good that this was brought up and this should be a proposed as something to talk about again next year.

 Slides available at: http://ir.uiowa.edu/lib_pubs/210/