Term of Office
Directors are elected for two-year terms.
Purpose
The Outreach Director oversees NMRT activities designed to inform, recruit, and maintain new members to the unit.
General Description
Supervises three committees: Student and Student Chapter Outreach (SASCO) Committee, Membership, Promotion, Diversity, and Recruitment (MPDR) Committee, and Student Chapter of the Year Award (SCOTYA) Committee.
The Outreach Director keeps abreast of all plans and communications within these committees. When questions arise, the Outreach Director assists in finding the answers, whether by forwarding to another NMRT officer, the ALA Liaison, or through informal means. Most questions are answered in this way.
The Outreach Director keeps track of the committees and ensures that things go as smoothly as possible. The Outreach Director is expected to attend all/most events planned by the committees. The Outreach Director attends NMRT Board Meetings, either in person or online, and votes on issues relating to the governance and future of NMRT.
Major Responsibilities
Oversee the activities of the following committees:
• Student and Student Chapter Outreach (SASCO)
• Membership, Promotion, Diversity, and Recruitment (MPDR)
• Student Chapter of the Year Award (SCOTYA)
Procedures Used to Accomplish Major Responsibilities
- Maintain communication with the committee chairs, advising them of deadlines for reports and tasks, responding to their questions, linking them with other resources in NMRT/ALA, etc.
- Report on committee activities and items of strategic importance to the NMRT Executive Board.
- Attend committee meetings, committee events, and Board meetings at conferences, offering support as needed.
- Follow-up with and thank chairs of committees for their service.
Contact People for Accomplishing Committee Objectives
- NMRT President
- NMRT Vice-President
- NMRT Officers
- NMRT Committees
- ALA Staff Liaison
- ALA Chapter Relations Office
- ALA Student Chapters
Types of Record Keeping
The Outreach Director maintains files on supervised committees. Including correspondence and reports. Reports and documents are archived on ALA Connect.
Correspondence and Copies
- NMRT President and Vice President: copies of most correspondence
- NMRT Officers and Committees: copies as applicable to their responsibilities
Timetable of Activities
July
- Term begins after ALA Annual Conference
- Obtain and review files from previous Outreach Director.
- Clarify any ambiguities in the files.
- Review applicable sections of the NMRT Handbook, including Outreach Director's page and all supervised committees.
August
- Contact committee chairs under your responsibility to answer questions and ensure they contact their committee members and solicit introductions.
- Ensure SASCO Committee delegates responsibility to members to contact library schools/student chapters.
- Ensure MPDR committee arranges to send welcome letters to new NMRT members. Receive membership rosters from Kim Redd ALA Staff Liaison (ongoing process).
- Assist committee chairs with Planning Reports as needed.
- Prepare and submit Officer Planning Report.
September/October
- Ensure MPDR sends welcome letters to new members.
- Have MPDR Committee provide a plan to encourage diversity and inclusion within the organization.
- Check in with SCOTYA about award application announcement.
- Participate in any Executive Board e-meeting.
November/December
- Keep in touch with committee chairs, and keep up with activities/correspondence of committees.
- If no correspondence from a committee has arrived, write and ask for new of progress.
- Advise committee chairs to ascertain if an increase is needed in their budgets. Requests for increases must be submitted on the proper forms to the NMRT Treasurer at the MidWinter meeting. Justification is required.
- Determine the matters that the committee chairs need to have presented to the Executive Board and prepare to speak on their behalf.
January
- Attend Midwinter Conference.
- Be present at MidWinter programs under Outreach Director’s supervision, and help with last minute details if necessary.
- Attend NMRT Board meetings and Membership, Networking, and Committee Interest Meeting.
February
- Ensure that the MPDR Committee sends out welcome letters/emails to new members.
- Remind committees to prepare and submit progress reports.
- Prepare and submit own Officer Progress Report.
- Follow up on any new business or initiatives generated during MidWinter.
March/April
- Maintain close contact with the committee chairs and Executive Board.
- Ensure that the SASCO committee is maintaining contact with student chapters and sending relevant NMRT information.
- Check in with SCOTYA regarding award application process.
- Participate in any Executive Board e-meeting.
May
- Continue keeping in touch with committees; assist with questions as needed.
- Remind SCOTYA Committee Chairs to submit press release for award winners to the NMRT Secretary.
- Being preparations for Annual.
June/July
- Attend Annual Conference. At Annual, attend: the Executive Board meeting and any programs organized by committees that this office supervises.
- Present proposals or concerns from committee chairs at Executive Board Meeting.
- Remind committees to prepare final reports; write and submit own report.
- Organize files for transfer to successor.
- Thank chairs of committees for their service.
Last Reviewed: May 2017; Last Revised: May 2017
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