GLBTRT (Gay, Lesbian, Bisexual & Transgender Round Table) RoundTable

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Online Doc GLBTRT Councilor's report, MidWinter 2014

by Peter Hepburn on Tue, Feb 11, 2014 at 03:42 pm

Greetings!

The 2014 MidWinter Meeting took place a couple of weeks ago now, and with the spring semester just underway here, I’ll get this report out to the round table before more time passes.

Greetings!

The 2014 MidWinter Meeting took place a couple of weeks ago now, and with the spring semester just underway here, I’ll get this report out to the round table before more time passes.

Only a year since I left the Midwest for SoCal, and yet I was not so well-prepared for real winter when I encountered it last month at ALA MidWinter.  I was heartily glad that my hotel in Philadelphia was so close to the convention center that I could dash over (or to Starbucks) without layering up too too much.  I thought it was a good set of meetings in Philadelphia, though the weather might have sapped a bit of the energy out of the convention center.  Still, it’s a terrific city for a conference, in my experience, and the dining there is excellent.  The social was a great success, and the planners deserve our thanks for that.

Roland Hansen, David Vess, and Ann Symons shepherded the RT through its board meeting and social.  Along with the rest of the executive board, they are all working hard to move the Round Table forward.  The board, by the way, holds monthly meetings in Adobe Connect that are open to the membership (as was the meeting in Philadelphia – and thank you to RT members who came to listen and to contribute).

So then…

Council had a moderately busy set of agendas before it this time around with a resolution on Edward Snowden once again and a few other resolutions dealing with things more internal to ALA (electronic communications, availability of governing information, allowing programs at MidWinter).  In brief:

  • Council approved the establishment of a task force to work with ALA staff on electronic communication for Council.  There had been a flurry of e-mails and such before MidWinter on how and where documents were posted and how and where they should be.  I have not yet heard about the composition of the task force.
  • Council approved a resolution requiring the governing bodies of round tables and divisions to make reports of their meetings and similar documentation available within 30 days of the meeting.  This took a little discussion, and it should be made clear that it does not affect committees or other sub-bodies of the divisions or round tables.  The GLBTRT already does this consistently, so far as I can tell, and there should be no further impact on the RT.
  • Council did not approve a resolution to recognize Edward Snowden as a whistleblower.  There was much debate, but my sense was that there was less support and a lower vote for this than for previous resolutions regarding Snowden.
  • Council referred a resolution on allowing programs at MidWinter to BARC, the Budget Analysis and Review Committee.  Because of the potential for financial impact to the association, this is a necessary step.
  • Council debated and approved a resolution on maintaining government web sites in times of government closure.  There was considerable discussion surrounding pay and obligation to the public, and Councilors had to balance the two issues as they saw fit.
  • In terms of actions arising from committee reports, Council approved resolutions coming from the Intellectual Freedom Committee and the Committee on Legislation related to whistleblowing and government surveillance.  Council also approved a new award, Lemony Snicket Prize for Noble Librarians Faced with Adversity.  It sounds like a cute and funny thing, but it’s a genuinely intended award.

Council remains a place with some lively debate and some discussions that, well, aren’t quite so exciting to most of us (there are always policy wonks or governance wonks or budget wonks or…).  Still, it’s a place I invite all of you to share in.  No, it’s rare that you might be permitted to address Council.  But the room is open, there is seating for many, and Councilors can usually lend an ear at various times.  It’s YOUR Council, so come see what it is doing for you.

At Council, I often find myself talking over issues with a core group, most sitting near me, among them Gina Persichini, Karen Schneider, Matt Ciszek, John DeSantis, and John Sandstrom.  RT members all, and all of them offering good thinking and clear voices at Council.  There are other RT members on Council, too, and while we don’t all share the same view on each vote, it’s good that we can talk about the matters coming before us.  I should also add that as much as possible, I bring the resolutions to the RT board for discussion.  That was the case in Philadelphia this year, and the board, in turn, provided some guidance for my decision-making.

The big news for me, personally, was my election to ALA’s Executive Board.  My second year of standing for election, and it was an honour to share the stage with the rest of the candidates.  I am thrilled to be elected, and as a voice from the round tables and a gay man to add those aspects of diversity.  I am also delighted that Gina joins me in election for a three-year term, and that Mike Marlin, another RT member, was elected to fill a vacated term for the next handful of months.  With ALA President-Elect Courtney Young a longtime member of the RT, we will have a healthy contingent from the GLBTRT on Executive Board.  I hope we serve ALA well.  I would be remiss if I didn’t thank Ann Symons and Robert Newlen who offered excellent advice and support on the speech (and came to watch the forum).  And especial thanks to Todd Krueger and Martin Garnar, my conference roommates of some years now.  It is immensely helpful to have two great friends (and fellow RT members) as my sounding boards and voices of reason when we’re back in the room.  Believe me, they heard that speech many times, stopping me and helping me tweak things into a much better state.  The support of RT colleagues and friends is a wonderful thing.

Annual in Las Vegas is up next.  I was glad to meet a number of you for the first time in Philadelphia, and I hope to meet more of you this June.  Come to the RT programs and social and meetings, come to Council.  Find me on Twitter (@phepbu).  Send me an e-mail.  Be active in the Round Table!

In the meantime, though, get through the rest of this winter, and may things in your libraries be going well.

 

 

Cheers,

Peter Hepburn

GLBTRT Councilor

peter.hepburn@canyons.edu

 

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Online Doc Treasurer's Report--Midwinter 2014

by Dale McNeill on Fri, Feb 7, 2014 at 05:38 pm

GLBT Round Table of ALA

Treasurer’s Report

21 January 2013

Past fiscal year, operating budget:

For ALA’s fiscal year that ended on August 30, 2013, the Round Table had slightly higher expenses than revenues. We spent $869 more than we received in revenue Our year end balance in operating funds was $22,245. 

Here’s how the year looked:

Beginning balance       $23,114

Revenue

Dues                                        $11,036

Advertising                             $150

Donations                                $2,867

GLBT Round Table of ALA

Treasurer’s Report

21 January 2013

Past fiscal year, operating budget:

For ALA’s fiscal year that ended on August 30, 2013, the Round Table had slightly higher expenses than revenues. We spent $869 more than we received in revenue Our year end balance in operating funds was $22,245. 

Here’s how the year looked:

Beginning balance       $23,114

Revenue

Dues                                        $11,036

Advertising                             $150

Donations                                $2,867

Royalties                                 $6,958

Meal functions                        $6,770 (tickets for the Stonewall Book Awards Brunch

Total revenue                          $27,781 (corrected on 2/7/2014 from the $21,781 that was previously stated in error) DM 

Expenses

Memberships                           $100 (Freedom to Read Foundation)

Outside Services                     $454  (Professional services, bank fees, etc)

Travel                                      $1,201 (for the one of the speakers at the Brunch)

Conference                              $16,163 ($10,260 for the brunch and the two socials)

Publication                              $8,160 (all for printing, primarily for award seals)

Operating expense                  $1,421 (reflects an adjustment for postage)

Total direct expenses              $27,499

 

Indirect expenses                    $47

Overhead                                $1,104

Total expenses                         $28,650

 

Net expenses                           $869

Ending net assets                    $22,245

With the additional of the third award, award expenses are now $4,000 (included in the conference expense above).  Award seals will generate income, so it’s important to note that, other than printing those, our income covered our expenses.

Current Fiscal Year:

Operating fund

The most recent data available from ALA regarding the operating fund is for December 2013, 4 months into ALA’s fiscal year. Total revenue for those four months is $3,881; total expenses have been $1,540. Of that $780 was expenses from meal functions (the brunch and social) at the Annual Conference. It is normal for that expense to show up in the following fiscal year as these did. As normal for the Midwinter report, these figures do not reflect much conference activity, which is where are major expenses occur.

For this year’s Midwinter and Annual socials and other meal functions, it is important that, to the extent possible, revenues cover expenses.

Long term investment (endowment) fund

This fund, restricted to use in support of the Book Awards, has a current value of $187,340.  In the 4 months of the fiscal year, we have received $4,154 in donations and the fund has generated $14,237 of realized and unrealized gains. 

As I have mentioned, I have begun reporting on the rolling 20-quarter average of the fund. Our goal within GLBTRT is to have this amount at $135,000 to support the existing three cash awards to winners. ALA sets policy at least annually, so the total needed in a particular year may vary. As of 3/31/2013, the rolling 20-quarter average was $100,839. As of 9/30/2013, the rolling 20-quarter average was $111,430. Three percent (3%) of that rolling average is $3,343. If the GLBTRT Board chose to begin using the long term investment fund next fiscal year to support the book awards, we could do that.

Support for Emerging Leaders Program

Please note that online donations can now be made to GLBTRT support of the Emerging Leaders program. It’s one of the choices in the menu from “Give ALA” after “Round Tables” are selected.

My sincere thanks to our many donors, to ALA staff in OLOS and Finance, to GLBTRT leadership, and to you for reading this report. I am always happy to answer questions or find ALA help to answer them. Any members who would be interested in learning more about GLBRT finances or who may be interested in running for Treasurer are especially encouraged to talk with me!

Respectfully submitted,

 

Dale McNeill

GLBTRT Treasurer, 2013-2015

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Discussion 2014 MW Meeting Board Agenda and Notes Document Posted

by David Vess on Fri, Jan 17, 2014 at 11:01 am

GLBT Round Table members, I just posted the agenda for the board meeting at 2014 ALA Midwinter Meeting.  In it you will see what your board is working on.  You'll also see a space at the bottom for links to committee and representative reports.  

GLBT Round Table members, I just posted the agenda for the board meeting at 2014 ALA Midwinter Meeting.  In it you will see what your board is working on.  You'll also see a space at the bottom for links to committee and representative reports.  

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Event Executive Board Meeting (GLBTRT)

by ALAConnect Helpdesk (staff) on Wed, Dec 18, 2013 at 07:22 pm

A meeting of the officers and directors-at-large of the GLBT Round Table. The board provides oversight of round table business and planning between membership meetings. It carries out the formal decisions of membership and approves the annual round table budget. It makes recommendations and reports to membership through round table communication channels. http://www.ala.org/glbtrt/about/glb-ec
Meeting agenda: http://connect.ala.org/node/65035

A meeting of the officers and directors-at-large of the GLBT Round Table. The board provides oversight of round table business and planning between membership meetings. It carries out the formal decisions of membership and approves the annual round table budget. It makes recommendations and reports to membership through round table communication channels. http://www.ala.org/glbtrt/about/glb-ec
Meeting agenda: http://connect.ala.org/node/65035

More information about this conference session

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Event 2014-01 GLBTRT Board Meeting

by David Vess on Mon, Jan 6, 2014 at 12:44 pm

An online GLBTRT Board Meeting will he held Friday, 10 January 2014 10-11a.m. central time.
Location: http://ala.adobeconnect.com/glbtrt (Login as a guest)
Online Meetings Tip sheet for GLBTRT: http://connect.ala.org/node/205148

The meeting agenda is here: http://connect.ala.org/node/216272  (Meeting notes will also be placed in that document.)

An online GLBTRT Board Meeting will he held Friday, 10 January 2014 10-11a.m. central time.
Location: http://ala.adobeconnect.com/glbtrt (Login as a guest)
Online Meetings Tip sheet for GLBTRT: http://connect.ala.org/node/205148

The meeting agenda is here: http://connect.ala.org/node/216272  (Meeting notes will also be placed in that document.)

If you'd like to put something forth for a board meeting, have a look at our Agenda Item Parking Lot. There you can see what we're planning to talk about and how to get an item on the agenda:
http://connect.ala.org/node/214246

We'll have a board meeting in Adobe Connect above online space on the second Friday of every month. Add the meeting to your calendar with the attached file.  It will give you meeting times/dates for board meetings until the second week of June 2014. 

Thanks,
Roland, Ann and David
--------------------------------------------------

Online Meeting Tips (Adobe Connect)

Attending meetings with a headset with a built in mic and a mute button are always best. There's ways to connect your audio and mic inside of Adobe Connect.

Online Meetings Tip sheet for GLBTRT:
http://connect.ala.org/node/205148

Test your computer and browser set up on the following website. Note that you have to restart your browser and sometimes your computer to get the new flash updates and connect plugin to run properly. 
https://na1cps.adobeconnect.com/common/help/en/support/meeting_test.htm

Windows machines should be ok with Adobe Connect (you should be able to use Internet Explorer, Firefox, and Chrome.) Mac OS X 10.6, 10.7.4, 10.8 are all ok with Safari, Firefox and Chrome. There's no Adobe Connect Add-in support for Mac OS X 10.5 (Leopard) but Leopard users can attend meetings in the browser.

All Adobe Connect Tech Specs:
http://www.adobe.com/products/adobeconnect/tech-specs.html

 

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Online Doc Membership Meeting Agenda & Minutes, 2013 ALA Annual

by David Vess on Mon, Jan 6, 2014 at 07:20 am

McCormick Place Convention Center, N132
Chicago, IL
Sunday, June 30, 2013
10:30 am to 11:30 am

McCormick Place Convention Center, N132
Chicago, IL
Sunday, June 30, 2013
10:30 am to 11:30 am

Present: d. Vess, R. Hansen, R. Ridinger, M. Cienfuegos, R. Butler, A. Symons, E. Hollenshead, D. Singer, P. Hubbard, W. Slater, R. Graziano, A. Smith, L. Hagelin, W. Thomas, C. Eddy, V. Andrsejewski, J. Reynolds, R. Montague, L. McKeever, R. Dean, D. Bell, J. Moore, E. MacInnes, S. Machones, S. Leif, J. simms, H. Steindifer, V. Prilop, P. Opa, A. de Campos-Salles, M. Banasek, P. Coyl, B. Pickell, J. Tichacek, M. Abler, S. Phillips, P. Mano, G. Persichini, J. Greeves-Ostrowsky, B . Ostrowsky, A. Johnson

Meeting was called to order at 10:30. Introductions around the room. D. Vess reported on the first year under the new RT organization w/ a board of directors. A plea was made for volunteers to run for office. If you need more information contact John Amundsen is the staff liaison; contact him for more information if you need it During the last year several ways to get on the email list for the RT were up on the website.  Volunteering for committees is also easier. A major effort was made to post all events as well. The Diversity Fair had been held the previous day. It was a 2 ½ hour event that saw many people stop by. Back lists of book reviews and awards were available, as they are on the webpage. There is information indicating that the reviews are being read too.

There was a report on the Steering Comm. I meeting held on  Saturday. Proposed committee charges were adopted. An Ad Hoc Committee on the Stonewall Book Awards has been established to work on the structure of reviewing the books and dealing with three awards. A professional services committee is also being formed. The difference between ad hoc committees and standing committees was explained. The representatives from the RT to YALSA, the school librarians and the diversity council  were introduced. Other representative positions are also available. The upcoming social events were talked about. S. Leif, who was present, is from Las Vega and said he would help.

For the next election period people will be needed to run for Secretary and 3 directors at large.

The brochure needs work. We need to get an automated response to people who check that they are interested in volunteering for the RT, which will let them know who to contact. We also need to let non-GLBT folks know they are welcome get involved also. The volunteer form needs to be more obvious on the webpage as well.

A visitor, Mr. P. Opa, from Africa, spoke about his project to establish an LGBT library in Africa.

In a general discussion many spoke about the lack of response from the RT when they had volunteered to help. There is also a need to have the chair-elect involved in the appointment process. It was also noted that the date of the annual conference conflicts with many Pride festivals in the country.

Meeting adjourned at 11:35 A.M.  

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Event Membership Meeting (GLBTRT)

by ALAConnect Helpdesk (staff) on Fri, Jun 7, 2013 at 01:25 pm

Join GLBTRT for its annual Membership Meeting. Come learn what GLBTRT has accomplished over the past year. Bring your ideas to help form our organization's future.

More information about this conference session

Online Doc Treasurer's Report Annual Conference 2013

by Dale McNeill on Wed, Jun 12, 2013 at 10:32 am

Event Executive Board Meeting (GLBTRT)

by ALAConnect Helpdesk (staff) on Fri, Jun 7, 2013 at 01:25 pm

A meeting of the officers and directors-at-large of the GLBT Round Table. The board provides oversight of round table business and planning between membership meetings. It carries out the formal decisions of membership and approves the annual round table budget. It makes recommendations and reports to membership through round table communication channels.

More information about this conference session

Event Social (GLBTRT)

by ALAConnect Helpdesk (staff) on Fri, Jun 7, 2013 at 01:25 pm

Come mix with the membership of the GLBT Round Table. $5.00 recommended donation accepted at the door.

Ann Sather
909 W Belmont Ave, Chicago, IL 60657
(773)348-2378

More information about this conference session

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The Gay, Lesbian, Bisexual, and Transgender Round Table of the American Library Association is committed to serving the information needs of the gay, lesbian, bisexual, and transgender professional library community, and the gay, lesbian, bisexual, and transgender information and access needs of individuals at large.  We are committed to encouraging and supporting the free and necessary access to all information, as reflected by the missions of the American Library Association.

The Gay, Lesbian, Bisexual, and Transgender Round Table provides its members, other American Library Association divisions, members, and affiliates, and the library and information science field as a whole with a forum for discussion and an environment for education and learning regarding the needs of the gay, lesbian, bisexual, and transgender professional community and population at large.

Learn more about GLBTRT on the ALA website.

Subscribe to GLBTRT (Gay, Lesbian, Bisexual & Transgender Round Table)