GLBTRT (Gay, Lesbian, Bisexual & Transgender Round Table) RoundTable
A meeting of the officers and directors-at-large of the GLBT Round Table. The board provides oversight of round table business and planning between membership meetings. It carries out the formal decisions of membership and approves the annual round table budget. It makes recommendations and reports to membership through round table communication channels. http://www.ala.org/glbtrt/about/glb-ec
Meeting agenda: http://connect.ala.org/node/65035
This document contains both the meeting agenda and minutes.
Sunday, June 24, 2012 - 10:30am to 12:00pm
Anaheim Marriott Grand Salon D
- Update from officers (chair, chair-elect, treasurer) (Anne)
- Road Map for Change (Anne)
- Proposed changes to conference meeting structure
- Road Map for Change (Anne)
- Introduction of new board (David)
- Call for nominations for 2013 election (Anne)
- New Business
- Discussion: how do we increase participation throughout the round table? (David)
Members present: D. Moore, P. Coyl, C Schroeder, R. Graziano, W. Breedlove, J. Sherlock, K. Hylton, L. Johnston, D. Combe, J. Cothron, D. Spring, R. Ridinger, M. Cienfuegos, I. Abrams, M. Banasek, K. Roberto, R. Hansen, J. Sandstrom, A. Moore, D. Vess, D. McNeill, R. Wexelbaum, A. Johnson (Acting Secretary)
Meeting was called to order at 10:35 A.M. The update report was given by A. Moore, which noted the changed book awards names, the increased endowment amount, the changed governing structure of the round table, and the Roadmap for Change, which ALA is involved in. Details will be forthcoming in a report on ALA Connect. GLBTRT Revised Bylaws Implementation Roadmap documents.
D. Vess talked about the changed governing structure and introduced the new board. P Hepburn will be the representative to council; D. McNeill will be the treasurer. In the new structure the chair-elect appoints all committee members and chairs; it was reported that both Membership and Fundraising need members. There will be monthly meetings of the board.
The treasurer, D. McNeill, reported revenues of $11,000 and expenditures of $7,000. The social held in Dallas resulted in generous support from the people attending. Hopefully that pattern will continue in Anaheim as the venue is rather expensive. There is approximately $143,000 in the endowment at this point. However, we need $200,000 in that fund to support the three book awards. There will be a need for volunteers to take money at the door of the social. Planning for the social in Seattle is well along. Chicago conference social planning has not started yet. In Philadelphia the social will be in a branch library again. And the social in Las Vegas isn’t on the radar yet.
A. Moore reported that the past chair will be in charge of nominations. There is a need for a chair-elect, which is a three-year term, 2 directors-at-large and a treasurer, which is also a two-year term.
Under new business there is a need for more people to participate in the round table activities. We need to get back to people who have volunteered to do things. Even if our answer to them is no for the position(s) they are interested in, we need to suggest other places they might help the organization. We should also post events on the Facebook page as well as the Gay Libn facebook page. Our message to new members should also include other places they can go to find more information that may be useful. We may also need to connect with the Emerging Leaders program to let those people know about the RT. We should also connect with other groups advertising membership meeting programs. We should also connect with NMRT. There is concern that with the Roadmap re-organization the smaller groups may not be heard.
The meeting concluded with the notice that the social is tonight at Tortilla Joe’s, in Downtown Disney, there is a program titled Safe Libraries this afternoon, the book awards event is tomorrow morning and tomorrow afternoon has a program titled Coming Out in Print. The meeting was adjourned at 11:50 A.M.
Andrew Johnson, GLBTRT Secretary
Minutes modified and approved by GLBTRT Executive Board, ALA 2013 Midwinter Meeting. Posted here by Vess.
I co-chair the STS Continuing Education Group, and this year we will be conducting our biennial survey. One of the demographic questions asked in the past regards Gender. In 2007 it was included as a multiple choice question with only the options male and female. Is there a best practice for how (or whether) to ask survey takers about gender? Ideas I've come up with are:
We could include other options: e.g. other, transgendered
We could make it an open answer question
We could remove the question from the survey
We would be very grateful for your input! I really cringed at the phrasing of the question in 2007 and would love to have something more inclusive in the 2009 survey.
- 2007 Continuing Education Survey Results
- 2005 Continuing Education Survey Results
- 2004 Hot Topics Survey
- 2003 Continuing Education Survey Results
GLBT Round Table of ALA
23 January 2013
Past fiscal year, operating budget:
For ALA’s fiscal year that ended on August 30, 2012, the Round Table, for the first time in many years, had more expenses than revenue. This was planned, as we knew that the Social in Anaheim would be quite expensive. The Social in Dallas was a bit more expensive than usual as well, since we offered enough food for dinner (as restaurants were far from the library. We ended the fiscal year with a net loss of $4,194.
Here’s how the year looked:
Beginning balance: $27,309
Meal functions: $5,775 (tickets for the Stonewall Book Awards Brunch, primarily)
Total revenue: $21,766
Memberships: $100 (Freedom to Read Foundation)
Outside Services: $2,532 (Professional services, bank fees, etc)
Travel: $376 (for the one of the speakers at the Brunch)
Conference related expenses, including catering: $18,637 ($13,672 for the brunch and the two socials)
Publication: $2,917 (cost of sales for awards seals)
Operating expense: ($774) (reflects an adjustment for postage)
Total direct expenses: $23,788
Indirect expenses: $1,094
Total expenses: $25,960
Net expenses: $4,194
Ending net assets: $23,114
Current Fiscal Year, Long-term investment fund (often called “Book Award Endowment”)
The fund started the ALA fiscal year with a balance of $103,174. In the three months ending with November 2012 (the latest information currently available), there were $2,402 in donations and the fund earned an additional $822, for total revenues of $3,224. There were direct expenses of $162. That equals a $3,062 net revenue from operation. Additionally, there was an $807 realized gain and a $392 unrealized loss. In total, then, during the 3 months (September, October, November 2012), there was net revenue of $3,477. The final balance of the long-term investment fund was $106,652.
Eventually, we would like to have this fund balance at about $175,000. Donations are always welcome; we are very grateful to every donor to the fund, from the very begining of it. Each donation, large and small, helps the fund grow over time by far more than the amount of the donation itself.
Current Fiscal Year, Operating fund
Our operating fund started the fiscal year with a balance of $23,114. As of November, the revenue has been primarily dues, at $1,822. That amount was about 30% less the 3 month pro-rated dues for November. It’s not particularly unusual, though, as many members do pay their dues in December. If you haven’t paid your ALA dues, this would be a good time. And it’s always good to encourage friends and colleagues, especially current members of ALA, to join the Round Table. We also had $150 in adverting revenue.
Operating expenses for the first three months of the fiscal year have been few, as is normal in the months prior to the Midwinter Meeting. We’ve had $172 of outside service fees, including the bank charges allocated to the Round Table. We’ve had only $4 of indirect expenses (overhead) thus far, making the total expenses $176. Net revenues thus far for the year: $1,614. The balance in the operating fund as of November 30, 2012 was $24,910.
Dale McNeill, GLBTRT Treasurer, 2011-2013