Sustainability Round Table (SustainRT) RoundTable
SustainRT Board meeting, Orlando 6/25/16
Notes from brainstorming session. The board will sift through, prioritize and figure out how best to move forward. Please be in touch with any other thoughts that popped up for you, or if you want help directly manifest one (or more) of these great ideas!
Brainstorming ideas from annual meeting:
Explore ways to partner with other ALA groups
Hold a “Technical Discussion” at midwinter
Partner with SRRT for annual program in Chicago; speakers ideas: Robert Bullard, Naomi Klein, Bill McKibben (Rene Tanner and Al Kagan agreed to start the ball rolling)
Recommend (how and to whom?) that library systems create an Office of Sustainability; hire a sustainability librarian
Find more alliances in academia (ex: G3 at U. of Albany Business School)
Contact deans of academic libraries
Analyze current SustainRT members by state
Create a template article that anyone can use to write a piece for their state association publication, etc.
Have a booth at PLA and other sites
Make member gift certificates available
Make student membership free for one year
Eleanor Johnson firstname.lastname@example.org>
Al Kagan email@example.com>
Mary Beth Lock firstname.lastname@example.org> - incoming Member at Large
Steve Herminghausen email@example.com
Beth Filar Williams Beth.Filar-Williams@oregonstate.edu> - co-founder
Victoria Caplan firstname.lastname@example.org>
Gary Shaffer email@example.com>
Rene Tanner Rene.Tanner@asu.edu> - incoming Coordinator
Andrea Snyder firstname.lastname@example.org>
Jodi Shaw email@example.com> - incoming Coordinator Elect
Rebekkah Smith Aldridge firstname.lastname@example.org> co-founder; outgoing/incoming Member at Large
Madeleine Charney email@example.com> - outgoing Coordinator
Bonnie Smith firstname.lastname@example.org> - co-founder
Jen Ferriss email@example.com>
SustainRT Virtual Membership Meeting Minutes, June 17, 2016
Attendees: Madeleine Charney, Rebekkah Smith Aldrich, Betsy Evans, Rene Tanner, Ashley Jones, Eileen Harrington, John Amundsen, 26 participants.
Meeting was called to order at 1:00 pm (EDT) by Madeleine.
Madeleine introduced the Board members in attendance, and thanked John Amundsen for hosting and being the Tech Moderator.
1 - Budget update
Betsy reported that $1484 dues came in this year as of May 2016, which is ahead of our projection. This brings us to $3383 net balance.
2 - Membership update
Madeleine reported that 225 personal and 3 organizational memberships for a total of 228 total. This is a 29% increase from last year. We have increased our membership among retired, international and non-salaried, and support staff members, but student membership has dropped. Madeleine reminded everyone they can join SustainRT for $10 any time; it doesn’t have to be when renewing membership.
3 - Committee updates:
Over the past year, the committee has taken steps to collaborate with ALA Executive Director and Conference Services to implement aspects of resolution. We need to keep pushing to have leaders actually implement components of resolution; some things have been slower to change, while others have good momentum. Madeleine pointed out that Terra Dankowski , Associate Editor of American Libraries just reached out to SustainRT group to say she is interested in attending meetings, working with us to create press releases and pitches, review resources and/or publications for leads, hear about new initiatives, get recommendations for columnists, or anything else we think might fit within the scope of the publication’s coverage. This is a good sign of some forward movement within the organization.
The Committee is continuing to work on gathering resources and projects related to sustainability that for now are listed on the SustainRT website (http://www.ala.org/sustainrt/resources). Anyone can add resources via a form on this page, where they can also offer to write a post for the SustainRT blog on any resources or project they add. Eventually, the committee hopes to create an online, searchable database of the resources.
It has been a very active year with several webinars. Recordings of past webinars can be found on the SustainRT website (http://www.ala.org/sustainrt/resources). The next one will probably be in August and will be a review of the panelist talks at “Planting the Seeds” at annual.
There will be several programs at Annual Conference, including panel presentations, librarians from Aruba, Sustainable Thinking with Matthew and Rebekkah, a social event with SRRT and our board meeting. Descriptions, times and locations can be found on the SustainRT website (http://www.ala.org/sustainrt/events-0). All are welcome at all of the events.
This was a year of forward momentum despite turnover. The current chair, Christina Gangswich is away on parental leave right now. SustainRT blog has picked up some speed, and the committee is taking a more strategic approach on how to get people to contribute. They are focusing on increasing membership, to hit 300 members by end of the year. Watch for several membership drives coming soon.
4 - Call for new committee members
Rebekkah gave an overview of what each committee does and encouraged people to join one. If work of any committees sounds interesting to you, step up and get involved by contacting Madeleine Charney or Rene Tanner.
5 - LIS Accreditation Task Force feedback
The chair of the ALA Task Force on the Context of Future Accreditation invited the board of SustainRT to submit commentary on the importance of the inclusion of “sustainability” as a future context for accreditation. Given the passage of the Resolution on the Importance of Sustainable Libraries by ALA Council last year (attached), the board of SustainRT feels there is a clear mandate for the task force to consider how library school curricula will address issues surrounding sustainability for future library leaders. We particularly feel that this issue falls under the second item the task force has been asked to discuss, that of “Values – e.g., public access, privacy, intellectual freedom-as common threads binding together LIS and related fields and a core element in curricula…” The board put out a call for input on a statement. There are still a few days to send feedback to Rebekkah or Madeleine. They would like to present the statement to the Task Force at Annual in Orlando.
6 - New Procedures Manual
The board is putting finishing touches on new procedures manual. SustainRT started more organically, but has reached the point where formalizing committees and documenting our work is needed to help us grow and move forward. Board members on working on this, and welcome input from the membership.
7 - Election results and thanks to outgoing board members
Rene announced the winners of the elections: Jodi Shaw, Coordinator Elect; Rebekkah Smith Aldrich, Mary Beth Lock, Members at Large; Lindsay Marlow, Treasurer; Kate Hutchens, Secretary. She also extended thanks to Peter Hepburn and John Amundsen for all of their advice and support throughout this past year. They also will both continue as our ALA Council Liaison and ALA Staff Liaison, respectively. Thanks were given to those leaving the Board for their service. Also, thanks to those who stepped forward in the elections.
8 - Other announcements
Opened up to whole group to add in chat box.
Madeleine: AASHE Conference will be in Baltimore in October. Jeanne Pfander and Tracey Urbick, two members of SustainRT will be facilitating a library networking session (http://conference.aashe.org/)
Madeleine: Colloquium at New York University in May 2017, “Libraries and Archives in Anthropocene. Proposals is August 1, 2016 (http://litwinbooks.com/laac2017call.php)
Madeleine: Article about founding of SustainRT co-authored with Beth Filar Williams, Bonnie Smith in Sustainability: Science, Practice & Policy—“Growing our vision together forming a sustainability community within the American Library Association”
Jamie Conklin and Madeleine Charney are offering an online course, “The Sustainability Movement on Campus: Forming a Library Action Plan for Engagement,” which starts in July.
Rebekkah asked everyone to keep eye on work of NY Library Association’s Sustainability Initiative
Johnathan Betz-Zall—working on prospectus for scholarship on permaculture in library planning. For more information contact firstname.lastname@example.org
Madeleine reminded people to share resources, questions, ideas on the SustainRT listserv
Current Economist has special section about future of agriculture
Rebekkah is authoring a new New Library Journal column series on sustainability: http://lj.libraryjournal.com/2016/05/opinion/sustainability/the-capacity-to-endure-sustainability/#_
9 - Q & A (via chat)
Anyone using permaculture principles in design of LIS services?
Could we add MOOCs to the Environmental Scan?
Any advice on being a change agent for sustainability from a mid-level position in an organization would be much appreciated...feel free to email (email@example.com). Rebekkah shared thinking on this with NY Library association and will also focus on this topic in a future LJ article. Jonathan shared article: http://crln.acrl.org/content/72/2/102.full
Jonathan Betz-Zall stated his appreciation for these kinds of meetings as a great way to share resources and mutual support for those who want to lighten their carbon footprint and Madeleine reminded everyone that we try to do these before annual for those that can’t make it.
Meeting adjourned at 1:50 pm.
Respectfully submitted by Eileen Harrington, Member at Large
June 22, 2016
SustainRT Conference Call, May 3, 2016
Present: Madeleine Charney, Coordinator; Matthew Bollerman, Secretary; Rebekkah Smith Aldrich, Member at Large; Rene Tanner, Coordinator-Elect; Ashley Jones, Past Coordinator; Eileen Harrington, Member at Large
Meeting was called to order at noon by Madeleine Charney.
Budget is the same with no updates at this time.
Governance Working Group – Ashley contacted Paul and his assistant Lindsay who asked if SustainRT could look into local sustainability options for Annual. Ashley will follow up with Paul. Peter Hepburn followed up with Keith Michael Fiels about further conversations to pursue resolution implementation.
Environmental Scan held a conference call which included editing the google form to include data to help feed the blog.
Outreach’s co-chair is Christina. Working on a travel stipend award via video essay submission. Twitter handle is changing.
Online Education – Libraries and the Sacredness of Community is happening on May 19 at 12:15 pm to 12:45. Guest is Rachael Shea, Clarke University.
Annual – The Lightning Rounds will be a panel discussion with a moderator. Member meeting will include discussion of budget, news, results of the election and upcoming activities and webinars. Broadcast of this meeting is tabled due to AV needs of making it a success. Social with SRRT on Saturday, June 25 at 5:30 pm. Some discussion about a booth with SRRT.
Virtual membership meeting a few weeks prior to Annual on ALA Connect is in the works. Time/day to come. Agenda similar to one for in-person meeting.
Task Force Updates: Diversity is wrapping up a two-year project. Future of Accredition for Library Curricula draft was reviewed with our comments.
Discussion on how to transition in new Board members. Project Teams will be called committees from this point forward.
Meeting adjourned at 1 pm.
Respectfully submitted, Matthew Bollerman, Secretary
SustainRT Conference Call, February 8, 2016
Present: Madeleine Charney, Coordinator; Matthew Bollerman, Secretary; Rebekkah Smith Aldrich, Member at Large; Rene Tanner, Coordinator-Elect; Betsy Evans, Treasurer
Meeting was called to order at 2 pm by Madeleine Charney.
Online Education – Books for Action program went well. Libraries as Community Space Makers is happening on May 19 at 12:15 pm to 12:45.
Environmental Scan needs some assistance with database work. Also thinking of splitting project into smaller pieces.
The newly named Outreach group launched the blog and are looking for content. Hoping to keep a schedule of one new post per week.
Madeleine asked that all working groups push items to SustainRTs working docs/google space.
Governance Working Group – Ashley contacted Paul from conference services to follow up with outcomes of promotions at Midwinter and plans for Annual.
Annual – Plans are set for the Annual Meeting, 3 programs. Lightning Rounds, Sustainable Thinking, and Aruba. In addition, there is the Roundtable meeting and a social with SRRT.
No change to the election or candidates since Midwinter.
Budget needs to conform to the codes outlined by ALA.
Madeleine met with Jody Gray at Midwinter. Jody is forming an advisory group with a representative from each roundtable that answers to her. It was decided that one of our member at large positions would take on that role.
The group discussed a climate change resolution that we were asked to consider endorsing. After a lengthy conversation Madeleine will write an email expressing the groups feelings on this topic at this time.
Meeting adjourned at 2:53 pm.
Respectfully submitted, Matthew Bollerman, Secretary
SustainRT Board Meeting, ALA Mid-Winter, Boston, January 9, 2016
Present: Madeleine Charney, Coordinator; Matthew Bollerman, Secretary; Rebekkah Smith Aldrich, Member at Large; Amy Paster, Tonyia Tidline, Andrew Peters, Meredith Wickham, Margaret Woodruff, Shaun Akhtar, Al Kagan, Brianne Wall
Virtually: Eileen Harrington, Member at Large
Meeting was called to order at 1 pm by Madeleine Charney. The group introduced themselves and were asked what they were grateful for.
The minutes from November 23 were reviewed.
Matt shared Betsy’s budget report.
Online Education – Madeleine shared a list of all the webinars held and planned for to date: Recap of lightning rounds from Annual SF; Miguel Figaroa, Center for the Future of Libraries on resilience and the shared economy; EPA Energy Star, Mike Walker, Libraries and IT; Chelsea Green Publishing, Books to Action program – Genease Ray, the Seed Underground author had a program with library; Rachel Shea, Clark University, TED Talk, Laquota Nation tree cutting on the reservation, libraries as community space builders; Jody Grey, Director of ALA Office of Diversity, Literacy and Outreach, will explain about what the office is up to.
Jody Grey, Director of ALA Office of Diversity, Literacy and Outreach
John Amundsen, ALA Staffer
Peter Hepburn, ALA Executive Board
Governance – Scheduling follow up call with Keith Michael Fields (KMF). Conference services issues follow up.
Programs – Lightning Rounds. Sustainable Thinking, Rebekkah and Matt – could be highlighted as a spotlight program KMF is considering it. National Library of Aruba, secondary and higher ed panel talk about sustain issues. Social with SRRT at Annual, Saturday night dinner with membership meeting, possibility.
Enviro Scan – Google form to collect projects and categorizing them. Resource list. Projects will be used to inform blog posts. Database help is needed. MySQL in conjunction with Drupal.
Marketing & Outreach – Two reports from Tonya and Christina. Blog launch, olos.ala.org/sustainrt looking for Board approval for launch. RSA moves MB seconds. Passed, 4-0.
Membership goal of 300 members. December of 2016, will use $300 creating an each one tell one, $100 gift card to ecoplum (currently 203 members). $100 travel award to a student to attend conference (written or video). $100 travel award for current library worker.
Beth Filar Williams and Tonya – are looking at refreshing the web site. Will draft a mock up and distribute for comment and review.
Secretary will manage membership. This will include sending a letter welcoming new members, asking after dropped members, and whatever our members need.
Name changed from Marketing & Outreach to Outreach.
Nominations for Elections – Ashley Jones is chair of the nominating committee. Four members are interested in member-at-large position. One person interested in treasurer and coordinator. None for Secretary. People are still encouraged to sign up for an office. Interest is due to ALA by January 28.
Madeleine is encouraging attendance to IFLA in Columbus, Ohio. ENSUE is their comparable SustainRT section. Volunteers are needed, which results in free attendance.
Christine Lind Hage is a candidate for ALA President. She shared her experience with ALA and related associations. She also shared her platform, including work on the Digital Content Working Group. Strongly in support of roundtables. Seeing a more robust library economy more people are joining ALA. Allows new members to put a toe into ALA.
Peter Hepburn from ALA Executive Board shared ALA is encouraged by increases in membership numbers and budget. Membership Committee liked our work on getting rid of the plastic name badge holders. May be asked to help with evaluating financial investments by the endowment office. We asked Peter to continue the conversation about the resolution passed at San Francisco.
We will set up a Board list serv as per John Amundsen’s offer.
Green Award – Will be examined and forwarded to the Outreach group.
Climate-related resolution – What role should SustainRT take? Will table and discuss more in the future.
Meeting adjourned at 2:35 pm. Madeleine moved and matt seconded the meeting to close.
Respectfully submitted, Matthew Bollerman, Secretary
SustainRT Conference Call, November 23, 2015
Present: Madeleine Charney, Coordinator; Matthew Bollerman, Secretary; Rebekkah Smith Aldrich, Member at Large; Ashley Jones, Past Coordinator; Eileen Harrington, Member at Large
Meeting was called to order at 11 am by Madeleine Charney.
The minutes from October 17 were reviewed.
The budget was unchanged since the last review.
Governance Working Group – (Ashley, Rebekkah and Matt) – Rebekkah shared the results of two phone conversations. The first with Sari Feldman dealt with her introduction to the roundtable and her interest in joining us for a board meeting in person or via phone conference. The second was with ALA’s Executive Director Keith Michael Fields and his assistant. Mr. Fields reported on the Association’s work to date on sustainability. He sought further information to expand his knowledge on the subject and seems to be engaged in making sure the association is moving forward on the topic. Ashley shared her conversation with Paul from conference services and getting a list of activities for Midwinter that we can help publicize.
Online Education will be hosting libraries as communities in spring. The December meeting is on track with IT and Energy Star for Libraries.
Eileen reported on updating the website with new sustainable resources. She is holding back some project based information in order to feed the new blog.
Annual – Plans are set for the Annual Meeting, Lightning Round and Rebekkah and Matt’s Sustainable Thinking program. A new program about Aruba libraries is being considered as well.
The blog is set up on an ALA server. Details are coming on a post schedule.
The roundtable google account is going to be used to collect documents of its work.
Matthew moved and Rebekkah seconded staggering the open member at large positions for the upcoming election. Five positions will be open: two member at large, treasurer, secretary, and coordinator-elect.
The December 17 virtual member meeting will be an opportunity to publicise the work of the roundtable and encourage membership.
Meeting adjourned at 12 pm.
Respectfully submitted, Matthew Bollerman, Secretary
SustainRT Conference Call, October 19, 2015
Present: Madeleine Charney, Coordinator; Matthew Bollerman, Secretary; Rebekkah Smith Aldrich, Member at Large; Rene Tanner ,Coordinator Elect; Ashley Jones, Past Coordinator
Meeting was called to order at 10:30 am by Madeleine Charney.
Midwinter Schedule: Jan 9, Sat. 1 to 2:30 pm – SustainRT Committee Meeting
Jan 10, Sun. 3 pm – Social with Project ARCC
Asking Beth to expand the December 17 webinar to include virtual member meeting. Possibly 12:45 pm to 1:15 pm. Brainstorm about new projects.
Peter is concerned about recruitment of officers for the roundtable. Possibly a modification of the bylaws is in order. A video on benefits of being a board member of SustainRT was discussed.
Madeleine spoke to chair of ENSULIB about our work and areas to explore working together.
Governance Working Group – (Ashley, Rebekkah and Matt) – No news. Conversations with Keith and Sari are scheduled. Detials on MW Mtg coming from Paul to the marketing committee.
Online Education – 30 people attended the webinar in November. December is regarding energy star. February is with Chelsea Green publishing.
Eileen reported on being able to access the web site and working on creating a database. She is always looking for more items to add to the database.
Marketing and Outreach – Waiting on ALA for hosting opportunities. Matt moved and Rene seconded moving forward to authorize money for domain. Matt moved and Ashley seconded $300 to group to use to increase membership.
Annual – Plans are for the Annual Meeting, Lightning Round and Rebekkah and Matt’s Sustainable Thinking program.
Meeting adjourned at 11:23 am.
Matthew Bollerman, Secretary