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Discussion 2013-2014 Committee Chair Final Reports Needed

by Kirby McCurtis on Mon, Jul 7, 2014 at 02:14 pm

In order to submit your progress report, please add a comment at the bottom of this post rather than creating a separate post or document for your report.  This way, it will be easy for the Secretary to find the report and make sure it is linked with the list below:

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Discussion 2013-2014 Board Members Final Report

by Kirby McCurtis on Mon, Jul 7, 2014 at 02:23 pm

In order to submit your planning report, please add a comment at the bottom of this post rather than creating a separate post or document for your report.  This way, it will be easy for the Secretary to find the report and make sure it is linked with the list below:

In order to submit your planning report, please add a comment at the bottom of this post rather than creating a separate post or document for your report.  This way, it will be easy for the Secretary to find the report and make sure it is linked with the list below:

  • Councilor
  • Fundraising Coordinator
  • Leadership Director
  • Member Services Director
  • Networking Director
  • Outreach Director
  • Past President
  • President
  • Secretary
  • Treasurer
  • Vice President

 

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Discussion 2013-2014 Committee Chair Progress Reports

by Kirby McCurtis on Mon, May 12, 2014 at 06:48 pm

In order to submit your progress report, please add a comment at the bottom of this post rather than creating a separate post or document for your report.  This way, it will be easy for the Secretary to find the report and make sure it is linked with the list below:

More...

Discussion 2013-2014 Board Progress Reports

by Kirby McCurtis on Mon, Mar 3, 2014 at 04:14 pm

In order to submit your planning report, please add a comment at the bottom of this post rather than creating a separate post or document for your report.  This way, it will be easy for the Secretary to find the report and make sure it is linked with the list below:

  • Councilor
  • Fundraising Coordinator
  • Leadership Director
  • Member Services Director
  • Networking Director
  • Outreach Director
  • Past President
  • President
  • Secretary
  • Treasurer
  • Vice President

Online Doc NMRT E-Board Meeting MINUTES

by Jessica Pryde on Thu, Feb 14, 2013 at 02:05 pm

This is the final draft of the E-Board Meeting held on October 12, 2012, approved by the Board at the ALA Midwinter Meeting on January 26. 2013.

Online Doc NMRT E-Board Meeting MINUTES

by Jessica Pryde on Thu, Feb 14, 2013 at 02:04 pm

These are the final minutes of the special E-Board meeting held on November 7, 2012, approved by the Board at the ALA Midwinter Meeting on January 26, 2013.

Online Doc Important Links

by Janel Kinlaw on Thu, Aug 30, 2012 at 09:32 am

 

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Discussion NMRT Committee 2011-12 Final Reports

by Rebecca Miller on Fri, Aug 17, 2012 at 09:58 am

 

Deadline:  June 30, 2012 (note the extended deadline)

Committee Final Report Template

In order to submit your progress report, please add a comment at the bottom of this post rather than creating a separate post or document for your report.  This way, it will be easy for the Secretary to find the report and make sure it is linked with the list below:

 

Deadline:  June 30, 2012 (note the extended deadline)

Committee Final Report Template

In order to submit your progress report, please add a comment at the bottom of this post rather than creating a separate post or document for your report.  This way, it will be easy for the Secretary to find the report and make sure it is linked with the list below:

More...

Discussion NMRT Committee 2011-12 Progress Reports

by Rebecca Miller on Fri, Aug 17, 2012 at 09:58 am

 

Committee Progress Report Template

In order to submit your progress report, please add a comment at the bottom of this post rather than creating a separate post or document for your report.  This way, it will be easy for the Secretary to find the report and make sure it is linked with the list below:

 

Committee Progress Report Template

In order to submit your progress report, please add a comment at the bottom of this post rather than creating a separate post or document for your report.  This way, it will be easy for the Secretary to find the report and make sure it is linked with the list below:

 

 

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Online Doc NMRT Governance Documents Review

by Linda Crook on Mon, May 14, 2012 at 05:23 pm

The NMRT Governance Committee has undertaken a comprehensive review of our Constitution and Bylaws. We have noted 6 areas that we believe might be appropriate for amendment. They are as follows.

The NMRT Governance Committee has undertaken a comprehensive review of our Constitution and Bylaws. We have noted 6 areas that we believe might be appropriate for amendment. They are as follows.

1.            According to the Article VIII of the NMRT Constitution, the electronic version of the Constitution on the NMRT website is supposed to be the authoritative edition. However, it does not appear that is the case and we appear to be relying on the NMRT Wiki version. We can either try to keep the version on the website current (which may include technological hurdles) or amend the Constitution to say that the authoritative edition is on the NMRT Wiki page, which is what the Governance Committee proposes.

2.            There are a few typos in the Constitution and Bylaws that the Governance Committee proposes be corrected. Specifically they appear in Constitution Article V. section 3; Constitution Article VII, Section 3; and Bylaws Article V, Section 2.

3.            There is some odd formatting in Constitution Article VII, at Section 3. The Governance Committee proposes the formatting be fixed and a new Section 4 added.

4.            Throughout the Constitution and Bylaws reference is made multiple times to having a vote by mail ballot. As the organization moves toward online voting the Governance Committee suggests a revision of these sections to remove references to this practice. Specific references we recommend deleting appear at Constitution Article VII, Section 3; Constitution Article VII, new Section 4; Constitution Article 8; Bylaws Article III, Section 6.

5.            As requested by the Board, the Governance Committee has explored the issue of adding a Vacancy Clause to the NMRT governance documents. Our proposal is to add a new section to 2 to Article IV of the Bylaws which would read as we have included below.

We do want to highlight one area of possible difficulty with regard to the vacancy of the NMRT Councilor position. As our structure currently exists, we provide for Officer positions to be filled by election of the membership at the next general election unless that election is less than 4 months away. I presume this is to allow time to comply with the nominating committee and practical requirements of hosting an election. Unfortunately the ALA Bylaws at Article IV, Section 6 provides that a vacancy on the council representing a Round Table must be filled by regular election within a maximum of one year. What this means is that if our NMRT Councilor vacated their position 2 months before an election, we would not have time to elect a new one within the regular election cycle and 12 months later we would be without an NMRT Councilor for 2 months before the following election cycle. I don’t see a way around this without making a substantial revision to our practices and the Bylaws and so I would propose we let this be, acknowledging the possible risk.

6.            The only other item the included in the ALA Constitution and Bylaws that the NMRT Board may consider useful for inclusion in the NMRT governance documents would be an article in the bylaws related to Finances. The ALA Bylaws Article IX on Finances provides:

  • Section 1. Except for projects supported by grants to the Association, annual estimates of income shall be based upon the unexpended balance remaining from the previous year plus anticipated revenues for the next budget year. In no case may expenditures be budgeted in excess of the estimates of income arrived at in this manner except for projects supported by grants to the Association. The annual estimates of income and budget objectives for each year are to be submitted to Council for approval.
  • Section 2. An audit of all accounts shall be made annually by a commercial auditor.
  • Section 3. A report shall be made annually to the membership, by a duly authorized member of the Executive Board, detailing receipts and expenditures, explaining the Association’s fiscal status, and reporting on the audit.

Much of what is in this Article on Finances is already current practice of NMRT. If the Board would like to have a similar provision included in the NMRT Bylaws, the Governance Committee will be happy to draft something appropriate. Otherwise, it can remain as a practice of the organization without being memorialized in our governance documents.

Attached to this post is a copy of our proposed revision to the Constitution and Bylaws with in-line revisions. Note that items we propose to take out are crossed out and items we propose to add are in italics.

We hope that this is helpful to you. Please let me know what other way the Committee can be useful to you and the Board in the context of these documents.

Best,

Andrea [Mullarkey, Parliamentarian, Governance Chair]

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To help those who have been association members less than ten years become actively involved in the association and the profession. The goals are fourfold: (1) to structure formal opportunities for involvement and/or training for professional association committee experiences on the national, state and local levels; (2) to provide a wide variety of programs to assist, encourage, and educate those new to the association and the profession; (3) to offer a variety of leadership training and opportunities to help those approaching the end of their NMRT eligibility make the transition to future positions in the association and the profession, and; (4) to develop and implement ongoing programs for library school students which encourage professional involvement and networking.

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