LITA Interest Group and Committee Chairs Committee
We're going to standardize our process for reporting, so we have two new forms for you to use.
Committee chairs, please use the new Committee and Task Force Report Form.
Interest group chairs, please use the new Interest Group Report Form.
When you submit your report, it will be sent to the President, Vice President, immediate Past President, and me (the Executive Director). You'll also receive an email copy. You can then copy and paste your report into a discussion in your Connect group or PDF it as a file to post there. When you post your report in Connect, please be sure to make it public.
This is our first time standardizing using these forms, so I welcome your feedback about wording, fields that are missing, and any other suggestions.
Our new process will ask you to provide a report four times a year (February, May, September, and December). For example, you'll select the February date to report on what you've done since your December report. In the future, we'll send you an email reminder when it's time to fill out your next report.
Please go ahead and use this form now to provide your reports going into the 2016 Annual Conference, and don't hesitate to ask if you have any questions or encounter any problems.
LITA Committee and Interest Group Chairs
We've posted up a form for you to complete to request a meeting time slot at the upcoming 2016 ALA annual conference June 23 -28 in Orlando FL. Completing the form should take you less than 5 minutes. The deadline date for submitting your meeting space requirements and AV is:
Monday, February 15, 2016
Here's the link:
Please note we’ll automatically schedule the usual Saturday morning all chairs meeting, followed by the all committees and interest groups meeting:
8:30 - 10:00 am LITA Joint Chairs Meeting
10:30 - 11:30 am LITA All Committees and Interest Groups Meeting
Interest Groups should tell me if you want specific inclusion in the Saturday 10:30 - 11:30 am listings.
Committees if you do NOT want to be included in this slot tell me.
Committees and Interest Groups wanting additional meetings fill out the form. Example uses wourld be:
Interest Group managed discussions and meetings
Committee meetings to meet members time constraints
We encourage all committees and interest groups to meet, discuss and share at Annual conference. To get on the schedule and get the set up you need you must submit the form. Remember the deadline is:
Monday February 15, 2016.
Thank you and see you in Orlando.
Mark Beatty, LITA Programs and Marketing Specialist, email@example.com
This is a general planning document, all dates are general, specific dates will be supplied as they become known to the LITA staff.
Please make sure you are signed up for the All Chairs elist: firstname.lastname@example.org
to subscribe go to: http://lists.ala.org/sympa/info/litachairs
ALA Annual Conference Programs
LITA is allotted 20 programs, including Top Tech Trends, LITA President’s program and the Imagineering authors program. LITA also usually holds 2 to 4 pre-conferences at both Annual and Midwinter. In addition we schedule Committee and IG meetings and IG discussion sessions, including the regular Saturday morning All Chairs and then All committees and IGs meetings in one very large room. The Call For Proposals (CFP) and program proposal online form, including pre-conferences, is made available and announced on LITA spaces such as lita-l, LITAblog etc.
CFP opens: ALA Annual, late June
CFP deadline: August 1st
Program submission date to ALA: September 1st
Pre-conference submission date to ALA: November 1st
Meeting submission ALA deadline: March 1st
AV requests for programs and meetings deadline: March 1st
Program final speaker roster and descriptions: March 1st
There are no programs at ALA midwinter. However we schedule Top Tech Trends under the ALA special programs category “News You Can Use”. All others are meetings and discussions hosted by committees and IGs. In addition we schedule Committee and IG meetings and IG discussion sessions, including the regular Saturday morning All chairs and then All committees and IGs meetings in one very large room. An online form for submitting your ALA Midwinter meeting space requests and AV needs will be created and announced.
Meetings submission deadline, September 15th
AV requests for programs and meetings deadline: September 15th
Pre-conference submission date to ALA: July 1st
Held in a different region of the country each fall. Features 3 keynotes and between 40 and 80 various program sessions over 3 days. Also frequently includes 1-3 pre-conferences. Attendance runs 300+.
CFP opens: January 15th, timed to ALA Midwinter, varies widely
CFP deadline: March 1st
Registration opens: June 15th, timed to ALA Annual
Forum: Nov 10th
Webinars and Web course can be held any time of year. Webinars are 60 to 90 minutes in length. Web courses are usually about 4 weeks at the rate of one “lesson” per week. Realistically in order to fit into planning, staffing and attendee schedules the two prime seasons are:
February through May
August through November
Currently we can run about 3-5 webinars and 1-2 web courses per season.
Submitting Committee and IG reports
Please post your Committee and Interest Group reports to the Interest Group and Committee Chairs Community on ALA Connect:
Please make your post public so that the entire membership can access it. Each Committee and IG has a web page on the LITA site. Regardless of where you post your report make sure you link to it from your web page. You can submit any and all web page additions and corrections to the Web Coordinating Committee Chair.
Education Committee Chair: Abigail Goben email@example.com
Incoming Education Committee Chair: Mike Kastellec firstname.lastname@example.org
Program Planning Committee Chair: Evviva Weinraub Lajoie email@example.com
Web Coordinator/Web Committee Chair: Jodie Gambill firstname.lastname@example.org
LITA Forum Chair: Tammy Allgood Wolf Tammy.Allgood@asu.edu
LITA Staff: Jenny Levine, Executive Director email@example.com
Mark Beatty, LITA Programs and Marketing Specialist firstname.lastname@example.org
Upcoming ALA conferences
2016 Midwinter Meeting, Boston, MA: January 8-12, 2016
Annual Conference, Orlando, FL: June 23-28, 2016
2017 Midwinter Meeting, Atlanta, GA: January 20-24, 2017
Annual Conference, Chicago, IL: June 22-27, 2017
2018 Midwinter Meeting, Denver, CO: February 9-13, 2018
Annual Conference, New Orleans, LA: June 21-26, 2018
2019 Midwinter Meeting, Seattle, WA: January 25-29, 2019
Annual Conference, DC: June 20-25, 2019
2020 Midwinter Meeting, Philadelphia, PA: January 17-21, 2020
Annual Conference, Chicago, IL: June 25-30, 2020
There were 19 attendees with an almost even male/female ratio. Several people were there to learn how to start a 3D printer space. The agenda below was discussed and then the floor was opened up to ask questions such as what challenges you face, does anyone know of a 3D scanner which isn't terrible, and how awesome the Lulzbot 3D printer is for being reliable.
- The name/purpose change was submitted last week, then bounced back with news that a form had to be submitted. That will be done on Tuesday.
- We need a co-chair to join Ryan in June.
- At the meeting, it was decided to "open source" the Global Map of 3D printers in libraries.
Sunday, January 10, 2016
1:00 to 2:30 pm
Boston Convention and Exhibition Center, Room 151A
Introductions & Announcements (5 min)
Chair: Rob Nunez
Vice-Chair: Paul Go
LITA & HoLT Business (10 min)
LITA HoLT IG program for ALA Annual in June, 2015
Title: Budgeting with Scarcity
Description: The demand by the local community for resources at the library continues to grow every year; however, the budget for technological resources may never grow to match. With changing demands, trying to satisfy the majority of users and staff becomes a difficult challenge. This panel, assembled by the LITA HoLT interest group, will discuss technologies, best practices, and experiences with hardware budgeting, open source software, cloud services, and developing partnerships that a manager can use to help maximize a budget.
[We are looking for panelist to present. CFP will go out after ALA Midwinter]
Please also let us know if you are interested or you would like to nominate the person you know who’ve done good job on the topic.
HoLT Presentations & Discussion
Turning the IT dept. Outward
Bohyun Kim, University of MD, Baltimore
Most IT departments work behind the scenes and do not interact with the public much. But what if a library IT department was given the mandate to become more outward-facing from the library administration? What does exactly "outward-facing" mean, and what kind of role would an IT department be expected to play as an outward-facing unit? How would such a mandate change the traditional role of a library IT department? What would be the best way for the head of an IT department to manage such a change? Lastly, what kind of challenges would such an IT department encounter?
I will explore these questions above, along with my experience of adopting and leading such a change in the IT division at the Health Sciences and Human Services Library at University of Maryland, Baltimore.
UX for Strategic Planning and Service Assessment
Carli Spina, Harvard Law School Library
A key step in formulating a strategic plan for your library is knowing how patrons use your services and space. For many libraries, tracking data about service, space, and material usage is the primary way that these determinations are made, but this doesn’t always show the full picture. User experience testing is a great tool to improve our understanding of how patrons use libraries and where improvements can be made. I will talk about how user experience testing can be used to inform large scale projects and strategic plans and will describe the cross-departmental user experience team that I helped form at my library. Along the way, I will talk about some specific types of tests that any library can run.
Content analysis of library system vendor’s RFP proposals
Win Shih, University of Southern California
USC Libraries is in an RFP process of selecting a library services platform (LSP) to replace its legacy integrated library system. In this presentation, we will discuss the findings from a content analysis of four vendor’s RFP proposals (i.e., Ex Libris, Innovative Interfaces, OCLC, and SirsiDynix). Specifically, we will compare the four LSPs based on their architecture, product design and vision, functionality, technology underpinning, solution offerings, and the completeness of the product. Additionally, we will review the company service, support, customer base, market penetration, and future direction.
Content analysis is “a research technique for making replicable and valid inferences from texts (or other meaningful matter) to the context of their use” (Krippendorff, 2010, p. 234). Through the analysis of the detailed RFP proposals from four industry leaders, we hope to share with audience the key themes, concepts, features, and uniqueness of these new library services platforms.
Exploring the IT Datascape: What does our IT data tell us about our users?
Kevin Herrera, University of Mississippi Libraries
Libraries have a number of traditional metrics for assessing patron use and behavior. Gate counts and circulation statistics have historically been used as partial measures of library use. Website hits, eResource data, and digital collection usage can be used to measure online library use.
But what else is out there? A number of our IT systems can generate statistics that give interesting and unique insights into patron behavior. This presentation will look at data from three of our systems: printing, scanning, and the wireless network. The data from those systems has had a number of positive effects in the library, and we'll consider some of the ways services are changing based on this information.
LITA Bylaws & Organization Committee Meeting
ALA Midwinter Meeting - January 9, 2016
Attending: Andrea Mullarkey, Matthew, Frank, Paul, Ed, Richard, Jenny Levine
Update on things that have happened during the fall:
- Interest Group renewals are proceding. (See report on Connect - Bylaws & Organization, All Chairs spaces)
- Multiple updates to the manual, committee charges as directed/requested by Board and other committees
- Parliamentary guidance to the board as they transition leadership and work on systems/flow for the Board
Major project going forward: LITA MANUAL - THE NEXT GENERATION
We have been talking about this project as an update to the LITA manual but as we continued discussions at Midwinter it is clear that what is needed is more than a simple update or revision.
We identified several issues through our discussion:
* The current process for updating the manual is unnecessarily complicated
* The high turnover rate among member leaders in LITA leads to a lack of continuity which compounds the problem of documentation - it is both more important and less regularly done.
* There is a divide between who has the knowledge to develop the content for a manual and who has a mandate/responsibility to make sure it's done.
* What we are experiencing with the manual and bylaws revisions/updates points to a larger organizational dynamic.
* There is a tension between the desire for flexibility within LITA leading to a more loosey-goosey approach and the desire for documentation and consistency.
* The lack of good documentation leads to difficulties with transparency, knowledge transfer and leadership development.
We as a group believe two things are needed and as a result propose a 2-pronged solution to the problems:
FIRST, we as a committee believe we need a significantly different kind of manual. We think the next generation manual should be:
- Simpler. There are many areas where the manual could be weeded/de-duped. There are also many things int he manual that could more effectively live in committee connect spaces, mailing list archives or elsewhere.
- De-centralized. The manual should lean more heavily on technology for updating (perhaps a wiki, or a comment-enabled Wordpress installation) that allows more people to update in areas they have responsibility for and relies less on a complicated chain of people to make changes happen.
We as a committee are prepared to spend the next several months going through the current manual and making a proposal to the board for a structure/skeleton/outline of what the next generation manual should look like. This will proceed asynchronously with the group taking up sections of the manual roughly every other week (as nudged by email by Andrea).
We will look at the Bylaws (the first part of the Manual) as a part of this process and will make a proposal for revision that is smaller in scope than the revision project that has been undertaken thus far. Our goal will be to propose revisions to the bylaws that will bring the document into alignment with actual practice but not to propose new structural changes to the organization or its functioning at this time.
We defer to LITA staff to make suggestions/decisions about technology or platforms that will make more ready, efficient updating of a manual possible.
SECOND, we as a committee believe that there needs to be a group within LITA that is constituted for a longer duration of time to look at organizational change, knowledge transfer, and leadership development. We believe a task force, ad hoc committee or similarly formed kind of group could provide the continuity needed to develop the tools needed to make meaningful change in the way that things are documented and shared among successive leadership groups. We anticipate such a group would be interested in and address the manual and bylaws revisions/process but would also be interested in member leader training, recruitment, and transitions more broadly.
6 people attended the meeting. We discussed possible ideas for a program at the 2016 Annual Conference. The group also discussed future endeavors, including the http://scifiandbeyond.org/ blog. We are hoping to add more content to the blog.
Roughly 400 people attended the program, "Unknown Knowns and Known Unknowns:" http://alaac15.ala.org/node/28873. The authors, Vernor Vinge, Greg Bear, John Scalzi, Marie Brennan and Larry Correia discussed their work and how it connects with technological opportunities and developments.