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NMRT (New Members Round Table) RoundTable

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Online Doc President's Program and Membership Meeting

by Sarah Wade on Wed, Mar 2, 2016 at 10:24 am

Committee Charge

The NMRT President's Program committee plans, coordinates and delivers a program for the ALA Annual Meeting.

History of the Committee

The NMRT President's Program committee was created in 1983.

Committee Charge

The NMRT President's Program committee plans, coordinates and delivers a program for the ALA Annual Meeting.

History of the Committee

The NMRT President's Program committee was created in 1983.

Committee Composition and Terms of Office

  • Chair (one year term)
  • Committee Members (one year terms)

Committee History and Purpose

The Committee was created in 1983. Its purpose is to add a program of substance to NMRT's roster of activities during Annual Conference.

Procedures Used to Accomplish Major Responsibilities

  • In consultation with the NMRT President, decide on a program topic that will appeal to NMRT members, as well as the larger ALA community.
  • Secure speakers for the program.
  • Handle all publicity for the event.
  • Oversee the event.

Contact People for Accomplishing Committee Objectives

  • NMRT President
  • NMRT Vice-President/President-Elect
  • NMRT Staff Liaison

General Timetable of Activities

June

  • If possible, attend the President's Program to get an idea of what was done the year before

July

  • Read through your Handbook and files to get an idea of the program process;
  • Consult with the NMRT President to learn her/his suggested program topics.

August

  • Collaborate as a committee to investigate & develop program ideas & descriptions;
  • Prepare Committee Planning Report for Executive Board & NMRT Archives.

September

  • Finalize Program Title & Description, give to the NMRT Staff Liaison
  • Provide reservation details to NMRT Staff Liaison: names and contact information of presenters; final audiovisual requirements; number of participants; seating arrangements; request for program to be in the convention center;

October

  • Contact potential speakers;
  • Delegate individual areas of responsibility among committee.

November

  • Determine who will moderate the event – NMRT President, Committee Chair or another speaker;
  • Design flyer for midwinter;
  • Interface with NMRT Web Committee to update committee website with program details;
  • Draft text of Speaker Confirmation Email including requests for a short bio and latest CV;
  • Send speaker Confirmation Email.

December

  • Email flyer to NMRT orientation committee chair (for midwinter conference);
  • Draft mid-winter report (Committee Progress Report);
  • Revisit program descriptions to include basic speaker information

January

  • Gather short bios & latest CVs from speakers. Make available to committee member working on publicity;
  • Review program description to make sure no changes are needed.

February

  • Submit Committee Progress Report for Executive Board & NMRT Archives;
  • Have speakers sign ALA Speaker Letter. Work with NMRT Staff Liaison for latest version;
  • Check with NMRT Staff Liaison about using any leftover funds for refreshment(s).

March

  • Create publicity materials:
    • Draft NMRT Listserv/NMRT Blog announcement & submit to committee for approval (http://www.ala.org/nmrt/socialnetworking);
    • Draft brief Twitter/Linkedin/Facebook/ALA Connect communications & submit to committee for approval (http://www.ala.org/nmrt/socialnetworking);
    • Prepare a program write-up to be included in the May Footnotes issue & submit to committee for approval;
    • Update committee website with any new program information & submit to committee for approval.

April

  • Re-introduce the speakers to each other and ask for outlines of their presentation;
  • Start designing assessment tool for program;
  • Implement publicity:
    • Submit program write-up to be included in the May Footnotes issue;
    • Update committee website with any new program information (contact NMRT web committee).

May

  • Finalize program assessment plan. Send electronic version of assessment tool to Chair so she can bring print copies;
  • Remind speakers about conference details;
  • Implement publicity:
    • E-mail NMRT Secretary with content for social media and a preferred posting schedule; the NMRT Secretary will then post your content;
    • Submit NMRT Listserv/NMRT Blog announcement to NMRT Secretary (via publicity request form);
    • Update committee website with any new program information (contact NMRT web committee).

June

  • Finalize any last minute details;
  • Enjoy the program!

Afterward

  • Request copies of presentations, and post presentations to ALA Connect & http://presentations.ala.org;
  • Review program assessments;
  • Update website - remove program details;
  • Thank speakers;
  • Chair writes thank-you letters for committee members;
  • Submit all bills to NMRT Treasurer;
  • Chair sends anonymous surveys to committee members to assess committee functioning;
  • Submit Committee Final Report to Executive Board & NMRT Archives;
  • Review Handbook entry for changes to timeline.

Last Reviewed March 2014; Last edited March 2014

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Online Doc Orientation Committee

by Sarah Wade on Wed, Mar 2, 2016 at 10:23 am

Committee Charge

The Orientation Committee plans and conducts orientation programs at both the Midwinter Meeting and Annual Conference. The 90 minute Saturday morning orientation at Midwinter and Friday afternoon orientation at Annual provide attendees an introduction to ALA, NMRT, the conference, the exhibits, and the host city. Additionally, the program provides the opportunity for other ALA divisions and round tables to distribute literature and promote their organizations.

Committee Charge

The Orientation Committee plans and conducts orientation programs at both the Midwinter Meeting and Annual Conference. The 90 minute Saturday morning orientation at Midwinter and Friday afternoon orientation at Annual provide attendees an introduction to ALA, NMRT, the conference, the exhibits, and the host city. Additionally, the program provides the opportunity for other ALA divisions and round tables to distribute literature and promote their organizations.

The additional 90 minute program held on Saturday morning at Annual focuses on NMRT. It introduces attendees to NMRT and encourages attendees to engage with NMRT at the conference and beyond.

History of the Committee

Prior to 2002-2003, the committee planned and conducted Annual orientation. During 2002-2003, the committee's charge changed to include the planning and conducting of both the Midwinter and Annual orientations. In 2007 Conference 101, the additional one-hour program held on Friday afternoon at Annual was added to the charge. In 2011, the Friday afternoon program was extended by an additional half hour. In 2013 the programs were re-aligned to previous goals such that there is a 90 minute orientation on Saturday morning at Midwinter, a 90 minute orientation on Friday afternoon at Annual and a 90 minute NMRT 101 session on Saturday morning at Annual.

Major Responsibilities

Plan and conduct orientation programs at both the Midwinter Meeting and Annual Conference. The orientations serve to introduce attendees to ALA (including its various divisions and roundtables), NMRT, the conference, the exhibits, and the host city. Plan and conduct NMRT 101 program at Annual Conference. The NMRT 101 session serves to introduce attendees to NMRT and encourage attendees to engage with NMRT at the conference and beyond.

Procedures Used to Accomplish Major Responsibilities

  • Establish the committee.
  • Set goals and objectives of the program.
  • Secure speakers and materials.
  • Carry-out program.

Committee Composition and Term(s) of Office

The chair is a one year appointment and committee members serve one year terms from Annual to Annual.

Reports to:

NMRT Networking Director

Contact People for Accomplishing Committee Objectives

  • NMRT President
  • NMRT Vice-President/President-Elect
  • NMRT Networking Director
  • NMRT Staff Liaison
  • Footnotes Editor
  • ALA Membership Chair
  • NMRT Conference Planning Taskforce
  • Fundraising Coordinator
  • NMRT Annual Conference Local Information Chair

Publicity Needs

  • Write article(s) for Footnotes
  • Include information on orientation in American Libraries
  • Publicize on Orientations Committee Web page
  • Promote orientation on various discussion lists (NMRT-L, NMRTSTUDENT-L, New-Lib, etc.)
  • Advertise on ALA wiki
  • Publicize on NMRT social media channels

Records Generation and Archiving Schedule

Committee planning, progress and final reports will be prepared by the committee chair and posted to the appropriate ALA Connect space as directed by the NMRT Secretary. All other documents prepared by the committee should be housed in the NMRT Orientation Committee Connect space for ease of access from year to year.

Forms Used by the Committee

  • NMRT Check Request Form
  • Planning, Progress and Final Report Forms from NMRT Secretary

Documents to Create/Update (e.g., Flyers, Brochures, etc.)

  • Orientation Web site for Annual conference
  • Update and revise conference tips as needed
  • Write article for Footnotes publicizing Orientations.
  • Evaluation survey for Orientation

Reminders and Helpful Hints

  • Work on securing speakers for Midwinter and Annual early.
  • Arrive early Friday afternoon at both Midwinter and Annual to check on trunk and other materials and fill in address forms to send trunk to sessions.

General Timetable

July

  • Review files from previous year and become familiar with NMRT Handbook.
  • Establish contact with NMRT Annual Conference Local Information Chair, NMRT Conference Planning Taskforce, ALA Membership Committee Chair, and NMRT-ALA Liaison.
  • Join NMRT Board listserv.

August

  • Establish contact with committee members.
  • Prepare planning report.
  • Solicit program suggestions from committee members, NMRT Local Arrangements Committee, NMRT Executive Board, and ALA Membership Committee.

September

  • Review program suggestions and with assistance from committee members, make preliminary decisions about the program.
  • Review the NMRT Orientation Committee website to ensure accuracy.

October

  • Contact speakers and try to get confirmation as soon as possible.
  • Communication with the Fundraising Coordinator about anticipated vendor support if any.
  • Determine if audio-visual equipment will be used and what costs will be anticipated. Contact Staff Liaison to make arrangements.
  • Contact NMRT Staff Liaison to request the deadline for submitting materials to be included in the conference trunk.

November

  • Continue the planning process, working closely with committee members and Networking Director.
  • If packets are to be prepared, decide what materials will be included. Annual Conference Local Information Committee can be helpful in securing tourist brochures, etc.
  • Contact ALA divisions and round tables to solicit brochures and/or to request representative to attend Midwinter orientation. Brochures should be sent to Staff Liaison for storage and transport to conference.
  • Contact NMRT committee chairs to see if they have materials to include in packets for Midwinter. Brochures should be sent to Staff Liaison for storage and transport to conference.

December

  • Study budgetary needs carefully. If needs exceed available funds, try to pare down your budget. You can request a budget adjustment at Midwinter through a written justification.
  • Notify committee members of Midwinter meeting times and places as well as Orientation session information.
  • Confirm speakers for Midwinter.
  • Send Midwinter Orientation agendas and evaluations to the Staff Liaison to be printed.

January

  • Be sure all details are being covered.
  • Promote Midwinter Orientation on various discussion lists (NMRT-L, NMRTSTUDENT-L, New-Lib, etc.) and NMRT social media channels

Midwinter

  • Meet Friday afternoon to prepare trunk for Saturday Midwinter orientation session. Complete necessary forms to have the trunk delivered to meeting location(s).
  • Arrive Saturday at the meeting room early to be sure it is properly set up. This may require up to one hour.
  • Have your committee members run through the program with you.
  • Watch for arrival of speakers and show them to their seats.
  • Conduct Midwinter Orientation. Be alert to their needs and to the comfort of the audience throughout the program.
  • If necessary, use All-Committees meeting time to finalize format and to clearly divide responsibilities for Annual orientation.
  • After the conference, write thank you letters to speakers and others who were helpful.

February

  • Contact NMRT committee chairs to see if they have materials to include in packets for Annual.
  • Prepare progress report.
  • Contact ALA divisions and round tables to solicit brochures and/or to request representative to attend orientation. Brochures should be sent to Staff Liaison for storage and transport to conference.
  • Contact speakers and try to get confirmation as soon as possible.
  • Prepare publicity released and send to NMRT Publicity Chair for Annual orientation.
  • Send preliminary program information to Staff Liaison for Annual orientation.

March

  • Send final Annual program information to Staff Liaison.
  • Correspond with all committee members and others involved to make certain everything is going smoothly.
  • Work with NMRT Staff Liaison on room set up and equipment needs for Annual.

April

  • Develop detailed program outline and a script for the parts you will moderate. Be sure program will flow smoothly.
  • Send outline to speakers and be sure you know their needs precisely.

May

  • Have Annual orientation agendas and evaluation forms printed. Be sure all details are being covered.
  • Inform committee members of the meeting times and places for Annual conference.

June

  • If possible e-mail or call all committee members, speakers, etc. to be certain everything is set.
  • Record hotels where committee members are staying so you can reach them easily as needed.
  • Promote Annual Orientation and NMRT 101 on various discussion lists (NMRT-L, NMRTSTUDENT-L, New-Lib, etc.) and NMRT social media channels.
  • Organize your files for transfer to successor.
  • Prepare final report.

Annual

  • Meet Thursday afternoon or Friday morning to prepare trunk for Friday orientation session and Saturday morning NMRT 101. Complete necessary forms to have the trunk moved to meeting location(s). If necessary, contact the staff liaison prior to the conference to arrange for the Friday move.
  • Arrive at the meeting room early to be sure it is properly set up. This may require up to one hour.
  • Have your committee members run through the program with you.
  • Watch for arrival of speakers and show them to their seats. Be alert to their needs and to the comfort of the audience throughout the program.
  • After the conference, write thank you letters to speakers and others who were helpful.
  • Transfer files to in-coming chair.

Last Reviewed March 2014; Last edited: March 2014

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Online Doc Web Committee

by Samuel Suber on Tue, Mar 1, 2016 at 07:03 pm

Committee Charge

Committee Charge

The NMRT Web Committee serves as the NMRT Web site manager and the liaison to ALA's Web staff. The Committee's responsibilities include developing and recommending editorial policies, procedures, and guidelines for publishing and disseminating information on the NMRT Web site; making recommendations to improve content, organization, design, and enhancements that will meet the needs of members; and maintaining the Web site by adding submitted pages and modifying existing pages according to established guidelines.

History of the Committee

The Web Committee was formed in the year 2000. It had previously been a portion of the charge for the Publicity Committee. They post all the items from other various committees to the ALA Content Management System.

Committee Composition and Term(s) of Office

There is a Chairperson for the committee who is appointed by the president for a year term. An Assistant Chair is also appointed who agrees to serve as Chair the following year. Other committee members are appointed as needed.

Reports to

NMRT Secretary

Committee Purpose

To liaise with the ALA web services staff and to load the NMRT web pages.

Major responsibilities

The uploading and maintenance of all NMRT web pages. Interactions with a liaison from all other NMRT committees allows this procedure to be a continual process.

Procedures Used to Accomplish Major Responsibilities

All committee members should be trained on the ALA Content Management System. The Chair and Assistant Chair will have final say in how the web pages should look, but all committee members will have access rights to certain areas of the NMRT website for uploading.

Contact People for Accomplishing Committee Objectives

The ALA Web Development Manager, the NMRT-ALA liaison, and a liaison from each NMRT committee are all essential contact points for completing the objectives of this committee.

Reminders and Helpful Hints

Delegation of tasks is key for this committee to function properly. If there are enough committee members, it is recommended to divide the committee into pairs and assign each pair to liaise with a single NMRT Director (and all committees under that director) as well as a Board member (and all committees under that Board member). Another committee member (usually the chair or co-chairs) is also assigned to manage all general NMRT administrative web pages that do not fall under a committee.

Reports and Dates for Submitting Reports

Reports are submitted to the NMRT Board at Midwinter and Annual. Additional reports submitted as needed or when requested by the Board.

General Timetable of Activities

This committee's work is ongoing and continuous. The workload for this committee fluctuates with the deadlines for other committees which require website changes due to deadlines and publicity functions. Prior to ALA Midwinter and Annual meetings, the web committee will experience a surge in activity.

Shortly after committee assignments have been made, the committee chair(s) should send out an email to all NMRT Directors and committee chairs to introduce themselves and point them to procedures for submission on the Web Committee webpage.

 

Last Reviewed: December 2013; Last Revised: December 2013

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Online Doc Vice Presidential Planning Committee

by Samuel Suber on Tue, Mar 1, 2016 at 07:00 pm

Committee Charge

This committee is charged with assisting the current Vice-President with his or her projects and needs during his or her term. This includes assisting with the planning of the Presidential Program for the subsequent year.

History of the Committee

This is an ad-hoc committee appointed by the Vice-President/President Elect.

Committee Charge

This committee is charged with assisting the current Vice-President with his or her projects and needs during his or her term. This includes assisting with the planning of the Presidential Program for the subsequent year.

History of the Committee

This is an ad-hoc committee appointed by the Vice-President/President Elect.

Major Responsibilities

  • Begin planning the current VP’s President’s Program for the ALA Annual Conference (purely in a brainstorming capacity). Include such elements as program theme, program content, and potential speakers.
  • Assist the VP in his or her stated goals for the term.
  • Take on other tasks or projects as assigned by the VP.

Procedures Used To Accomplish Major Responsibilities

  • Regular email communication and brainstorming among committee members
  • Face-to-face meeting at the Midwinter Meeting if possible

Committee Composition and Term of Office

  • Chair (one year appointment, Annual to Annual)
  • Committee members (one year appointment, Annual to Annual)

Reports to

  • NMRT Vice-President

Contact People for Accomplishing Objectives

  • NMRT Vice-President

Type of Recordkeeping

Major correspondence, documents, etc. will be retained in files by the Chair of the committee. Reports are submitted to the NMRT secretary.

Reports and Dates for Submitting Reports

Midwinter meeting, Annual meeting, or as requested by the NMRT secretary.

Reminders and Helpful Hints

Keep in mind that the NMRT President’s Program committee is charged with coordinating and delivering the Presidential Program for the ALA Annual Meeting.

General Timetable of Activities

July

  • Welcome committee members
  • Review prior year’s Final Reports from NMRT President and Vice-President

August/September

  • Begin brainstorming ideas for Presidential Program
  • Prepare Planning Report

December

  • Prepare Midwinter Progress Report

May/June

  • Prepare Annual Final report

 

Last Reviewed: November 2013; Last Revised: April 2011

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Online Doc Student and Student Chapter Outreach (SASCO)

by Samuel Suber on Tue, Mar 1, 2016 at 06:55 pm

Committee Charge

The Student and Student Chapter Outreach Committee (SASCO) is charged with the task of developing and maintaining a network of individuals able to promote ALA and NMRT and to work with other NMRT and ALA recruitment efforts to help keep student members informed of various NMRT activities, awards and scholarships and to review/evaluate NMRT's student recruitment efforts.

 

History of the Committee

No history available

Committee Charge

The Student and Student Chapter Outreach Committee (SASCO) is charged with the task of developing and maintaining a network of individuals able to promote ALA and NMRT and to work with other NMRT and ALA recruitment efforts to help keep student members informed of various NMRT activities, awards and scholarships and to review/evaluate NMRT's student recruitment efforts.

 

History of the Committee

No history available

Committee Composition and Term of Office

  • Co-chairs (one-year term)
  • Committee members (one-year term)

Reports to

Outreach Director

 

Major Responsibilities

1. Communicate with library school students on a monthly basis (typically via email with student chapter presidents)to share information about NMRT activities, ALA, professional development, and job searching.

2. Organize a list of volunteers that will be willing to make personal or virtual visits to talk with library school students about NMRT and professional association involvement (Speaker's List).

3. Maintain SASCO website and Handbook entry.

4. Assist in advertising the Student Chapter of the Year Award (SCOTYA).

5. Assist at the NMRT Student Reception.

6. Assist in the Mentor/Mentee Program.

7. Serve as ambassadors for NMRT at every opportunity.

8. Attend ALA Membership Committee meetings.

Contact People for Accomplishing Objectives

  • NMRT President
  • NMRT Vice-President
  • NMRT Outreach Director
  • NMRT Membership,Promotion,Diversity,and Recruitment Committee
  • NMRT Mentoring Committee
  • NMRT Professional Development Grant Committee
  • NMRT Shirley Olofson Memorial Award Committee
  • NMRT Student Chapter of the Year Award Committee
  • NMRT Resume Review Service Committee
  • NMRT Web Committee
  • Footnotes Editor

Type of Recordkeeping

The committee chair maintains correspondence files via email, and other files via Google Docs when appropriate due to its collaborative and shareable nature (contact information for liaisons, gathering general information from student chapters, brainstorming documents, etc.). Reports and other documents created by the committee should be saved on ALA Connect.

Correspondence

  • NMRT President
  • NMRT Vice-President/President-Elect
  • NMRT Outreach Director

Reports and Dates for Submitting Reports

The committee chair submits written reports to ALA Connect as requested by the NMRT Secretary: a Planning Report, Progress Report, and Final Report. When appropriate, articles may be submitted to Footnotes.

Reminders and Helpful Hints

Use the following web pages to help in carrying out the committee’s charge: ---

 

General Timetable of Activities:

July

Review all committee information and documents from the previous year’s work; consult with outgoing chair(s) as necessary for clarification.

August

Assign committee members as liaisons to all library schools.

Using previous year’s list of LIS program contacts and the Directory of ALA Student Chapters, identify correct contact information for ALA student chapter presidents and advisors

Chair creates a welcome letter and email template for committee members’ initial contact with student chapters

Committee members contact their assigned library schools to describe the role of the committee and introduce self as liaison to NMRT

Update contact information as needed for student chapter officers and advisors.

September

Request committee members keep track of any questions, comments, or suggestions they receive from students or student chapters, to assist with recruitment and evaluation efforts.

Submit Planning Report via ALA Connect when requested by NMRT Secretary.

October

Chair contacts NMRT board members and committee chairs soliciting announcements to send to student chapters

Chair compiles announcements for student chapters; committee members send announcements to their assigned student chapters (do this about monthly or as needed)

November

Create and/or update a list of “talking points” for volunteer speakers.

Reconfirm availability of volunteer speakers for school visits; request new speakers via NMRT-L to make presentations at their local library school. Send volunteers list of "talking points" on NMRT, and appropriate NMRT brochures.

Request reports from any speakers on results or responses to their presentations about NMRT. This can be written about for Footnotes if appropriate, and will assist in recruitment and evaluation efforts.

December

As needed, assist relevant NMRT committees with preparations for ALA Midwinter

January

Committee members contact their chapters again with a welcome letter and to describe their role as a liaison to NMRT. This is so new students entering LIS programs in the winter/spring semester will be invited to join NMRT; some student chapter officers also switch off in the spring semester.

Request again that committee members keep shared contact list and communication tracking documents up to date, following communications with student chapters.

Midwinter

As needed, attend and assist with relevant NMRT events at Midwinter. Conference attendance is not required of committee members.

February

Submit Progress Report via ALA Connect when requested by NMRT Secretary.

March

Chair contacts NMRT board members and committee chairs soliciting announcements to send to student chapters (do this as needed throughout the year)

Chair compiles announcements for student chapters; committee members send announcements to their assigned student chapters (do this about monthly or as needed)

June

Collect and organize committee files to be transferred to succeeding chair of the committee.

Annual

Submit Final Report via ALA Connect when requested by NMRT Secretary. As needed, attend and assist with relevant NMRT events at Annual. If possible, attend NMRT Student Reception and NMRT Orientation Program. Conference attendance is not required of committee members.

 

Last Revised: November 2015

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Online Doc Self Study & Resource Allocation Committee (Disbanded)

by Braegan Abernethy on Mon, Feb 29, 2016 at 08:18 pm

Committee Charge

Committee Charge

Reporting to the NMRT President, the charge of the Self-Study/Resource Allocation Committee is broad and transcends overall NMRT committee lines. This Committee is responsible for the ongoing examination of the use of resources (people, fiscal, etc.) within NMRT in light of the NMRT Mission Statement and NMRT Budget. For this reason, this Committee must establish communication early on and work closely with the NMRT Treasurer and NMRT Governance Committee. As delegated by the NMRT President, the Self-Study/Resource Allocation Committee researches, analyzes, and evaluates the trends of NMRT as they relate to the Round Table's mission statement.

History of the Committee

The Self-Study/Resource Allocation Committee was established by NMRT President Jenifer S. Abramson at the Annual ALA Meeting in San Francisco (June 1992). Previously existing committees (Ad Hoc Fiscal Planning and New Initiatives) were merged to form this new committee.

Committee Composition and Terms of Office

  • Co-chairs (one year terms)
  • Committee members (one year terms)

Major Responsibilities

Annual review of NMRT resource allocation and use.

Procedures Used to Accomplish Major Responsibilities

  • Solicit help and input from appropriate NMRT committees and membership as needed to achieve established objectives (i.e. maintain close working contact with the Committee on Governance).
  • Hold open meetings at ALA Conferences for discussions of trends in NMRT resources use.

Contact People for Accomplishing Objectives

  • NMRT President (supervising officer)
  • NMRT Vice-President/President-Elect
  • NMRT Past President
  • NMRT Past Resources Committee Co-chairs
  • NMRT Self-Study/Resource Allocation Committee Members
  • NMRT Staff Liaison
  • NMRT Treasurer
  • NMRT Footnotes Editor
  • Other appropriate NMRT Officers and Committee Chairs

Publicity Needs

  • Footnotes is the primary forum through which to address the overall NMRT membership. *Close communication links should be established early in the term with the appropriate officers/committees via email,

U.S. mail, FAX, or telephone.

Type of Recordkeeping

The Self-Study/Resource Allocation Committee should maintain all relevant correspondence, communication vehicles (i.e. surveys, questionnaires, etc.) and resulting reports, along with annual planning reports and biannual committee reports.

Correspondence and Carbon Correspondence

  • NMRT President (supervising officer)
  • NMRT Vice-President/President-Elect
  • NMRT Past President
  • NMRT Self-Study/Resource Allocation Committee Members

Reports and Dates for Submitting Reports

The Self-Study/Resource Allocation Committee submits an annual planning report to the supervising officer and a biannual committee report to the NMRT Executive Board. When appropriate, copy deadlines are noted for submission of information in Footnotes.

 


 

General Timetable of Activities

July

Selection of Co-chair and Resources Committee members.

August

  • Welcome Committee members.
  • Prepare planning report, outlining goals and objectives for the year (send to Correspondence List noted above).
  • Inform Committee members of goals and objectives; delegate work for the year.

September

Schedule Midwinter meeting times.

October

Follow-up on progress of activities targeted for discussion at the Midwinter Meeting.

November

Schedule Annual meeting times.

December

  • Follow-up on progress of activities targeted for discussion at the Midwinter Meeting. Set and mail agenda for the Midwinter Meeting.
  • Prepare the 1st NMRT Executive Board Committee Report.

January

  • Hold scheduled meetings at the Midwinter Meeting to discuss targeted items.
  • Present Committee Report to the Executive Board with any action items highlighted for Board approval.

February

Follow-up on progress of activities targeted for discussion at the Annual meeting.

April

Follow-up on progress of activities targeted for discussion at the Annual meeting.

May

  • Follow-up on progress of activities targeted for discussion at the Annual meeting. Set and mail agenda for the Annual meeting.
  • Prepare the 2nd NMRT Executive Board Committee Report.

June

  • Hold scheduled meetings at the Annual Conference to discuss targeted items.
  • Present Committee Report to the Executive Board with any action items highlighted for Board approval.

Last Revised: Fall 2000

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Online Doc Publicity Committee (Disbanded)

by Braegan Abernethy on Mon, Feb 29, 2016 at 08:18 pm

Committee Charge

To provide publicity, in the form of news releases and through all available outlets, about NMRT, its activities and projects.

Committee Charge

To provide publicity, in the form of news releases and through all available outlets, about NMRT, its activities and projects.

History of the Committee

The Publicity Committee was made a standing committee with appointment of the chair for a two year term by the Constitution change in 1974. David Warren was appointed Publicity Coordinator in 1973 and was then appointed Chair in 1974-76. The committee's publicity outlets have been refocused in 2003 in order to provide streamlined, yet cost-efficient, publicity of NMRT events.

Committee Composition and Terms of Office

  • Chair (two year term)
  • Committee Members (one year terms, may be re-appointed)

Major Responsibilities

The major responsibility of the Publicity committee is to disseminate news releases and to photograph major NMRT events and important meetings at Midwinter and Annual Conferences. The purchase of film and processing is the responsibility of the chair.

Procedures Used to Accomplish Major Responsibilities

  • Be aggressive about news gathering.
  • Be aware of deadlines.
  • Attend NMRT meetings at Midwinter and Annual Conferences, make notes and take pictures. *Solicit information from officers, committees chairs and liaisons.
  • Stay in constant communication with chairs of other NMRT committees in order to centralize news.
  • Prepare news releases for distribution through listservs, Footnotes and websites. Due to prohibitive costs, NMRT no longer pursues publication of advertisements in print journals.

A small budget is provided to the committee for the cost of supplies.

Contact People for Accomplishing Committee Objectives

  • NMRT President
  • NMRT Vice-President/President-Elect
  • NMRT Staff Liaison
  • NMRT Committee Chairs

Critical Dates

News items will begin to be publicized by September. Early publicity happens for the Shirley Olofson Memorial Award and the 3M/NMRT Professional Development Grant. It is crucial to keep in constant contact with committee chairs so that publicity is centralized through the committee. Previously, NMRT used to publish advertisements in library journals, such as American Libraries, for free. However, as charges grew upwards of $500, it became clear to the committee that the best mode of communication is through electronic discussion lists.

Type of Recordkeeping

The Publicity Committee maintains files on news released (with release dates) and all correspondence. The Publicity Committee is also responsible for maintaining files of photographs and identifying photographs with a written description on the back of the photo.

Helpful Hints

  • Be aware of critical dates.
  • Every news item of NMRT should be sent to the Footnotes, the main NMRT listserv, SASCO Committee and select ALA listservs, even if this creates duplication, in order to reach the broadest audience possible.
  • Photographs increase the chances for inclusion in journals.
  • Keep in contact with committee members.
  • Keep in contact with other NMRT committee chairs
  • Send publicity to listservs more than once: send when award is first announced and again when the deadline is closer.
  • Plan ahead!

General Timetable of Activities

July

  • Post conference publicity.
  • Turn in news releases with pictures as soon as possible to ALA Information Office.

August

  • Send out letters of welcome to Publicity Committee members.
  • Begin publicity for NMRT Scholarships. A combination ad for the Olofson, 3M,and EBSCO deadlines with the address of a contact person. This is prepared through the ALA NMRT liaison. Ads should appear in September issues.

September

Reservations for meetings of the Publicity Committee at ALA Midwinter. Publicity through listservs begins for Olofson and other awards.

October

  • Publicity for Midwinter programs and Social to journals (if space is provided for free). *Continue publicity through listservs and SASCO committee.
  • Planning report due.

November

Letters to committee members about Midwinter meeting. Include time, place and agenda.

December

Planning reports and a summary of committee activities must be prepared for distribution at Midwinter. Assign photographer for Midwinter meeting.

January

Midwinter Meeting. Post-conference publicity.

February

  • Send reminders to all program chairs for annual conference deadlines.
  • Continue publicity for events at Annual in the same manner as with Midwinter, i.e. NMRT listserv, ALA listservs, and SASCO Committee.

March

Receive any pre-conference publicity form program chairs submit to publications.

April 15

NMRT Footnotes #4. Send releases to editor.

April/May

Announcements of scholarship winners. Send news releases to publications.

May 1

Reservations for meetings of the Publicity Committee at annual conference.

May/June

  • Summary of committee activities must be prepared for distribution at Annual Conference. *Letters to committee members about meeting times and agendas.

 

Last Revised: January 2004

More...

Online Doc New Writers' Support (Disbanded)

by Braegan Abernethy on Mon, Feb 29, 2016 at 08:17 pm

About the Committee

About the Committee

Welcome to the new website for the New Writer' Support Ad Hoc Committee! We are an ad hoc committee that operates under NMRT and our mandate is to gather resources that are relevant to and useful for librarians who have an interest in professional research and publication. Part of this mandate is served by our listserv NMRTWRITER, a discussion list for new librarians interested in publication, and we hope that our website will now also serve as a valuable resource to those new to professional research and publication.

Books & Articles

Alley, Brian, and Jennifer S. Cargill. Librarian in Search of a Publisher: How to Get Published. Phoenix: AZ: Oryx Press, 1986.

Block, Karla J. "From the Editor's Desk," LIScareer, February 2004.

Bowman, Vibiana. "The Battle of Getting an Article Published ... Notes from the Front," LIScareer, January 2004.

Carter, Ruth C., "How to Get Research in Cataloging Published," Cataloging & Classification Quarterly, 19, no.1 (1994), 107-117. --provides guidance on finding topics and the writing process. It also provides a sample checklist of evaluation criteria used by reviewers and comments.

Crawford, Walt. First Have Something to Say: Writing for the Library Profession. ALA, 2003.

Cubberley, Carol W., "Writing for Publication," in Tenure and Promotion for Academic Librarians (Jefferson, NC: McFarland & Co., 1996), 83-97. -This outlines types of publishing and gives some ideas for fostering collaboration among colleagues within one's library.

Di Vecchio, Jerry, "Transforming an Oral Presentation for Publication," Library Administration & Management 12, no. 3 (Summer 1998), 138-141.

Etches-Johnson, Amanda. "Look Mom, I Got my Name in Print! Lessons Learned by a Publishing Neophyte," LIScareer, March 2004.

Giesecke, Joan, "Preparing Research for Publication," Library Administration & Management, 12, no. 3 (Summer 1998), 134-137. --this presents tips for writing, mistakes to avoid,

Gordon, Rachel Singer. The Librarian's Guide to Writing for Publication. Lanham, MD: Scarecrow, 2004.

Haas, Lesllie, Milton, Suzanne Miltton, "Surviving the Publishing Process: A Beginner's Guide," RQ, 36, no.2 (Winter 1996), 230-246. --surveyed 50 librarians and editors on acceptance rates, waiting periods, timeliness of response to article submissions.

Janes, Joseph. "On Research: The Early Stages: Ideas, Questions, and Getting Started," Library Hi Tech, 18, no.3 (2000), 289-291.

Jones, Wayne. "Getting Published," LIScareer, December 2001.

Schroeder, Carol F., and Gloria G. Roberson, eds. Guide to Publishing Opportunities for Librarians. New York: Haworth Press, 1995. --this is a little outdated but still helpful in providing submission policies for the major journals in library science. Some journals included have since changed names.

Sellen, Betty-Carol, ed., Librarian/Author: A Practical Guide For Getting Published. New York: Neal-Schuman Publishers, 1985.

 

Web Resources

A Library Writer's Blog http://librarywriting.blogspot.com/

The Researching Librarian http://www.researchinglibrarian.com/

Suggested Topics for Library Science Research and Publication http://www.bsu.edu/libraries/ahafner/awh-th-researchtopics.htm

 

Writing for Non-Library Publications

Does writing for a peer-reviewed scholarly journal seem too intimidating? Want to expand your focus beyond library publication? You can still indulge your desire to publish by writing for a general interest or non-library-specific journal, magazine or newsletter. Not only can this can jumpstart your writing career and provide you with the experience of writing for publication, but it can also provide great public relations for your institution and for libraries in general.

Start by looking around your office, on your desk or in your living room. What publications do you read that might publish a library-related article? An academic librarian in an architecture library might write a book review column for the newsletter of the local chapter of the American Institute of Architects or an article about recently published monographs in a national architecture journal.

Since public and school libraries tend to have many interested stakeholders in the community, librarians in these institutions can especially benefit from writing in publications beyond the professional library literature. A YA librarian in a public library might write an article about her Teen Book Club for the local public school’s PTA newsletter, then integrate statistics concerning recent literacy trends into the same article for the local newspaper, and then survey other teen book clubs around the country for an sent to a mass-market teen magazine.

You can also adapt your own interests or hobbies into pieces that draw on your professional knowledge as well. If you love cats, write an article about the best reference works on cat breeding for Cat Fancy. If you like photography, suggest writing an article about biographies of famous photographers for an online journal in the field. You could also relate how the use of a digital camera has transformed your library in the “Technology” section of your local newspaper. Or maybe you could submit a piece to the local school district’s newsletter about the best beginning photography books for high school kids. The possibilities are almost endless.

The best thing about writing in unusual markets is the marketing potential. You are letting the world of non-librarians know that librarians have something to say that is important to the rest of the world. So get creative and get writing.

  • Newsletters

Newsletters are almost always looking for articles so they are a great place to start. Writing for newsletters usually involves small pieces, generally not more than 250 words. Look through your own mail for newsletters from associations or organizations of which you are a member. Think of community organizations, PTAs, garden clubs, Rotary, co-ops, etc.

    • Resources

Bivins, T. H.. Fundamentals of successful newsletters: Everything you need to write, design, and publish more effective newsletters. Chicago, IL: NTC Business Books, 1992.

E-zine Universe—Email Newsletter Directory http://ezine-universe.com/

Newsletters in print. Detroit: Gale Research, Inc. Printed annually.

  • Newspapers

Look to your local newspaper for publishing opinion pieces or informative articles. Newspapers will also often have a special “Book” or “Technology” section once a week that could be an appropriate forum for a librarian-penned piece.

    • Resources

Friedlander, Edward Jay, and John Lee. Feature writing for newspapers and magazines : the pursuit of excellence. New York : Longman, c2000. 4th ed.

Newspapers: A Great Source of Freelance Opportunities http://www.writing-world.com/freelance/newspapers.shtml

Internet Public Library—Newspapers http://www.ipl.org/div/news/

Newspapers US & Worldwide-Refdesk.com http://www.refdesk.com/paper.html

  • Local & National Magazines

Writing for a local or national magazine could mean a short 100 word blurb, a book review, or a feature-length article. Make sure to read the publication’s writer guidelines and read some back issues before beginning. Most publications will also expect a query letter for the article that you wish to write. Check into local writing groups or clubs for more information on writing for magazines.

    • Resources

Tips on Selling Your Work to Magazines http://www.write101.com/magtips.htm

Writer's Digest - Guidelines http://www.writersdigest.com/SubmissionGuidelines/

The writer's market. Cincinnati: F & W Publications. Published annually.

Writing Groups—Google Directory http://www.google.com/Top/Arts/Writers_Resources/

Freelance Writers How Tos, Samples and Tips http://freelancewrite.about.com/library/blpages/blsamplesix.htm

More...

Online Doc Membership Relations (Disbanded)

by Braegan Abernethy on Mon, Feb 29, 2016 at 08:11 pm

Committee Composition and Term(s) of Office

  • Chair: one-year term; serves as the liaison to the ALA Membership Committee
  • Committee Member: one-year term; can be re-appointed

Committee Charge

Committee Composition and Term(s) of Office

  • Chair: one-year term; serves as the liaison to the ALA Membership Committee
  • Committee Member: one-year term; can be re-appointed

Committee Charge

The purpose of the Membership Relations Committee is to promote membership in and a positive image of the New Members Round Table to NMRT members, librarians, library school students, and all other groups associated with the library profession.

History of the Committee

Needs to be researched; documentation scarce. Committee disbanded in May 2009. The responsibility of “welcoming new members” was moved to Membership Promotion Diversity and Recruitment’s responsibilities and the responsibility of “member news article” was moved to Footnotes responsibilities.

Major Responsibilities

  • Send a welcome letter or email message to all new NMRT members with information on NMRT programs, committees, and opportunities for involvement.
  • Send a letter or email message to new librarians as identified by, but not limited to, visits to the NMRT Book during Annual and participants in various NMRT socials.
  • Writes Headliners column for Footnotes newsletter.
  • Develop other promotional programs as opportunities become available.

Procedures Used to Accomplish Major Responsibilities

  • Seek positive means for promoting NMRT that benefit the profession, obtain approval from the executive committee, and complete projects.
  • Other duties as necessary.

Reports to

Outreach Director

Contact People for Accomplishing Committee Objectives

  • NMRT President
  • NMRT Outreach Director
  • ALA Membership Chair
  • NMRT Vice-President/President-Elect
  • NMRT Staff Liaison
  • Individuals connected with projects and/or programs
  • NMRT Membership Promotion and Relations Committee Members

Types of Recordkeeping:

The Membership Promotion and Relations Committee maintains records relating to the committee and all correspondence.

Publicity Needs

Articles or advertisements can be used to promote membership. Media to be considered include Footnotes, Cognotes, American Libraries, other national library journals, state library association newsletters, and state NMRT newsletters. All articles and publicity should be submitted to the Publicity Committee Chair, who will distribute this information to the appropriate publications.

Correspondence and Carbon Correspondence

  • NMRT President
  • NMRT Vice-President/President-Elect
  • NMRT Outreach Director
  • NMRT Staff Liaison, when appropriate
  • NMRT Membership Promotion and Relations Committee Members

Reports and Dates for Submitting Reports

The Membership Promotion and Relations Committee submits written reports to the NMRT President and Executive Committee at the Midwinter Meeting, at the Annual Conference, and at other times upon request. When appropriate, articles and publications may be submitted to the Footnotes Editor and to the Publicity Committee Chair.

Helpful Hints

  • The Staff Liaison to the ALA Membership Committee provides lists of new and dropped NMRT members on a semi-regular basis. These should come on a monthly basis, but never do. Committee chair should work with Liaison to receive these updates.
  • Keeping a record of previous letters/emails sent to new NMRT members reduces need to rewrite them on a regular basis

GENERAL TIMETABLE

JULY

  • Suggest committee members to NMRT President.
  • Review files and NMRT Handbook.
  • Establish contact with NMRT Outreach Director.
  • Contact committee members for their ideas on membership promotion.
  • Use ALA-supplied mailing labels to send a welcome letter and relevant brochures (committee interest forms, etc.) to each new member who joined NMRT during the previous month.

AUGUST

  • Prepare mailings for library schools if using a fall mailing date.
  • Prepare planning report.
  • Use ALA-supplied mailing labels to send a welcome letter and relevant brochures (committee interest forms, etc.) to each new member who joined NMRT during the previous month.

SEPTEMBER

  • Use ALA-supplied mailing labels to send a welcome letter and relevant brochures (committee interest forms, etc.) to each new member who joined NMRT during the previous month.

OCTOBER

  • Use ALA-supplied lists to send a welcome letter or email to each new member who joined NMRT during the previous period since last list update.

NOVEMBER

  • Use ALA-supplied lists to send a welcome letter or email to each new member who joined NMRT during the previous period since last list update.

DECEMBER

  • Schedule Annual Conference Committee meeting (if necessary).
  • Use ALA-supplied lists to send a welcome letter or email to each new member who joined NMRT during the previous period since last list update.

JANUARY

  • Use ALA-supplied lists to send a welcome letter or email to each new member who joined NMRT during the previous period since last list update.

MIDWINTER

  • Midwinter report due.
  • Meet with NMRT Membership Promotion and Relations Committee.
  • Present ideas for projects to Executive Committee.

FEBRUARY

  • Use ALA-supplied lists to send a welcome letter or email to each new member who joined NMRT during the previous period since last list update.

MARCH

  • Use ALA-supplied lists to send a welcome letter or email to each new member who joined NMRT during the previous period since last list update.

APRIL

  • Use ALA-supplied lists to send a welcome letter or email to each new member who joined NMRT during the previous period since last list update.

MAY

  • Use ALA-supplied lists to send a welcome letter or email to each new member who joined NMRT during the previous period since last list update.

JUNE

  • Prepare files to send to next committee chair.
  • Use ALA-supplied lists to send a welcome letter or email to each new member who joined NMRT during the previous period since last list update.

ANNUAL

  • Annual Conference Report due.

 

Last Revised: September 2008

More...

Online Doc Membership Meeting and Program Committee (Disbanded)

by Braegan Abernethy on Mon, Feb 29, 2016 at 08:09 pm

Committee Charge:

The committee plans a meeting or program held during the Annual Conference. The program introduces members to current library issues, new trends, and technologies. The membership meeting presents progress, activities and plans for NMRT projects and offers an opportunity for member discussion and input. During the meeting and program, the Shirley Olofson Membership Award is also presented, by the same-named Committee.

Committee Charge:

The committee plans a meeting or program held during the Annual Conference. The program introduces members to current library issues, new trends, and technologies. The membership meeting presents progress, activities and plans for NMRT projects and offers an opportunity for member discussion and input. During the meeting and program, the Shirley Olofson Membership Award is also presented, by the same-named Committee.

History of the Committee:

The Membership Meeting Committee was established in 1977- 1978. The responsibilities of this Committee were formerly performed by the Committee on Governance. NMRT must hold a membership meeting each year; the existence of a program is determined by the NMRT President. The 2001/2002 Committee started holding monthly discussion on pre-set topics on the NMRT-L listserv. These discussions are archived.

Major Responsibilities:

  • Hold NMRT-L listserv discussions and archive these discussions after the month on a website.
  • Decide on the best date/time to hold the Membership Meeting and Program.
  • Book speakers.
  • Design program format - create agenda.
  • Publicize the program.

Procedures Used to Accomplish Major Responsibilities:

Listserv Discussion:

  • Come up with a list of discussion topics
  • Post the topics at the beginning of every month to the NMRT-L listserv
  • Arhive the discussion by saving the e-mails
  • Work with the Web Committee to get the archive on the NMRT website

Time/Data Arrangements of Meeting/Program:

  • Talk to the Shirley Olofson Membership Award Committee, the Orientation Committee, the Conference Planning Committee, and the appropriate NMRT officers to plan for the best time to hold the event.
  • Make sure that the Conference Planning Committee has this information correct and tell them the needed room size, setup, and what equipment is needed.

Book Speakers:

  • Get suggestions for speakers for the Membership Meeting and Program from committee members, NMRT officers, and others through asking for suggestions in NMRT Footnotes.
  • Decide on a keynote speaker.
  • Invite the speakers.
  • Confirm the speakers time and topic.

Design the Program format:

  • Confirm speakers and times.
  • Decide if there will be any roundtable discussion among members at the meeting.
  • Create agenda.

Publicize the Program:

  • By working with the Conference Planning Committee, the description of the event will be included in the preliminary program for the conference as well as the regular program. Should also be included on NMRT’s list of events this way.
  • Footnotes announcement
  • Invitation by President of NMRT
  • Announcement at ALA/NMRT Orientation -contact the Orientation Committee to announce this
  • NMRT listserv Announcements

Committee Composition and Term(s) of Office:

  • Chair, 1 year term (Annual to Annual)
  • Committee Members, 1 year term (Annual to Annual)
  • Attendance at the ALA Annual Conference is preferred.

Reports to:

Member Services Director

Contact People for Accomplishing Committee Objectives:

  • NMRT President
  • Member Services Director
  • Footnotes Editor
  • Web Committee Chair
  • Shirley Olofson Membership Award Committee Chair
  • Orientation Committee
  • Conference Planning Committee or ALA Conference Arraignments Office

Publicity Needs:

Please see entry above under Procedures Used to Accomplish Major Responsibilities.

Record Generation and Archiving Schedule:

Not yet finalized

Forms Used by the Committee:

  • Reimbursement (Form J) (available from the web at: http://www.ala.org/nmrt/hdbk/formj.pdf and from New Chair packets.
  • Meeting Room Reservation form (unless the Conference Planning Committee is taking care of this).

Documents to Create/Update:

All forms of publicity

Reminders and Helpful Hints:

  • Work with everyone early on to determine the best time to have the meeting/program. For example, have it immediately following the ALA/NMRT Orientation to encourage interested participants to attend the meeting.
  • Encourage committee members to post each month during NMRT-L discussions so that you will have at least a few e-mail posts to get the discussion going.
  • Work on a keynote speaker whose topic will be interesting enough to get people to come to the meeting.

 

 

GENERAL TIMETABLE:

AUGUST

  • Appoint Committee

SEPTEMBER

  • Get suggestions from committee members concerning program and have article placed in Footnotes asking for suggestions for speakers.
  • Come up with a list of discussion topics for the listserv, should your committee decide to do this, and decide how often these will be posted and how they will be archived and by whom.

JANUARY/MIDWINTER

  • Speakers should be confirmed before Midwinter. Committee meets to decide on format of meeting.

FEBRUARY

  • Release publicity as soon as details are finalized. Contact Publicity Committee Chair.

MAY

  • Confirm speakers. Finish program agenda and print. Continue publicizing.

ANNUAL/JUNE/JULY

  • Hold program at Annual. Write thank-you notes for committee members.

 

Last Reviewed: March 2007

More...

Pages

The mission of the New Members Round Table (NMRT) is to help those who have been association members less than ten years become actively involved in the association and the profession.

Learn more about NMRT on the ALA website.

Subscribe to NMRT (New Members Round Table)