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Online Doc Footnotes Committee

by Sarah Wade on Mon, Aug 22, 2016 at 01:21 pm

Committee Charge

The purpose of the Footnotes Committee is to solicit and produce content for the NMRT Blog [(http://www.nmrt.ala.org/notes/)].

Committee Charge

The purpose of the Footnotes Committee is to solicit and produce content for the NMRT Blog [(http://www.nmrt.ala.org/notes/)].

History of the Committee

Footnotes began publication in 1971 and was published quarterly until.January 2016. It succeeded "Newsnotes" (1966-1971) as the official newsletter for NMRT (then JMRT). The added responsibility of producing a member news column was added due to the May 2009 Disbanding of the Membership Relations Committee. In January of 2016, the newsletter Footnotes was retired in place of the NMRT Blog in order to enable more timely access to articles by NMRT members.

Major Responsibilities

  • Gather information and articles for the NMRT Blog.
  • Prepare member news article (responsibility added due to disbanding of the Membership Relations Committee)
  • Submit at least one article per month for publication to the NMRT Blog.

Procedures Used to Accomplish Major Responsibilities

  • Notify members of the Executive Board, including all committee chairs and liaisons, of the deadlines for information with a copy in writing to remind them.
  • Type and edit the copy for use in each issue.
  • Email listservs to solicit articles for the Blog. If no articles are submitted, one member of the committee a month will be assigned with producing content for the NMRT Blog.
  • Create and upload web files to ALA Connect for editing.
  • Communicate with the NMRT Secretary to put content on the NMRT Blog for online distribution.

Committee Composition and Term(s) of Office

  • Editor (one year term)
  • Assistant Editor (one year term prior to assuming Editor)
  • Committee members (appointed at NMRT President's discretion)
  • Committee appointments are Annual to Annual

Reports to

Member Services Director

Contact People for Accomplishing Committee Objectives

  • NMRT President
  • NMRT Director for Publications & PR
  • NMRT Treasurer
  • NMRT Membership
  • NMRT Vice-President
  • NMRT Staff Liaisons
  • NMRT Committee chairs and liaisons

Documents to Create/Update (e.g. Flyers, Brochures, etc.)

The Footnotes Committee gathers and writes at least one article per month for the NMRT Blog [(http://www.nmrt.ala.org/notes/)].

General Timetable

Throughout the committee’s term, committee members are expected to produce at least one article per month for publication on the NMRT Blog. These articles can be written by committee members or by non-committee members, solicited by members of the committee through calls to the NMRT listserv.

July

  • Editor and Assistant Editor introduce themselves to the committee. Brainstorm with committee on topics and issues that could be written about during the upcoming year.
  • Assign committee members to be in charge of producing content for a particular month if no articles are submitted from non-committee members.
  • Send notice to NMRT-L soliciting stories, prepare articles from committee members.
  • By the end of the month, submit at least one article to the NMRT Secretary for publication on the NMRT Blog.

August-May

  • Send notice to NMRT-L soliciting stories, prepare articles from committee members.
  • By the end of each month, submit at least one article to the NMRT Secretary for publication on the NMRT Blog.
  • Committee planning report due; upload to ALA Connect (September).
  • Committee progress report due; upload in ALA Connect (February).

June

  • Annual conference - Annual report due.
  • Send any files to the successor

Last Reviewed: March 2014; Last Revised February 2016

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Online Doc LLAMA/NMRT Joint Committee on Collaboration (Disbanded)

by Sarah Wade on Mon, Aug 22, 2016 at 12:38 pm

Committee Charge

To plan the biannual New Leaders Discussion Group and explore additional projects or programs for joint collaboration between LLAMA and NMRT.

 

Committee Charge

To plan the biannual New Leaders Discussion Group and explore additional projects or programs for joint collaboration between LLAMA and NMRT.

 

History of the Committee

The Committee was formed in 2011 as a collaboration between LLAMA and NMRT to hold “New Leaders Discussion Group” events at each conference and to identify other ways the groups can work together. The first New Leaders Discussion Group event was at Annual 2011, and triggered the creation of the Committee. The New Leaders Discussion Group event at Midwinter 2012 was the first event presented by the LLAMA/NMRT Joint Committee on Collaboration.

 

Committee Composition and Terms of Office

The Committee is comprised of a minimum of four members, half of which are appointed through LLAMA and half through NMRT for two year terms. One Committee appointee from each organization should, if possible, be a past, present, or incoming president of the organization. Chairship alternates each year between LLAMA and NMRT.

  • From NMRT:

2 Committee members (two year terms, staggered), includes the NMRT VP (one year term)

  • From LLAMA:

2 Committee members

Major Responsibilities

  • To identify ways that LLAMA and NMRT can collaborate.
  • To lead the planning and presenting/moderating of events for both Midwinter and Annual Conferences.
  • To assist in planning the New Leaders Discussion Group event for both Midwinter and Annual Conferences and to participate during the events.
  • To take responsibility for booking the room with the NMRT/ALA liaison for Midwinter and the LLAMA/ALA liaison for Annual.

Procedures Used to Accomplish Major Responsibilities

  • In consultation with the LLAMA and NMRT committee members, brainstorm potential topics and presenters.
  • Secure speakers.
  • Advertise availability of program in collaboration with NMRT Secretary and liaisons.

 

Reports To

Past President

Contact People for Accomplishing Committee Objectives

  • NMRT President
  • NMRT Secretary
  • ALA Staff Liaisons

Records Generating and Archiving Schedule

When the chair is held by an NMRT appointee, s/he prepares the planning, progress, and annual reports. In alternate years, the reports are prepared and submitted by the Vice President. Final reports are distributed to LLAMA as well as NMRT.

 

Reminders and Helpful Hints

NMRT can be very nimble, but remember that NMRT members can’t act on new initiatives without board review. Be sure to keep the President informed about the actions of the committee.

 

General Timetable

July

Review files from previous year and become familiar with NMRT Handbook. Join NMRT Board listserv.

August

  • Establish contact with committee members. Prepare and submit planning report as requested by NMRT Secretary. Solicit program suggestions from committee members.

September

  • Review suggestions and ideas as a committee and make preliminary programming decisions (how many discussion starters, etc.).
  • Verify with the President the time slot for the Discussion Group session.

October

  • Send out a call for discussion starters. With the committee, review the applicants and make selection(s).

November

  • Contact speakers. Extend a formal invitation to participate and secure formal agreement to participate.
  • Begin advertising, with assistance of NMRT Secretary.

January

  • Send final advertising push, with assistance of NMRT Secretary.

Midwinter

  • Act as convener for the New Leaders Discussion Group event at Midwinter Conference. Introduce the speakers, participate in the ensuing discussions, and collect evaluations.

February

  • Prepare and submit progress report as requested by NMRT Secretary. Send thank you letters to speakers and others who assisted with the program.

March & April

  • Assist with planning the Annual Conference event.

May & June

  • Help advertise the event, with assistance of NMRT Secretary.

Annual Conference

  • Participate in the New Leaders Discussion Group event at Annual Conference.

 

Post-Conference

  • Prepare and submit final report as requested by NMRT Secretary. Share it with the other members of the Committee and the LLAMA President.

 

Last Reviewed July 2012; Last edited: April 2013

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Online Doc Past Officers

by Sarah Wade on Mon, Aug 22, 2016 at 12:00 pm

PAST NMRT OFFICERS

  • Note: There was no councilor before 1999. The organizational structure was revamped in 1999-2000, so the names of the director positions are different. The Affiliate’s Council President was a voting member of the Executive Board until the Council was disbanded in 1997.

2015-2016

President: Kirby McCurtis
Past President: Megan Hodge
Vice-President/President Elect: Kate Kosturski
Secretary: Karen Doster-Greenleaf

PAST NMRT OFFICERS

  • Note: There was no councilor before 1999. The organizational structure was revamped in 1999-2000, so the names of the director positions are different. The Affiliate’s Council President was a voting member of the Executive Board until the Council was disbanded in 1997.

2015-2016

President: Kirby McCurtis
Past President: Megan Hodge
Vice-President/President Elect: Kate Kosturski
Secretary: Karen Doster-Greenleaf
Treasurer: Easter DiGangi
Assistant Treasurer/Treasurer-Elect: 
Fundraising Coordinator: 
Leadership Director: Nicole Spoor
Member Services Director: Margaret Howard
Networking Director: Tinamarie Vella
Outreach Director: Kelly Trowbridge
Parliamentarian: 
Councilor: Rachael Altman

2014-2015

President: Megan Hodge
Past President: Emily Prather-Rodgers
Vice-President/President Elect: Kirby McCurtis
Secretary: Mandi Goodsett
Treasurer: Jonathan Lu
Assistant Treasurer/Treasurer-Elect: Easter DiGangi
Fundraising Coordinator: Cory Lampert
Leadership Director: Kate Kosturski
Member Services Director: Kari Weaver
Networking Director: Tinamarie Vella
Outreach Director: Kelly Trowbridge
Parliamentarian: Margaret Howard
Councilor: Rachael Altman

2013-2014

President: Emily Prather-Rodgers
Past President: Janel Kinlaw
Vice-President/President Elect: Megan Hodge
Secretary: Kirby McCurtis
Treasurer: Jonathan Lu
Fundraising Coordinator: Cory Lampert
Leadership Director: Kate Kosturski
Member Services Director: Kari Weaver
Networking Director: Barbara Lewis
Outreach Director: Bohyun Kim
Councilor: Susan Jennings

2012-2013

President: Janel Kinlaw 
Past President:  Linda Crook 
Vice-President/President Elect: Emily Prather-Rodgers
Secretary: Jessica Pryde 
Treasurer: Jonathan Lu 
Fundraising Coordinator: Curtis Brundy
Leadership Director: Megan Hodge
Member Services Director: Coral Sheldon-Hess
Networking Director: Barbara Lewis 
Outreach Director: Bohyun Kim
Councilor: Susan Jennings

2011-2012

President: Linda Crook
Past President: Deana Groves
Vice-President/President Elect: Janel Kinlaw 
Secretary: Rebecca K. Miller
Treasurer: Veronica L. C. Stevenson-Moudamane
Fundraising Coordinator: Curtis Brundy
Leadership Director: Megan Hodge
Member Services Director: Coral Sheldon-Hess
Networking Director: Julie Kane
Outreach Director: Cory Lampert 
Councilor: Susan Jennings

2010-2011

President:  Deana Groves
Past President:  Courtney Young
VP/Pres. Elect:  Linda Crook
Secretary:  Janel White
Treasurer:  Nancy Snyder-Gibson
Assistant Treasurer: Veronica L.C. Stevenson-Moudamane
Fundraising Coordinator: Amanda Roberts
Leadership Director:  Amy Harmon
Member Services Director:  Emily Love
Networking Director:  Julie Kane
Outreach Director:  Cory Lampert
Councilor:  Jenny Emanuel

2009-2010

President:  Courtney Young
Past President:  Laurel Bliss
VP/Pres. Elect:  Deana Groves
Secretary:  Amanda Ros
Treasurer:  Nancy Snyder-Gibson
Fundraising Coordinator: Amanda Roberts
Leadership Director:  Amy Harmon
Member Services Director:  Emily Love
Networking Director:  Linda Crook
Outreach Director:  Erin Ellis
Councilor:  Jenny Emanuel

2008-2009

President:  Laurel Bliss
Past Pres.:  Nanette Donohue
VP/Pres. Elect:  Courtney Young
Secretary:  Maureen Barry
Treasurer:  Amy Gonzalez Ferguson
Assistant Treasurer:  Nancy Snyder-Gibson
Fundraising Coordinator:  TBA
Leadership Director:  Anne Robert
Member Services Director:  Dawn Lowe-Wincentsen
Networking Director:  Linda Shippert
Outreach Director:  Erin Ellis
Councilor:  Jenny Emanuel

2007-2008

President:  Nanette Donohue
VP/Pres. Elect:  Laurel Bliss
Past Pres.:  Amanda J. Roberts
Secretary:  Akeisha Heard
Treasurer:  Amy Gonzalez Ferguson
Councilor:  Courtney L. Young
Outreach Director:  Samantha Hines
Networking Services Director:  Sally Bickley
Member Services Director:  Dawn Lowe-Wincentsen
Leadership Development Director:  Anne Robert
Parliamentarian:  Alice Daugherty

2006-2007

President:  Amanda Roberts
VP/Pres. Elect:  Nanette Donohue
Past Pres.:  Nadine Flores
Secretary:  Kara Whatley 
Treasurer:  Catherine Collins
Assistant Treasurer:  Amy Ferguson
Councilor:  Courtney L.Young
Networking Services Director:  Sally Bickley
Member Services Director:  Katie Dunneback

2005-2006

President:  Nadine Flores
VP/Pres. Elect:  Amanda Roberts
Past Pres.:  Sally Gibson
Secretary:  Jeannette Ho
Treasurer:  Catherine Collins
Councilor:  Courtney L.Young
Outreach Director:  Nanette Wargo Donohue
Networking Services Director:  Michelle S. Millet
Member Services Director:  Laurel Bliss
Leadership Development Director:  Laura Kortz
Parliamentarian:  Tanzi Sutton

2004-2005

President:  Sally Gibson
VP/Pres. Elect:  Nadine Flores
Past Pres.:  Beth Kraemer
Secretary:  Ihsia Hu 
Treasurer:  Bill Jenkins
Assistant Treasurer:  Catherine Collins
Councilor:  Stacey Shoup
Leadership Director:  Shelly McCoy
Outreach Director:  Tanzi Merritt
Networking Services Director:  Laurel Bliss
Member Services Director:  Laura Kortz

2003-2004

President: Beth Kraemer
VP/Pres. Elect: Sally Gibson
Secretary: Chrissie Anderson Peters
Treasurer: William Jenkins
Councilor: Stacey Shoup
Outreach Director: Shelly McCoy
Networking Services Director: Nadine Flores
Member Services Director: Marilyn Ochoa
Leadership Development Director: Sara Morris

2002-2003

President: Joseph Yue
VP/Pres. Elect: Beth Kraemer
Secretary: William Armstrong
Treasurer: William Jenkins
Councilor: Stacey Shoup
Outreach Director: Nadine Flores
Networking Services Director: Shannon Tennant
Member Services Director: Sally Gibson
Leadership Development Director: Erik Drake *(Resigned. Recorded in  December 12, 2002 minutes.)

2001-2002

President: Dora Ho
VP/Pres Elect: Joseph Yue
Secretary: Sigrid Kelsey
Treasurer: Mary Anne Hansen
Councilor: Ann Snoeyenbos
Outreach Director: Shannon Tennant
Networking Director: Susanna Van Sant
Member Services Director: Ann Dykas
Leadership Development Director: Erik Drake

2000-2001

President: Christine Shupala
VP/Pres. Elect: Dora Ho
Secretary: Joseph Yue
Treasurer: Mary Ann Hansen
Councilor: Ann Snoeyenbos
Outreach Director: Alison Hopkins
Networking Director: Victor Schill
Member Services Director: Susanna Van Sant
Leadership Development Director: Ann Dykas

1999-2000

President: Priscilla Shontz
VP/Pres. Pres. Elect: Christine Shupula
Secretary: Dennis Wilson
Treasurer: Laura Lucio
Councilor: Ann Snoeyenbos
Outreach Director: Beth Jedlicka
Networking Director: Melissa Becher
Member Services Director: Jimmie Lundgren
Leadership Development Director: Dora Ho

1998-1999

President: Linda Golian
VP/Pres. Elect: Elect: Priscilla Shontz
Secretary: F. Ann Dykas
Treasurer: Laura Lucio
Director of Conference Arrangements: Alesia McManus
Director of Liaisons: Melissa Becher
Director for Membership, Awards, and Continuing Education (MACE): Paula Hering
Director for Publications and Public Relations: Chris Shupala

1997-1998

President: Ann Snoeyenbos
VP/Pres. Elect: Linda Golian
Secretary: Antoinette Nelson
Treasurer: Carol Ritzen Kem 
Director for Conference Arrangements: Nancy George
Director for Liaisons: Beth Jedlicka
Director for Membership, Awards, and Continuing Education (MACE): Paula Hering
Director for Publications and Public Relations: Priscilla Shontz

1996-1997

President:   Laura Sill
VP/Pres. Elect: Ann Snoeyenbos
Secretary: Nancy George
Treasurer: Carol Ritzen Kem
Director for Conference Arrangements: Paula Hering
Director for Liaisons: Kimberley Robles
Director for Membership, Awards, and Continuing Education (MACE): Anne Greenspan
Director for Publications and Public Relations: Bob Wick
Affiliates Council President: Beth Jedlicka

1995-1996

President: Elaine Yontz
VP/Pres. Elect: Laura Sill
Secretary: Liz Brown
Treasurer: Mary Jo Howard
Director for Conference Arrangements: Michael Samson
Director for Liaisons: Kimberley Robles
Director for Membership, Awards, and Continuing Education (MACE): Suzanne Byron
Director for Publications and Public Relations: Bob Wick
Affiliates Council President: Jonathan Mamer

1994-1995

President: Elizabeth (Betsy) Fordon
VP/Pres. Elect: Elaine Yontz
Secretary: Angela Jones
Treasurer: Mary Jo Howard
Director for Conference Arrangements: Darlene Nichols
Director for Liaisons: Suzanne Byron
Director for Membership, Awards, and Continuing Education (MACE): Laura Sill
Director for Publications and Public Relations: Michael Coleman
Affiliates Council President: Ann Snoeyenbos

Last Reviewed: May 2015; Last Revised: May 2015

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Online Doc Budget

by Easter DiGangi on Sun, Aug 14, 2016 at 11:15 pm

NMRT Budget

ALA Fiscal Year

The ALA fiscal year is September 1-August 31.

Budget Overview

Files to the current and the past year's budget are attached below. A new NMRT Archives database is forthcoming. Prior years' budgets will be located there when it is completed.

NMRT Budget

ALA Fiscal Year

The ALA fiscal year is September 1-August 31.

Budget Overview

Files to the current and the past year's budget are attached below. A new NMRT Archives database is forthcoming. Prior years' budgets will be located there when it is completed.

2015-2016 NMRT Budget
2014-2015 NMRT Budget
2013-2014 NMRT Budget
2012-2013 NMRT Budget
2011-2012 NMRT Budget
2010-2011 NMRT Budget
2009-2010 NMRT Budget
2008-2009 NMRT Budget
2007-2008 NMRT Budget
2006-2007 NMRT Budget
2005-2006 NMRT Budget
2003-2004 NMRT Budget

Committee budgets are listed under the title of their Supervising Board Member.

ALA Charged Expenses

If your committee uses services provided by ALA, NMRT will be charged for the expenses. The following are some examples of ALA charged expenses.

  • Mailing
  • Printing
  • Conference Equipment
  • Catering for Conference Events
  • Grants/Scholarships/Awards

To arrange for ALA charged expenses, contact Kim Redd (klreed@ala.org), NMRT’s ALA Staff Liaison. Copy the NMRT Treasurer and your Supervising Board Member on all correspondence.

Out-of-Pocket Expenses

  • Get approval for the expense from the NMRT Treasurer and your supervising board member.
  • Save all receipts and make 2 copies.
  • Contact the NMRT Treasurer for the Account Number.
  • Complete the Reimbursement/Check Request form and the Non-Member Expense Form. The form must be submitted by August 1 for expenses incurred during the fiscal year.
  • Mail the original Non-Member Expense form and receipts to the following address.

Kimberly Redd
Program Officer
American Library Association
50 E. Huron St.
Chicago, IL 60611-2729

  • Email a copy of the form and receipts to the NMRT Treasurer at nmrt.treasurer@gmail.com
  • Keep 1 copy of the form and receipts for your own records.

Making Changes to the Budget

A draft NMRT budget is approved during Midwinter. Any major NMRT budget changes happen during Midwinter. Any Chair or Board member may request either an increase or decrease to their funding for the next year during that time. It is very important for the Chair or Board member to defend their proposed budgetary needs and participate in the budget consideration process to ensure the committee has funds in the future. Any proposals to change the budget are to be submitted to the Treasurer no later than two weeks prior to a conference.

Any proposals for minor changes to the NMRT draft budget are to be submitted to the Treasurer no later than two weeks prior to Annual. Again it is very important for Chair or Board members to defend their proposed funding needs and participate in the budget discussion process. The final budget is approved during Annual and is then presented to the membership at large.

It is very important for committee Chairs to participate in the budget process, as they are on the front lines in spending NMRT funds, knowing firsthand what funds are needed. Supervisory Board Members need to communicate very clearly in regards to what the Chairs’ financial needs are and be sure to defend their positions during conferences.

Last Reviewed: September 2015; Last Revised: February 2016

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Online Doc Student Chapter of the Year Award Committee

by Samuel Suber on Mon, May 16, 2016 at 06:45 pm

Committee Charge

Choose a recipient and runner-up of the Student Chapter of the Year Award (SCOTYA).

Committee Charge

Choose a recipient and runner-up of the Student Chapter of the Year Award (SCOTYA).

Purpose of the Award

In the spirit of ALA's New Member's Round Table (NMRT), the Student Chapter of the Year Award is presented in recognition of a chapter's outstanding contributions to the American Library Association, their school, and the profession. The purpose of the award is to increase student involvement in ALA through student chapters, and to recognize future leaders in the profession.

Award and Award Criteria

The Student Chapter winner will receive $1,000 to help defray travel expenses to ALA Annual, and the winning chapter, along with the runner-up, will each receive a certificate. Both will be recognized at the NMRT Awards Reception at ALA Annual.

Information on the current award cycle can be found on the [http://www.ala.org/ala/mgrps/rts/nmrt/oversightgroups/comm/awscotya/scotya.cfm ALA SCOTYA website].

The seven categories of Student Chapter of the Year Award criteria include:

  • Membership Engagement
  • Leadership
  • Communications
  • Programs
  • Financial Health
  • Awards and Honors
  • Student Chapter Advisor Statement

Eligibility

All ALA Student Chapters in good standing are eligible to receive the ALA Student Chapter of the Year Award. There is no limit on the number of times a student chapter may win the award. Any ALA Student Chapter advisor, Student Chapter officer or member, or ALA member may nominate a Student Chapter for the award. Self-nominations are encouraged.

History of the Committee

NMRT recognizes outstanding contributions of a student chapter to the American Library Association, their school, and the profession. The award winners and runners-up since 2000 include:

2000 Winner: San Jose State University

2001 Winner: SUNY at Buffalo

2001 Runner-up: San Jose State University

2002 Winner: Clarion University of Pennsylvania

2002 Runner-up: UCLA

2003 Winner: University of Illinois at Urbana-Champaign

2003 Runner-up: SUNY at Buffalo

2004 Winner: UCLA

2004 Runner-up: University of Hawaii at Manoa

2005 Winner: Indiana University at Bloomington

2005 Runner-up: University of Illinois at Urbana-Champaign

2006 Winner: University of Hawaii at Manoa

2006 Runner-up: Indiana University at Bloomington

2007 Winner: University of Arizona

2007 Runner-up: University of South Carolina

2008 Winner: University of South Carolina

2008 Runner-up: UCLA

2009 Winner: San Jose State University

2009 Runner-up: University of Illinois at Urbana-Champaign

2010 Winner: San Jose State University

2010 Runner-up: University of Illinois at Urbana-Champaign

2011 Winner: Indiana University

2011 Runner-up: San Jose State University

2012 Winner: Florida State University

2012 Runner-up: Indiana University at Bloomington

2013 Winner: University of Rhode Island

2013 Runner-up: Florida State University

2014 Winner: San Jose State University

2014 Runner-up: Indiana University at Bloomington

2015 Winner: University of South Carolina

2015 Runner-up: Indiana University at Bloomington

2016 Winner: University of South Carolina

2016 Runner-up: Pratt University

Major Responsibilities

1. Solicit applications from ALA student chapters in good standing.

2. Select recipient and runner-up.

3. Notify recipient and runner-up and those chapters not selected.

4. Prepare application for the following year in consultation with the new chair if he/she has been appointed.

5. Promote winners and the conferring of award at Awards Reception.

6. Coordinate conference attendance and responsibilities of recipient with the Student and Student Chapter Outreach Committee (SASCO) chairs and Awards Reception Committee to present award at Annual Conference.

Procedures Used to Accomplish Major Responsibilities

  • Regularly review nomination criteria for relevance.
  • Work with SASCO chairs to publicize award with and encourage applications from student chapters. Publicize award in Footnotes and on ALA website.
  • The SCOTYA Committee acts as the jury, evaluating nomination forms.
  • Maintain communication with committee members, award recipient and runner-up, and SASCO chairs.
  • Arrange for certificates for recipient and runner-up to be presented at the NMRT Awards Reception at the Annual Conference. Once ALA Awards Committee approves, a travel grant of $1,000 is presented to the winning student chapter. Work with the Awards Reception Committee to present certificate at the NMRT Awards Reception at the Annual Conference.

Committee Composition and Term(s) of Office

One chair with five to seven members, all serving a one year term, from Annual to Annual.

Reports to

NMRT Leadership Director

Contact People for Accomplishing Committee Objectives

  • Supervising officer
  • NMRT President
  • NMRT Treasurer
  • ALA Awards Committee
  • SASCO Chairs
  • Footnotes Editor
  • NMRT Web Committee Chair
  • NMRT Student Reception Committee

Publicity Needs

With the exception of Footnotes, all publicity for the award must go through the Student and Student Chapter Outreach Committee (SASCO). Remember the usual 2-3 months lead time necessary for most publications when arranging for publicity.

Records Generation and Archiving Schedules

The Chair keeps the original applications and any other records generated during the year. At the end of the chair’s term, he/she should check with the NMRT President to see if records should be transferred to the Archives Committee, incoming chair, or NMRT President.

A Planning Report is submitted online via ALA Connect in mid-September.

A Final Committee Report is submitted online via ALA Connect in early June.

Forms Used by the Committee

There is one standard application that chapters submit, which remains fairly standard from year to year, although wording will differ slightly.

The ALA Request for Reimbursement Form is used for reimbursing the purchase of materials to create certificates.

The SCOTYA winner is sent a physical letter of congratulations that includes the NMRT Conditions for the Award Acceptance and the NMRT Check Request Form. If these forms are not available on ALAConnect, contact previous year’s Chair or the NMRT Treasurer.

Documents to Create/Update

The SCOTYA web site and ALA Connect should be updated at the beginning and end of the chair’s term, as well as other times as necessary. All documents should be up to date in ALA Connect. If missing, please contact the previous year’s Chair.

SCOTYA Scoring Rubric (Do not post actual scoring results on ALA Connect. If any are posted, please delete them.)

SCOTYA Application.

SCOTYA Letter/Email of Congratulations to winner and runner-up.

SCOTYA rejection letter/email to applications not chosen for the award.

Reminders and Helpful Hints

Procedures are fairly uncomplicated during most of the year. Highly visible publicity is critical. Work closely with the SASCO Chairs to ensure maximum coverage of publicity and encourage nominations by student chapters. The current chair is responsible for preparing next year’s application form. Input from the previous chair is valuable in this process to the incoming chair. Maintain contact with the past chair for help, clarification, questions, and answers to problems or challenges.

The NMRT budget includes $1,000 for a travel grant to be used by the winning student chapter.

Maintain continued contact and communication with your committee, your Supervising Officer, SASCO, and the award recipient and runner-up.

General Timetable of Activities

July

  • Review previous year’s files.
  • Become familiar with the NMRT Handbook.
  • Subscribe to NMRTBD listserv.

August/September

  • Obtain list of committee members; write to inform them of responsibilities and give them the tentative schedule of the year’s events.
  • Schedule an online meeting or conference call to discuss the application form. Any changes must be made to the website before a call for applications can be made.
  • Prepare and submit Committee Planning Report.
  • Set deadline for applications. Deadline is typically the last week of February or the first week of March.
  • Update SCOTYA web pages and work with web liaison and Web Committee to ensure that all award information on NMRT website is current and correct.

October/November

  • Compose award application announcement. Work with Student and Student Chapter Outreach Committee (SASCO) Chairs to publicize award and encourage nominations. Submit notice of award availability to Footnotes. Consider social media posts and other places where announcements can be made.

December

  • Have committee send the chair information on the progress of their assigned duties.

Midwinter

  • No need to meet at Midwinter. All work can be done by email and phone.

February

  • Prepare report of proceedings of individual meetings. Continue publicizing award to ALA student groups. Enlist assistance from committee members to contact the library programs/schools in which they graduated.

March/April

  • Send copies of applications to committee members, reminding them of award criteria. Once deadline has passed, evaluate applications and withdraw all that are not complete or do not meet requirements. Instruct committee members to rank applicants and be prepared to discuss their choices.
  • Notify winners first informally via e-mail, then formally in writing. Present report to Executive Board announcing award recipient and runner-up. Send information about the award recipient and runner-up to SASCO, Footnotes Editor, and Web Committee for press releases and to update information on NMRT web page as necessary.
  • Once the Committee has notified the recipient and runner-up, notify applicants not selected of their status. Arrange for NMRT Treasurer to distribute $1,000 travel grant to winning student chapter, pending approval from ALA Awards Committee.
  • Arrange for award certificates to be created, framed and presented to student chapter recipient and runner-up.
  • Assist NMRT Awards Reception Committee with coordination of activities at the NMRT Awards Reception at the Annual Conference.
  • Maintain communication with SASCO, student chapter recipient and runner-up, before and after Annual Conference.
  • Correspond with recipient student chapter, conveying dates/times of meetings they need to attend at Annual Conference. Send award announcements describing NMRT Awards to the NMRT Booth and NMRT Orientation Committees.
  • Check with committee members to determine who is attending the Annual Conference and who plans to attend the All-Committee meeting.

May/June

  • Maintain contact with recipient student chapter and committee members, answering questions, etc.
    • Ask the winning student chapter and runner-up to provide names of their members who will be attending the NMRT Awards Reception at Annual and send the list of names to the Chair of the NMRT Awards Reception Committee so they can be recognized.
  • Obtain name of next year’s chair and together, prepare a new application for distribution at the Annual Conference.
    • Pass along suggestions for a smoother process and changes that need to be made or are suggested by current committee.
  • Update SCOTYA web pages and work with web liaison and Web Committee to ensure that all award information on NMRT website is current and correct.

Annual

  • Coordinate award presentation of certificates to the winning and runner-up student chapters during the NMRT Awards Reception at the Annual Conference.

 

Last Revised: May 2016

More...

Online Doc Annual Social Committee

by Samuel Suber on Sat, May 14, 2016 at 11:51 am

Committee Charge

The purpose of the annual social committee is to plan and execute a social event at the Annual Conference. The event will allow new and continuing NMRT members and library school students an opportunity to meet and talk in a relaxed and fun environment. The NMRT awards will also be distributed at this event recognizing the recipients of the NMRT awards (the professional development grant, the Shirley Olofson memorial award, Student Chapter of the Year award).

Committee Composition

Committee Charge

The purpose of the annual social committee is to plan and execute a social event at the Annual Conference. The event will allow new and continuing NMRT members and library school students an opportunity to meet and talk in a relaxed and fun environment. The NMRT awards will also be distributed at this event recognizing the recipients of the NMRT awards (the professional development grant, the Shirley Olofson memorial award, Student Chapter of the Year award).

Committee Composition

  • Chair (one-year term)
  • Committee members (one-year term)

Reports to

Leadership Development Director

History of the Committee

The committee was formed in 2016 by combining the Student Reception Committee and the NMRT Awards Reception Committee. The committee is currently being sponsored by Mango Languages.

Major Responsibilities

Plan, promote, and coordinate an Annual Reception at the Annual Conference. The reception should provide entertainment (games and door prizes) to provide an opportunity for NMRT members to network and socialize and will recognize recipients of the NMRT Professional Development Grant, the Shirley Olofson Memorial Award, the Annual Conference Professional Development Attendance Award and the Student Chapter of the Year Award.

 

Procedures Used To Accomplish Major Responsibilities

  1. Create a timetable for tasks.
  2. Ask committee members to volunteer for tasks
  3. Select and order food for the Annual Reception.
  4. Provide door prizes.
  5. Provide party favors.
  6. Follow-up.

 Contact People for Accomplishing Committee Objectives

  • NMRT President
  • NMRT Networking Director
  • Committee members
  • NMRT Publicity Chair
  • Footnotes editor
  • NMRT Professional Development Grant Committee Chair
  • Shirley Olofson Memorial Award Committee Chair
  • Annual Conference Professional Development Attendance Award Committee Chair
  • Student Chapter of the Year Award Committee Chair
  • NMRT Student & Student Chapter Outreach Chair
  • Footnotes editor

Publicity Needs

  • Notice in Footnotes about the reception
  • Publicity on e-mail lists (NMRT-L, NEWLIB-L, NEXGENLIB-L, etc.)
  • Publicity on ALA Connect
  • Publicity via social networking tools (Facebook, Twitter, etc.)
  • SASCO representatives contacting their respective library science programs

Documents to Create/Update

  • Write article for Footnotes publicizing event
  • Flyer to be distributed publicizing event

Reminders and Helpful Hints

  • CC: all correspondence to NMRT President, NMRT Vice President/President-Elect, and Supervising Board Member
  • Involve, update, and assist committee members
  • Set and follow deadlines (finalizing all by Memorial Day weekend works well)
  • Make sure beverages selections are listed on menu choices
  • 50-150 attendees are anticipated
  • Think about what students want to know and experience at the conference!
  • Monitor materials distributed by ALA divisions and round tables (who left literature? are attendees taking brochures? what is left?). This information could be helpful in letting ALA units know how much literature to leave.
  • When all is said and done, think about ways to improve for next year

General Timetable of Activities

July-August

  • Welcome committee members; introduce them to charges, goals and objectives.
  • Review previous year's files.

 September-December

  • Prepare and submit planning report for NMRT President.

 Midwinter

  • If necessary, meet with committee to discuss plans for reception.

 February-May

  • NMRT President will reserve space at a conference hotel for the reception.
  • Once the reservation has been finalized, work with the hotel to arrange catering for the event.
  • Submit article to Footnotes.
  • Coordinate with chairs of the NMRT Professional Development Grant Committee, the Shirley Olofson Memorial Award Committee, the Annual Conference Professional Development Attendance Award Committee, and the Student Chapter of the Year Award to plan the presentation of awards.
  • Invite representatives from ALA Divisions and Roundtables to attend the reception to introduce themselves and their division or roundtable. If a representative cannot attend, invite them to drop off literature for distribution at the reception.
  • Submit progress report via ALA Connect
  • Forward information to SASCO Chair and Publicity Chair for distribution.
  • Finalize all reception plans by Memorial Day weekend.

June

  • Publicize the event using social networking tools, ALA Connect, and library listservs.

Annual

  • Wrap up any last-minute preparation and host the reception!
  • The NMRT Professional Development Grant, the Shirley Olofson Memorial Award, the Annual Conference Professional Development Attendance Award, and the Student Chapter of the Year Award is presented at the Annual Reception.

 Last revised: May 2016

More...

Online Doc Section 4: Committees

by Samuel Suber on Sat, May 14, 2016 at 11:46 am

This section provides individual descriptions of NMRT committees and their general timetable. For more detailed information about committee activities, see Committee web pages. Specific committee accomplishments are also available via planning, progress and final reports available through the Archives Database.

Committee Definitions

The following committee definitions have been adopted from ALA's committee definitions as contained in the ALA Handbook of Organization.

This section provides individual descriptions of NMRT committees and their general timetable. For more detailed information about committee activities, see Committee web pages. Specific committee accomplishments are also available via planning, progress and final reports available through the Archives Database.

Committee Definitions

The following committee definitions have been adopted from ALA's committee definitions as contained in the ALA Handbook of Organization.

1. Advisory 
An advisory committee is a committee that evaluates the policies, programs or projects of the organization as a whole and recommends courses of action. Its objectives are closely interwoven with the function and development of NMRT, and therefore the committee should have a continuing life. 

2. Standing A standing committee is a committee with objectives so closely tied to the progress and goals of NMRT that it should have a continuing life. 

3. Special A special committee is a committee established to study various aspects of policy, planning and administration. It should have a specific assignment and make recommendations based on that assignment. Its life should depend on the need for continued study in its area of assignment. 

4. Ad hoc An ad hoc committee is a committee appointed to pursue a designated project to a specific goal within a specific period of time. The life of the committee ends with the completion of the project or at the conclusion of that time period. An ad hoc committee is normally limited to a one year existence. 

"Definitions" Last Revised: 1995

Committees

 

Ad Hoc Committees

No ad hoc committees currently exist. Once an ad hoc committee disbands, it is added to the Disbanded Committees list (below).

Disbanded Committees

Committee Leadership

See the following link for information regarding NMRT Committee leadership

 

More...

Online Doc Student Reception (Disbanded)

by Samuel Suber on Sat, May 14, 2016 at 11:30 am

Committee Charge

The Student Reception Committee encourages library students to attend the ALA Annual Conference and introduces them to ALA, NMRT, and other divisions and round tables. To welcome those who attend the Annual Conference, the Committee arranges a reception (open to students, NMRT members, the ALA Executive Board, representatives of division/round tables, and library school deans) during the early days of the conference.

Committee Charge

The Student Reception Committee encourages library students to attend the ALA Annual Conference and introduces them to ALA, NMRT, and other divisions and round tables. To welcome those who attend the Annual Conference, the Committee arranges a reception (open to students, NMRT members, the ALA Executive Board, representatives of division/round tables, and library school deans) during the early days of the conference.

History of the Committee

For the year 2008-2009, the Student Reception Committee has temporarily merged with the 3M/NMRT Social Committee to form the NMRT Awards Reception Committee.

Major responsibilities

Host a reception for library school students at Annual Conference.

Procedures Used to Accomplish Major Responsibilities

  • Create a timetable for tasks
  • Ask committee members to volunteer for tasks
  • Follow-up

Committee Composition and Term(s) of Office

  • Chair (1 year term, Annual to Annual)
  • Committee members (1 year term, Annual to Annual)

Reports to

NMRT Outreach Director

Contact People for Accomplishing Committee Objectives

  • Committee members
  • NMRT Student & Student Chapter Outreach Chair
  • NMRT Publicity Chair
  • Footnotes editor
  • Student Chapter of the Year Award Committee

Publicity Needs

  • Notice in Footnotes about the reception
  • Publicity on e-mail lists (NMRT-L, NEWLIB-L, NEXGENLIB-L, etc.)
  • SASCO representatives contacting their respective library science programs

Documents to Create/Update

  • Write article for Footnotes publicizing event
  • Flyer to be distributed at event

Reminders and Helpful Hints

  • CC: all correspondence to Supervising Board Member
  • Involve, update, and assist committee members
  • Set and follow deadlines (finalizing all by Memorial Day weekend works well)
  • Make sure beverages selections are listed on menu choices
  • 50-100 attendees were anticipated at 2002, 2003 Annual conferences
  • Think about what students want to know and experience at the conference!
  • Monitor materials distributed by ALA divisions and round tables (who left literature? are attendees taking brochures? what is left?). This information could be helpful in letting ALA units know how much literature to leave.
  • When all is said and done, think about ways to improve for next year.

General Timetable of Activities

July

  • Select committee members

August

  • Welcome committee members; introduce them to charges, goals and objectives.
  • Review previous year's files.

September-December

  • Prepare and submit planning report for NMRT President.

Midwinter

  • Meet with committee to discuss plans for reception.

February-May

  • Reserve space at a conference hotel for the reception.
  • Invite representatives from ALA Divisions and Roundtables to attend the reception to introduce themselves and their division or roundtable. If a representative cannot attend, invite them to drop off literature for distribution at the reception.
  • Submit progress report via ALA Connect
  • Submit article to Footnotes.
  • Forward information to SASCO Chair and Publicity Chair for distribution.
  • Finalize all reception plans by Memorial Day weekend.

Annual

  • Wrap up any last-minute preparation and host the reception!
  • The Student Chapter of the Year Award (SCOTYA) Award is presented at the Student Reception.

 

Last Revised: August 2015

More...

Online Doc Awards Reception (Disbanded)

by Samuel Suber on Sat, May 14, 2016 at 11:25 am

Committee Charge

The purpose of the Awards Reception Committee is to plan an event at the Annual Conference to recognize the recipients of the NMRT Professional Development Grant, the Shirley Olofson Memorial Award, and the Annual Conference Professional Development Attendance Award (formerly the Marshall Cavendish Award), and to provide an opportunity for NMRT members to network and socialize.

Committee Charge

The purpose of the Awards Reception Committee is to plan an event at the Annual Conference to recognize the recipients of the NMRT Professional Development Grant, the Shirley Olofson Memorial Award, and the Annual Conference Professional Development Attendance Award (formerly the Marshall Cavendish Award), and to provide an opportunity for NMRT members to network and socialize.

Committee Composition

  • Chair (one-year term)
  • Committee members (one-year term)

Reports to

Leadership Development Director

History of the Committee

In 2008-2009, the Student Reception Committee temporarily merged with the 3M/NMRT Social Committee to form the NMRT Awards Reception Committee. In 2009-2010 the Student Reception separated from the Awards Reception, and returned to the purview of the Student Reception Committee.

Major Responsibilities

Plan, promote, and coordinate an Awards Reception at the Annual Conference to recognize recipients of the NMRT Professional Development Grant, the Shirley Olofson Memorial Award, and the Annual Conference Professional Development Attendance Award, and to provide an opportunity for NMRT members to network and socialize.

Procedures Used To Accomplish Major Responsibilities

  1. Select and order food for the Awards Reception.
  2. Provide door prizes
  3. Provide party favors

Contact People for Accomplishing Committee Objectives

  • NMRT President
  • NMRT Networking Director
  • Committee members
  • Footnotes editor
  • NMRT Professional Development Grant Committee Chair
  • Shirley Olofson Memorial Award Committee Chair
  • Annual Conference Professional Development Attendance Award Committee Chair

Publicity Needs

  • Notice in Footnotes
  • Publicity on e-mail lists (NMRT-L, NEWLIB-L, NEXGENLIB-L, etc.)
  • Publicity on ALA Connect
  • Publicity via social networking tools (Facebook, Twitter, etc.)

Documents to Create/Update

  • Write article for Footnotes publicizing event
  • Flyer to be distributed publicizing event

Reminders and Helpful Hints

  • CC: all correspondence to NMRT President and NMRT Networking Director
  • Involve, update, and assist committee members
  • Set and follow deadlines
  • When all is said and done, think about ways to improve for next year

General Timetable of Activities

July-August

  • Welcome committee members; introduce them to charges, goals and objectives
  • Review previous year's files

September-December

  • Prepare and submit planning report

Midwinter

  • If necessary, meet with committee to discuss plans for reception

February-May

  • NMRT President will reserve space at a conference hotel for the reception
  • Once the reservation has been finalized, work with the hotel to arrange catering for the event
  • Submit article to Footnotes
  • Coordinate with chairs of the NMRT Professional Development Grant Committee, the Shirley Olofson Memorial Award Committee, and the Annual Conference Professional Development Attendance Award Committee to plan the presentation of awards

June

  • Publicize the event using social networking tools, ALA Connect, and library listservs.

Annual

  • Wrap up any last-minute preparation and host the reception!

Last Reviewed: April 2014
Last Revised: May 2013

More...

Online Doc Forms

by Easter DiGangi on Wed, Apr 13, 2016 at 08:53 pm

Forms listed below are attached except where indicated.

  • NMRT Board Proposal Template
  • NMRT Check Request Form
  • ALA Member/Non-staff Travel Expense Report
  • Publicity Request Form (Link)

Pages

The mission of the New Members Round Table (NMRT) is to help those who have been association members less than ten years become actively involved in the association and the profession.

Learn more about NMRT on the ALA website.

Subscribe to NMRT (New Members Round Table)