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Online Doc New Members Round Table Social

by Natalie N. McAdams on Mon, Dec 11, 2017 at 04:42 pm

YOU'RE INVITED!


The New Members Round Table invites you to join them on February 10, 2018
for their ALA Midwinter Social. 

This event will include networking opportunities, games, and everyone's favorite: FOOD! 

Date and Time
February 10, 2018
6:00 p.m. - 8:00 p.m.

YOU'RE INVITED!


The New Members Round Table invites you to join them on February 10, 2018
for their ALA Midwinter Social. 

This event will include networking opportunities, games, and everyone's favorite: FOOD! 

Date and Time
February 10, 2018
6:00 p.m. - 8:00 p.m.

Location
Torrey's/Oxford Meeting Rooms of the 
Crowne Plaza Hotel Denver Downtown
1450 Glenarm Pl, 
Denver, CO 80202. 

If you can attend, please RSVP to this event by January 19, 2018
by going to bit.ly/2iT0vvL


 WE HOPE TO SEE YOU THERE!

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Online Doc Annual Social Committee

by Anjelica Rufus-Barnes on Wed, Dec 6, 2017 at 02:50 pm

Committee Charge

The purpose of the annual social committee is to plan and execute a social event at the Annual Conference. The event will allow new and continuing NMRT members and library school students an opportunity to meet and talk in a relaxed and fun environment. The NMRT awards will also be distributed at this event recognizing the recipients of the NMRT awards (the professional development grant, the Shirley Olofson memorial award, Student Chapter of the Year award).

Committee Composition

Committee Charge

The purpose of the annual social committee is to plan and execute a social event at the Annual Conference. The event will allow new and continuing NMRT members and library school students an opportunity to meet and talk in a relaxed and fun environment. The NMRT awards will also be distributed at this event recognizing the recipients of the NMRT awards (the professional development grant, the Shirley Olofson memorial award, Student Chapter of the Year award).

Committee Composition

  • Chair (one-year term)
  • Committee members (one-year term)

Reports to

Leadership Development Director

History of the Committee

The committee was formed in 2016 by combining the Student Reception Committee and the NMRT Awards Reception Committee. Mango Languages sponsored the committee 2016 - 2017. 

Major Responsibilities

Plan, promote, and coordinate an Annual Reception at the Annual Conference. The reception should provide entertainment (games and door prizes) to provide an opportunity for NMRT members to network and socialize and will recognize recipients of the NMRT Professional Development Grant, the Shirley Olofson Memorial Award, the Annual Conference Professional Development Attendance Award and the Student Chapter of the Year Award.

 Procedures Used To Accomplish Major Responsibilities

  1. Create a timetable for tasks.
  2. Ask committee members to volunteer for tasks
  3. Select and order food for the Annual Reception.
  4. Provide door prizes.
  5. Provide party favors.
  6. Follow-up.

 Contact People for Accomplishing Committee Objectives

  • NMRT President
  • NMRT Networking Director
  • Committee members
  • You can submit the same write up to the Communications Committee Chair (formerly known as Footnotes committee), SASCO Chair, and the Liaison Coordination and Support Committee (they will advertise to other parts of ALA through listservs). You can also submit it to the NMRT Secretary, and h/she will post it to Facebook.
  • NMRT Professional Development Grant Committee Chair
  • Shirley Olofson Memorial Award Committee Chair
  • Annual Conference Professional Development Attendance Award Committee Chair
  • Student Chapter of the Year Award Committee Chair

Publicity Needs

  • Notice in Footnotes about the reception
  • Publicity on e-mail lists (NMRT-L, NEWLIB-L, NEXGENLIB-L, etc.)
  • Publicity on ALA Connect
  • Publicity via social networking tools (Facebook, Twitter, etc.)
  • SASCO representatives contacting their respective library science programs

Documents to Create/Update

  • Write article for Footnotes publicizing event
  • Flyer to be distributed publicizing event

Reminders and Helpful Hints

  • CC: all correspondence to NMRT President, NMRT Vice President/President-Elect, and Supervising Board Member
  • Involve, update, and assist committee members
  • Set and follow deadlines (finalizing all by Memorial Day weekend works well)
  • Make sure beverages selections are listed on menu choices
  • 50-150 attendees are anticipated
  • Think about what students want to know and experience at the conference!
  • Monitor materials distributed by ALA divisions and round tables (who left literature? are attendees taking brochures? what is left?). This information could be helpful in letting ALA units know how much literature to leave.
  • When all is said and done, think about ways to improve for next year

General Timetable of Activities

July-August

  • Welcome committee members; introduce them to charges, goals and objectives.
  • Review previous year's files.

 September-December

  • Prepare and submit planning report for NMRT President.

 Midwinter

  • If necessary, meet with committee to discuss plans for reception.

 February-May

  • NMRT President will reserve space in the ALA Annual Conference Schedule.
  • NMRT President will reserve space at a conference hotel for the reception.
  • Once the reservation has been finalized, work with the hotel to arrange catering for the event.
  • Submit article to publicity channels.
  • Coordinate with chairs of the NMRT Professional Development Grant Committee, the Shirley Olofson Memorial Award Committee, the Annual Conference Professional Development Attendance Award Committee, and the Student Chapter of the Year Award to plan the presentation of awards.
  • Invite representatives from ALA Divisions and Roundtables to attend the reception to introduce themselves and their division or roundtable. If a representative cannot attend, invite them to drop off literature for distribution at the reception.
  • Submit progress report via ALA Connect
  • Forward information to SASCO Chair and Publicity Chair for distribution.
  • Finalize all reception plans by Memorial Day weekend.

June

  • Publicize the event using social networking tools, ALA Connect, and library listservs.

Annual

  • Wrap up any last-minute preparation and host the reception!
  • The NMRT Professional Development Grant, the Shirley Olofson Memorial Award, the Annual Conference Professional Development Attendance Award, and the Student Chapter of the Year Award is presented at the Annual Reception.

 Last revised: September 2017

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Online Doc Membership Promotion, Diversity, & Recruitment

by Sarah Wade on Thu, Nov 30, 2017 at 02:06 pm

Committee Composition and Term(s) of Office

  • Chair: one-year term; serves as the liaison to the ALA Membership Committee
  • Committee Members: one-year term; can be re-appointed

Committee Charge

Committee Composition and Term(s) of Office

  • Chair: one-year term; serves as the liaison to the ALA Membership Committee
  • Committee Members: one-year term; can be re-appointed

Committee Charge

The purpose of the Membership Promotion Diversity and Recruitment Committee is to promote membership and encourage diversity in NMRT and ALA. MPDR accomplishes this mission by promoting a positive image of the New Members Round Table and attracting underrepresented librarians and library school students for membership in ALA and NMRT.

History of the Committee

The Membership Promotion Diversity and Recruitment Committee was created in 2007 by combining the Membership, Promotion and Relations Committee and the Diversity Committee. Documentation is scarce for the history of the Membership Promotion and Relations Committee and needs further investigation. The Diversity Committee was created in 1981 as the “Minority Recruitment Committee”, it became a standing committee January 17, 1987. Its charge was focused on the recruitment and retention of minority librarians. In 1996, a motion was made and passed to change the committee name. This committee was renamed the Diversity Committee, and its charge expanded to reach broader groups of underrepresented people. The responsibility of welcoming new members was added due to the May 2009 disbanding of the Membership Relations Committee.

Major Responsibilities

  • Welcome new members to NMRT (responsibility added due to the disbanding of the Membership Relations committee)
  • Maintain a current membership promotion brochure that can be made available for membership promotion by the committee, NMRT members, the state affiliates, the ALA Membership Committee, and ALA headquarters. Make brochures available at ALA conferences.
  • Create promotional materials that encourage membership in ALA and NMRT from librarians, library school students, and library supporters from traditionally underrepresented racial and ethnic groups, persons with disabilities, and gay, lesbian, bisexual, and transgender people.
  • Send a welcome letter or email message to all new NMRT members with information on NMRT programs, committees, and opportunities for involvement.
  • Develop other promotional programs as opportunities become available.
  • NOTE: All emailed membership letters should be BCC'ed in order to maintain privacy of the recipients.

Procedures Used to Accomplish Major Responsibilities

  • Seek positive means for promoting NMRT that benefit the profession, obtain approval from the executive committee, and complete projects.
  • Contact the various groups using the membership brochure (affiliates, library school, NMRT Staff Liaison, liaison to ALA Membership Committee) to be sure that they have sufficient membership brochures on hand to meet demand.
  • Promote diverse membership and participation in NMRT, its committee work, and programs.
  • Collaborate with other NMRT committees to recruit new librarians for round table membership.
  • Increase awareness of diversity issues and resources among NMRT committees and members.

Reports to

Outreach Director

Contact People for Accomplishing Committee Objectives

  • NMRT President
  • NMRT Outreach Director
  • ALA Membership Chair
  • NMRT Affiliates Council Members
  • NMRT Vice-President/President-Elect
  • NMRT Staff Liaison
  • Individuals connected with projects and/or programs
  • NMRT Membership Promotion and Relations Committee Members

Types of Recordkeeping

The Membership Promotion Diversity and Recruitment Committee maintains records relating to the committee and all correspondence.

Publicity Needs

Articles or advertisements can be used to promote membership. Media to be considered include Footnotes, Cognotes, American Libraries, other national library journals, state library association newsletters, and state NMRT newsletters. All articles and publicity should be submitted to the chairs of the Endnotes Committee or Footnotes Committee, or other committees as appropriate.

Correspondence and Carbon Correspondence

  • NMRT President
  • NMRT Vice-President/President-Elect
  • NMRT Outreach Director
  • NMRT Staff Liaison, when appropriate
  • NMRT Membership Promotion and Relations Committee Members

Reports and Dates for Submitting Reports

The Membership Promotion Diversity and Relations Committee submits written reports to the NMRT President and Executive Committee at the Midwinter Meeting, at the Annual Conference, and at other times upon request. When appropriate, articles and publications may be submitted to the Footnotes Editor and to the Publicity Committee Chair.

Helpful Hints

  • The Public Information Office at ALA is often able to provide design and printing services to units of ALA (at a fee, of course.) PIO’s experience with costs of printing and graphic art and other items related to printing brochures is very helpful to someone who is inexperienced in producing large runs of publications.
  • The Staff Liaison to the ALA Membership Committee should be supplied with any brochures that are printed. Each state member of the Membership Task Force receives a packet of brochures from all the divisions and round tables immediately prior to his/her state conference and can use the materials to promote membership in these units.
  • The membership of state NMRT chapters is a good recruiting ground for NMRT membership. Work with Affiliates Council President to secure lists and plan a membership drive.
  • Distribution of committee tasks within MPDR is well-suited to being broken into the sub-committees of membership, promotion, diversity and recruitment.
  • Work with the Student and Student Chapter Outreach Committee to send promotional materials to student chapters.
  • It may be helpful to use the supplied monthly list of dropped members to send out an electronic membership survey instead of contacting all members who have dropped out of NMRT in the past 3 years in one large electronic mailing.

General Timetable

July

  • Review files and NMRT Handbook.
  • Establish contact with NMRT Outreach Director.
  • Update the welcome letter to new and reinstating members of NMRT (the letter is archived in MPDR Google account). Use ALA-supplied lists to send:
    • An electronic welcome letter to each new and returning member who joined NMRT during the previous month.
    • An electronic letter to all dropped members requesting that they take a survey to determine why they did not renew.

August

  • Prepare mailings for library schools if using a fall mailing date.
  • Prepare planning report.
  • Establish Membership, Promotion, Diversity, and Recruitment subcommittees.
  • Use ALA-supplied lists to send an electronic welcome letter to each new and renewing member who joined NMRT and dropped member letter to all members that did not renew during the previous month. NOTE: All emailed membership letters should be BCC'ed in order to maintain privacy of the recipients.

September

  • Submit Diversity Column interview for November issue of Footnotes.
  • Contact groups using membership promotion brochure to see if they have enough copies on hand.
  • Use ALA-supplied lists to send an electronic welcome letter to each new and renewing member who joined NMRT and dropped member letter to all members that did not renew during the previous month.

October

  • Use ALA-supplied lists to send an electronic welcome letter to each new and renewing member who joined NMRT and dropped member letter to all members that did not renew during the previous month.

November

  • Use ALA-supplied lists to send an electronic welcome letter to each new and renewing member who joined NMRT and dropped member letter to all members that did not renew during the previous month.

December

  • Use ALA-supplied lists to send an electronic welcome letter to each new and renewing member who joined NMRT and dropped member letter to all members that did not renew during the previous month.

January

  • Submit Diversity Column interview for February issue of Footnotes.
  • Use ALA-supplied lists to send an electronic welcome letter to each new and renewing member who joined NMRT and dropped member letter to all members that did not renew during the previous month.

February

  • Committee Progress Report due
  • Use ALA-supplied lists to send an electronic welcome letter to each new and renewing member who joined NMRT and dropped member letter to all members that did not renew during the previous month.

March

  • Use ALA-supplied lists to send an electronic welcome letter to each new and renewing member who joined NMRT and dropped member letter to all members that did not renew during the previous month.

April

  • Submit Diversity Column interview for May issue of Footnotes.
  • Use ALA-supplied lists to send an electronic welcome letter to each new and renewing member who joined NMRT and dropped member letter to all members that did not renew during the previous month.

May

  • Use ALA-supplied lists to send an electronic welcome letter to each new and renewing member who joined NMRT and dropped member letter to all members that did not renew during the previous month.

June

  • Reach out to Emerging Leaders to remind them that they are eligible for one free year of NMRT membership.
  • Prepare Diversity column interview for August issue of Footnotes.
  • Prepare files to send to next committee chair.
  • Use ALA-supplied lists to send an electronic welcome letter to each new and renewing member who joined NMRT and dropped member letter to all members that did not renew during the previous month.

Annual

  • Annual Conference Report due.

 Last Revised: September 2017

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Online Doc Student Chapter of the Year Award Committee

by Ruth Harries on Tue, Nov 7, 2017 at 11:51 am

Committee Charge

Choose a recipient and runner-up of the Student Chapter of the Year Award (SCOTYA).

Committee Charge

Choose a recipient and runner-up of the Student Chapter of the Year Award (SCOTYA).

Purpose of the Award

In the spirit of ALA's New Member's Round Table (NMRT), the Student Chapter of the Year Award is presented in recognition of a chapter's outstanding contributions to the American Library Association, their school, and the profession. The purpose of the award is to increase student involvement in ALA through student chapters, and to recognize future leaders in the profession.

Award and Award Criteria

The Student Chapter winner will receive $1,000 to help defray travel expenses to ALA Annual, and the winning chapter, along with the runner-up, will each receive a certificate. Both will be recognized at the NMRT Awards Reception at ALA Annual.

Information on the current award cycle can be found on the [http://www.ala.org/ala/mgrps/rts/nmrt/oversightgroups/comm/awscotya/scotya.cfm ALA SCOTYA website].

The seven categories of Student Chapter of the Year Award criteria include:

  • Membership Engagement
  • Leadership
  • Communications
  • Programs
  • Financial Health
  • Awards and Honors
  • Student Chapter Advisor Statement

Eligibility

All ALA Student Chapters in good standing are eligible to receive the ALA Student Chapter of the Year Award. There is no limit on the number of times a student chapter may win the award. Any ALA Student Chapter advisor, Student Chapter officer or member, or ALA member may nominate a Student Chapter for the award. Self-nominations are encouraged.

History of the Committee

NMRT recognizes outstanding contributions of a student chapter to the American Library Association, their school, and the profession. The award winners and runners-up since 2000 include:

2000 Winner: San Jose State University

2001 Winner: SUNY at Buffalo

2001 Runner-up: San Jose State University

2002 Winner: Clarion University of Pennsylvania

2002 Runner-up: UCLA

2003 Winner: University of Illinois at Urbana-Champaign

2003 Runner-up: SUNY at Buffalo

2004 Winner: UCLA

2004 Runner-up: University of Hawaii at Manoa

2005 Winner: Indiana University at Bloomington

2005 Runner-up: University of Illinois at Urbana-Champaign

2006 Winner: University of Hawaii at Manoa

2006 Runner-up: Indiana University at Bloomington

2007 Winner: University of Arizona

2007 Runner-up: University of South Carolina

2008 Winner: University of South Carolina

2008 Runner-up: UCLA

2009 Winner: San Jose State University

2009 Runner-up: University of Illinois at Urbana-Champaign

2010 Winner: San Jose State University

2010 Runner-up: University of Illinois at Urbana-Champaign

2011 Winner: Indiana University

2011 Runner-up: San Jose State University

2012 Winner: Florida State University

2012 Runner-up: Indiana University at Bloomington

2013 Winner: University of Rhode Island

2013 Runner-up: Florida State University

2014 Winner: San Jose State University

2014 Runner-up: Indiana University at Bloomington

2015 Winner: University of South Carolina

2015 Runner-up: Indiana University at Bloomington

2016 Winner: University of South Carolina

2016 Runner-up: Pratt University

2017 Winner: Emporia State University

2017 Runner-up: University of Illinois, Urbana-Champaign

Major Responsibilities

1. Solicit applications from ALA student chapters in good standing.

2. Select recipient and runner-up.

3. Notify recipient and runner-up and those chapters not selected.

4. Prepare application for the following year in consultation with the new chair if he/she has been appointed.

5. Promote winners and the conferring of award at Awards Reception.

6. Coordinate conference attendance and responsibilities of recipient with the Student and Student Chapter Outreach Committee (SASCO) chairs and Awards Reception Committee to present award at Annual Conference.

Procedures Used to Accomplish Major Responsibilities

  • Regularly review nomination criteria for relevance.
  • Work with SASCO chairs to publicize award with and encourage applications from student chapters. Publicize award in Footnotes and on ALA website.
  • The SCOTYA Committee acts as the jury, evaluating nomination forms.
  • Maintain communication with committee members, award recipient and runner-up, and SASCO chairs.
  • Arrange for certificates for recipient and runner-up to be presented at the NMRT Awards Reception at the Annual Conference. Once ALA Awards Committee approves, a travel grant of $1,000 is presented to the winning student chapter. Work with the Awards Reception Committee to present certificate at the NMRT Awards Reception at the Annual Conference.

Committee Composition and Term(s) of Office

One chair with five to seven members, all serving a one year term, from Annual to Annual.

Reports to

NMRT Leadership Director

Contact People for Accomplishing Committee Objectives

  • Supervising officer
  • NMRT President
  • NMRT Treasurer
  • ALA Awards Committee
  • SASCO Chairs
  • Footnotes Editor
  • NMRT Web Committee Chair
  • NMRT Student Reception Committee

Publicity Needs

With the exception of Footnotes, all publicity for the award must go through the Student and Student Chapter Outreach Committee (SASCO). Remember the usual 2-3 months lead time necessary for most publications when arranging for publicity.

Records Generation and Archiving Schedules

The Chair keeps the original applications and any other records generated during the year. At the end of the chair’s term, he/she should check with the NMRT President to see if records should be transferred to the Archives Committee, incoming chair, or NMRT President.

A Planning Report is submitted online via ALA Connect in mid-September.

A Final Committee Report is submitted online via ALA Connect in early June.

Forms Used by the Committee

There is one standard application that chapters submit, which remains fairly standard from year to year, although wording will differ slightly.

The ALA Request for Reimbursement Form is used for reimbursing the purchase of materials to create certificates.

The SCOTYA winner is sent a physical letter of congratulations that includes the NMRT Conditions for the Award Acceptance and the NMRT Check Request Form. If these forms are not available on ALAConnect, contact previous year’s Chair or the NMRT Treasurer.

Documents to Create/Update

The SCOTYA web site and ALA Connect should be updated at the beginning and end of the chair’s term, as well as other times as necessary. All documents should be up to date in ALA Connect. If missing, please contact the previous year’s Chair.

SCOTYA Scoring Rubric (Do not post actual scoring results on ALA Connect. If any are posted, please delete them.)

SCOTYA Application.

SCOTYA Letter/Email of Congratulations to winner and runner-up.

SCOTYA rejection letter/email to applications not chosen for the award.

Reminders and Helpful Hints

Procedures are fairly uncomplicated during most of the year. Highly visible publicity is critical. Work closely with the SASCO Chairs to ensure maximum coverage of publicity and encourage nominations by student chapters. The current chair is responsible for preparing next year’s application form. Input from the previous chair is valuable in this process to the incoming chair. Maintain contact with the past chair for help, clarification, questions, and answers to problems or challenges.

The NMRT budget includes $1,000 for a travel grant to be used by the winning student chapter.

Maintain continued contact and communication with your committee, your Supervising Officer, SASCO, and the award recipient and runner-up.

General Timetable of Activities

July

  • Review previous year’s files.
  • Become familiar with the NMRT Handbook.
  • Subscribe to NMRTBD listserv.

August/September

  • Obtain list of committee members; write to inform them of responsibilities and give them the tentative schedule of the year’s events.
  • Schedule an online meeting or conference call to discuss the application form. Any changes must be made to the website before a call for applications can be made.
  • Prepare and submit Committee Planning Report.
  • Set deadline for applications. Deadline is typically the last week of February or the first week of March.
  • Update SCOTYA web pages and work with web liaison and Web Committee to ensure that all award information on NMRT website is current and correct.

October/November

  • Compose award application announcement. Work with Student and Student Chapter Outreach Committee (SASCO) Chairs to publicize award and encourage nominations. Submit notice of award availability to Footnotes. Consider social media posts and other places where announcements can be made.

December

  • Have committee send the chair information on the progress of their assigned duties.

Midwinter

  • No need to meet at Midwinter. All work can be done by email and phone.

February

  • Prepare report of proceedings of individual meetings. Continue publicizing award to ALA student groups. Enlist assistance from committee members to contact the library programs/schools in which they graduated.

March/April

  • Send copies of applications to committee members, reminding them of award criteria. Once deadline has passed, evaluate applications and withdraw all that are not complete or do not meet requirements. Instruct committee members to rank applicants and be prepared to discuss their choices.
  • Notify winners first informally via e-mail, then formally in writing. Present report to Executive Board announcing award recipient and runner-up. Send information about the award recipient and runner-up to SASCO, Footnotes Editor, and Web Committee for press releases and to update information on NMRT web page as necessary.
  • Once the Committee has notified the recipient and runner-up, notify applicants not selected of their status. Arrange for NMRT Treasurer to distribute $1,000 travel grant to winning student chapter, pending approval from ALA Awards Committee.
  • Arrange for award certificates to be created, framed and presented to student chapter recipient and runner-up.
  • Assist NMRT Awards Reception Committee with coordination of activities at the NMRT Awards Reception at the Annual Conference.
  • Maintain communication with SASCO, student chapter recipient and runner-up, before and after Annual Conference.
  • Correspond with recipient student chapter, conveying dates/times of meetings they need to attend at Annual Conference. Send award announcements describing NMRT Awards to the NMRT Booth and NMRT Orientation Committees.
  • Check with committee members to determine who is attending the Annual Conference and who plans to attend the All-Committee meeting.

May/June

  • Maintain contact with recipient student chapter and committee members, answering questions, etc.
    • Ask the winning student chapter and runner-up to provide names of their members who will be attending the NMRT Awards Reception at Annual and send the list of names to the Chair of the NMRT Awards Reception Committee so they can be recognized.
  • Obtain name of next year’s chair and together, prepare a new application for distribution at the Annual Conference.
    • Pass along suggestions for a smoother process and changes that need to be made or are suggested by current committee.
  • Update SCOTYA web pages and work with web liaison and Web Committee to ensure that all award information on NMRT website is current and correct.

Annual

  • Coordinate award presentation of certificates to the winning and runner-up student chapters during the NMRT Awards Reception at the Annual Conference.

 

Last Revised: May 2016

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Online Doc Resume Review Service

by Elizabeth Jastrab on Sat, Oct 21, 2017 at 06:17 pm

Committee Charge

Committee Charge

The Resume Review Service Committee gives NMRT members an opportunity to have their resumes and/or cover letters reviewed via e-mail by experienced professionals in the field. In addition, the Committee provides on-site resume reviewing for job seekers in a booth at the ALA Placement Center at Annual and Midwinter conferences. Due to the demands of providing an on-site service, all committee members are required to volunteer a total of 4 hours at the on-site service. Committee members can distribute these required hours across Midwinter and/or Annual as their schedule allows.

History of the Committee

The idea for a resume review service for NMRT members arose in the Mentoring Committee in 1996-1997. At the NMRT Exec Board meeting during the 1997 Midwinter Meeting Mich Nelson and Emerita Cuesta of the Mentoring Committee discussed their idea for a resume review service to be coordinated by their committee.

The board directed the committee to further develop the idea and report back at the Annual Conference. At June 28, 1997 Executive Board Meeting, Alesia MacManus, chair of the Self-Study, Resource Allocation Committee (SSRAC) again recommended a resume review service to be administered by the Mentoring Committee.

Over the next year, the Mentoring Committee decided that a resume review service was beyond the scope of its charge and suggested that another committee be created to provide the service. At the 1998 Midwinter Meeting, the idea of a separate committee was again taken up by the board and it voted to create an ad hoc committee to begin a pilot project of resume review by mail. Paula Hering became the committee's first chair and served in this role for two years. In her first final report, Herring reported that eleven resumes had been reviewed.

Ten resumes were reviewed the following year. The conference reviewing service, the result of a collaboration of ALA's Office of Human Resource Development and Recruitment and NMRT, debuted at the Annual Conference in Chicago in 2000 and was coordinated by Suzanne Sprague. The committee became a standing committee by board vote on July 7, 2000.

Major Responsibilities

1. Maintain a year-round resume reviewing service (primarily via e-mail) in which job seekers’ documents are sent to appropriate reviewers who make comments and return these documents within a reasonable amount of time.

2. Recruit and maintain a roster of resume reviewers.

3. Secure space in the Placement Center to be used for the following purposes:

  • One-on-one resume reviewing
  • Distribution of information about NMRT
  • Provide advice for job seekers
  • Provide a relaxing and friendly environment for weary job seekers.

4. Recruit NMRT members and resume reviewers to staff the booth and provide resume reviewing at the Placement Center at Annual and Midwinter Conferences.

5. Arrange for booth supplies to be shipped to the conference location.

6. Set up and dismantle the Placement Center booth at the beginning and end of conferences.

7. Prepare an attractive display of handout materials and supplies at the booth.

8. Review resume and cover letter tip sheets and revise as needed.

9. Maintain and develop committee web site as needed.

Procedures used to Accomplish Major Responsibilities

  • Publicize service and provide details of its use in appropriate venues, by contacting the NMRT secretary and chair of the Liaison Coordination & Support Committee.
  • Contact previous year’s reviewers to confirm that they are still willing to serve and confirm their contact information.
  • Recruit new reviewers as needed, for both virtual and on-site services.
  • Apply to ALA Headquarters for space in the Placement Center at Annual and Midwinter conferences.
  • Recruit and schedule resume reviewers and booth volunteers for Midwinter and Annual conferences.

Committee Composition and Term of Office

  • Chair (one year term). The chair may be shared between two members, or a chair and a vice-chair may be appointed
  • Committee Members (one year term)
  • Committee can have anywhere from 5 to 10 members.
  • Term runs from Annual to Annual.

Reports to

Director of Member Services

Contact People for Accomplishing Objectives

  • NMRT President
  • NMRT Vice-President
  • NMRT Director of Member Services
  • NMRT Footnotes editor
  • Chair, NMRT Student & Student Chapter Outreach Committee
  • ALA HRDR Placement Center Coordinator

Publicity Needs

The on-site and virtual services are publicized via email lists, NMRT social media channels, and a resume review informational website updated for each conference. The NMRT Student & Student Chapter Outreach Committee may also be asked to help distribute information.

Records Generation and Archiving Schedule

Most of the work of the committee is accomplished via e-mail. Recruitment of 99% of resume reviewers and booth volunteers is done by e-mail. Reviews are currently received by e-mail and forwarded to a reviewer, who then returns them to the job seeker with comments. The Email Resume Review Service Coordinator is cc'ed.

Forms Used by the Committee

No forms are needed, with the exception of required planning, progress and final reports.

Documents to Create/Update

  • Sign-up sheets for job seekers for Midwinter and Annual Conferences.
  • Web document for scheduling onsite resume reviewees, reviewers and booth volunteers.
  • Roster of e-mail and onsite reviewers.
  • Reviewer instruction letter.
  • Job seeker survey for e-mail and onsite services.
  • Reviewer survey for e-mail and onsite services.
  • Tip sheets for onsite reviewers.
  • Tip sheets for booth volunteers.
  • Brochure to publicize onsite and e-mail service.
  • Flyer to publicize onsite service.
  • Resume Tip sheet (currently on the Web).
  • Job Hunting Tip sheet (currently on the Web).

Reminders and Helpful Hints

The committee has a Gmail e-mail account set up: resumereviewNMRT@gmail.com.

Related Files

General Timetable

Ongoing

  • Coordinate matching of resume review requests with available reviewers. This process seems to work best with one committee member appointed as the Email RRS Coordinator for a set amount of time.
  • Coordinate with Student & Student Chapter Outreach Committee to publicize Resume Review Service via Footnotes, NMRT Web site, appropriate discussion lists, and student chapter outreach.

July

  • Receive materials from previous chair
  • Review material for possible archival value and route appropriately
  • Confirm Committee appointments

August

  • Send a welcome e-mail or letter to committee members and ask what tasks they would be interested in accomplishing
  • Prepare planning report for President and Executive Committee

September

  • Assign tasks to committee members

October

November

  • Coordinate shipping of booth materials to Midwinter location or designated Committee member
  • Contact NMRT Committee chairs to request hand-out materials

December/January

  • Coordinate with NMRT Secretary and Liaison Coordination & Support Committee to publicize onsite service at Midwinter. Publicizing soon after the ALA Scheduler is open is best. If you publicize and accept volunteers and reviewees too early, you will spend a lot of time making schedule changes.
  • Schedule resume reviewers and booth volunteers for onsite service at Midwinter via spreadsheet share with committeee
  • Recruit and schedule NMRT Representatives by emailing NMRT Board and Chairs and Vice Chairs of NMRT committees.
  • Prepare progress report for President and Executive Committee.

Midwinter Meeting

  • Arrive early (usually Friday) to set up booth in Placement Center
  • Check in on booth periodically as schedule permits
  • Dismantle booth after 5 p.m. on Sunday

February

  • Prepare report of proceedings of Midwinter Committee meeting(s)
  • Send results of Midwinter Committee meeting(s) to officers and others as appropriate
  • Write article for Footnotes

March

April

  • Arrange shipping schedule for booth materials to Annual Conference location or designated committee member
  • Contact NMRT Committee chairs to request hand-out materials for booth
  • Confirm roster of email resume reviewers

May

  • Recruit and schedule resume reviewers for onsite service at Annual via listservs and newsgroups
  • Recruit and schedule booth volunteers (who should be NMRT members) via posting on NMRT-L; prepare report for Annual Conference
  • Coordinate with NMRT Secretary and Liaison Coordination & Support Committee to publicize onsite service at Annual. Publicizing soon after the ALA Scheduler is open is best. If you publicize and accept volunteers and reviewees too early, you will spend a lot of time making schedule changes
  • Schedule resume reviewers and booth volunteers for onsite service at Midwinter via spreadsheet share with committee
  • Recruit and schedule NMRT Representatives by emailing NMRT Board and Chairs and Vice Chairs of NMRT committees

Annual Conference

  • Arrive early (usually Friday) to set up booth in Placement Center
  • Staff booth as schedule permits
  • Dismantle booth on Sunday after 5 p.m.

July/August

  • Prepare final report for President and Executive Committee
  • Write article for Footnotes
  • Send letters of recognition to Committee members and volunteers
  • Send appropriate materials to new Committee chair(s).

Notices to other public relations vehicles may be handled at the same time as Footnotes releases; these should be coordinated through the NMRT Publicity Committee.

Last Reviewed: April 2014; Last Revised: October 2017

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Online Doc Midwinter Social Committee

by Elizabeth Jastrab on Sat, Oct 21, 2017 at 06:11 pm

Committee Charge

The Midwinter Social Committee plans and executes a social event which provides new and continuing NMRT members an opportunity to meet and talk in a relaxed and fun environment.

Committee Charge

The Midwinter Social Committee plans and executes a social event which provides new and continuing NMRT members an opportunity to meet and talk in a relaxed and fun environment.

History of the Committee

The Midwinter Social Committee had its origins in the Midwinter Activities Committee, which was established in 1977 to plan and execute the NMRT Orientation Program and an informal event during the Midwinter Meeting. The first Midwinter Orientation was held in 1978. Effective 2002-2003 it became the responsibility of the Orientation Committee to plan and conduct the Orientation Program for both Annual and Midwinter, and the main focus of the Midwinter Activities Committee shifted to a social activity. The activity can include meeting for dinner or something less formal, such as a pub gathering.

Committee Composition and Terms of Office

Chair (one year term which begins at ALA Annual) Committee members (one year terms, beginning at ALA Annual. At least one committee member should live in conference city)

Committee Purpose

The Midwinter Activities Committee was established in 1977 to plan and execute the NMRT Orientation Program and Informal Event for the Midwinter Meeting. The first Midwinter Orientation was held in 1978. The committee's name was changed to Midwinter Social Committee following a committee restructuring during 2004-2005.

Major Responsibilities

To organize an informal gathering for new and old NMRT members to network. The purpose of the informal event should be to give new NMRT members the opportunity to meet and talk with experienced members, and for everyone to meet old friends and make new ones.

Procedures Used to Accomplish Major Responsibilities

  • Establish committee
  • Set date and time for event
  • Submit selected locations of interest to ALA liaison for event scheduling
  • Plan the event
  • Secure materials (e.g., door prizes)
  • Carry out the event

Information Regarding the Scheduling of Program and Critical Dates

Contact People for Accomplishing Committee Objectives

NMRT President
NMRT Vice-President/President-Elect
NMRT Networking Director
NMRT Blog Editor
ALA Staff Liaison 
ALA Membership Chair
Conference Arrangements Office

Articles on Midwinter activities may appear in Cognotes, American Libraries, and other sources, (including email) prior to the Midwinter Meeting.

Type of Recordkeeping

This committee maintains copies of all committee correspondence and reports.

Reports and Dates for Submitting Reports

The Midwinter Social Committee submits written reports to the NMRT President and Executive Board at the Midwinter meeting and at other times upon request.

Reminders and Helpful Hints

Budget: The budget covers the cost of food/beverages, door prizes, telephone, postage, printed materials and audio-visual equipment if needed.
Reports: A planning report indicating the committee's goals and objectives is submitted to the NMRT Board in August, a final report is submitted in May. Goals, activities, and budget expenditures should be included in this report.
Social Event: The MW Social is an informal gathering for NMRT members and potential members. It should be publicized in the NMRT publications and email listservs. As far as estimating the number of people for the event, 50-60 is a good estimate. Traditionally door prizes have been awarded. Simple activities are encouraged.
Timetable: Follow the rules for carbon copying all correspondence and memos of phone conversations. Plan to have everything finalized by the beginning of November. November and December can be utilized for last-minute tasks and follow-up. At all times, maintain contact with your committee members, your supervising board member, and the NMRT President.


General Timetable of Activities

July

  • Review files from previous year and begin making a time table for committee work
  • Review the committee's budget
  • Encourage NMRT President to select one member who lives in the host city
  • After committee appointments are official, contact each committee member to verify acceptance

September

  • Submit planning report to NMRT Board
  • Set date and time for social event, and choose location
  • Begin creating list of inexpensive hotels, restaurants and bars in host city
  • Begin seeking donations for door prizes

October

  • Create promotional flyer for NMRT web page
  • NMRT Blog (November) – Create a short event promo or web graphic to have posted to the blog in November

November

  • Publicize event through email listservs, social media and on NMRT website

December

  • Call event location to verify date and time

January

  • Conduct Midwinter Social event

May

  • Submit Final Report to the NMRT Board

Last Reviewed: May 2017; Last Revised: October 2017

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Online Doc Budget

by Lesley Looper on Wed, Oct 11, 2017 at 01:54 pm

NMRT Budget

ALA Fiscal Year

The ALA fiscal year is September 1-August 31.

Budget Overview

Files to the current and the past year's budget are attached below. A new NMRT Archives database is forthcoming. Prior years' budgets will be located there when it is completed.

2016-2017 NMRT Budget

NMRT Budget

ALA Fiscal Year

The ALA fiscal year is September 1-August 31.

Budget Overview

Files to the current and the past year's budget are attached below. A new NMRT Archives database is forthcoming. Prior years' budgets will be located there when it is completed.

2016-2017 NMRT Budget

2015-2016 NMRT Budget
2014-2015 NMRT Budget
2013-2014 NMRT Budget
2012-2013 NMRT Budget
2011-2012 NMRT Budget
2010-2011 NMRT Budget
2009-2010 NMRT Budget
2008-2009 NMRT Budget
2007-2008 NMRT Budget
2006-2007 NMRT Budget
2005-2006 NMRT Budget
2003-2004 NMRT Budget

Committee budgets are listed under the title of their Supervising Board Member.

ALA Charged Expenses

If your committee uses services provided by ALA, NMRT will be charged for the expenses. The following are some examples of ALA charged expenses.

  • Mailing
  • Printing
  • Conference Equipment
  • Catering for Conference Events
  • Grants/Scholarships/Awards

To arrange for ALA charged expenses, contact Kim Redd (klreed@ala.org), NMRT’s ALA Staff Liaison. Copy the NMRT Treasurer and your Supervising Board Member on all correspondence.

Out-of-Pocket Expenses

  • Get approval for the expense from the NMRT Treasurer and your supervising board member.
  • Save all receipts and make 2 copies.
  • Contact the NMRT Treasurer for the Account Number.
  • Complete the Reimbursement/Check Request form and the Non-Member Expense Form. The form must be submitted by August 1 for expenses incurred during the fiscal year.
  • Mail the original Non-Member Expense form and receipts to the following address.

Kimberly Redd
Program Officer
American Library Association
50 E. Huron St.
Chicago, IL 60611-2729

  • Email a copy of the form and receipts to the NMRT Treasurer at nmrt.treasurer@gmail.com
  • Keep 1 copy of the form and receipts for your own records.

Making Changes to the Budget

A draft NMRT budget is approved during Midwinter. Any major NMRT budget changes happen during Midwinter. Any Chair or Board member may request either an increase or decrease to their funding for the next year during that time. It is very important for the Chair or Board member to defend their proposed budgetary needs and participate in the budget consideration process to ensure the committee has funds in the future. Any proposals to change the budget are to be submitted to the Treasurer no later than two weeks prior to a conference.

Any proposals for minor changes to the NMRT draft budget are to be submitted to the Treasurer no later than two weeks prior to Annual. Again it is very important for Chair or Board members to defend their proposed funding needs and participate in the budget discussion process. The final budget is approved during Annual and is then presented to the membership at large.

It is very important for committee Chairs to participate in the budget process, as they are on the front lines in spending NMRT funds, knowing firsthand what funds are needed. Supervisory Board Members need to communicate very clearly in regards to what the Chairs’ financial needs are and be sure to defend their positions during conferences.

Last Reviewed: September 2015; Last Revised: February 2016

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Event NMRT 101 Session at Annual

by Veronica Milliner on Sun, Jun 11, 2017 at 11:03 pm

NMRT 101

NMRT 101
New Members Round Table leaders and experienced members welcome current and prospective NMRT members to the NMRT 101 session. This session will take the form of an information fair where attendees can learn about the various committees of NMRT. Learn about what NMRT does, NMRT events happening at ALA Annual Conference, benefits of membership, and how to get more involved. This will be a great place to make connections and network with new members and experienced leaders alike.
 
NMRT Fair attendees:

  • Please prepare questions - if you have any about programs/committees and how they work, how to participate on one,etc.

  • Bring business cards if you would like to give them to committee reps and/or other attendees.

  • An open mind to see what the possibilities are for getting involved in ALA, and a friend to share this experience with!

 
Please note the NMRT 101 session will take place from 8:30am-9:00am.

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Online Doc NMRT Candidate History

by Sarah Wade on Tue, May 2, 2017 at 11:36 am

Forms are attachments except where indicated.

 Last Revised: May 2017

Online Doc President

by Sarah Wade on Tue, May 2, 2017 at 11:35 am

Term of Office

Elected as Vice President/President-Elect, serving one year as President and one year as Past President.

Purpose

The purpose of the NMRT President is to oversee and coordinate all NMRT activities, dividing direct responsibility among all NMRT elected officers. The President is also the major NMRT advocate to groups within and outside ALA.

Term of Office

Elected as Vice President/President-Elect, serving one year as President and one year as Past President.

Purpose

The purpose of the NMRT President is to oversee and coordinate all NMRT activities, dividing direct responsibility among all NMRT elected officers. The President is also the major NMRT advocate to groups within and outside ALA.

Officers and Committees President Supervises

Governance, Liaison Coordination & Support, President’s Program

President's Supervising Officer

None

Major Responsibilities

  1. Serve as presiding officer.
  2. Represent NMRT as its chief executive officer.
  3. Hold Executive Board meetings as needed through the year, but at least one at Midwinter and one at Annual. For the past few years there have also been Board meetings in the fall and spring, held virtually.
  4. Appoint committee chairs and members as needed or requested by the NMRT Executive Board.
  5. Coordinate all NMRT activities, ensuring that they are in line with the stated mission and goals of ALA/NMRT.
  6. Maintain close contact with the officers and ALA Staff Liaison and with NMRT chairs as appropriate.
  7. Read all correspondence concerning NMRT, delegating responsibility to the appropriate officer or committee chair.

Procedures Used to Accomplish Major Responsibilities

  1. Maintain individual files on all officers and committees including reports, correspondence, and telephone conversation summaries.
  2. Examine goals and objectives as reflected in reports from officers and chairs.
  3. Attend as many NMRT meetings/programs as possible during Midwinter and Annual Conferences.
  4. Acknowledge NMRT's corporate sponsors throughout the year in writing and through personal visits to exhibits.
  5. Throughout the year, send any updates in the committee rosters to the NMRT Staff Liaison, and Vice President, as well as supervising board members and committee chairs.

Contact People for Accomplishing Objectives

  • NMRT Vice President/President-Elect
  • NMRT Staff Liaison
  • NMRT Officers
  • NMRT Committee Chairs
  • ALA Executive Board Liaison
  • ALA Membership Committee
  • ALA Chapter Relations Office

Types of Recordkeeping

The President maintains print or electronic copies of all correspondence, time tables from the Conference Arrangements Office, files on committees, and their correspondence and reports.

Correspondence and Copies

  • NMRT Vice-President: Copies of everything.
  • NMRT Treasurer & Fundraiser: Copies of everything related to NMRT finances.
  • NMRT Officers: Copies of correspondence dealing with committees under their guidance.
  • NMRT Staff Liaison: Copies of selected correspondence; for example, letters sent to other units of ALA, all correspondence regarding NMRT finances. .

Reports and Dates for Submitting Reports

The NMRT President prepares:

  1. Board Member Planning Report, Progress Report, and Final Report
  2. A President's column for each issue of Footnotes
  3. An annual report for the fiscal year

Reminders and Helpful Hints

  • Procedures for meeting above deadlines:
    • Refresh your memory of the NMRT Handbook, the NMRT Constitution and Bylaws, and the ALA Policy Manual.
    • Establish contact with the ALA Staff Liaison and call on them when questions arise.
    • Maintain a close working relationship with the Vice President.
    • Be careful to conform to all ALA deadlines, especially those for conference planning, budget submission, and elections.
    • Start work on Footnotes columns several weeks before they are due.
    • Keep up with correspondence as it comes in.
    • To ensure accuracy and completeness, prepare a written record of each phone conversation as soon as possible.
  • Budget: The President should display a great degree of fiscal responsibility and encourage others to do likewise. Encourage the NMRT Treasurer to provide you with a regular report broken down by committee.
  • Save email addresses of all officers and chairs in your electronic address book to save time. Create an email filing system that will allow you to easily find messages as needed.
  • Work closely with the Parliamentarian if you need assistance with Parliamentary Procedure. ALA uses Sturgis, which allows a lot of freedom to conduct business in a way that makes sense for the group.
  • Use the New Members Round Board Member and Committee Chairs Community on ALA Connect for chats and for posting minutes, reports, and other documentshttp://connect.ala.org/node/112954. Resources should be made public as much as possible.

 

President's Timetable of Activities

July

  • Continue making committee appointments if committees are not filled when Presidential term starts on 7/1
  • Request Meeting/Program Request Form from Staff Liaison. Complete forms for all NMRT conference events for both Midwinter and Annual; the Staff Liaison can share previous years' forms with you in order to determine usual days and times. Midwinter requests are due 8/1, and Annual requests due 10/1. Ask the Staff Liaison to check that all those who should receive conference mailings are on the Conference Arrangements Office (CAO) list.
  • Email officers to remind them to contact their chairs or liaisons and to stay in regular touch.
  • Update the NMRT Welcome to ALA letter and send to the Staff Liaison. This is sent to all new members of ALA who are not NMRT members within the first 6 weeks of their membership.
  • Update the welcome information on the NMRT “About” web page.
  • Send any updates in the committee roster to the NMRT Staff Liaison, Vice President, and chair of Web Committee for the roster.
  • Write "Notes from the President" blog introducing yourself and presidential theme.
  • Email Secretary, Vice President, Treasurer, and Assistant Treasurer a list of all committee chairs, co-chairs, and assistant chairs, and their email addresses
  • Create email distribution list with all committee chairs' email addresses

August

  • Conduct New Board Member and New Committee Chair Orientations. Remind committee chairs to request vendor support through Fundraising Coordinator.
  • Review and update the “Hints and Tips for Committee Chairs” document on the wiki at http://wikis.ala.org/nmrt/index.php/Hints_and_Tips_for_Committee_Chairs
  • Submit final Midwinter and preliminary Annual program/meeting information to the ALA Staff Liaison, including room setup, number of chairs, and equipment requests (e.g. microphones, WIFI).
  • If the NMRT sponsored one or more Emerging Leader projects the previous year, reach out to those Emerging Leaders and ask them for their feedback about the program, NMRT's support, etc.
  • Consult with NMRT Board about whether they have any ideas for Emerging Leader projects to put forward. Good places to look are the previous year's committee/officer final reports (each officer can be delegated to look at the reports of the committees they oversee) and recommendations from previous NMRT Emerging Leader projects' final reports. A proposal form and project mentor must be completed/found for each submitted project. The project submission deadline varies, but generally falls around 10/1.

September

  • Review planning reports, examining goals and objectives for the year.
  • Review handbook entries of committees supervised by President (Governance, Liaison Coordination & Support, President's Program).
  • Hold Special Executive Board Meeting for approval of slate of candidates (must happen before 10/1).
  • Review and Submit final Annual Conference program to Staff Liaison.

October

  • Submit project ideas for the Emerging Leaders program.
  • Contact officers to discuss planning reports for their areas of supervision.
  • Distribute updated rosters and schedule of NMRT Midwinter meetings.
  • Remind committee chairs to submit planning reports if they have not done so.
  • Write "Notes from the President" blog post.
  • Hold electronic board meeting. Ask officers and chairs to submit board agenda items. Request slate of candidates running for NMRT Board positions from Nominating Committee for approval during e-meeting, if not approved previously. Set an agenda for the meeting and publicize. Hold meeting.

November

  • Monitor work of committees. Make suggestions through supervising officers.
  • Discuss with Treasurer, Vice-President, and ALA Staff Liaison any needed adjustments to the current budget and to create a preliminary budget for the next fiscal year.

December

  • Contact all chairs either personally or through their supervising officers to check on progress and answer questions.
  • Send out call for agenda items for Midwinter Executive Board meeting. Check with Staff liaison to find out if any visitors are planning to attend.
  • Distribute agendas for Midwinter Executive Board meetings. Request officers and committee chairs to submit reports for Midwinter, as needed.
  • Invite ALA Staff Liaison to appropriate Midwinter meetings.
  • Email committee chairs and officers and strongly encourage them to attend the Membership, Networking, and Committee Interest Meeting and to stop by the Exhibit Hall booths of any vendors who are currently sponsoring NMRT awards to thank them.
  • Contact Staff Liaison to be sure ballot has been prepared and mailed to ALA.
  • If NMRT has had a project accepted for the Emerging Leaders Program, email the participants who will be working on the project to welcome them and ask whether any of the Emerging Leaders would like to have a conference mentor. Invite them to attend the Executive Board Meeting, tell them they'll be expected to present their team findings at the Annual Executive Board Meeting.
  • Work with NMRT Board, past NMRT Emerging Leaders, and Mentoring Committee (if necessary) to find Midwinter conference mentors for NMRT Emerging Leaders who have requested them.
  • Invite candidates running for NMRT office to attend NMRT events at Midwinter, especially Executive Board meeting.
  • Request the ALA-APA Salaries and Status of Library Workers Committee chair or designee to provide a brief (~5 minute) update on SSLW news relevant to NMRT interests.
  • Invite NMRT Councilor to give report at Executive Board meeting

Midwinter

  • Preside at Executive Board meetings.
  • Speak at Midwinter Orientation; attend NMRT Midwinter Social and other NMRT events as schedule allows.
  • Make contact with vendors who sponsor NMRT programs and giveaways.
  • Serve as one of NMRT's representatives at ALA meetings (RTCA, ALA Finance Best Practices, BARC, etc.).
  • Visit all the library school booths to drop off NMRT promotional materials for them to take back to their students

Post Midwinter

  • Follow up on tasks or decisions that came out of Midwinter meetings.
  • Write "Notes from the President" blog post.

February

  • Write and submit Officer Progress Report.

March

  • Remind everyone of upcoming deadlines.
  • Contact officers to discuss activities for their areas of supervision.
  • Begin discussions with Vice-President and Staff Liaison to get Committee form open for committee appointments for coming year.

April

  • Continue to monitor committees. Watch for areas needing special support.
  • Work closely with President-Elect to ensure a smooth transition.
  • Hold electronic board meeting if necessary.
  • Write "Notes from the President" blog post.
  • Request plaque for NMRT Past President from Staff Liaison (must be requested before 6/1, otherwise it will need to be paid for out of pocket instead of through President's budget line).

May

  • Write congratulatory letters to recipients of NMRT grants and scholarships.
  • Invite NMRT Councilor to give report a Membership meeting
  • Stay in contact with officers and chairs to be sure all committees have finalized conference plans.
  • The NMRT Staff Liaison will contact all candidates of their election results. After all candidates have been contacted, notify the NMRT membership of the election results.
  • Offer candidates who stood for election but did not win a position as a committee chair for the coming year.
  • Send out call for agenda items for the NMRT Executive Board and Membership Meeting at Annual Conference. Check with Staff Liaison to find out if any visitors are planning to attend.
  • Publicize information about upcoming Membership Meeting at Annual Conference (if meeting is taking place) and what time the Q& A virtual chat will be.
  • Request the ALA-APA Salaries and Status of Library Workers Committee chair or designee to provide a brief (~5 minute) update on SSLW news relevant to NMRT interests.
  • Request collated report from the Liaison Coordination & Support Committee chair(s).

June

  • Write "Notes from the President" blog post previewing NMRT events at ALA Annual.
  • Distribute a preliminary Executive Board Meeting agenda and remind everyone of deadlines and reports needed.
  • Encourage officers to stop by the Exhibit Hall booths of any vendors who are currently sponsoring NMRT awards to thank them.
  • If NMRT has had an Emerging Leader project accepted, email Emerging Leaders to check in and remind them that they'll be expected to present their final projects at the Executive Board meeting at Annual.
  • Write officer final report
  • Invite incoming officers to attend the Board Meeting and other events at Annual.
  • Prepare files (both print and electronic) for transfer to President-Elect.
  • Mail a letter to each vendor's NMRT representative to thank them on behalf of the NMRT Executive Board as well.

Annual Conference

  • Speak at NMRT Conference Orientation.
  • Preside at Executive Board meeting.
  • Attend all NMRT functions as schedule allows.
  • Serve as NMRT's representative at ALA functions (RTCA, TOLD, BARC, etc).
  • Remind everyone to submit receipts for reimbursements within two weeks of Annual Conference.
  • Meet with the President-Elect to discuss any upcoming issues or concerns.
  • Visit all the library school booths to drop off NMRT promotional materials for them to take back to their students

Post-Conference

  • Write thank-you notes to exhibitors, officers, liaisons, chairs and others who have helped you throughout the year. Especially thank chairs who did not get re-appointed to a chair position for the next year. These addresses can be obtained from the Staff Liaison.
  • Transfer files (print and electronic) to President-Elect.
  • Update Handbook entry as needed.
  • Write final "Notes from the President" blog post introducing new NMRT President.

 Last Reviewed May 2017; Last Revised: May 2017

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Pages

The mission of the New Members Round Table (NMRT) is to help those who have been association members less than ten years become actively involved in the association and the profession.

Learn more about NMRT on the ALA website.

Subscribe to NMRT (New Members Round Table)