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NMRT (New Members Round Table) RoundTable

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Event NMRT 101 Session at Annual

by Veronica Milliner on Sun, Jun 11, 2017 at 11:03 pm

NMRT 101

NMRT 101
New Members Round Table leaders and experienced members welcome current and prospective NMRT members to the NMRT 101 session. This session will take the form of an information fair where attendees can learn about the various committees of NMRT. Learn about what NMRT does, NMRT events happening at ALA Annual Conference, benefits of membership, and how to get more involved. This will be a great place to make connections and network with new members and experienced leaders alike.
 
NMRT Fair attendees:

  • Please prepare questions - if you have any about programs/committees and how they work, how to participate on one,etc.

  • Bring business cards if you would like to give them to committee reps and/or other attendees.

  • An open mind to see what the possibilities are for getting involved in ALA, and a friend to share this experience with!

 
Please note the NMRT 101 session will take place from 8:30am-9:00am.

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Online Doc Midwinter Social Committee

by Jennifer Bayer on Wed, May 3, 2017 at 03:20 pm

Committee Charge

The Midwinter Social Committee plans and executes a social event which provides new and continuing NMRT members an opportunity to meet and talk in a relaxed and fun environment.

Committee Charge

The Midwinter Social Committee plans and executes a social event which provides new and continuing NMRT members an opportunity to meet and talk in a relaxed and fun environment.

History of the Committee

The Midwinter Social Committee had its origins in the Midwinter Activities Committee, which was established in 1977 to plan and execute the NMRT Orientation Program and an informal event during the Midwinter Meeting. The first Midwinter Orientation was held in 1978. Effective 2002-2003 it became the responsibility of the Orientation Committee to plan and conduct the Orientation Program for both Annual and Midwinter, and the main focus of the Midwinter Activities Committee shifted to a social activity. The activity can include meeting for dinner or something less formal, such as a pub gathering. The committee still provides information on the host city, in coordination with the Orientations Committee.

Committee Composition and Terms of Office

Chair (one year term which begins at ALA Annual) Committee members (one year terms, beginning at ALA Annual. At least one committee member should live in conference city)

Committee Purpose

The Midwinter Activities Committee was established in 1977 to plan and execute the NMRT Orientation Program and Informal Event for the Midwinter Meeting. The first Midwinter Orientation was held in 1978. The committee's name was changed to Midwinter Social Committee following a committee restructuring during 2004-2005.

Major Responsibilities

To organize an informal gathering for new and old NMRT members to network. The purpose of the informal event should be to give new NMRT members the opportunity to meet and talk with experienced members, and for everyone to meet old friends and make new ones.

Procedures Used to Accomplish Major Responsibilities

  • Establish committee
  • Set date and time for event
  • Choose location for event
  • Plan the event
  • Secure materials (e.g., door prizes)
  • Carry out the event

Information Regarding the Scheduling of Program and Critical Dates

Contact People for Accomplishing Committee Objectives

NMRT President
NMRT Vice-President/President-Elect
NMRT Networking Director
NMRT Blog Editor
ALA Staff Liaison 
ALA Membership Chair
Conference Arrangements Office

Articles on Midwinter activities appear in Cognotes, American Libraries, and other sources, (including email) prior to the Midwinter Meeting.

Type of Recordkeeping

This committee maintains copies of all committee correspondence and reports.

Reports and Dates for Submitting Reports

The Midwinter Social Committee submits written reports to the NMRT President and Executive Board at the Midwinter meeting and at other times upon request.

Reminders and Helpful Hints

Budget: The budget covers the cost of food/beverages, door prizes, telephone, postage, printed materials and audio-visual equipment if needed.
Reports: A planning report indicating the committee's goals and objectives is submitted to the NMRT Board in August, a final report is submitted in May. Goals, activities, and budget expenditures should be included in this report.
Social Event: The MW Social is an informal gathering for NMRT members and potential members. It should be publicized in the NMRT publications and email listservs. As far as estimating the number of people for the event, 50-60 is a good estimate. Traditionally door prizes have been awarded. Simple activities are encouraged.
Timetable: Follow the rules for carbon copying all correspondence and memos of phone conversations. Plan to have everything finalized by the beginning of November. November and December can be utilized for last-minute tasks and follow-up. At all times, maintain contact with your committee members, your supervising board member, and the NMRT President.


General Timetable of Activities

July

  • Review files from previous year and begin making a time table for committee work
  • Review the committee's budget
  • Encourage NMRT President to select one member who lives in the host city
  • After committee appointments are official, contact each committee member to verify acceptance

September

  • Submit planning report to NMRT Board
  • Set date and time for social event, and choose location
  • Begin creating list of inexpensive hotels, restaurants and bars in host city
  • Begin seeking donations for door prizes

October

  • Create promotional flyer for NMRT web page
  • NMRT Blog (November) – Create a short event promo or web graphic to have posted to the blog in November

November

  • Publicize event through email listservs, social media and on NMRT website

December

  • Call event location to verify date and time

January

  • Conduct Midwinter Social event

May

  • Submit Final Report to the NMRT Board

Last Reviewed: May 2017; Last Revised: May 2017

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Online Doc NMRT Candidate History

by Sarah Wade on Tue, May 2, 2017 at 11:36 am

Forms are attachments except where indicated.

 Last Revised: May 2017

Online Doc President

by Sarah Wade on Tue, May 2, 2017 at 11:35 am

Term of Office

Elected as Vice President/President-Elect, serving one year as President and one year as Past President.

Purpose

The purpose of the NMRT President is to oversee and coordinate all NMRT activities, dividing direct responsibility among all NMRT elected officers. The President is also the major NMRT advocate to groups within and outside ALA.

Term of Office

Elected as Vice President/President-Elect, serving one year as President and one year as Past President.

Purpose

The purpose of the NMRT President is to oversee and coordinate all NMRT activities, dividing direct responsibility among all NMRT elected officers. The President is also the major NMRT advocate to groups within and outside ALA.

Officers and Committees President Supervises

Governance, Liaison Coordination & Support, President’s Program

President's Supervising Officer

None

Major Responsibilities

  1. Serve as presiding officer.
  2. Represent NMRT as its chief executive officer.
  3. Hold Executive Board meetings as needed through the year, but at least one at Midwinter and one at Annual. For the past few years there have also been Board meetings in the fall and spring, held virtually.
  4. Appoint committee chairs and members as needed or requested by the NMRT Executive Board.
  5. Coordinate all NMRT activities, ensuring that they are in line with the stated mission and goals of ALA/NMRT.
  6. Maintain close contact with the officers and ALA Staff Liaison and with NMRT chairs as appropriate.
  7. Read all correspondence concerning NMRT, delegating responsibility to the appropriate officer or committee chair.

Procedures Used to Accomplish Major Responsibilities

  1. Maintain individual files on all officers and committees including reports, correspondence, and telephone conversation summaries.
  2. Examine goals and objectives as reflected in reports from officers and chairs.
  3. Attend as many NMRT meetings/programs as possible during Midwinter and Annual Conferences.
  4. Acknowledge NMRT's corporate sponsors throughout the year in writing and through personal visits to exhibits.
  5. Throughout the year, send any updates in the committee rosters to the NMRT Staff Liaison, and Vice President, as well as supervising board members and committee chairs.

Contact People for Accomplishing Objectives

  • NMRT Vice President/President-Elect
  • NMRT Staff Liaison
  • NMRT Officers
  • NMRT Committee Chairs
  • ALA Executive Board Liaison
  • ALA Membership Committee
  • ALA Chapter Relations Office

Types of Recordkeeping

The President maintains print or electronic copies of all correspondence, time tables from the Conference Arrangements Office, files on committees, and their correspondence and reports.

Correspondence and Copies

  • NMRT Vice-President: Copies of everything.
  • NMRT Treasurer & Fundraiser: Copies of everything related to NMRT finances.
  • NMRT Officers: Copies of correspondence dealing with committees under their guidance.
  • NMRT Staff Liaison: Copies of selected correspondence; for example, letters sent to other units of ALA, all correspondence regarding NMRT finances. .

Reports and Dates for Submitting Reports

The NMRT President prepares:

  1. Board Member Planning Report, Progress Report, and Final Report
  2. A President's column for each issue of Footnotes
  3. An annual report for the fiscal year

Reminders and Helpful Hints

  • Procedures for meeting above deadlines:
    • Refresh your memory of the NMRT Handbook, the NMRT Constitution and Bylaws, and the ALA Policy Manual.
    • Establish contact with the ALA Staff Liaison and call on them when questions arise.
    • Maintain a close working relationship with the Vice President.
    • Be careful to conform to all ALA deadlines, especially those for conference planning, budget submission, and elections.
    • Start work on Footnotes columns several weeks before they are due.
    • Keep up with correspondence as it comes in.
    • To ensure accuracy and completeness, prepare a written record of each phone conversation as soon as possible.
  • Budget: The President should display a great degree of fiscal responsibility and encourage others to do likewise. Encourage the NMRT Treasurer to provide you with a regular report broken down by committee.
  • Save email addresses of all officers and chairs in your electronic address book to save time. Create an email filing system that will allow you to easily find messages as needed.
  • Work closely with the Parliamentarian if you need assistance with Parliamentary Procedure. ALA uses Sturgis, which allows a lot of freedom to conduct business in a way that makes sense for the group.
  • Use the New Members Round Board Member and Committee Chairs Community on ALA Connect for chats and for posting minutes, reports, and other documentshttp://connect.ala.org/node/112954. Resources should be made public as much as possible.

 

President's Timetable of Activities

July

  • Continue making committee appointments if committees are not filled when Presidential term starts on 7/1
  • Request Meeting/Program Request Form from Staff Liaison. Complete forms for all NMRT conference events for both Midwinter and Annual; the Staff Liaison can share previous years' forms with you in order to determine usual days and times. Midwinter requests are due 8/1, and Annual requests due 10/1. Ask the Staff Liaison to check that all those who should receive conference mailings are on the Conference Arrangements Office (CAO) list.
  • Email officers to remind them to contact their chairs or liaisons and to stay in regular touch.
  • Update the NMRT Welcome to ALA letter and send to the Staff Liaison. This is sent to all new members of ALA who are not NMRT members within the first 6 weeks of their membership.
  • Update the welcome information on the NMRT “About” web page.
  • Send any updates in the committee roster to the NMRT Staff Liaison, Vice President, and chair of Web Committee for the roster.
  • Write "Notes from the President" blog introducing yourself and presidential theme.
  • Email Secretary, Vice President, Treasurer, and Assistant Treasurer a list of all committee chairs, co-chairs, and assistant chairs, and their email addresses
  • Create email distribution list with all committee chairs' email addresses

August

  • Conduct New Board Member and New Committee Chair Orientations. Remind committee chairs to request vendor support through Fundraising Coordinator.
  • Review and update the “Hints and Tips for Committee Chairs” document on the wiki at http://wikis.ala.org/nmrt/index.php/Hints_and_Tips_for_Committee_Chairs
  • Submit final Midwinter and preliminary Annual program/meeting information to the ALA Staff Liaison, including room setup, number of chairs, and equipment requests (e.g. microphones, WIFI).
  • If the NMRT sponsored one or more Emerging Leader projects the previous year, reach out to those Emerging Leaders and ask them for their feedback about the program, NMRT's support, etc.
  • Consult with NMRT Board about whether they have any ideas for Emerging Leader projects to put forward. Good places to look are the previous year's committee/officer final reports (each officer can be delegated to look at the reports of the committees they oversee) and recommendations from previous NMRT Emerging Leader projects' final reports. A proposal form and project mentor must be completed/found for each submitted project. The project submission deadline varies, but generally falls around 10/1.

September

  • Review planning reports, examining goals and objectives for the year.
  • Review handbook entries of committees supervised by President (Governance, Liaison Coordination & Support, President's Program).
  • Hold Special Executive Board Meeting for approval of slate of candidates (must happen before 10/1).
  • Review and Submit final Annual Conference program to Staff Liaison.

October

  • Submit project ideas for the Emerging Leaders program.
  • Contact officers to discuss planning reports for their areas of supervision.
  • Distribute updated rosters and schedule of NMRT Midwinter meetings.
  • Remind committee chairs to submit planning reports if they have not done so.
  • Write "Notes from the President" blog post.
  • Hold electronic board meeting. Ask officers and chairs to submit board agenda items. Request slate of candidates running for NMRT Board positions from Nominating Committee for approval during e-meeting, if not approved previously. Set an agenda for the meeting and publicize. Hold meeting.

November

  • Monitor work of committees. Make suggestions through supervising officers.
  • Discuss with Treasurer, Vice-President, and ALA Staff Liaison any needed adjustments to the current budget and to create a preliminary budget for the next fiscal year.

December

  • Contact all chairs either personally or through their supervising officers to check on progress and answer questions.
  • Send out call for agenda items for Midwinter Executive Board meeting. Check with Staff liaison to find out if any visitors are planning to attend.
  • Distribute agendas for Midwinter Executive Board meetings. Request officers and committee chairs to submit reports for Midwinter, as needed.
  • Invite ALA Staff Liaison to appropriate Midwinter meetings.
  • Email committee chairs and officers and strongly encourage them to attend the Membership, Networking, and Committee Interest Meeting and to stop by the Exhibit Hall booths of any vendors who are currently sponsoring NMRT awards to thank them.
  • Contact Staff Liaison to be sure ballot has been prepared and mailed to ALA.
  • If NMRT has had a project accepted for the Emerging Leaders Program, email the participants who will be working on the project to welcome them and ask whether any of the Emerging Leaders would like to have a conference mentor. Invite them to attend the Executive Board Meeting, tell them they'll be expected to present their team findings at the Annual Executive Board Meeting.
  • Work with NMRT Board, past NMRT Emerging Leaders, and Mentoring Committee (if necessary) to find Midwinter conference mentors for NMRT Emerging Leaders who have requested them.
  • Invite candidates running for NMRT office to attend NMRT events at Midwinter, especially Executive Board meeting.
  • Request the ALA-APA Salaries and Status of Library Workers Committee chair or designee to provide a brief (~5 minute) update on SSLW news relevant to NMRT interests.
  • Invite NMRT Councilor to give report at Executive Board meeting

Midwinter

  • Preside at Executive Board meetings.
  • Speak at Midwinter Orientation; attend NMRT Midwinter Social and other NMRT events as schedule allows.
  • Make contact with vendors who sponsor NMRT programs and giveaways.
  • Serve as one of NMRT's representatives at ALA meetings (RTCA, ALA Finance Best Practices, BARC, etc.).
  • Visit all the library school booths to drop off NMRT promotional materials for them to take back to their students

Post Midwinter

  • Follow up on tasks or decisions that came out of Midwinter meetings.
  • Write "Notes from the President" blog post.

February

  • Write and submit Officer Progress Report.

March

  • Remind everyone of upcoming deadlines.
  • Contact officers to discuss activities for their areas of supervision.
  • Begin discussions with Vice-President and Staff Liaison to get Committee form open for committee appointments for coming year.

April

  • Continue to monitor committees. Watch for areas needing special support.
  • Work closely with President-Elect to ensure a smooth transition.
  • Hold electronic board meeting if necessary.
  • Write "Notes from the President" blog post.
  • Request plaque for NMRT Past President from Staff Liaison (must be requested before 6/1, otherwise it will need to be paid for out of pocket instead of through President's budget line).

May

  • Write congratulatory letters to recipients of NMRT grants and scholarships.
  • Invite NMRT Councilor to give report a Membership meeting
  • Stay in contact with officers and chairs to be sure all committees have finalized conference plans.
  • The NMRT Staff Liaison will contact all candidates of their election results. After all candidates have been contacted, notify the NMRT membership of the election results.
  • Offer candidates who stood for election but did not win a position as a committee chair for the coming year.
  • Send out call for agenda items for the NMRT Executive Board and Membership Meeting at Annual Conference. Check with Staff Liaison to find out if any visitors are planning to attend.
  • Publicize information about upcoming Membership Meeting at Annual Conference (if meeting is taking place) and what time the Q& A virtual chat will be.
  • Request the ALA-APA Salaries and Status of Library Workers Committee chair or designee to provide a brief (~5 minute) update on SSLW news relevant to NMRT interests.
  • Request collated report from the Liaison Coordination & Support Committee chair(s).

June

  • Write "Notes from the President" blog post previewing NMRT events at ALA Annual.
  • Distribute a preliminary Executive Board Meeting agenda and remind everyone of deadlines and reports needed.
  • Encourage officers to stop by the Exhibit Hall booths of any vendors who are currently sponsoring NMRT awards to thank them.
  • If NMRT has had an Emerging Leader project accepted, email Emerging Leaders to check in and remind them that they'll be expected to present their final projects at the Executive Board meeting at Annual.
  • Write officer final report
  • Invite incoming officers to attend the Board Meeting and other events at Annual.
  • Prepare files (both print and electronic) for transfer to President-Elect.
  • Mail a letter to each vendor's NMRT representative to thank them on behalf of the NMRT Executive Board as well.

Annual Conference

  • Speak at NMRT Conference Orientation.
  • Preside at Executive Board meeting.
  • Attend all NMRT functions as schedule allows.
  • Serve as NMRT's representative at ALA functions (RTCA, TOLD, BARC, etc).
  • Remind everyone to submit receipts for reimbursements within two weeks of Annual Conference.
  • Meet with the President-Elect to discuss any upcoming issues or concerns.
  • Visit all the library school booths to drop off NMRT promotional materials for them to take back to their students

Post-Conference

  • Write thank-you notes to exhibitors, officers, liaisons, chairs and others who have helped you throughout the year. Especially thank chairs who did not get re-appointed to a chair position for the next year. These addresses can be obtained from the Staff Liaison.
  • Transfer files (print and electronic) to President-Elect.
  • Update Handbook entry as needed.
  • Write final "Notes from the President" blog post introducing new NMRT President.

 Last Reviewed May 2017; Last Revised: May 2017

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Online Doc Outreach Director

by Sarah Wade on Tue, May 2, 2017 at 11:16 am

Term of Office

Directors are elected for two-year terms.

Purpose

The Outreach Director oversees NMRT activities designed to inform, recruit, and maintain new members to the unit.

General Description

Supervises three committees: Student and Student Chapter Outreach (SASCO) Committee, Membership, Promotion, Diversity, and Recruitment (MPDR) Committee, and Student Chapter of the Year Award (SCOTYA) Committee.

Term of Office

Directors are elected for two-year terms.

Purpose

The Outreach Director oversees NMRT activities designed to inform, recruit, and maintain new members to the unit.

General Description

Supervises three committees: Student and Student Chapter Outreach (SASCO) Committee, Membership, Promotion, Diversity, and Recruitment (MPDR) Committee, and Student Chapter of the Year Award (SCOTYA) Committee.

The Outreach Director keeps abreast of all plans and communications within these committees. When questions arise, the Outreach Director assists in finding the answers, whether by forwarding to another NMRT officer, the ALA Liaison, or through informal means. Most questions are answered in this way.

The Outreach Director keeps track of the committees and ensures that things go as smoothly as possible. The Outreach Director is expected to attend all/most events planned by the committees. The Outreach Director attends NMRT Board Meetings, either in person or online, and votes on issues relating to the governance and future of NMRT.

Major Responsibilities

Oversee the activities of the following committees:

• Student and Student Chapter Outreach (SASCO)

• Membership, Promotion, Diversity, and Recruitment (MPDR)

• Student Chapter of the Year Award (SCOTYA)

Procedures Used to Accomplish Major Responsibilities

  • Maintain communication with the committee chairs, advising them of deadlines for reports and tasks, responding to their questions, linking them with other resources in NMRT/ALA, etc.
  • Report on committee activities and items of strategic importance to the NMRT Executive Board.
  • Attend committee meetings, committee events, and Board meetings at conferences, offering support as needed.
  • Follow-up with and thank chairs of committees for their service.

Contact People for Accomplishing Committee Objectives

  • NMRT President
  • NMRT Vice-President
  • NMRT Officers
  • NMRT Committees
  • ALA Staff Liaison
  • ALA Chapter Relations Office
  • ALA Student Chapters

Types of Record Keeping

The Outreach Director maintains files on supervised committees. Including correspondence and reports. Reports and documents are archived on ALA Connect.

Correspondence and Copies

  • NMRT President and Vice President: copies of most correspondence
  • NMRT Officers and Committees: copies as applicable to their responsibilities

Timetable of Activities

July

  • Term begins after ALA Annual Conference
  • Obtain and review files from previous Outreach Director.
  • Clarify any ambiguities in the files.
  • Review applicable sections of the NMRT Handbook, including Outreach Director's page and all supervised committees.

August

  • Contact committee chairs under your responsibility to answer questions and ensure they contact their committee members and solicit introductions.
  • Ensure SASCO Committee delegates responsibility to members to contact library schools/student chapters.
  • Ensure MPDR committee arranges to send welcome letters to new NMRT members. Receive membership rosters from Kim Redd ALA Staff Liaison (ongoing process).
  • Assist committee chairs with Planning Reports as needed.
  • Prepare and submit Officer Planning Report.

September/October

  • Ensure MPDR sends welcome letters to new members.
  • Have MPDR Committee provide a plan to encourage diversity and inclusion within the organization.
  • Check in with SCOTYA about award application announcement.
  • Participate in any Executive Board e-meeting.

November/December

  • Keep in touch with committee chairs, and keep up with activities/correspondence of committees.
  • If no correspondence from a committee has arrived, write and ask for new of progress.
  • Advise committee chairs to ascertain if an increase is needed in their budgets. Requests for increases must be submitted on the proper forms to the NMRT Treasurer at the MidWinter meeting. Justification is required.
  • Determine the matters that the committee chairs need to have presented to the Executive Board and prepare to speak on their behalf.

January

  • Attend Midwinter Conference.
  • Be present at MidWinter programs under Outreach Director’s supervision, and help with last minute details if necessary.
  • Attend NMRT Board meetings and Membership, Networking, and Committee Interest Meeting.

February

  • Ensure that the MPDR Committee sends out welcome letters/emails to new members.
  • Remind committees to prepare and submit progress reports.
  • Prepare and submit own Officer Progress Report.
  • Follow up on any new business or initiatives generated during MidWinter.

March/April

  • Maintain close contact with the committee chairs and Executive Board.
  • Ensure that the SASCO committee is maintaining contact with student chapters and sending relevant NMRT information.
  • Check in with SCOTYA regarding award application process.
  • Participate in any Executive Board e-meeting.

May

  • Continue keeping in touch with committees; assist with questions as needed.
  • Remind SCOTYA Committee Chairs to submit press release for award winners to the NMRT Secretary.
  • Being preparations for Annual.

June/July

  • Attend Annual Conference. At Annual, attend: the Executive Board meeting and any programs organized by committees that this office supervises.
  • Present proposals or concerns from committee chairs at Executive Board Meeting.
  • Remind committees to prepare final reports; write and submit own report.
  • Organize files for transfer to successor.
  • Thank chairs of committees for their service.

 Last Reviewed: May 2017; Last Revised: May 2017

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Online Doc Networking Director

by Sarah Wade on Tue, May 2, 2017 at 10:54 am

Networking Director

General Description

Supervises 5 committees: Annual Conference Local Information Committee, Midwinter Social Committee, Orientation Committee, and Online Programs Committee.

Networking Director

General Description

Supervises 5 committees: Annual Conference Local Information Committee, Midwinter Social Committee, Orientation Committee, and Online Programs Committee.

The Networking Director keeps abreast of all plans and communication within these committees. When questions arise, the Director assists in finding the answers, whether by forwarding to another NMRT officer or the ALA Liaison, or though informal means. The Networking Director basically keeps track of the committees and ensures that things go as smoothly as possible. The Director is expected to attend all/most events planned by the committees. The Director also attends Board Meetings and votes on issues relating to the governance and future of NMRT.

The Networking Director also acts as liaison to the TOLD committee.

Term of Office

Directors are elected for two-year terms, but assignments may change during that time.

Purpose

The Networking Director encourages NMRT members to expand their horizons through networking (from the SSRA Committee Report).

Major Responsibilities

  • Oversee the activities of the Midwinter Social, Orientations, Online Programs, and Annual Conference Local Information committees, providing assistance, advice and support as needed.
  • Acts as the NMRT liaison to the Training, Orientation, and Leadership Development (TOLD) Committee

Procedures Used to Accomplish Major Responsibilities

  • Keep in contact with the chairs of the committees, advising them of deadlines for reports and tasks, responding to their questions, linking them with other resources in NMRT/ALA, etc.
  • Attend the meetings of their committees and offer support as needed.
  • Follow-up with and thank chairs of committees for their service.

Contact People for Accomplishing Committee Objective

  • NMRT President
  • NMRT Vice President
  • NMRT Officers
  • NMRT Committees
  • ALA Staff Liaison

Types of Record Keeping

The Networking Director maintains files on supervised committees. Keeps records of correspondence and reports.

Correspondence and Copies

  • NMRT President: copies of all correspondence
  • NMRT Vice President: copies of all correspondence
  • NMRT Officers and Committees: copies as applicable to their responsibilities

Timetable of Activities

July

  • Review files from previous networking director. Ask about anything that is not clear.
  • Subscribe to listservs for NMRT Board, Exhibits Round Table, and TOLD.
  • Attend orientation for new Board Members and new chairs.

August

  • Be in contact with committees under your responsibility (particularly Midwinter Social, which has a shorter time frame than the others) to introduce yourself and lay the groundwork.
  • Ensure that Midwinter Social Committee knows what needs to be done and has planning underway.
  • Advise other communities on what they need to do at this point (planning reports, etc.). Encourage committees to use ALA Connect for all correspondence. Refer to the new chair orientation materials for additional recommendations.
  • Prepare Officer Planning Report.

September

  • Monitor Midwinter Social Committee’s planning and assist as needed.

October

  • Keep up with actitivites/correspondence of committees.
  • Participate in any Executive Board e-meeting.

November

  • Continue keeping in touch with committees.
  • Orientation Committee should be planning for speakers and activities for the Midwinter Orientation.

December

  • Continue to assist committees in their activities.

January

  • Attend Midwinter.
  • Attend the programs put on by committees supervised.
  • Help with last minute details if necessary.
  • Attend Board meetings.

February

  • Remind committees to prepare and submit progress reports.
  • Prepare and submit Officer Progress Report.
  • Provide assistance and support for the committees whose activities occur during Annual Conference.

March/April

  • Continue keeping in touch with committees.
  • Participate in any Executive Board e-meeting.

May

  • Assist committees in finalizing plans and coordinating publicity.

June

  • Write Networking Director's Report.
  • Finish up any last minute service details for Annual.
  • Thank chairs of the Committees for their service.

Annual

  • Attend TOLD meeting and ALA committee chairs orientation.
  • Attend Executive Board Meetings.
  • Attend Social and other NMRT events.

 

Last Reviewed: May 2017; Last Revised May 2017

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Online Doc Vice-President/President-Elect

by Sarah Wade on Tue, May 2, 2017 at 10:49 am

General Description

The NMRT Vice-President/President-Elect assists the President in performing those duties the President assigns and prepares for their Presidential term the following year. The Vice-President/President-Elect works closely with the President and other officers and monitors committee activity as needed. The Vice-President/President-Elect handles committee appointments and acts as a representative of NMRT.

General Description

The NMRT Vice-President/President-Elect assists the President in performing those duties the President assigns and prepares for their Presidential term the following year. The Vice-President/President-Elect works closely with the President and other officers and monitors committee activity as needed. The Vice-President/President-Elect handles committee appointments and acts as a representative of NMRT.

Term of Office

Elected as Vice President/President-Elect, serving one year as Vice President, one year as President, and one year as Past President.

Committees Vice President Supervises

Vice Presidential Planning

Vice President's Supervisor

President

Major Responsibilities

  • Assist the President in accomplishing the purposes and goals of NMRT.
  • Perform those duties assigned by the NMRT President.
  • Represent NMRT as an elected officer.
  • Maintain close contact with the NMRT President and other officers.
  • Prepare for the following year as NMRT President.
  • Serve as presiding officer in the absence of the President.
  • Appoint committee chairs and committee members for the following term.

Procedures Used to Accomplish Major Responsibilities

  • Keep in close contact with the President, asking questions and soliciting opinions, ideas, and suggestions. Clarify any procedures at this time.
  • Attend as many NMRT programs and meetings as possible during midwinter meeting and annual conference.
  • Supervise Vice-Presidential Planning Committee.
  • Be cc'd on all committee emails.

Contact People for Accomplishing Objectives

  • NMRT President
  • NMRT Officers
  • NMRT Staff Liaison

Types of Record-Keeping

  • Copies of all NMRT correspondence
  • Files on committees, their correspondence and reports
  • Records of grant and reward recipients

Correspondence and Copies

  • NMRT President: Copies of everything
  • NMRT Officers: Copies as it deals with their areas of responsibilities
  • NMRT Staff Liaison: Copy as it deals with ALA rules and regulations and other ALA units

Reports and Dates for Submitting Reports

The Vice-President/President-Elect submits planning, progress, and final reports to the Executive Board.

Timetable for Activities

July

  • Establish close working relationship with the President. Ask advice, determine the President's goals and priorities for the year, and be supportive; you can hash out differences in private.
  • Create email distribution list with all committee chair, co-chair, and assistant chair names and addresses using the contact information provided by the President.

August/September

  • Begin planning for year as President. Make notes of ideas as they occur and keep a special file. Refer to the file often, to add, omit, or revise plans.
  • Write and submit Officer Planning Report.
  • Begin to work with Vice-Presidential Planning Committee on agenda for the coming year.

October/November

  • Keep up with the activities of committees, correspondence and planning.
  • Participate in any Executive Board e-meeting.

December

  • Prepare for Midwinter. Touch base with areas under your supervision, if applicable, to determine last-minute needs or problems for Midwinter.
  • Check meeting times and plan to attend all NMRT programs.
  • Contact the NMRT President to see where you might be of special assistance at Midwinter.
  • Prepare proposals that would affect your presidential budget for submission to the Board at Midwinter.

Midwinter

  • Attend Executive Board meeting, NMRT Orientation and Social, and as many other scheduled NMRT committee meetings as possible.
  • Make yourself available to membership. Meet the people who have volunteered but are unknown to you and determine the committee or chair for which they are best suited.
  • Attend Round Table Coordinating Assembly meeting.
  • Check in regularly with Vice-Presidential Planning Committee.
  • Attend ALA Membership Task Force meeting(s).
  • Attend BARC meeting(s). (optional)

February

  • Ensure that the committee volunteer form is posted by mid month.
  • Call for volunteers via NMRT-L and other NMRT communication methods. Remind existing committee members that they need to submit a form as well if they want to continue on their same committees.
  • Email all chairs requesting recommendations for their positions next year and contact officers for their input.
  • Keep in close contact with the President.
  • Write and submit Officer Progress Report.

March

  • Keep in close contact with the President.
  • Request from current committee chairs recommendations for possible persons to fill their positions next year. Inquire of directors and other officers if they have recommendations to make.
  • Make sure online committee volunteer form is up to date.

April

  • Begin making Committee appointments.
  • Participate in any Executive Board e-meeting.

May/June

  • Assist President in last-minute preparations for Annual.
  • Work with those NMRT candidates who were not elected to see if they would like to be chair of a committee for the following year.
  • All chairs and committee members should be appointed.
  • Continue to make appointments of committee members.
  • Write and submit Final Officer Report.
  • Using Vice President's budget, request that pins be purchased for outgoing Board members. The pins must be requested from the ALA Staff Liaison by 6/1, otherwise funds must be paid out-of-pocket instead of out of the Vice President's budget.

Annual

  • Assist the President as needed.
  • Attend Orientation and as many NMRT programs and meetings as possible.
  • Attend Round Table Coordinating Assembly Meeting.
  • Present pins to outgoing Board members at Executive Board meeting.
  • Attend ALA Membership Task Force meeting(s).
  • Attend BARC meeting(s). (optional)

Post Annual

  • Begin planning calendar, new board orientation, and any final plans for transition.
  • Finalized list of committee appointments needs to be sent to ALA Staff Liaison by 7/15.
  • Send letters to all current chairs, telling them who their successor is and strongly encouraging their attendance at the New Board/New Chair Orientation to transfer materials and/or communicate with the new chair about the committee. Urge them to write their successors in advance, and to evaluate the committee's activities over the past year (what went well, what could have gone better, committee size recommendations, and how to better evaluate in the future).
  • Send letters to the new chairs about the New Board/New Chair Orientation, noting time and location and the changes for their committees. Also, include the names of those committee members who have accepted to date.
  • Verify the contact information of officers, chairs, and liaisons for the directory listings.
  • Prepare orientation notes for the New Board/New Chair Orientation.

Last reviewed: May 2017; Last revised: May 2017

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Online Doc Past President

by Sarah Wade on Tue, May 2, 2017 at 10:39 am

Past President

Term of Office

The Past President will serve as a voting member of the NMRT Executive Board for one year immediately following his/her term as President.

Past President

Term of Office

The Past President will serve as a voting member of the NMRT Executive Board for one year immediately following his/her term as President.

Purpose

The purpose of the Past President is to advise the Executive Board, to serve as a consultant to the President, and to perform such duties as assigned by the President. These duties may include supervision of selected committees and participation in the recommendation of NMRT members for service on ALA and divisional committees.

Committees Supervised

  • Nominating Committee

Past President's Supervising Officer

  • President

Major Responsibilities

  1. Assist the President in accomplishing the purposes and goals of NMRT.
  2. Perform such duties as assigned by the President.
  3. Represent NMRT as an elected officer.

Procedures Used to Accomplish Major Responsibilities

  1. Share with President special concerns and challenges of your term and make positive suggestions.
  2. Maintain a file of all correspondence.
  3. Supervise the Nominating Committee, Alumni & Friends Committee, & LLAMA/NMRT Joint Committee on Collaboration, when chaired by an NMRT member (in alternate years)
  4. Coordinate selection of the NMRT Sponsored Emerging Leader
  5. Attend all NMRT Executive Board meetings and electronic NMRT Executive Board meetings

Contact People for Accomplishing Objectives

  • NMRT President
  • NMRT Nominating Committee Chairs
  • NMRT Alumni & Friends Committee Chairs
  • LLAMA/NMRT Joint Committee chair, when chaired by an NMRT member (in alternate years)
  • NMRT committee chairs and liaisons (as appropriate)

Types of Record-Keeping

  • The Past President maintains copies of all correspondence, mailings, reports, minutes, and files as assigned by the President.

Correspondence

  • NMRT President: copies of everything
  • NMRT Vice-President: copies of everything
  • NMRT Staff Liaison: copies of selected correspondence

Reports and Dates of Submitting Reports

  • The Past President presents a planning report, a progress report, and a final report, as requested by the NMRT Secretary.

Timetable for Activities

July

  • Review files from predecessors.
  • Introduce yourself to committee chairs under your supervision.
  • Create Emerging Leader Selection Committee, including a few Board members not applying for the program and the previous year's emerging leader.

August

  • Prepare Officer Planning Report.
  • Coordinate selection of the NMRT Emerging Leader.

September - November

  • Support the Nominating Committee as they gather candidates for the ballot. Solicit candidates as needed.
  • Support the Alumni & Friends Committee as they start to plan their activities for the year.
  • Liaison with the Governance Committee to gather any bylaw and/or constitution changes needed to be added to the NMRT Ballot
  • Participate in any Executive Board e-meeting.

December

  • Support the Nominating Committee & ALA staff liaison as they draft the NMRT Ballot.

Midwinter

  • Attend all meetings of the NMRT Executive Board.
  • Attend, as possible, all events organized by NMRT.

February

  • Write and submit Officer Progress Report.
  • Review final NMRT ballot as prepared by ALA staff prior to the ballot cutoff date (confirm date with ALA staff).
  • Continue to Support the Alumni & Friends Committee with their activities for the year.

March

  • Coordinate with the Nominating Committee communication to all NMRT members about the upcoming election.
    • Participate in any Executive Board e-meeting.

Annual

  • Attend all meetings of the NMRT Executive Board.
  • Attend, as possible, all events organized by NMRT.

July

  • Forward Past President's files to your successor.

 Last Reviewed: May 2017; Last Revised: May 2017

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Online Doc Past Officers

by Sarah Wade on Tue, May 2, 2017 at 10:37 am

PAST NMRT OFFICERS

  • Note: There was no councilor before 1999. The organizational structure was revamped in 1999-2000, so the names of the director positions are different. The Affiliate’s Council President was a voting member of the Executive Board until the Council was disbanded in 1997.

PAST NMRT OFFICERS

  • Note: There was no councilor before 1999. The organizational structure was revamped in 1999-2000, so the names of the director positions are different. The Affiliate’s Council President was a voting member of the Executive Board until the Council was disbanded in 1997.
2015-2016
President: Kirby McCurtis
Past President: Megan Hodge
Vice-President/President Elect: Kate Kosturski
Secretary: Karen Doster-Greenleaf
Treasurer: Easter DiGangi
Assistant Treasurer/Treasurer-Elect:
Leadership Director: Nicole Spoor
Member Services Director: Margaret Howard
Networking Director: Tinamarie Vella
Outreach Director: Kelly Trowbridge
Parliamentarian: Elizabeth Howard
Councilor: Rachael Altman
 
2014-2015
President: Megan Hodge
Past President: Emily Prather-Rodgers
Vice-President/President Elect: Kirby McCurtis
Secretary: Mandi Goodsett
Treasurer: Jonathan Lu
Assistant Treasurer/Treasurer-Elect: Easter DiGangi
Fundraising Coordinator: Cory Lampert
Leadership Director: Kate Kosturski
Member Services Director: Kari Weaver
Networking Director: Tinamarie Vella
Outreach Director: Kelly Trowbridge
Parliamentarian: Margaret Howard
Councilor: Rachael Altman
 
2013-2014
President: Emily Prather-Rodgers
Past President: Janel Kinlaw
Vice-President/President Elect: Megan Hodge
Secretary: Kirby McCurtis
Treasurer: Jonathan Lu
Fundraising Coordinator: Cory Lampert
Leadership Director: Kate Kosturski
Member Services Director: Kari Weaver
Networking Director: Barbara Lewis
Outreach Director: Bohyun Kim
Councilor: Susan Jennings
 
2012-2013
President: Janel Kinlaw
Past President:  Linda Crook
Vice-President/President Elect: Emily Prather-Rodgers
Secretary: Jessica Pryde
Treasurer: Jonathan Lu
Fundraising Coordinator: Curtis Brundy
Leadership Director: Megan Hodge
Member Services Director: Coral Sheldon-Hess
Networking Director: Barbara Lewis
Outreach Director: Bohyun Kim
Councilor: Susan Jennings
 
2011-2012
President: Linda Crook
Past President: Deana Groves
Vice-President/President Elect: Janel Kinlaw
Secretary: Rebecca K. Miller
Treasurer: Veronica L. C. Stevenson-Moudamane
Fundraising Coordinator: Curtis Brundy
Leadership Director: Megan Hodge
Member Services Director: Coral Sheldon-Hess
Networking Director: Julie Kane
Outreach Director: Cory Lampert
Councilor: Susan Jennings
 
2010-2011
President:  Deana Groves
Past President:  Courtney Young
VP/Pres. Elect:  Linda Crook
Secretary:  Janel White
Treasurer:  Nancy Snyder-Gibson
Assistant Treasurer: Veronica L.C. Stevenson-Moudamane
Fundraising Coordinator: Amanda Roberts
Leadership Director:  Amy Harmon
Member Services Director:  Emily Love
Networking Director:  Julie Kane
Outreach Director:  Cory Lampert
Councilor:  Jenny Emanuel
 
2009-2010
President:  Courtney Young
Past President:  Laurel Bliss
VP/Pres. Elect:  Deana Groves
Secretary:  Amanda Ros
Treasurer:  Nancy Snyder-Gibson
Fundraising Coordinator: Amanda Roberts
Leadership Director:  Amy Harmon
Member Services Director:  Emily Love
Networking Director:  Linda Crook
Outreach Director:  Erin Ellis
Councilor:  Jenny Emanuel
 
2008-2009
President:  Laurel Bliss
Past Pres.:  Nanette Donohue
VP/Pres. Elect:  Courtney Young
Secretary:  Maureen Barry
Treasurer:  Amy Gonzalez Ferguson
Assistant Treasurer:  Nancy Snyder-Gibson
Fundraising Coordinator:  TBA
Leadership Director:  Anne Robert
Member Services Director:  Dawn Lowe-Wincentsen
Networking Director:  Linda Shippert
Outreach Director:  Erin Ellis
Councilor:  Jenny Emanuel
 
2007-2008
President:  Nanette Donohue
VP/Pres. Elect:  Laurel Bliss
Past Pres.:  Amanda J. Roberts
Secretary:  Akeisha Heard
Treasurer:  Amy Gonzalez Ferguson
Councilor:  Courtney L. Young
Outreach Director:  Samantha Hines
Networking Services Director:  Sally Bickley
Member Services Director:  Dawn Lowe-Wincentsen
Leadership Development Director:  Anne Robert
Parliamentarian:  Alice Daugherty
 
2006-2007
President:  Amanda Roberts
VP/Pres. Elect:  Nanette Donohue
Past Pres.:  Nadine Flores
Secretary:  Kara Whatley
Treasurer:  Catherine Collins
Assistant Treasurer:  Amy Ferguson
Councilor:  Courtney L.Young
Networking Services Director:  Sally Bickley
Member Services Director:  Katie Dunneback
 
2005-2006
President:  Nadine Flores
VP/Pres. Elect:  Amanda Roberts
Past Pres.:  Sally Gibson
Secretary:  Jeannette Ho
Treasurer:  Catherine Collins
Councilor:  Courtney L.Young
Outreach Director:  Nanette Wargo Donohue
Networking Services Director:  Michelle S. Millet
Member Services Director:  Laurel Bliss
Leadership Development Director:  Laura Kortz
Parliamentarian:  Tanzi Sutton
 
2004-2005
President:  Sally Gibson
VP/Pres. Elect:  Nadine Flores
Past Pres.:  Beth Kraemer
Secretary:  Ihsia Hu
Treasurer:  Bill Jenkins
Assistant Treasurer:  Catherine Collins
Councilor:  Stacey Shoup
Leadership Director:  Shelly McCoy
Outreach Director:  Tanzi Merritt
Networking Services Director:  Laurel Bliss
Member Services Director:  Laura Kortz
 
2003-2004
President: Beth Kraemer
VP/Pres. Elect: Sally Gibson
Secretary: Chrissie Anderson Peters
Treasurer: William Jenkins
Councilor: Stacey Shoup
Outreach Director: Shelly McCoy
Networking Services Director: Nadine Flores
Member Services Director: Marilyn Ochoa
Leadership Development Director: Sara Morris
 
2002-2003
President: Joseph Yue
VP/Pres. Elect: Beth Kraemer
Secretary: William Armstrong
Treasurer: William Jenkins
Councilor: Stacey Shoup
Outreach Director: Nadine Flores
Networking Services Director: Shannon Tennant
Member Services Director: Sally Gibson
Leadership Development Director: Erik Drake *(Resigned. Recorded in  December 12, 2002 minutes.)
 
2001-2002
President: Dora Ho
VP/Pres Elect: Joseph Yue
Secretary: Sigrid Kelsey
Treasurer: Mary Anne Hansen
Councilor: Ann Snoeyenbos
Outreach Director: Shannon Tennant
Networking Director: Susanna Van Sant
Member Services Director: Ann Dykas
Leadership Development Director: Erik Drake
 
2000-2001
President: Christine Shupala
VP/Pres. Elect: Dora Ho
Secretary: Joseph Yue
Treasurer: Mary Ann Hansen
Councilor: Ann Snoeyenbos
Outreach Director: Alison Hopkins
Networking Director: Victor Schill
Member Services Director: Susanna Van Sant
Leadership Development Director: Ann Dykas
 
1999-2000
President: Priscilla Shontz
VP/Pres. Pres. Elect: Christine Shupula
Secretary: Dennis Wilson
Treasurer: Laura Lucio
Councilor: Ann Snoeyenbos
Outreach Director: Beth Jedlicka
Networking Director: Melissa Becher
Member Services Director: Jimmie Lundgren
Leadership Development Director: Dora Ho
 
1998-1999
President: Linda Golian
VP/Pres. Elect: Elect: Priscilla Shontz
Secretary: F. Ann Dykas
Treasurer: Laura Lucio
Director of Conference Arrangements: Alesia McManus
Director of Liaisons: Melissa Becher
Director for Membership, Awards, and Continuing Education (MACE): Paula Hering
Director for Publications and Public Relations: Chris Shupala
 
1997-1998
President: Ann Snoeyenbos
VP/Pres. Elect: Linda Golian
Secretary: Antoinette Nelson
Treasurer: Carol Ritzen Kem
Director for Conference Arrangements: Nancy George
Director for Liaisons: Beth Jedlicka
Director for Membership, Awards, and Continuing Education (MACE): Paula Hering
Director for Publications and Public Relations: Priscilla Shontz
 
1996-1997
President:   Laura Sill
VP/Pres. Elect: Ann Snoeyenbos
Secretary: Nancy George
Treasurer: Carol Ritzen Kem
Director for Conference Arrangements: Paula Hering
Director for Liaisons: Kimberley Robles
Director for Membership, Awards, and Continuing Education (MACE): Anne Greenspan
Director for Publications and Public Relations: Bob Wick
Affiliates Council President: Beth Jedlicka
 
1995-1996
President: Elaine Yontz
VP/Pres. Elect: Laura Sill
Secretary: Liz Brown
Treasurer: Mary Jo Howard
Director for Conference Arrangements: Michael Samson
Director for Liaisons: Kimberley Robles
Director for Membership, Awards, and Continuing Education (MACE): Suzanne Byron
Director for Publications and Public Relations: Bob Wick
Affiliates Council President: Jonathan Mamer
 
1994-1995
President: Elizabeth (Betsy) Fordon
VP/Pres. Elect: Elaine Yontz
Secretary: Angela Jones
Treasurer: Mary Jo Howard
Director for Conference Arrangements: Darlene Nichols
Director for Liaisons: Suzanne Byron
Director for Membership, Awards, and Continuing Education (MACE): Laura Sill
Director for Publications and Public Relations: Michael Coleman
Affiliates Council President: Ann Snoeyenbos

Last Reviewed: May 2017; Last Revised: May 2017

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Online Doc History

by Sarah Wade on Tue, May 2, 2017 at 10:21 am

NMRT History

NMRT History

The New Members Round Table (NMRT) was established as the Junior Members Round Table (JMRT) in 1931 by an informal group meeting at the American Library Association (ALA) Annual Conference in New Haven, Connecticut. It became an official part of ALA in 1941 when its constitution and by-laws were adopted at the Boston conference. Maria Leavitt, Chair of the ALA Membership Committee, saw the need in 1931 for an organization within ALA for newcomers into the library profession. At that time, new members had little opportunity for activity in the work of the Association, so many young professionals were not joining ALA. JMRT was conceived as a training ground to promote a greater feeling of responsibility for the development of library service and librarianship. It was established as a discussion group to get the young librarians to join ALA and help orient them to their profession.

The new JMRT members were eager for involvement and immediately undertook two projects. The first was a compilation of a subject index to the literature of the library field to supplement "Cannon's Bibliography of Library Economy, 1876-1920." This project was published by ALA as Library Literature, 1921-1932. The second was a survey concerning the effectiveness of library education.

Members of JMRT also began to be published with the cooperation of the H. W. Wilson Company. A monthly department in the Wilson Bulletin, "Junior Librarians Section," started in February, 1936, with Round Table members submitting articles and news. Educational pamphlets were also prepared for Wilson, the first ones on periodical indexes in 1937, and later on the card catalog in 1946.

Some other projects JMRT was involved with over the years include essay contests, a duplicate magazine exchange program, a local indexes project to make a union list of indexes of all types in libraries in the United States, exchanges of librarians, a project to aid European libraries damaged in World War II, and professional development grants. During the last 60 years JMRT/NMRT has been an active campaigner to stimulate methods of continuing education in the library field.

JMRT was also involved in the early years with helping new librarians become introduced to the profession. The Staff Orientation Committee was created in 1940 to consider the problems of a young librarian entering their first job, and to recommend methods to make the transition easier.

Soon after JMRT was founded, it had nearly 200 members, but quickly grew to 1200 by 1939. This was not sustained, however, and membership fell during the 1950s. This occurred even with new attempts to involve young librarians in ALA, including the development of a placement service in 1952 that listed job openings and made them available to JMRT members. A newsletter was also published at this time, providing information on state and local chapters and ALA conferences.

Low membership totals continued into the 1960s, with less than 200 active members in 1961. These totals did begin to rise through the 1960s, with 300 members in 1966 and 500 by 1969. This was a trend shared by ALA as a whole, which had 23,000 members in 1959 and nearly 37,000 a decade later. In response to this increased membership, JMRT greatly expanded its number of organized committees. This allowed young professionals to have more opportunities for involvement in ALA and the library profession. Before 1970, JMRT members primarily had only ALA committees on which to serve, because of the lack of committees sponsored by the Round Table. This situation changed dramatically in 1971, when JMRT grew to a total of 17 committees. This number rose to 20 by 1981 and to 25 in 1991. Some of the committees founded during this twenty year period include the Committee on Governance (1971); Olofson Memorial Award (1972); Handbook (1975); Archives, Membership Meeting, and Midwinter Activities (1977); and Exhibitor Contact and Relations, President's Program, and Scholarship (1983).

By 1971 JMRT had grown larger not only in size, but also in the scope of its mission. In addition to its original goals, it now sought to actively assist in the recruitment of qualified persons for the library profession. By 1983, the growth of JMRT continued, with 850 members; by 1991, over 900 members had joined the newly renamed New Members Round Table.

During this time of growth, a newsletter was again being published to promote JMRT and keep its members informed on ALA activities. Newsnotes (1966-71) and its successor Footnotes(1971- ) are the newsletters that have been put out by JMRT/NMRT. A second publication, Cognotes, issued each year at the ALA Annual Conference since 1972, serves to inform people in attendance at the Annual and Midwinter conference about meetings, events, and program changes. This is another way in which NMRT contributes to ALA and assists their fellow librarians.Cognotes is no longer issued by NMRT, but the name remains: the “COG” in Cognotes is an acronym for the Committee on Governance of JMRT [16].

The sweeping technological changes that occurred in the first decade of the 21st century have transformed how NMRT members collaborate and participate within the organization. The NMRT-L discussion listserv has allowed members to communicate with one another through email since 1997 [2]. The NMRT Board members (NMRTBD) listserv facilitates communication amongst Board Members and Committee Chairs and allows them to take part in email-based NMRT Board Meetings [13]. Another helpful resource for those interested in gaining writing experience is the NMRT New Writers List, NMRT Writer, where calls for papers and other writing opportunities are posted and general discussions about writing take place [14]. By the fall of 2003, Footnotes began publishing their quarterly newsletter by way of email [3]. Since 2007, ALA Connect has provided NMRT members, and committee groups, a forum for online collaboration, discussion, and information sharing [4]. An official NMRT wiki was created in 2008 and NMRT Notes: Blog of the New Members Round Table of ALA began in June 2009 [5]. NMRT has also maintained a presence on popular social networking sites such as Facebook, Twitter, LinkedIn, and Flickr [6]. Most recently, Endnotes: The Journal of the New Members Round Table, an online journal, was launched in May 2010 to provide new librarians and members of the Round Table opportunities to publish scholarly work in a peer reviewed publication.Endnotes was realized through the efforts of the former NMRT Scholarship, Research, and Writing Committee which was created in 2006 [7].

In 2002, the Documents Digitization Taskforce committee, later renamed the Archives Committee, began to reflect on the importance of preserving the institutional history of NMRT and devised new policies to preserve its organizational memory. This committee digitized official NMRT records as far back as the 1970s, and adopted a forward-thinking approach to preserving “born digital” records such as emails, listservs, and online publications [1]. These records are now accessible to all members in the searchable Archives database on the NMRT Popular Resources web page [15].

The myriad new ways of collaborating on the aforementioned forums have fostered new programs in NMRT. Career and Conference Mentoring Programs, created in 2003, pair seasoned professionals with new librarians in a “learn and give” experience for both librarians to help new librarians learn how to build their careers and to make the most of their conference experience [8]. A Resume Review Service, which is also available year-round by email, provides a valuable service at ALA national conferences, in which seasoned professionals volunteer their time and offer invaluable advice to new librarians in scheduled one-on-one, in person meetings.

In the last decade, NMRT committees have worked diligently to offer a variety of social networking and learning opportunities at ALA conferences. Just a few of these events include socials, travel scholarships, a resume review service, and NMRT orientation sessions to help new members get the most out of national conferences. Since the 1970s, the NMRT Professional Development Grant and Shirley Olofson Memorial Award have aided new members to help defray the cost of attending a national conference [10]. The Student Chapter of the Year Award also awards student chapters stipends to encourage student involvement in the organization, and to assist students financially with conference attendance [12]. The New Members Round Table celebrated its 75th anniversary in 2006 with a growth in membership which exceeded 1,800 members and an expansion to 28 committees [9]. Several new committees that have been created in the past decade, include: the Web Committee, Resume Review Service, Liaison Coordination and Support Committee, Endnotes Committee, Annual Program Committee (now called NMRT Online Programs Committee), Online Discussion Forum Committee, and the Membership, Promotion, Diversity & Recruitment Committee, Annual Conference Professional Development Attendance Award Committee; (previously the Marshall Cavendish Award Committee), the LLAMA/NMRT Joint Committee on Collaboration, and the Annual Social Committee[11].

Over the last 75 years, NMRT has developed from a small discussion group of young professionals to a large organization with many state affiliate chapters and members who are participating in a vital, healthy, and active association. Since its formation, NMRT has been the key for many to first find a niche in the organization of ALA, a place where they can begin to develop a career through involvement and participation with their peers in the library profession. As in 1931, when Junior Members Round Table was first conceptualized, the goals remain the same: to provide new members opportunities for participation within ALA, a forum for discussion to orient new members to the profession, and to promote a greater feeling of responsibility for the development of librarianship.

Written and edited by:

  • Robert Dunkelberger, Chair, Archives Committee, 1991-1992
  • Carla Robinson, Chair, Handbook Committee, 1999-2002
  • Virginia Pierce, Member, Handbook Committee, 2010-2011
  • Sarah Wade, Co-Chair, Handbook Committee, 2016-2017

References

[1] http://www.ala.org/ala/mgrps/rts/nmrt/news/footnotes/footnotes_august_2002/footnotes_aug2002.pdf

[2] http://lists.ala.org/wws/arc/nmrt-l

[3] http://lists.ala.org/wws/arc/nmrt-l/2003-08/msg00089.html

[4] http://www.ala.org/ala/mgrps/rts/nmrt/news/footnotes/february2007a/nmrtpresmessagefeb07.cfm

[5] http://wikis.ala.org/nmrt/index.php/Main_Page

[6] http://www.ala.org/ala/mgrps/rts/nmrt/socialnetworking/index.cfm and http://www.nmrt.ala.org/notes/?m=200906

[7] http://www.ala.org/ala/mgrps/rts/nmrt/oversightgroups/comm/schres/endnotesvol1is1/editorialinfo.pdf

[8] http://www.ala.org/ala/mgrps/rts/nmrt/news/footnotes/footnotes_april_may_2003/NMRT_footnotes_apr03.pdf

[9] http://www.ala.org/ala/mgrps/rts/nmrt/news/footnotes/august2006ab/nmrtpresidentAug2006.cfm

[10] http://www.ala.org/ala/mgrps/rts/nmrt/initiatives/applyforfunds/3mawardinformation.cfm

[11] http://wikis.ala.org/nmrt/index.php/Section_4:_Committees

[12] http://wikis.ala.org/nmrt/index.php/Student_Chapter_of_the_Year_Award_Committee

[13] http://lists.ala.org/wws/info/nmrtbd

[14] http://lists.ala.org/wws/info/nmrtwriter

[15] http://www.ala.org/ala/mgrps/rts/nmrt/popularresources/index.cfm

[16] http://www.ala.org/conferencesevents/cognotes

Last Reviewed: May 2017; Last Revised: May 2017

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Pages

The mission of the New Members Round Table (NMRT) is to help those who have been association members less than ten years become actively involved in the association and the profession.

Learn more about NMRT on the ALA website.

Subscribe to NMRT (New Members Round Table)