LITA Board of Directors Committee
Monday, April 17, 2017
8:00am - 10:00am Pacific Time
10:00am - 12:00pm Central Time
11:00am - 1:00pm Eastern Time
This page lists all of the Discussion Documents for the Board Meeting that will take place online in Adobe Connect at https://ala.adobeconnect.com/litaboard. Guests are welcome to join.
APR DOC 17-1 ... April 17, 2017 Board Meeting Agenda (PDF, 570KB)
CONSENT AGENDA DOCUMENTS
APR DOC 17-2 ... Draft 2017 Midwinter Meeting Minutes (PDF, 326KB)
APR DOC 17-3 ... Draft 2017 February Board Minutes (PDF, 280KB)
APR DOC 17-4 ... Approve Draft FY2018 Budget (XLSX, 393KB)
DISCUSSION ITEM DOCUMENTS
APR DOC 17-5 ... Committee/IG Persona Use Cases Record (Google Spreadsheet)
APR DOC 17-6 ... Creative Commons License for LITA Work Brief (PDF, 429KB)
APR DOC 17-7 ... Patron Privacy Collaboration Opportunities Brief (PDF, 631KB)
Additional documents will be added here as they become available.
To download all of the attached public documents at once, use the "Download attached files in one zip file" link beneath the list of attachments.
Updated to link to the v2 versions of the Excel spreadsheets with new numbers.
Here's my first pass on the FY2018 budget. Between changes to stipends, number of preconferences, anticipated changes to Forum (two keynotes instead of three), and more, it took longer to put this together than I anticipated.
- FY2018 Draft Budget Summary - v2 (an overview of all budget lines)
- FY2018 Draft Budget Full - v2 (includes a spreadsheet breakout for every project)
Note that that while the bottom line number is alarming, it's not quite as bad as it looks. The summary shows that it's possible we'll be at a deficit of $50,000 at the end of FY2018, but $10,000 of that money is an anticipated expenditure of 50th anniversary funds. In other words, we're funding $10,000 worth of scholarships in FY2018 (-$10,000) that we collected money for in FY2017 (+$10,000).
I've laid out my rationale for this budget in a Google Doc, so you can see how I came up with figures for each line. I want to say up front that even though I think we'll do better than the projections show for CE, Forum, and sponsorship, I'm erring on the side of caution using trends from the past year since we're still aligning resources and creating infrastructure. I also don't have any hard data for publications revenue with our publisher since we'll get our first payment from them this summer, so I kept that figure conservative, too.
I'll be out of the office, completely offline, February 20 - March 5, so we can discuss the draft further when I'm back, although I'm happy to answer any questions you have before the 20th.
Here's the charge for the Sponsorship Task Force that I was asked to write, reflecting feedback I've gotten, and now put into Connect so it can be public & archived. I need a motion & a second that we vote on this and then I can construct the poll.
LITA Sponsorship Task Force charge
The LITA Sponsorship Task Force will review existing LITA documentation related to sponsorship (such as policies or budgets), research applicable ALA policies, and produce new documentation which enables LITA to effectively pursue sponsorships.
The Forum Assessment Task Force reported that vendors are eager to sponsor Forum (or specific parts of it), but we don’t offer them the menu of options or ongoing relationship which would allow for that transaction. Other committees have also inquired about sponsorship for their products; to wit, Education (online CE), PPC (preconferences), and Membership (Happy Hour). Questions which have arisen include:
How do we coordinate and centralize outreach and plan our asks?
Who is the contact person for sponsors?
When, if ever, does it make sense for a volunteer to be a contact?
How do we honor vendors’ interest in an ongoing relationship - which requires a staff contact - while leveraging relationships and contacts that volunteers may have?
When multiple groups are pursuing sponsorship, how do we prevent oversaturating particular sponsors with asks?
How much does it actually cost for LITA to provide various things that others might wish to sponsor?
What potentially sponsorable things do we do, and which LITA groups work on them?
What can we give sponsors in exchange for their dollars?
Notwithstanding the above, what are we willing to provide? For example, possible tensions include:
Vendors’ interest in attendee lists and LITA’s interest in privacy.
Vendors’ interest in sponsored content and members’ potential discomfort with it
A sponsorship policy, to cover:
The procedure for soliciting sponsors;
What members & units are and are not empowered to do in sponsor negotiations;
Anything else that seems necessary, in the Task Force’s judgment.
A sponsor prospectus, which lays forth:
LITA events, items, etc. which may be sponsored (see the Context section for examples);
Dollar amounts required;
What the sponsor receives in return.
A list of our current known sponsor contacts.
A plan for assessing the success of this policy.
These should be delivered to the board.
The Task Force will commence by spring 2017 and run through Midwinter of 2018. It will present a preliminary report for feedback no later than the Board’s fall 2017 meeting, and submit its final report at least two weeks in advance of Midwinter 2018.
5-7 people, ideally including current or recent members of:
Forum Planning or Forum Assessment;
The Executive Director will be the staff liaison.