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LITA Executive Committee Committee

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Discussion Executive Committee Meeting Minutes - October 27, 2015

by Jenny Levine (staff) on Wed, Oct 28, 2015 at 04:55 pm

Attendees

Nancy Colyar, Aaron Dobbs, Thomas Dowling, Aimee Fifarek, S. G. Ranti Junus, Jenny Levine, Rachel Vacek

Budget narrative - how should we distribute it?

  • Jenny will post the narrative and the detailed budget to the Financial Advisory Committee privately for discussion
  • Jenny will post the budget narrative publicly to the Board group

Update on 2016 Forum location

We got two viable proposals
We're trying to negotiate a lower room rate for attendees

Attendees

Nancy Colyar, Aaron Dobbs, Thomas Dowling, Aimee Fifarek, S. G. Ranti Junus, Jenny Levine, Rachel Vacek

Budget narrative - how should we distribute it?

  • Jenny will post the narrative and the detailed budget to the Financial Advisory Committee privately for discussion
  • Jenny will post the budget narrative publicly to the Board group

Update on 2016 Forum location

We got two viable proposals
We're trying to negotiate a lower room rate for attendees

  • Jenny will check on the double bed room rate to determine if attendees can affordably share rooms

Pilot project to pay webinar instructors

We're still trying to determine the details of the pilot
The Board needs data in order to discuss this at Midwinter

  • Jenny will pull together raw numbers and evaluation surveys for th0se sessions where instructors were paid; how much each instructor was paid; need this information for all courses for the last two years for comparison; ask for information about what other divisions do; can someone on Education help with this?
  • Jenny will talk to Education about putting a hold on payments for further sessions until the Board and FAC have a chance to discuss and evaluate this

Tangent: need to add an opt out option for sharing names, titles, etc. of Forum attendees with all attendees

Question: We should discuss the privacy of surveymonkey results for CE evaluations

Forum preconference and Midwinter institutes

More potential budget holes for FY16
We had to cancel the Forum preconference on makerspaces
The Program Planning Committee is working on two possible institutes for Midwinter

ALA and Badging Experiment for Forum

ALA is experimenting with badging (emphasis on experimenting)
LITA will issue the first profile badge for attending our Web Analytics preconference at Forum; if we have Midwinter institutes, we'll issue badges for attending those, too.
The experiment is being led by ALA's Center for the Future of Libraries. The goal is to find out if people value these types of badges and use them. There will be three levels of badges: attending CE events with learning outcomes, completing CE events and receiving CEUs; completion of more formal training (including Spectrum Scholars and maybe Emerging Leaders)

Award/Scholarship press releases posted

  • Jenny will publish a blog post with links to the press releases; alert CaM so that they can be publicized on social media channels

The press releases are on the ALA website:

Desperate need for committee inventory and chairs orientation

LITA desperately needs orientations for board members, committee chairs, and interest group chairs; it seems like this has fallen through the cracks in recent years, resulting in committees not submitting reports, among other things
Nancy will write up a few paragraphs about orienting new committee chairs

Open Issue: Need an orientation for representatives, too

LITA Blog and SSL

Web Coordinating Committee will work with ALA ITTS to move LITA Blog to ALA's hosting service in February 2016 and will then be the guinea pig for implementing SSL on ALA's blog-hosting service

Diversity issues and perceptions of them within LITA

We ran out of time to discuss this, so we'll put this on the agenda for our next meeting
See Rachel's great post to lita-l with some numbers

Rachel's excellent question about tracking the Board's open items

Jenny created a Trello board for now until we can discuss this and figure out how we want to handle it going forward (note this is a public board)

In general, the LITA Executive Committee meets every other Tuesday from 2:00-3:00pm Central Time, and members are welcome to attend. To attend the meeting, join our Google Hangout. Due to the limits on the size of a Hangout, we appreciate a heads-up in advance so that we can switch to a different platform that better handles many participants if necessary.

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Discussion ExCo Meeting Minutes - September 1, 2015

by Jenny Levine (staff) on Tue, Sep 1, 2015 at 03:10 pm

Attendees

Thomas Dowling, Aimee Fifarek, S. G. Ranti Junus, Jenny Levine, Rachel Vacek

Attendees

Thomas Dowling, Aimee Fifarek, S. G. Ranti Junus, Jenny Levine, Rachel Vacek

Agenda

  1. Budget update (don't really have one yet, but should the FAC chair be part of ExCo?)
  2. Preliminary priorities discussion?
  3. Conference schedule template

Decisions

  1. We'll add FAC chair to ExCo
  2. Board will meet in Adobe Connect with a permanent room URL

Action Items

  • Thomas is going to ask Andrea to find where the "2 weeks public notice" comes from since we're not sure what the language actually is
  • Jenny to create a Google spreadsheet for Board members to enter priorities; set due date of September 30 for discussion at the October 8, 2015 Board meeting
  • Jenny to talk to Lauren Pressley and David Lee King as coordinators about creating a conference schedule template for meetings
  • Jenny to have Aimee added to the volunteer form to help complete appointments
  • Check LITA Forum site under sponsorships for Mary's name (litaforum.org/sponsors/sponsor-prospectus)
  • Jenny to talk to other divisions that have Appointment Committees to get language/advice
  • Come up with a template for the quarterly newsletter; Jenny to talk to CaM about what could be included in the newsletter; also point to the blog
  • Rachel to forward membership committee formal request to the board re: need for $ for Happy Hour
  • Jenny to find Town Hall meeting minutes (Connect?) and go through them for priorities from the members
  • Thomas to send out reminder email to board liaisons about connecting with their liaisons

Open Issues

  • Need timelines for award committees
  • Need best practices for documenting and archiving year-to-year for committees
  • Need to document additional roles that committee chairs and representatives may be expected to perform and report back on; revisit terms and roles
  • Need to close the loop and thank liaisons/reps when their terms end
  • Need a liaisons (representatives) wrangler

Notes

  • Make sure to post ExCo agendas and notices at least two weeks in advance (check if the 2 weeks is ALA or LITA rule)
  • Look for ExCo mailing list (it's at litaexco@lists.ala.org)
  • Encouraging CaM to meet; encourage Board liaisons to reach out to committees
  • Past chair for awards committees are supposed to remain on the roster to help mentor the new chair
  • Gathering agenda items for next Board meeting: local chapters, assessment update, prioritizing priorities, funding for Happy Hour

Hangouts URL for future ExCo meetings - http://plus.google.com/hangouts/_/g5a353zw7sghxrfubgxlpwmdqaa

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Discussion Tickler List From the Spring Virtual ExCo Meeting

by Lauren Pressley on Thu, Mar 14, 2013 at 12:37 pm

Here are the tasks from our Spring Meeting

Thursday

Here are the tasks from our Spring Meeting

Thursday

  • Zoe: working with LITA Forum to find a third keynote
  • ALL: look at tickler file from October for tomorrow
  • Zoe, Cindi, and Lauren: look at EL Brand project
  • Colleen: look at EL vivo project/ITTS connection and reach out to that group of emerging leaders
  • Colleen: fast track Finance Review Task Force, ensure that a report is available at least 2 weeks prior to meeting
  • Mary: work with Dale on manual update ahead of board meeting (at least 2 weeks)
  • ??: Make a list of documents to read (with context) to distribute to board two weeks before meeting
  • Colleen: post to board in connect about sponsorship of two emerging leaders
  • By annual, have a draft document to put before board about how to maintain streaming in a sustainable way
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Discussion The Transparent Board - David Nour

by Karen Starr on Tue, Mar 20, 2012 at 02:01 pm

(This is a public posting)

This is the webpage on the ASAE website I referred to that might be of interest during our discussion today.  As I heard it Mary is pulling some of David's work for the board orientation? There are some interesting points that will likely be of interest during the Board orientation.

Summary:

(This is a public posting)

This is the webpage on the ASAE website I referred to that might be of interest during our discussion today.  As I heard it Mary is pulling some of David's work for the board orientation? There are some interesting points that will likely be of interest during the Board orientation.

Summary:

Thanks to social media—and a more connected society in general—association boards need to be more available, more flexible, and more data savvy than ever. In an excerpt from his book Return on Impact: Leadership Strategies for the Age of Connected Relationships, David Nour discusses five ways association boards will need to change.

http://www.asaecenter.org/Resources/ANowDetail.cfm?ItemNumber=137780

Karen

 

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The Executive Committee is empowered to act for the Board of Directors between regular meetings of the Board. The decisions and actions of the Executive Committee are subject to review by the Board at its next regular meeting.

 

 

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