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We're excited to announce that you can now search the 800+ awards listed in the Financial Assistance for Library & Information Studies (FALIS) Directory in the Opportunities Exchange in ALA Connect.

Meeting requests are like Doodle polls that let you figure out the best time for everyone in your group to meet. Connect meeting requests also have the added feature of letting you automatically create a Connect calendar event based on the times of your poll. And as always, email notifications are automatic so you don't have to go through the separate steps of emailing everyone a link to the form or the event.

Here's a walkthrough of the process.

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Discussion How to Add an Opportunity to the Opportunities Exchange

by Jenny Levine (staff) on Tue, Mar 30, 2010 at 03:23 pm

Before you add an opportunity to the OppEx, please do a search to make sure it doesn’t already exist there. The OppEx FAQ can help answer any questions you have, including ones about what types of opportunities can be added, but feel free to contact us for additional help.

Note that fields with a red asterisk next to the title are required so you must enter something in them or you won't be able to submit the OppEx form.

Before you add an opportunity to the OppEx, please do a search to make sure it doesn’t already exist there. The OppEx FAQ can help answer any questions you have, including ones about what types of opportunities can be added, but feel free to contact us for additional help.

Note that fields with a red asterisk next to the title are required so you must enter something in them or you won't be able to submit the OppEx form.

  1. Click on the link in the left-hand column to go to the Opportunities Exchange or go directly to http://connect.ala.org/oppex .
     
  2. Click on the “Add New Opp” tab in the middle of the page.

     
  3. Fill in the title with the name of your opportunity.

     
  4. Choose a type of opportunity from the choices in the list menu. To select multiple types, hold down the [Control] or [⌘] key while selecting options in the menu.

     
  5. If this is an official ALA sponsored opportunity, please be sure to check the box noting this.

     
  6. Choose as many subjects from the list as are applicable and valid. To select multiple subjects, hold down the [Control] or [⌘] key while selecting options in the menu.

     
  7. Select which types of libraries are relevant for this opportunity. To select multiple library types, hold down the [Control] or [⌘] key while selecting options in the menu.
     
  8. If there is a financial award, cost, or other monetary value attached to the opportunity, enter it in the “amount” field.

     
  9. If the opportunity is renewable on an ongoing basis, change the default from “no” to “yes.”

     
  10. If there is a URL where users can get further information, enter it in the URL box.

     
  11. If you want your opportunity to appear on a specific date in the future, enter that date in the “publish on” field. When you click in the field, a calendar will appear. Choose the proper date, and it will be entered in the proper format automatically.

     
  12. By default, opportunities expire one year after they’re entered into the database. If you want your opportunity to expire earlier than that, enter that date in the “unpublish on” field. When you click in the field, a calendar will appear. Choose the proper date, and it will be entered in the proper format automatically.

     
  13. Fill in the date the opportunity ends (if there is one) in the “available through” box. When you click in the field, a calendar will appear. Choose the proper date, and it will be entered in the proper format automatically.

     
  14. If there is a deadline to apply, be sure to fill out the date fields for this. It’s probably a good idea to make the expiration (“unpublish on”) date equal to one day after your deadline date since you won't accept applications after that point.

     
  15. If this opportunity is available only to certain ethnic groups, indicate this by selecting the appropriate ones from the “ethnic background” list. To select multiple ethnicities, hold down the [Control] or [⌘] key while selecting options in the menu. The default is no restrictions, so the opportunity is available to anyone.

     
  16. If this opportunity is aimed primarily at individuals with disabilities, change the default in this field from “no” to “yes.”

     
  17. If you want to note a geographic location for this opportunity, you can fill out the city, the state/province, and /or country fields.  Note that only the country field is available as a search option on the OppEx home page.

     
  18. If your opportunity is restricted to a specific institution, region, or type of library, be sure to change the default from “No restrictions.” To select multiple types of restrictions, hold down the [Control] or [⌘] key while selecting options in the menu.

     
  19. Is this opportunity open to non-U.S. residents? If not, change the default from “yes” to “no.”

     
  20. Is this opportunity available to non-ALA members? If not, change the default from “yes” to “no.”

     
  21. If applicants should contact someone else for further information, please fill out the contact boxes. Please be aware that opportunities are published publicly on the web, so providing an email address could result in that address being harvested by spammers. Please do not publish someone else’s phone number, email address, or postal address without their explicit permission.

    Note: if the person is on ALA Connect, linking to their profile on the site allows others to use the "send xxxxxx a message" feature without exposing that person's email address.

     

  22. Now you’re ready to more fully describe your opportunity. Be sure to include any important information not already noted in the fields above. You must include at least ten words in the description or you won't be able to submit the opportunity.

     
  23. If you’d like to add an attachment that provides further information, an application form, or other useful information, click on the “Add file attachments” link. Don’t worry – it won’t take you to a new page and you won’t lose any data you’ve entered so far. You can add as many attachments as you'd like, although the size limit on any one file is 20MB.

    Allowed file extensions include: avi doc docx eps flv gif indd jpg jpeg mov mp4 odp ods odt pdf png pps ppt pptx rtf txt tif tiff wmv xls xlsx.

    Browse your hard drive to find the file, and then click on the "attach" button.

     

  24. Once the box is open, you can browse your hard drive for the file you want to upload and then click on the “submit” button to save your opportunity to the database. If you want to upload more than one file, click on the “attach” button instead, upload all of your files, and then click on the “submit” button.

     
  25. Click on the "save" button to submit your opportunity, which will be available on the site immediately afterwards.

    You can also click on the “preview” button to see what it will look like without losing any of your data. When it’s finalized, click on the “save” button.

That’s it – you’re done! You should get an email confirmation that you’ve posted an opportunity, and you’ll get email notices if anyone leaves a comment. Your opportunity should also be appearing on the OppEx home page.

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Discussion votes don't display in bar graph?

by David Vess on Mon, Mar 29, 2010 at 06:33 pm

Why would votes not display on the handy bar graph that is generated by each poll?

Thanks!  D

Online Doc Frequently Asked Questions about Creating a Community

by ALAConnect Helpdesk (staff) on Fri, Jun 26, 2009 at 02:10 pm
  1. What kinds of topics are acceptable for new communties in ALA Connect?
    Pretty much any topic that is in some way related to ALA, libraries, librarians, library workers, or librarianship. Connect is designed to let members discuss and work on issues of importance to them, and we don't want to put up any barriers to that. However, we do reserve the right to remove inappropriate groups that violate our user guidelines.

     

  1. What kinds of topics are acceptable for new communties in ALA Connect?
    Pretty much any topic that is in some way related to ALA, libraries, librarians, library workers, or librarianship. Connect is designed to let members discuss and work on issues of importance to them, and we don't want to put up any barriers to that. However, we do reserve the right to remove inappropriate groups that violate our user guidelines.

     

  2.  How do I create a new community?
    There's a separate document titled How to Create a Community in ALA Connect that has step-by-step instructions.

     

  3. Can I edit my community's settings later if I change my mind?
    Yes, you can modify your community's settings at any time. The only thing you won't be able to change after you create your community is its URL. You can edit everything else, though.

     

  4. How many people can join my community in Connect?
    We don't think there's a limit on the number of people who can join your community. There are more than 60,000 members in Connect, and some divisions have quite a large number of members (eg, ACRL). Let us know if you think you're running into any limits/problems, though.

     

  5. Can I create a community that anyone can join? 
    Yes, and in fact we encourage you to create open communities by selecting the "open" option for type of membership.

  6. Can I create a community that only a few select people can join?
    Yes, you can choose the "moderated," "invite only," or "closed" options when creating your community. "Moderated" means anyone can request to join, but you'll have to approve the request. "Invite only" means you'll have to manually add people to your community, but they'll be able to leave on their own. "Closed" means you'll have to add and remove all members of the community.

    Note that the "Invite a friend" link only appears on "open" and "moderated" communities.

    The ALAConnect Helpdesk will always be an admin for every community created. If you or your community's members need help at any point, feel free to contact the Helpdesk profile in your roster of members.

     

  7. Can I create a community that is completely hidden from everyone else?
    Yes. To create a community that is hidden from everyone but the members of the group, check the "private group" box when you're creating your community. Please note, though, that your community will not be listed in the "Browse ALA Connect" guide, and you cannot choose the "open" option for type of membership.

    The ALAConnect Helpdesk will always be an admin for every community created. If you or your community's members need help at any point, feel free to contact the Helpdesk profile in your roster of members.

     

  8. Can my community be listed under more than one category?
    Yes, you can list your community under as many categories as you like, although ALA reserves the right remove irrelevant or inappropriate subject headings from your group. To select more than one category, hold down the (Control) key when clicking on the names of the categories.

     

  9. Is ALA monitoring which new communities get created in ALA Connect?
    Yes, ALA staff members receive email notices whenever a new community is created, and we compare the title, description, and mission to the ALA Connect user guidelines to make sure the community adheres to the spirit of the site. ALA reserves the right to delete inappropriate groups that violate those guidelines and remove the community creator's access to ALA Connect.

     

  10. Can I delete my community?
    Yes, you can delete your community at any time by clicking on the "edit" tab on your group's home page, scrolling to the bottom, and clicking on the "delete" button. You will be prompted to make sure you really want to delete this community. To finalize the deletion, click on the "submit" button.

    Please note that deletions of communities are permanent, and they cannot be restored. Please consider the ramifications of your actions carefully before deleting a community. Really, we mean it will disappear from the face of the Earth forever.

     

  11. Don't see your question listed here? Contact us for an answer or leave a comment.
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Online Doc Frequently Asked Questions about "Groups" in ALA Connect

by ALAConnect Helpdesk (staff) on Wed, Jan 6, 2010 at 01:26 pm
  1. What are "ALA groups?"
  2. What are "member communities?"
  3. What is the difference between "ALA groups" and "member communities?"
  4. How do I join an "ALA group?"
  5. How do I join a "member community?"
  6. How do I leave an "ALA group?"
  7. How do I leave a "member community?"
  8. Can I observe what an ALA group is doing without joining the group?
  9. I'm supposed to be part of a specific ALA group, but I can't access it or post anything to it. What do I do?
  10. Don't see your question listed here? Contact us for an answer.

  1. What are "ALA groups?"
    "ALA groups" are formal entities within ALA's structure and are represented in the ALA Handbook of Organization to coordinate and accomplish the work of the Association. These include committees, divisions, sections, round tables, task forces, and other working groups. In the context of ALA Connect, this also includes major events such as the Midwinter Meeting, Annual Conference, division conferences, national institutes, and other venues that participants pay money to attend.

    Another way to think of "ALA groups" is as any member affiliation we track in our membership database (known as "iMIS"). If you pay dues to join it, if you're elected or appointed to it, or if we otherwise track that you're part of something, then it's listed in our membership database and in turn, here in Connect as an "ALA group." Therefore, all active "ALA groups" have rosters, which display accurately, in real-time in Connect.

    As a committee member, you cannot leave a committee in ALA Connect. You first have to be removed from the committee's roster in our membership database. Please contact your committee's staff liaison to remove yourself from a committee.

    Divisions, sections, and round tables are also formal "ALA groups." You will appear as a member of one of these ALA groups in Connect if you have paid dues to join them. Continued membership in the division, section, or round table in Connect is dependent on renewing your membership with that group. You can renew your ALA membership on our website.

     

  2. What are "member communities?"
    "Member communities" are the opposite of formal "ALA groups." They're informal communities that anyone can join based on interest. They can be communities of practice dedicated to a specific topic (e.g., interlibrary loan, knitting, etc.) or they can be a loose collection of people who form their own personal learning network as needed on an ad-hoc basis (e.g., folks who want to learn about podcasting this month). There is no formal roster, and the group might live on forever or dissolve itself next year. It needs no formal approval from ALA, as long as it does not violate the User Guidelines.

    Any ALA member can start a new community. Please note that ALA does track new communities as they are created, but you can create ones for almost any topic as long as you don't violate our User Guidelines. ALA reserves the right to remove any communities that do not meet those guidelines.

     

  3. What is the difference between "ALA groups" and "member communities?"
    "ALA groups" are working groups or membership affiliations listed in the ALA Handbook of Organizations, while "member communities" are informal interest groups that members form outside of the formal structure of ALA. If you paid money to join it, it's an "ALA group." If you joined a loose community of members who just want to talk about a specific subject, it's probably a "member community." "ALA groups" have labels such as committee, division, event, section, and round table, while "member communities" are labeled as "community."

     

  4. How do I join an "ALA group?"
    Your membership in a committee, division, event, section, or round table comes from our membership database, not from Connect. If you want to join a committee, task force, or other working group, you need to volunteer and be appointed to it. To join a division, section, or round table, you need to formally join it and pay dues via our website. To join an event in Connect, you need to register for it via our website. Once your membership record is updated with your new affiliation, you will see it appear here in Connect when you log in. If you've joined a new ALA group and don't see it listed in Connect, try logging out of Connect and then logging in again. You should see your new group appear within one minute of logging in. If you encounter problems with this process, please don't hesitate to contact us.

     

  5. How do I join a "member community?"
    If the community is open to new members, you'll see a "Join" button in the right-hand column. If the group's owner has to approve your request to join, you'll see a "Request Membership" button in the right-hand column. Just click on that button and follow the prompts to send the group admin a request to join.

     

  6. How do I leave an "ALA group?"
    Because ALA Connect synchronizes information directly from ALA's membership database, you can't leave a formal "ALA group" from within Connect. If you no longer wish to be part of a committee, division, event, round table, section, or task force, contact the group's staff liaison or ALA's Customer Service Department. We have to change your status in the membership database, and then the change will appear in Connect.

     

  7. How do I leave a "member community?"
    ALA Connect's "member communities" don't synchronize with our membership database, because anyone can join them. If you visit a community's home page, you should see a link in the right-hand column that says, "Email preferences/Leave group." If you follow that link, you'll go to a page with an option to "Leave this Group."

     

  8. Can I observe what an ALA group or member community is doing without joining it?
    Yes! You can read and sometimes even comment on any material marked as "public" from any ALA group. You can observe the public output of the group by visiting the group's home page on a regular basis or subscribing to its RSS feed (look for the orange RSS icon example RSS icon width= at the bottom of the group's home page).

     

  9. I'm supposed to be part of a specific ALA group, but I can't access it or post anything to it. What do I do?
    Since your ALA affiliations come directly from our membership database, we'll need to check there to see what the problem is. Your best bet is to contact the group's admin as listed on the member roster (follow the link in the right-hand column of the group's home page). That person will be able to provide you with the most direct help, but if that doesn't work, feel free to contact us for further help.
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Discussion Frequently Asked Questions about Profiles in ALA Connect

by ALAConnect Helpdesk (staff) on Mon, Dec 7, 2009 at 09:34 am
  1. Can I hide my profile completely in ALA Connect?
  2. Can I hide a committee or other group from appearing on my profile?
  3. Who can see what on my profile?
  4. Who can see contact information on my profile?
  5. What is my "network?"
  6. How can I change my username, password, or other information on my profile?
  7. Can I display my full profile publicly?
  8. If I choose to display my profile to the public, does that include my contact information?
  9. Why can't I add my full work or education history to my profile?
  10. Do protected, non-public posts I make appear on my profile?
  11. Where do I set my email preferences in my profile?
  12. How do I remove the "Send [me] a message" link from appearing underneath my picture on my profile?
  13. Why does one letter or two numbers appear after my name?
  14. Why does it say (non-member) after my name when I'm an ALA member?
  15. What do I do if one of my group/committee affiliations is not appearing on my profile?
  16. Why doesn't my signature retain the line breaks I put in?
  17. How many publications can I list on my profile?
  18. What is a Del.icio.us username?
  19. What is a Flickr username?
  20. Don't see your question listed here? Contact us for an answer.

  1. Can I hide my profile completely in ALA Connect?
    You can't hide your entire profile, but you can hide certain parts of it or you can exclude yourself from appearing altogether in Connect as long as you're not on any committees. For more information about hiding pieces of your profile or excluding yourself from Connect altogether, see the FAQ about privacy options in ALA Connect.

     

  2. Can I hide a committee or other group from appearing on my profile?
    You can't hide a committee from appearing on your profile, but you can hide your affiliations with a community, division, round table, or section. To learn how to do this, check the FAQ about privacy options in ALA Connect.

     

  3. Who can see what on my profile?
    The public can only see your name and links to things you post that you mark as "public." Other ALA members can also see your committees, any affiliations you haven't hidden, and any additional information you've added to your profile. People in your network see all of those things plus your contact information. For more information about this, see our FAQ about privacy options in ALA Connect.

     

  4. Who can see contact information on my profile?
    Only people you've manually added to your network can see contact information on your profile.

     

  5. What is my "network?"
    Your network consists of the other ALA members you've self-identified in ALA Connect as classmates, clients, colleagues, contacts, coworkers, frequent collaborators, friends, and vendors. Note that adding someone to your network means they can see your contact information.

    Adding people to your network will become a more important option in future phases of Connect when we help you find other members, interesting content, and relevant events through your network.

     

  6. How can I change my username, password, or other information on my profile?
    ALA members can fill out additional information about themselves in ALA Connect by editing their profile, but to change your name, login, password, address, or contact information, you need to log in to the ALA website and update your membership information. See our FAQ about logging in if you encounter any problems logging in to Connect, although your login information for Connect is the same as your login information for the ALA website. If you've forgotten your username and password, you can recover it from the website.

     

  7. Can I display my full profile publicly?
    Yes. By default, your full profile only displays to ALA members, but you can edit this option in your profile to display everything except your contact information to the public.
  8. If I choose to display my profile to the public, does that include my contact information?
    No, everything except your contact information displays to the public. Only people in your network can see your contact information.

     

  9. Why can't I add my full work or education history to my profile?
    During phase one of ALA Connect, you can only add one work affiliation and one educational affiliation. In phase two, however, we'll be adding the ability to add your full work and education history.

     

  10. Do protected, non-public content I post appear on my profile?
    No, the public and other ALA members see only your public posts.

     

  11. Where do I set my email preferences in my profile?
    When you click on the "edit" tab on your profile, towards the bottom of the page you'll see a place to set your email preferences. Learn more about your email options in the How to Set Your Email Preferences in ALA Connect help document.

  12. How do I remove the "Send [me] a message" link from appearing underneath my picture on my profile?
    If you edit your profile, towards the bottom of the page you'll find a section for "contact settings." If you uncheck that box, the "Send [me] a message" option will not appear as an option for other people.

  13. Why does one letter/two letters/two numbers appear after my name?
    A designation after your name means there is more than one account in our membership database for your first name plus last name. We need a way to distinguish between those names in Connect, so first we try to add your middle initial after your last name. If you have no middle initial in your membership profile on the ALA website, then we try to add the two-letter abbreviation for your state. If you have no state listed in your website profile, then we add the last two digits of your membership number.

    If you believe the multiple records in our membership database all belong to you, please contact our customer service department to request that they be merged into one record. That will delete the extra accounts from our database and remove the extra designation at the end of your name.

    If there are other people with the same name and you want to remove the numbers from the end of yours, you can log in to the ALA website and edit your membership information to add either a middle initial or a state to your address. Be sure to log out of ALA Connect and log back in to see the changes.

    If you have further questions about this, please contact us.

     

  14. Why does it say (non-member) after my name when I'm an ALA member?
    ALA members should log in to ALA Connect using their regular ALA website usernames and passwords. If you create a new account on Connect, it won't syncrhonize with your member account. If you don't remember your website login and password, you can recover it here. Please contact us if you have further questions or if you need help deleting your non-member account.

     

  15. What do I do if one of my group/committee affiliations is not appearing on my profile?
    Contact the staff liaison for the group, because that's the person who can start troubleshooting the problem. If you're looking at the group's roster, anyone marked as an "admin" can contact the right person to help you.

     

  16. Why doesn't my signature retain the line breaks I put in?
    We don't allow HTML formatting in the signature file in order to reduce code conflicts, so we suggest using a format such as this one:

    Firsname Lastname |Orgname | Email address or other contact info

     

  17. How many publications can I list on my profile?
    As many as you want - go for it.

     

  18. What is a Del.icio.us username?
    Del.icio.us is a social bookmarking site that offers many advantages over storing your bookmarks in your browser on one computer. While there are many sites like del.icio.us now, it was the first one and it's one of the most popular. Learn more about social bookmarking by watching this short video from the Common Craft folks.

     

  19. What is a Flickr username?
    Flickr is a photo sharing website that makes re-using your pictures very easy. It was the first social photo sharing site, and it's still one of the most popular. Learn more about social photo sites by watching this short video from the Common Craft folks.

    Note that your Flickr username is *not* what appears in your Flickr URL, and it's not your Yahoo/Flickr login. To figure out what your Flickr username is, log in to the the site and look at the top of the screen. You should see a line that says, "Logged in as xxxxxxxxxx". Whatever it says for xxxxxxxxxx is your Flickr username, so that's what you'll want to enter in your Connect profile.

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Online Doc Online Tutorial Module 3: How to Find Your Groups after Logging in to ALA Connect (video)

by ALAConnect Helpdesk (staff) on Fri, Nov 13, 2009 at 09:52 am

ITTS eLearning logo for AC

Click here to launch module

You will need the Flash player 9 or above to view this interactive tutorial.

Tip: Press the F11 key at the beginning of this tutorial in order to hide your browser's address bar and give you more viewing room.  Press F11 at the end of the tutorial to restore the address bar and close the tutorial.

 

Online Doc Online Tutorial Module 2: Public Navigation of ALA Connect for Non-ALA Members (video)

by ALAConnect Helpdesk (staff) on Fri, Nov 13, 2009 at 09:52 am

ITTS eLearning logo for AC

Click here to launch module

You will need the Flash player 9 or above to view this interactive tutorial.

Tip: Press the F11 key at the beginning of this tutorial in order to hide your browser's address bar and give you more viewing room.  Press F11 at the end of the tutorial to restore the address bar and close the tutorial.

Discussion Online Tutorial Module 1: What Members and Staff Need to Know About Logging In to ALA Connect (video)

by Sheila Joy (staff) on Fri, Nov 13, 2009 at 09:51 am

ITTS eLearning logo for AC

Click here to launch module

You will need the Flash player 9 or above to view this interactive tutorial.

Tip: Press the F11 key at the beginning of this tutorial in order to hide your browser's address bar and give you more viewing room.  Press F11 at the end of the tutorial to restore the address bar and close the tutorial.

Discussion Profiles and Networks: Finding People on ALA Connect (video)

by Jenny Levine (staff) on Fri, Nov 13, 2009 at 09:51 am

Using ALA Connect, ALA members can create a personalized network with colleagues, friends, classmates, and others around interests, issues, events, and more.

Each ALA member has an ALA Connect profile, always accessible from the left sidebar. Your profile is already populated with membership information from the ALA membership database....

Using ALA Connect, ALA members can create a personalized network with colleagues, friends, classmates, and others around interests, issues, events, and more.

Each ALA member has an ALA Connect profile, always accessible from the left sidebar. Your profile is already populated with membership information from the ALA membership database....

One in a series of introductory screencasts created by the 2009 ALA Emerging Leaders Group I.
View the original video and transcript.

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Discussion Online Docs: Collaborative Document Editing on ALA Connect (video)

by Jenny Levine (staff) on Fri, Nov 13, 2009 at 09:50 am

You and your group members can now collaborate on and keep track of your ALA work all in the same spot with ALA Connect's Online Docs!

From the ALA Connect page for any group or community with which you're affiliated, just visit the Online Docs section on the right sidebar. Follow the Add link to start a new document or follow the Online Docs link to visit documents already created.

Why should you use Connect's Online Docs? Here's what you need to know....

You and your group members can now collaborate on and keep track of your ALA work all in the same spot with ALA Connect's Online Docs!

From the ALA Connect page for any group or community with which you're affiliated, just visit the Online Docs section on the right sidebar. Follow the Add link to start a new document or follow the Online Docs link to visit documents already created.

Why should you use Connect's Online Docs? Here's what you need to know....

One in a series of introductory screencasts created by the 2009 ALA Emerging Leaders Group I.
View the original video and transcript.

More...

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Need some help understanding what's going on at this site or navigating around it? You've come to the right spot. We'll be adding a lot more help here in the coming days.

To get started, trying watching some of the video tutorials.

Feel free to join this group and ask questions on the discussion board or use the contact form. There's also a community dedicated to Improving ALA Connect where you can post specific feedback and suggestions.

See the Help categories listed in the sidebar for specific topics. -->

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