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I am a college reference librarian and liaison to the e-learning department. Soon after stepping into this post, I started receiving questions from online faculty regarding supplemental course material, uploading and sharing articles, and the reuse of copyrighted materials. I also began to notice the misuse of images by students and staff.
In response to these red flags, I created handouts and published a LibGuide to promote the correct use of copyrighted content and copyright awareness on campus. Click here to visit the Copyright and Fair Use Basics LibGuide.
I would love to hear what red flags others have encountered and how you addressed same.
I would like to know how others handle e-Reserves, ILL requests, and reuse in general.
At present, our ILL department denies any questionable requests and e-Reserves (which are dealt with individually at the faculty level) are not discussed. In an effort to promote safer practices regarding the uploading of supplemental resources without implementing institutional policy and procedure, I am advocating for requiring faculty to complete a short e-Reserves form at point of use/upload.
This safeguard is being employed by other colleges and universities, some requiring that online faculty also complete a fair use checklist with each copyrighted item that they upload to their course materials folder. Additionally, publishers, libraries, and academic associations developing guidelines addressing e-Reserves encourage institutions to publicly post their e-Reserve policies online and to disclose the title (and other bibliographic information) for each copyrighted work placed on reserve at the beginning of each term. I see a short e-Reserve form as a simple step toward creating safer practices and preventing instances of possible infringement. The short form includes a line item naming “fair use” and suggesting that an analysis be performed which would serve to promote awareness of fair use and safe practices among online faculty.
I am informed that faculty may find completing the form for each use of a copyrighted work burdensome and that we might want to edit this request to require the form be completed once for each semester/course.