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Below you will find the ALSC Executive Committee meeting agenda and documents for the Fall meeting which will be held on Saturday, October 22, 2016 in Chicago, IL.
Agenda, revised 10/17
DOC III a. Management Report
DOC III b. Continuing Education Report
DOC III c. Publications Report
DOC III d. Communications Report
DOC III e. Membership Report
DOC III f. Projects & Partnerships Report
DOC III fa. Dia Final Report
DOC III g. Web Activities Report
DOC III h. Draft 2016 Annual Conference Board of Directors Minutes
DOC III i. President's Update
DOC III j. Vice-President's Update
DOC III k. Councilor's Report
DOC IV. Approval of 2016 Annual Conference Exec. Committee Minutes
DOC Va. FY 2016 Third Close Financials
DOC Vb. Endowment Summary
DOC VI. Slate for 2017 Election (CONFIDENTIAL, sent separately)
DOC VII. Council Discussion on Executive Director MLIS Requirement
DOC VIII. Council Discussion on Gun Violence Affecting Libraries
DOC IX. Recommendations from Task Force on Equity, Diversity and Inclusion
DOC IX a. Summary of EDI Recommendations
DOC IX b. Implementation spreadsheet
DOC X. Annual Conference Restructuring for 2018 and beyond
DOC XI. Digital Media Curation Collaboration Request
DOC XII a. Strategic Plan Review, Next Steps and Identify Mega Issue discussion for MW
DOC XII b. Committee September Quarterly Reports
DOC XII c. Exam of Initiatives and External Relationships
DOC XII d. Appendix A Exam of Initiatives & Projects Comparison
To plan and execute an online discussion forum
History of the Committee
The Online Discussion Forum committee started in the 2005-2006 year and was formed from the consolidation of previous committees, including Online Book Discussion.
Committee Composition and Terms of Office
- Chair (one year term)
- Committee Members (one year term)
To offer online participation to all members, including those unable to attend Midwinter and Annual Meetings. Discussions will be held on the NMRT-L email list. The committee will also investigate other ways of communicating. Summaries of monthly discussion topics will be posted online. Summaries of monthly discussion topics will be posted online and on the listserv and an article on each topic will be posted to NMRT notes.
- Suggest and set topics for the monthly NMRT-L discussion
- Solicit topic suggestions from the Online Discussion Forum Committee
- Lead monthly discussion on the NMRT-L email list
- Investigate new ways of supporting online discussion and networking through the year and at the Midwinter and Annual conferences
Procedures Used to Accomplish Major Responsibilities
- Discuss topics within the committee, and appoint a committee member to begin that month’s selected topic on NMRT-L.
- All committee members to post, lead and monitor discussion, and add comments where needed to continue the discussion. Designated committee member for each topic to keep track of the topic’s direction and post follow-up questions where required and a summary after the monthly discussion to NMRT-L.
- As time and interest allows for individual committee members, designate committee members to moderate a live chat on ALA Connect, Twitter, or other chat resource. Designated committee member for each topic to keep track of the topic’s direction and post follow-up questions where required, and a summary after the live chat to NMRT-L.
- All e-mail discussion and live chat discussion summaries will be archived on the NMRT ODF Website.
- Each discussion leader both for e-mail and live chat discussions will be required to submit an article on their topic discussion one week after the end of the discussion, to be published on NMRT notes.
Contact People for Accomplishing Committee Objective
- NMRT Board Liaison, Leadership Director
- NMRT Secretary (publicity form)
Reminders and Helpful Hints
- The committee primarily works virtually via email.
- Be sure to discuss live chat venue and logistical details with live chat moderators the month before they are designated to moderate the chat to ensure ample time for promotion of events.
Timetable of Activities
- Review files from previous years.
- Establish contact with committee members.
- Update handbook entry if required.
- As needed, keep committee members informed of ideas, suggestions, problems, and plans.
- Submit planning report.
- Discuss and agree on all topics for the monthly NMRT-L discussions. Each month's discussion topic will have a designated moderator responsible for initating the topic on NMRT-L.
- Finalize an October - May calendar of topics, with assigned moderators.
- Committee chair will send out calendar of topics to NMRT-L, with an introductory email about the upcoming discussion series.
- Lead discussions each month on NMRT-L. A discussion thread should be initiated at the start of each month, October - May, by the designated moderator. The designated moderator should post summaries on NMRT-L.
- Submit committee progress report (February)
- Lead live chats and discussions via ALA Connect, Twitter, or other chat service as committee members have time and interest. Live chat announcements, promotion, and summaries should be posted on NMRT-L by the designated moderator.
- All e-mail discussion and live chat discussion summaries will be archived on the NMRT ODF Website.
- Each discussion leader both for e-mail and live chat discussions will be required to submit an article on their topic discussion one week after the end of the discussion, to be published on NMRT notes. The formatting requirements are: Max word count 1600 and info graphics and images can be used. Articles are to be sent to the ODF committee chair as a word document. After review, these articles will be sent to the NMRT Secretary to post on the NMRT blog.
- Organize files, consider problems in the past year so that suggestions for improvement may be made to the next committee chair, and transfer files to the new chair.
- Write article on topics and trends based on the year’s conversations to be published in NMRT Notes.
- Submit final report
I hope you each received my message letting you know that your program proposal for ASCLA for 2017 was approved.
I have set up a group in ALA Connect to communicate with you here: http://connect.ala.org/node/153502. Those of you who are not ALA members will have to set up a free account (by clicking “Join” in the upper right corner) and let me know. I’ll add you to the group once I hear from you. I was able to add the following people already:
IMPORTANT:If there is anyone else you want to add to the group, please send me their name and email.
All of our work will be done in Connect, so please make sure to login and turn on your e-mail notifications for this group, by logging into Connect, clicking on the arrow next to “Your Account” in the upper right corner, clicking on “Edit Your Email Notifications” and following the instructions from there. Using the group helps centralize information—both info that is shared with the team, and info that you provide to staff—so that it doesn’t get lost or misplaced in our inboxes. We’ll be posting all the announcements, deadlines, room assignments, and other information to this group
Our first deadline will be September 2nd. We are asking you to finalize the titles and descriptions and any confirmed speakers for your event, so that we can begin promoting the program slate this fall and also so that we can provide information to Conference Services for logistics. We’ve posted a spreadsheet of the titles and descriptions here: http://connect.ala.org/node/256671. Please respond with a reply/comment in Connect on this post prior to September 2nd confirming the following: Final title, Confirmed description, Any confirmed (at this point) speakers for your event.
For your convenience, we’ve attached an FAQ sheet to help you confirm titles and descriptions. We will also be providing other information and documentation regarding deadlines, A/V, speaker waivers and other important logistics. These will be posted in the Connect group soon.
I hope you are enjoying these last few weeks of summer, and we’ll be in touch soon regarding this first deadline. Questions? You can post those in response to this post as well and we'll do our best to answer.
Thanks, everybody – let me know if you have any questions.
Executive Director, ASCLA/RUSA
American Library Association
50 East Huron
Chicago, IL 60611
Phone: (800) 545-2433 x4395
Direct: (312) 280-4395
Fax: (312) 280-5273
ALA/EBSS Committee Meeting Minutes
Committee: Instruction for Educators Committee
Date/Time: Tuesday, Oct 11, 2016, 1:00-2:00 pm PST
Meeting via Google Hangouts: https://hangouts.google.com/hangouts/_/unlv.edu/ebss-ife
Members present: Samantha Godbey (chair), Kim Frail, Diane Fulkerson, Sarah Gilchrist, Amy K. Gilgan, Paul Hottinger, Genevieve Innes, Dan Zuberbier
Guests present: Lesley Farmer
2. Set priorities for committee work this year
Idea from June 2016 meeting re: developing/gathering resources related to Framework was discussed
Discussion of context:
- Samantha shared re: her meeting with other chairs of EBSS Education committees, no concern in that meeting about overlap with our committee, enthusiasm from other chairs about our idea to develop and/or identify resources related to using the Framework for educators.
- In June, the committee discussed the possibility of creating a libguide. EBSS is launching an EBSS-specific libguide as an option.
- Diane is also on the ACRL Student Learning and Information Literacy Committee and will be helping to test the new ACRL Framework sandbox in the coming weeks. She is happy to share screenshots of the sandbox with our committee to give us a sense of what it will be like. It is a work in progress, hopefully will be up and ready to use by December or January.
- Samantha shared that the ACRL Standards will be removed from the ACRL website on July 1, 2017. Diane stated that it is her understanding that disciplinary standards such as the Teacher Education standards will remain in place longer in order to allow those sections to transition to the Framework. ANSS and WGSS are working on this this year. Diane and Lesley confirmed that there is no intention from the ACRL Board to bring the Standards back.
- Samantha will contact Standards and Frameworks committee chair re: our timeline
Discussion of exactly what to do:
- Concerns were raised about the static nature of libguides.
- Kim suggested possible group project of conducting case studies at our institutions; Jenny suggested developing lesson plans
- Dan voiced concerns about what we do not being used – necessity for marketing
- Discussion of making connections between education or accreditation standards and the Framework, which standards would we focus on? CAEP, Standards for the 21st Century Learner, P21 Framework, Common Core, Future Ready Framework, ISTE Standards
- It was decided that we do not want to write an education version of the Framework, instead use Framework as is.
- Decided to work on lesson plans, which we will post to an existing platform.
- In spring, committee will decide on a platform for sharing lesson plans (MERLOT, CORA, Framework sandbox) and post them there, market them via EBSS listserv and newsletter
3. Next Steps
- Samantha will create shared Google doc for brainstorming ideas for lesson plans using a couple of different organizations (by frame, by student level, by content area)
- Committee will use that brainstorming to help decide a plan for lesson plan development (e.g., what primary organization, how many)
- Group will write down lesson plan ideas on the shared doc over the next month.
- Gather lesson plan templates: Diane will share hers, Samantha will share hers, Samantha will find MERLOT template and share with group