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ACRL EBSS Online Learning Research Committee (Educational and Behavioral Sciences Section)

Discussion 2009 (2010) Midwinter Virtual Meeting OLRC

by Lori Mestre on Wed, Jan 6, 2010 at 01:12 am

The EBSS Online Learning Research Committee will be holding its virtual meeting on Thursday, December 17th at 11:00 central time.  We will be using Dim Dim as our platform.   Instructions for using Dim Dim are attached.

The Agenda is:

1. Introductions
2. Approval of Minutes from Annual 2009
3. Additions to the Agenda
4. Discussion of the Learning Objects Toolkit: contents and maintenance
5. Virtual Meeting Wiki Project (with IS)-- part of EBSS Action Plan

The EBSS Online Learning Research Committee will be holding its virtual meeting on Thursday, December 17th at 11:00 central time.  We will be using Dim Dim as our platform.   Instructions for using Dim Dim are attached.

The Agenda is:

1. Introductions
2. Approval of Minutes from Annual 2009
3. Additions to the Agenda
4. Discussion of the Learning Objects Toolkit: contents and maintenance
5. Virtual Meeting Wiki Project (with IS)-- part of EBSS Action Plan

Announcements/Future Projects
1. ALA 2010 Annual presentation proposal
2. ACRL 2011 presentation proposal? (deadline May 2010)
3. ALA 2010 Midwinter virtual presentation update (a few of us will be presenting virtually)

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ACRL EBSS Online Learning Research Committee (Educational and Behavioral Sciences Section)

Online Doc Meeting Minutes ALA midwinter 09

by EBSS Admin (non-member) on Wed, Jan 6, 2010 at 01:10 am

ALA /EBSS Committee Meeting Minutes

 

Date: January 24, 2009

Committee Name: Online Learning Research Committee

Name of person submitting Minutes:  Lori Mestre

Members Present:  Lisa Baures, Corinne Bishop, Beth Broyles, Lori Mestre, Mona Anne Niedbala, Alice Perez

Members Excused:  Jim Blansett, Sarah Cantrell, Cindy Judd,  Johan Oberg

Minutes

ALA /EBSS Committee Meeting Minutes

 

Date: January 24, 2009

Committee Name: Online Learning Research Committee

Name of person submitting Minutes:  Lori Mestre

Members Present:  Lisa Baures, Corinne Bishop, Beth Broyles, Lori Mestre, Mona Anne Niedbala, Alice Perez

Members Excused:  Jim Blansett, Sarah Cantrell, Cindy Judd,  Johan Oberg

Minutes

Date: Saturday January 24th 10:30-12:00
Location:  Hyatt Regency Denver    [Centennial F/G] -- convened by Lori Mestre, Chair

 

Agenda Item Minutes: [use your meeting agenda to outline discussion/activities]

Agenda:

  • Introductions were made
  • Minutes from Annual 2008 were approved
  • Toolkit Update and Discussion of Next Phase
    • Most members had completed their section of the Toolkit wiki (contributions). 
    • Lori converted most of the wiki to web pages for formatting and other features available
    • The group looked at the organization of the categories for the website and discussed alternate headings.  We decided that the scope of the site is to answer the questions:  What do we manage online (course management systems)? And how do we do it (tools)?  The third area we wanted to cover was networking and collaboration tools.
    • The new headings will be: Course/Content Management; Pedagogy/Design; Networking/Collaboration; Learning Materials/Objects and Bibliography.
    • Lori will reorganize the site putting the headings on top (tabs).  She will also provide subcategories agreed to within each page
    • Lisa will send various evaluation rubrics she has access to (possibly the MERLOT rubric).
    • Once the site is redesigned Lori will send it back around for further comment.
  • Survey Results and Discussion of Writing an Article for Publication
    • The survey was disseminated to several listservs with 92 submissions
    • Lori compiled the responses and provided a handout of the responses.
    • All members agreed to look at the information and pull out interesting information and surprises (especially from the section of "what they want to know"0.
    • Alice will collate the open ended response into categories (Lori will send the original to her)
    • The group will draft an article based on the best practices on creating learning objects. 
  • Timeline to Complete Tasks
    • The goal for revisions for the Toolkit web site is April 30th
    • The goal for the survey analysis is March 30th and discussion to then take place for the article
  • Communication Mechanisms for the Committee
    • The group will communicate via e-mail during the revision part of the work
    • Lori will look into ALA connect for some of our work and will investigate using web (or phone) conferencing options so we can all connect together in May to discuss next steps.
  • News to Share:  Lori, Corinne and Mona will be facilitating an Current Topic Discussion in the afternoon on "Facilitating Discussions as an Online Instructor".  They are also waiting to hear if their Roundtable proposal for ACRL on the same topic has been accepted.

 

Adjournment  12:00

 

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ACRL EBSS Online Learning Research Committee (Educational and Behavioral Sciences Section)

Online Doc EBSS Online Learning Research Committee Midwinter 2010Minutes

by EBSS Admin (non-member) on Wed, Jan 6, 2010 at 01:10 am

ALA Midwinter 2010 – Virtual Meeting

Online Learning Research Committee

Date: Thursday, Dec. 17 11:00 central standard time
Location:  Via Dim Dim platform

ALA Midwinter 2010 – Virtual Meeting

Online Learning Research Committee

Date: Thursday, Dec. 17 11:00 central standard time
Location:  Via Dim Dim platform

 Name of person submitting Minutes:  Lori Mestre

 

 Members Present: Lisa Baures Veronica Bielat, Jim Blansett, Beth Broyles, Sarah Cantrell, Lori Mestre,  Sharon Naylor

Members Excused:  Travis Bonnet, Kathy Dabbaur, Mona Niedbala

Guests:  Merrie Davidson, Darlene Nichols, Corinne Bishop

 

Agenda Items:

  • Introductions- Lori  welcomed members and guests and provided a brief introduction of the Dim Dim platform.
  • Minutes from Annual 2009 were approved.
  • IS Current Topic Discussion Update.  Lisa Baures, Veronica Bielet, Lori Mestre and Mona Niedbala (OLRC members) will be facilitating an online discussion via Adobe Connect Pro on January 29th at 2:00 E.T.  They had submitted a proposal that was accepted by the Instruction Section.  They will be the first to conduct an online current topic discussion.  The topic is: What works? Sharing best online practices for teaching information literacy.   Lori also reminded the group that this will be the third discussion facilitation by members of this committee (which is only 2 ½ years old).  Corinne Bishop, Mona Niedbala and Lori Mestre facilitated one at Midwinter 2009; Mona and Lori facilitated one at ACRL last year. Mona had submitted a proposal for another at annual 2010, but it was not approved.
  • Article Submitted:  Lori informed the group that the article that several members of this committee submitted entitled: “Creating Learning Objects for Information Literacy: 
    An Exploration in Best Practices” was just returned from EBSS Publications Committee with their recommendations for edits.  The co-authors will revise and resubmit.  If the EBSS Publications Ctte feels it is of a caliber to be sent to ACRL they will do so.  ACRL has the first “right of refusal” for publications submitted by any of its committees.  If, after review, they do not want to publish it—then the co-authors can seek outside publication. 

 

  • Discussion of the Learning Objects Toolkit: contents and maintenance http://www.library.illinois.edu/diglit/coop/olrc/index.html
    • Lori provided the background of the project, including the initial work that was done in a wiki and then transferred to a web page.  The group discussed moving the web page to the EBSS wiki for ease in access, maintenance and updating. They agreed this would be optimal.  Lori will work with Mona (current chair) to submit the form to EBSS publishing.  The actual migration might not begin until annual. Lori asked if there was a concern for having the wiki open to viewing if only parts of it were complete.  The group said that as long as there was a note indicating that it is not yet complete (with perhaps the link to the web page) it should be fine.   Lori also provided a link to a libguide that she did based on OLRC work.  This group could work from that page as well.  The url is: http://uiuc.libguides.com/learningobjects.
    • The group discussed procedures for updating the wiki and decided that assignments would be made at each midwinter meeting.  Each OLRC member would receive a section to update with changes to be complete by annual each year.  Also, Lori will check to see if ACRL has a link resolver which will facilitate the process.
    • It was suggested that there be separate categories for open source/freeware and those that cost money—perhaps using $$ as a symbol for those items. 
    • We also need to develop a list of standards for our entries, such as format, font size, and criteria to apply.  It would also be good to include links to reviews and also have comments enabled on the wiki so that those using the wiki could also add their links, suggestions about the products.—Lori will follow up with Jessica (EBSS web manager) regarding this.
    • There was a desire to promote the toolkit.  Lori mentioned that Mona had ideas about that as well and had submitted a proposal for annual 2010, which was not accepted.  Other suggestions to promote the wiki include the EBSS newsletter, ALA connect, Educause, State Library Association pages, Merlot, and other repositories.
  • Virtual Meeting Wiki Project (with IS)-- part of EBSS Action Plan.  Stefanie Davis-Kohl (current vice chair of EBSS)and Lori Mestre (current chair of EBSS) submitted two Action Plan Proposals to ACRL last summer.  One for creating podcasts was funded and the other was approved to proceed (without funding) with the Instruction Section collaboration.  That proposal was entitled “Meeting Virtually: How to Conduct and Moderate an Effective Virtual Meeting”.  Lori mentioned that this would be something that the OLRC could work on since we already had a lot of information on our Toolkit page.  We would need to develop the  Pedagogy and Discussion pages at: http://www.library.illinois.edu/diglit/coop/olrc/pedagogy/index.html and  Web conferencing page at: http://www.library.illinois.edu/diglit/coop/olrc/networking/conferencing.html or http://uiuc.libguides.com/content.php?pid=64638&sid=512743  and create/links to tutorials etc.   Although the work was not to begin until after annual 2010, Lori was asked by ACRL to expedite the work due to the immediate need of this information.  She has several other tools/resources developed by others (including ACRL) that she can include.  Veronica sent a tipsheet from her work with LIRT-TLT that discussed the effective use of virtual meetings and virtual meeting software (Elluminate).  Lori will begin the process of updating the information and then communicate with Mona (the current chair) and the committee about further efforts this semester related to this project.
  • The group also discussed exploring google wave and sent around invitations.
  • Action Items:
    • Lori will work with Mona to complete the necessary forms to move the Toolkit webpage to the EBSS wiki, including the need to be able to have the comment feature available.
    • Committee members will gather web conferencing tools/reviews/tutorials etc. that we can include in the WIKI to be developed
    • Committee members will also send suggestions/examples of lists of criteria to apply to web pages/wikis—such as those developed for communication studies/instruction.

Adjournment: 12:00 central standard time.

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ACRL (Association of College and Research Libraries)

Online Doc Minutes - 2009 Annual Meeting (consolidated)

by EBSS Admin (non-member) on Wed, Jan 6, 2010 at 01:07 am

ALA/EBSS Committee Meeting Minutes ALA Annual Meeting

Time and Place: 10:30 a.m., July 11, 2009; McCormick Place Conference Center, Chicago

Committee: Membership & Orientation Committee

Education & Behavioral Sciences Section (ACRL)

Minutes submitted by: Cheryl Goldenstein, Scott Collard

Members Present: Scott Collard, Rita Kohrman, Nancy O'Brien, Dottie Persson, Laura Ramirez (chair)

Members not present: Robert Hinton

ALA/EBSS Committee Meeting Minutes ALA Annual Meeting

Time and Place: 10:30 a.m., July 11, 2009; McCormick Place Conference Center, Chicago

Committee: Membership & Orientation Committee

Education & Behavioral Sciences Section (ACRL)

Minutes submitted by: Cheryl Goldenstein, Scott Collard

Members Present: Scott Collard, Rita Kohrman, Nancy O'Brien, Dottie Persson, Laura Ramirez (chair)

Members not present: Robert Hinton

Scott Collard opened the meeting with a welcome and introductions; chair Laura Ramirez was delayed due to representing EBSS at ACRL 101.

Minutes from the meeting at Midwinter in January 2009 were approved.

Scott shared membership statistics for EBSS and for ACRL as a whole. EBSS membership is down 3.24% to 955, well below the 1,000 members needed to meet ACRL's criteria for increased funding.  Membership in all but two of ACRL's sections has declined, and membership in ACRL as a whole has fallen 1.13% since 2008.

The committee brainstormed direct and indirect strategies to sustain and build EBSS membership during an economic downturn:

  • Take advantage of features in ALA Connect to recruit and engage members
  • Recommend ACRL change practices for funding sections. Lowering the 1,000-member threshold would be more attainable for sections in the current economic climate.  Considering alternative criteria and employing incremental steps for funding are other possibilities.
  • Allow for more virtual participation in the section and in ACRL as a whole. 
  • Approach members near retirement and provide incentives for them to purchase lifetime memberships.
  • Promote ACRL to students in LIS programs.
  • Pursue relationships with non-ACRL sections with interests similar to EBSS, such as AASL or YALSA. As a further step, ACRL could allow for members of other divisions to join ACRL committees by offering a revised fee structure. An increasing focus on interdisciplinarity is another argument for cross-division committee interaction.

Scott directed the discussion to action items from the previous meeting. He reported revising the letters sent to new, reinstated, and dropped members. Dottie created a set of survey questions to gain more information about why members let membership lapse. Committee members gave input and approved the letters and survey via email earlier this spring. An idea from the last meeting that we hope to address in the future is a buddy system to help new members navigate conferences.

Members agreed to focus on the following action items:

  1. Scott will present the suggestion regarding changing criteria for ACRL's funding of sections to Advisory Council.
  2. The Membership and Orientation Committee will explore a virtual meeting for Midwinter 2010. Scott will contact members via email to plan the meeting.
  3. The committee will deploy the new survey Dottie created. Laura can access names of those whose membership has lapsed in the past two years and will check it against the list of reinstatements. This group will be the initial focus of the survey. The survey will also be included with letters to dropped members.

The committee meeting adjourned at 11:45 a.m. to join the larger section meeting.

Respectfully submitted

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ACRL EBSS (Education and Behavioral Sciences Section)

Online Doc Minutes - 2009 Annual Meeting (consolidated)

by EBSS Admin (non-member) on Wed, Jan 6, 2010 at 01:07 am

ALA/EBSS Committee Meeting Minutes ALA Annual Meeting

Time and Place: 10:30 a.m., July 11, 2009; McCormick Place Conference Center, Chicago

Committee: Membership & Orientation Committee

Education & Behavioral Sciences Section (ACRL)

Minutes submitted by: Cheryl Goldenstein, Scott Collard

Members Present: Scott Collard, Rita Kohrman, Nancy O'Brien, Dottie Persson, Laura Ramirez (chair)

Members not present: Robert Hinton

ALA/EBSS Committee Meeting Minutes ALA Annual Meeting

Time and Place: 10:30 a.m., July 11, 2009; McCormick Place Conference Center, Chicago

Committee: Membership & Orientation Committee

Education & Behavioral Sciences Section (ACRL)

Minutes submitted by: Cheryl Goldenstein, Scott Collard

Members Present: Scott Collard, Rita Kohrman, Nancy O'Brien, Dottie Persson, Laura Ramirez (chair)

Members not present: Robert Hinton

Scott Collard opened the meeting with a welcome and introductions; chair Laura Ramirez was delayed due to representing EBSS at ACRL 101.

Minutes from the meeting at Midwinter in January 2009 were approved.

Scott shared membership statistics for EBSS and for ACRL as a whole. EBSS membership is down 3.24% to 955, well below the 1,000 members needed to meet ACRL's criteria for increased funding.  Membership in all but two of ACRL's sections has declined, and membership in ACRL as a whole has fallen 1.13% since 2008.

The committee brainstormed direct and indirect strategies to sustain and build EBSS membership during an economic downturn:

  • Take advantage of features in ALA Connect to recruit and engage members
  • Recommend ACRL change practices for funding sections. Lowering the 1,000-member threshold would be more attainable for sections in the current economic climate.  Considering alternative criteria and employing incremental steps for funding are other possibilities.
  • Allow for more virtual participation in the section and in ACRL as a whole. 
  • Approach members near retirement and provide incentives for them to purchase lifetime memberships.
  • Promote ACRL to students in LIS programs.
  • Pursue relationships with non-ACRL sections with interests similar to EBSS, such as AASL or YALSA. As a further step, ACRL could allow for members of other divisions to join ACRL committees by offering a revised fee structure. An increasing focus on interdisciplinarity is another argument for cross-division committee interaction.

Scott directed the discussion to action items from the previous meeting. He reported revising the letters sent to new, reinstated, and dropped members. Dottie created a set of survey questions to gain more information about why members let membership lapse. Committee members gave input and approved the letters and survey via email earlier this spring. An idea from the last meeting that we hope to address in the future is a buddy system to help new members navigate conferences.

Members agreed to focus on the following action items:

  1. Scott will present the suggestion regarding changing criteria for ACRL's funding of sections to Advisory Council.
  2. The Membership and Orientation Committee will explore a virtual meeting for Midwinter 2010. Scott will contact members via email to plan the meeting.
  3. The committee will deploy the new survey Dottie created. Laura can access names of those whose membership has lapsed in the past two years and will check it against the list of reinstatements. This group will be the initial focus of the survey. The survey will also be included with letters to dropped members.

The committee meeting adjourned at 11:45 a.m. to join the larger section meeting.

Respectfully submitted

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ACRL EBSS Membership and Orientation Committee

Online Doc Minutes - 2009 Annual Meeting (consolidated)

by EBSS Admin (non-member) on Wed, Jan 6, 2010 at 01:07 am

ALA/EBSS Committee Meeting Minutes ALA Annual Meeting

Time and Place: 10:30 a.m., July 11, 2009; McCormick Place Conference Center, Chicago

Committee: Membership & Orientation Committee

Education & Behavioral Sciences Section (ACRL)

Minutes submitted by: Cheryl Goldenstein, Scott Collard

Members Present: Scott Collard, Rita Kohrman, Nancy O'Brien, Dottie Persson, Laura Ramirez (chair)

Members not present: Robert Hinton

ALA/EBSS Committee Meeting Minutes ALA Annual Meeting

Time and Place: 10:30 a.m., July 11, 2009; McCormick Place Conference Center, Chicago

Committee: Membership & Orientation Committee

Education & Behavioral Sciences Section (ACRL)

Minutes submitted by: Cheryl Goldenstein, Scott Collard

Members Present: Scott Collard, Rita Kohrman, Nancy O'Brien, Dottie Persson, Laura Ramirez (chair)

Members not present: Robert Hinton

Scott Collard opened the meeting with a welcome and introductions; chair Laura Ramirez was delayed due to representing EBSS at ACRL 101.

Minutes from the meeting at Midwinter in January 2009 were approved.

Scott shared membership statistics for EBSS and for ACRL as a whole. EBSS membership is down 3.24% to 955, well below the 1,000 members needed to meet ACRL's criteria for increased funding.  Membership in all but two of ACRL's sections has declined, and membership in ACRL as a whole has fallen 1.13% since 2008.

The committee brainstormed direct and indirect strategies to sustain and build EBSS membership during an economic downturn:

  • Take advantage of features in ALA Connect to recruit and engage members
  • Recommend ACRL change practices for funding sections. Lowering the 1,000-member threshold would be more attainable for sections in the current economic climate.  Considering alternative criteria and employing incremental steps for funding are other possibilities.
  • Allow for more virtual participation in the section and in ACRL as a whole. 
  • Approach members near retirement and provide incentives for them to purchase lifetime memberships.
  • Promote ACRL to students in LIS programs.
  • Pursue relationships with non-ACRL sections with interests similar to EBSS, such as AASL or YALSA. As a further step, ACRL could allow for members of other divisions to join ACRL committees by offering a revised fee structure. An increasing focus on interdisciplinarity is another argument for cross-division committee interaction.

Scott directed the discussion to action items from the previous meeting. He reported revising the letters sent to new, reinstated, and dropped members. Dottie created a set of survey questions to gain more information about why members let membership lapse. Committee members gave input and approved the letters and survey via email earlier this spring. An idea from the last meeting that we hope to address in the future is a buddy system to help new members navigate conferences.

Members agreed to focus on the following action items:

  1. Scott will present the suggestion regarding changing criteria for ACRL's funding of sections to Advisory Council.
  2. The Membership and Orientation Committee will explore a virtual meeting for Midwinter 2010. Scott will contact members via email to plan the meeting.
  3. The committee will deploy the new survey Dottie created. Laura can access names of those whose membership has lapsed in the past two years and will check it against the list of reinstatements. This group will be the initial focus of the survey. The survey will also be included with letters to dropped members.

The committee meeting adjourned at 11:45 a.m. to join the larger section meeting.

Respectfully submitted

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ACRL EBSS Advisory Council

Online Doc Minutes - 2009 Annual Meeting (consolidated)

by EBSS Admin (non-member) on Wed, Jan 6, 2010 at 01:07 am

ALA/EBSS Committee Meeting Minutes ALA Annual Meeting

Time and Place: 10:30 a.m., July 11, 2009; McCormick Place Conference Center, Chicago

Committee: Membership & Orientation Committee

Education & Behavioral Sciences Section (ACRL)

Minutes submitted by: Cheryl Goldenstein, Scott Collard

Members Present: Scott Collard, Rita Kohrman, Nancy O'Brien, Dottie Persson, Laura Ramirez (chair)

Members not present: Robert Hinton

ALA/EBSS Committee Meeting Minutes ALA Annual Meeting

Time and Place: 10:30 a.m., July 11, 2009; McCormick Place Conference Center, Chicago

Committee: Membership & Orientation Committee

Education & Behavioral Sciences Section (ACRL)

Minutes submitted by: Cheryl Goldenstein, Scott Collard

Members Present: Scott Collard, Rita Kohrman, Nancy O'Brien, Dottie Persson, Laura Ramirez (chair)

Members not present: Robert Hinton

Scott Collard opened the meeting with a welcome and introductions; chair Laura Ramirez was delayed due to representing EBSS at ACRL 101.

Minutes from the meeting at Midwinter in January 2009 were approved.

Scott shared membership statistics for EBSS and for ACRL as a whole. EBSS membership is down 3.24% to 955, well below the 1,000 members needed to meet ACRL's criteria for increased funding.  Membership in all but two of ACRL's sections has declined, and membership in ACRL as a whole has fallen 1.13% since 2008.

The committee brainstormed direct and indirect strategies to sustain and build EBSS membership during an economic downturn:

  • Take advantage of features in ALA Connect to recruit and engage members
  • Recommend ACRL change practices for funding sections. Lowering the 1,000-member threshold would be more attainable for sections in the current economic climate.  Considering alternative criteria and employing incremental steps for funding are other possibilities.
  • Allow for more virtual participation in the section and in ACRL as a whole. 
  • Approach members near retirement and provide incentives for them to purchase lifetime memberships.
  • Promote ACRL to students in LIS programs.
  • Pursue relationships with non-ACRL sections with interests similar to EBSS, such as AASL or YALSA. As a further step, ACRL could allow for members of other divisions to join ACRL committees by offering a revised fee structure. An increasing focus on interdisciplinarity is another argument for cross-division committee interaction.

Scott directed the discussion to action items from the previous meeting. He reported revising the letters sent to new, reinstated, and dropped members. Dottie created a set of survey questions to gain more information about why members let membership lapse. Committee members gave input and approved the letters and survey via email earlier this spring. An idea from the last meeting that we hope to address in the future is a buddy system to help new members navigate conferences.

Members agreed to focus on the following action items:

  1. Scott will present the suggestion regarding changing criteria for ACRL's funding of sections to Advisory Council.
  2. The Membership and Orientation Committee will explore a virtual meeting for Midwinter 2010. Scott will contact members via email to plan the meeting.
  3. The committee will deploy the new survey Dottie created. Laura can access names of those whose membership has lapsed in the past two years and will check it against the list of reinstatements. This group will be the initial focus of the survey. The survey will also be included with letters to dropped members.

The committee meeting adjourned at 11:45 a.m. to join the larger section meeting.

Respectfully submitted

More...
ACRL Membership Advisory Committee

Online Doc Minutes - 2009 Annual Meeting (consolidated)

by EBSS Admin (non-member) on Wed, Jan 6, 2010 at 01:07 am

ALA/EBSS Committee Meeting Minutes ALA Annual Meeting

Time and Place: 10:30 a.m., July 11, 2009; McCormick Place Conference Center, Chicago

Committee: Membership & Orientation Committee

Education & Behavioral Sciences Section (ACRL)

Minutes submitted by: Cheryl Goldenstein, Scott Collard

Members Present: Scott Collard, Rita Kohrman, Nancy O'Brien, Dottie Persson, Laura Ramirez (chair)

Members not present: Robert Hinton

ALA/EBSS Committee Meeting Minutes ALA Annual Meeting

Time and Place: 10:30 a.m., July 11, 2009; McCormick Place Conference Center, Chicago

Committee: Membership & Orientation Committee

Education & Behavioral Sciences Section (ACRL)

Minutes submitted by: Cheryl Goldenstein, Scott Collard

Members Present: Scott Collard, Rita Kohrman, Nancy O'Brien, Dottie Persson, Laura Ramirez (chair)

Members not present: Robert Hinton

Scott Collard opened the meeting with a welcome and introductions; chair Laura Ramirez was delayed due to representing EBSS at ACRL 101.

Minutes from the meeting at Midwinter in January 2009 were approved.

Scott shared membership statistics for EBSS and for ACRL as a whole. EBSS membership is down 3.24% to 955, well below the 1,000 members needed to meet ACRL's criteria for increased funding.  Membership in all but two of ACRL's sections has declined, and membership in ACRL as a whole has fallen 1.13% since 2008.

The committee brainstormed direct and indirect strategies to sustain and build EBSS membership during an economic downturn:

  • Take advantage of features in ALA Connect to recruit and engage members
  • Recommend ACRL change practices for funding sections. Lowering the 1,000-member threshold would be more attainable for sections in the current economic climate.  Considering alternative criteria and employing incremental steps for funding are other possibilities.
  • Allow for more virtual participation in the section and in ACRL as a whole. 
  • Approach members near retirement and provide incentives for them to purchase lifetime memberships.
  • Promote ACRL to students in LIS programs.
  • Pursue relationships with non-ACRL sections with interests similar to EBSS, such as AASL or YALSA. As a further step, ACRL could allow for members of other divisions to join ACRL committees by offering a revised fee structure. An increasing focus on interdisciplinarity is another argument for cross-division committee interaction.

Scott directed the discussion to action items from the previous meeting. He reported revising the letters sent to new, reinstated, and dropped members. Dottie created a set of survey questions to gain more information about why members let membership lapse. Committee members gave input and approved the letters and survey via email earlier this spring. An idea from the last meeting that we hope to address in the future is a buddy system to help new members navigate conferences.

Members agreed to focus on the following action items:

  1. Scott will present the suggestion regarding changing criteria for ACRL's funding of sections to Advisory Council.
  2. The Membership and Orientation Committee will explore a virtual meeting for Midwinter 2010. Scott will contact members via email to plan the meeting.
  3. The committee will deploy the new survey Dottie created. Laura can access names of those whose membership has lapsed in the past two years and will check it against the list of reinstatements. This group will be the initial focus of the survey. The survey will also be included with letters to dropped members.

The committee meeting adjourned at 11:45 a.m. to join the larger section meeting.

Respectfully submitted

More...
ACRL EBSS Membership and Orientation Committee

Online Doc 2010 EBSS membership and Orientation Committee Midwinter Virtual Meeting Minutes

by EBSS Admin (non-member) on Wed, Jan 6, 2010 at 01:06 am

Membership and Orientation Committee, Education and Behavioral Sciences Section

Minutes: December 10, 2009

NOTE: A recording of this meeting can be accessed following these instructions:

Membership and Orientation Committee, Education and Behavioral Sciences Section

Minutes: December 10, 2009

NOTE: A recording of this meeting can be accessed following these instructions:

  1. Dial (605) 477-2199
  2. Enter Access Code: 570320#

Present:  Tobeylinn Birch, Scott Collard (Chair), Cheryl Goldenstein, Linda Hofschire, Nancy O’Brien (recorder), Andy Revelle, Deborah Schaeffer

Excused:  Dottie Persson

Absent:  Robert Hinton (Note: Robert is most likely no longer on the committee)

Guest:  Sean Vaillancourt

  • Chair Scott Collard began the meeting with a welcome and introductions.  A combination of conference call and chat using ALA Connect was used to conduct this virtual meeting.  Nancy O’Brien volunteered to take minutes.
  • Details related to the EBSS Social to be held in Boston during ALA Midwinter were discussed.  Locations near EBSS meetings were the primary concern in terms of convenience and proximity.  Scott offered to handle the arrangements; Deborah will assist in onsite coordinating as needed.
  • A discussion of current membership statistics and ways to increase membership was held.  Scott provided background information and referred to documents shared earlier.  A discussion of the letters that are routinely sent to those who have dropped membership or who have newly joined EBSS focused on making sure that the letters are concise.  Since these messages are sent via email it is important to make sure that the email subject line is clear and catchy, and always indicates that EBSS is part of the subject.  Since there was agreement that the letters may need further revisions, they will be reviewed at the annual conference meeting and added to the agenda for that meeting.  A survey link that is provided in the letters to those who have dropped membership was also briefly reviewed.  There was discussion of expanding the survey to ask questions of new, continuing or reinstated members as well.  The general preference is to send surveys directly to renewing members not to the EBSS list if this group is surveyed.  Scott asked for a volunteer to draft a survey for renewing members.  Andy volunteered to do so.  Scott will draft a survey of new members.
  • A brief discussion of the ACRL Membership Advisory Committee (MAC) addressed MAC’s focus on recruitment and retention of members and how that overlapped with EBSS efforts in that area.  A focused role for EBSS in recruitment and retention is to reach out to other ACRL sections; to maintain EBSS activities such as the social event; and to continue surveying members specifically regarding their renewal and drop decisions.  Committee members expressed renewed interest in the previously discussed “buddy system” proposal for new members attending a conference.  This idea will be pursued for the annual conference.  Scott will initiate the process by sending out a survey to EBSS list members willing to participate as conference buddies.
  • A brief discussion was held regarding the effectiveness of holding a virtual meeting.  General consensus was that the meeting was effective; that the teleconference aspect was much better than a strictly chat meeting; that it was helpful to have recorded the session; and, that the organization and structure provided through an agenda was key to the success of the virtual meeting.
  • The minutes will be distributed to the committee for review and once approved will be posted to ALA Connect.

 

Action items from meeting:

  • Finalize arrangements for Midwinter EBSS Social (Scott & Deborah)
  • Initiate buddy system for new conference attendees (Scott)
  • Draft survey for renewing members (Andy)
  • Draft survey for new members (Scott)
  • Review letters to members for revision at Annual ALA Meeting (all)

The meeting adjourned at 1:10pm (eastern time).

Respectfully submitted,

Nancy O’Brien

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ACRL EBSS Membership and Orientation Committee

Online Doc Agenda, 2010 Midwinter meeting

by EBSS Admin (non-member) on Wed, Jan 6, 2010 at 01:04 am

EBSS Membership and Orientation 2010 Midwinter Meeting - Agenda

Members:
Scott Collard (chair)
Tobeylynn Birch
Cheryl Goldenstein
Linda Hofschire
Nancy P. O'Brien
Dorothy M. Persson
Mr. Andrew Aaron Revelle
Deborah L. Schaeffer
Rita Kohrman (guest)
Shawn Vaillancourt (guest)

EBSS Membership and Orientation 2010 Midwinter Meeting - Agenda

Members:
Scott Collard (chair)
Tobeylynn Birch
Cheryl Goldenstein
Linda Hofschire
Nancy P. O'Brien
Dorothy M. Persson
Mr. Andrew Aaron Revelle
Deborah L. Schaeffer
Rita Kohrman (guest)
Shawn Vaillancourt (guest)

I. Welcome and Introductions (5 mins)
a. Minute taker assigned:

II. Midwinter social in Boston (5 mins)

III. Membership updates (10 mins)
a. Numbers
b. Letters
c. Surveys

IV. Recap of EBSS M+O conversations from annual (20 mins)

V. Update on ACRL Membership advisory committee (MAC) recommendations regarding recruitment and retention activities (15 mins)

VI. Further strategies for retention (remaining)

VII. Other business
a. Meeting format - thoughts and reactions (5 mins)

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