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Aaron Dobbs's picture

ALA Policy Manual Revised - Final Draft Version

ALA Policy Manual Revision Drafts, Section A (with TOC & Appendix) & Section B (with TOC)

Feedback welcome (your replies in comments on this Post will be easier for PMRTF members to track)

Thanks!

Martin Garnar's picture

On page 5 of the draft, an incorrect date is given for the last revision of the Code of Professional Ethics.  It was January 22, 2008.  Also, it was revised on that date, not adopted.  Either "adopted" should be changed to "revised" or (my preference) include the more complete history of the document as follows:

Adopted at the 1939 Midwinter Meeting by the ALA Council; amended June 30, 1981; June 28, 1995; and January 22, 2008.

Thanks for considering.

Martin Garnar
IFRT Councilor

Aaron Dobbs's picture

Thx for clarification of language!

-Aaron
:-)'

"Always remember everyone is working to make the organization better in their own way."
-Eli Mina, ALA Parliamentarian

Martin Garnar's picture

Hi again.  Last time I checked, the name of this Interpretation was Access to Library Resources and Services Regardless of Sex, Gender Identity, Gender Expression, or Sexual Orientation.  This looks like an older version of the name.

Martin Garnar
IFRT Councilor

Aaron Dobbs's picture

Thx for correction

-Aaron
:-)'

"Always remember everyone is working to make the organization better in their own way."
-Eli Mina, ALA Parliamentarian

Pamela Klipsch's picture

On page 6 under 2.1 the hyperlink has a misspelling of "membership" and the link does not work. 

Pam Klipsch Director Jefferson County Library High Ridge MO 63049 636-677-8689 pklipsch@jeffcolib.org ALA IFC Chair 2015-2016

Aaron Dobbs's picture

2.1 there is no live link in 2.1 but the link misspelling was corrected

http://ala.org/membership 

Thanks!

-Aaron
:-)'

"Always remember everyone is working to make the organization better in their own way."
-Eli Mina, ALA Parliamentarian

Pamela Klipsch's picture

On page 8, in section 4.2.2, in the continuation of the second paragraph of the section, the period is missing at the end of this sentence: 

BARC's report on all resolutions with fiscal implrications will be given to Council prior to final Council action.

Also, the final sentence in that paragraph:

Any ALA Committee chair reporting recommendations to the Council may move any action items in the report.

appears to be a misplaced and unnecessary repetition of information already conveyed in the first (stand alone) sentence of 4.2.2.

Pam Klipsch Director Jefferson County Library High Ridge MO 63049 636-677-8689 pklipsch@jeffcolib.org ALA IFC Chair 2015-2016

Aaron Dobbs's picture

Thx for the catch

-Aaron
:-)'

"Always remember everyone is working to make the organization better in their own way."
-Eli Mina, ALA Parliamentarian

Pamela Klipsch's picture

I say this with some trepidation, as I don't count myself a member the ALA Grammar Caucus, nor an expert on parliamentary procedure, but in item 10 under Content, I don't quite follow when you say the objective phrasing is "Now therefore be it resolved by the ALA, that 1. Supports. . .2. Provides. . ." That seems very awkward and appears to me that it should read, "Now therefore be it resolved by the ALA, that the ALA 1. Supports. . .2. Provides. . "

But wouldn't it be clearer to say: "Now therefore be it resolved, that the ALA 1. Supports. . .2. Provides. . ." ?

Also on page 10 under Process item 8, in this sentence should the word "to" be deleted?

"Dissemination should occur as soon as possible, and not (to) exceed one month without explanation. . ." 

Pam Klipsch Director Jefferson County Library High Ridge MO 63049 636-677-8689 pklipsch@jeffcolib.org ALA IFC Chair 2015-2016

Aaron Dobbs's picture

I inserted this as a note for future consideration...

The wording of procedures for sumbitting resolutions has been wordsmithed so many times on the council floor that I PMRTF shouldn't touch it -- I suggest bumping this to the Resolutions Committee I think :)

-Aaron
:-)'

"Always remember everyone is working to make the organization better in their own way."
-Eli Mina, ALA Parliamentarian

Ann Crewdson's picture

In the document, "Section B New Policy Manual" under 5.4 Nuclear Freeze, the Arms Race and National Security (p. 24), the specific "Policy Reference File" seems to be missing.  My computer checked all 63 results for "Policy Reference File" and they all cite specific references. For the sake of consistency I suggest you spell out the "Policy Reference File" under 5.4 so it doesn't look like an omission.  FWIW. -AC

Aaron Dobbs's picture

see council list emails for discussion 5/21/2012 and wrap up email: http://lists.ala.org/wws/arc/alacoun/2012-05/msg00054.html

-Aaron
:-)'

"Always remember everyone is working to make the organization better in their own way."
-Eli Mina, ALA Parliamentarian

Pamela Klipsch's picture

page 13 --- 4.3.3 Round Tables: 4. ALA Services to Round Tables: J. Should there be an "and" inserted to connect the two phrases: storge of supplies, documents, and equipment at the ALA warehouse (and) organization and storage of Round Table documents at the ALA Library and archives. OR should the second phrase have its number as K.

 

page 15 --- 4.3.5.1: "Standards" is misspelled at the beginning of the first sentence.

              --- 4.3.5.2: acronym ALA is misspelled as AIA as the beginning of the sentence.

 

page 18 --- 5.2: In order to make all the plurals agree the sentence should be rephrased as either:

"The ALA ballots for the positions of ALA Officers (capitalized to match the following) and Councilors shall be accompanied by (delete "a") short statements (plural) of the candidates' (plural possessive) concerns."

OR:

"The ALA ballots for the positions of ALA Officers (capitalized) and Councilors shall be accompanied by a short statement of (insert) each (delete "the") candidate's (singular possessive) concerns."

 

Pam Klipsch Director Jefferson County Library High Ridge MO 63049 636-677-8689 pklipsch@jeffcolib.org ALA IFC Chair 2015-2016

Aaron Dobbs's picture

thx for corrections

-Aaron
:-)'

"Always remember everyone is working to make the organization better in their own way."
-Eli Mina, ALA Parliamentarian

Pamela Klipsch's picture

I guess you can tell I am having a slow day today!

page 20 --- 6.1.7 Unrestricted Bequests: the second sentence is incomplete; I assume there is content missing?  It currently reads: "The Executive Director may recommend for Executive Board approval an. . ."???

6.5.1 Another cut off sentence at the end of the first paragraph. It currently reads: "Use of Fund. . ."???

Then there is a second paragraph (one sentence) where the phrase at the end of the sentence can be deleted as redundant.

"Listed below are the primary instances whereby additional funds may be withdrawn from the Long-Term Investment Fund (delete "can be made.")

 

page 22 --- Under D. Scholarships & Awards: the second sentence: "If the funds (plural) available from the annually determined payout rate of 3% - 5% of a named scholarship or award (should be "are" not "is") not adequate. . ."

 

page 29 --- 7.4.10 Membership Meetings: Repeats items relating to preparation of resolutions same as for Council earlier on, same issue with Content: Item 10.

 

page 35 --- 10.1 Use of ALA's Name and Formal Relationships: continuing the sentence from the previous page: "A formal relationship is an arrangement with another non-profit organization if (a), (b), and/or (c) the other organization (add "is") permitted to use the name of ALA or an ALA unit. . ." 

Pam Klipsch Director Jefferson County Library High Ridge MO 63049 636-677-8689 pklipsch@jeffcolib.org ALA IFC Chair 2015-2016

Aaron Dobbs's picture

Tracking...

6.1.7 - is incomplete in my original :(

6.5.1 - "Use of Fund" should be a minor heading (fixed) thanks!
can be made - wow, yes, well caught!

7.4.10 - Refers to Membership meetings, the previous mention was for Council sessions (separate listings which currently miorror each other)
See "wordsmithing" comment above about suggestions on how to resolve this

10.1 nice catch ;)

 

-Aaron
:-)'

"Always remember everyone is working to make the organization better in their own way."
-Eli Mina, ALA Parliamentarian

Elena Rosenfeld's picture

Pg 39 II. B. - minor formatting...just need to add a line between the header and content.

Pg 40 III A. - minor formatting...odd line break between "...document is" and rest of sentence. 

Pg 40 - 41 ALSO, I'm questioning the phrasing "the principle intent of this document" as section C then refers to "this Agreement."  Is this a place to find consistency of what role the "Policies of the American Library Association" fills?...is it a "document?" "agreement?" "statement?" something else? 

Thanks for the invite to serve as an additional set of eyes!

 

Aaron Dobbs's picture

Appendix followup needed...

-Aaron
:-)'

"Always remember everyone is working to make the organization better in their own way."
-Eli Mina, ALA Parliamentarian

Aaron Dobbs's picture

thx for formatting and line break catch!

-Aaron
:-)'

"Always remember everyone is working to make the organization better in their own way."
-Eli Mina, ALA Parliamentarian

Pamela Klipsch's picture

page 37 ---  I. Preamble: a bulleted list describes the eleven divisions. The fifth bullet point can be deleted as unnecessary, as it is only the word "and."

 

page 38 --- First paragraph, second sentence:

"Their voluntary selection of Division membership is an indication of their special interests, in addition to their general concern for libraries and librarianship, and it demands the commitment of the Divisions to serve those special interests."  

"Their" refers to members. I think "it" is supposed to refer back to "indication," but is very unclear in the context.  I'd suggest changing the world "special" to "specific" and inserting a period after "librarianship." Then, new sentence: "The Divisions are commited to serving those specific interests."

Pam Klipsch Director Jefferson County Library High Ridge MO 63049 636-677-8689 pklipsch@jeffcolib.org ALA IFC Chair 2015-2016

Aaron Dobbs's picture

Appendix followup needed...

-Aaron
:-)'

"Always remember everyone is working to make the organization better in their own way."
-Eli Mina, ALA Parliamentarian

Aaron Dobbs's picture

thx for rogue comma catch...

For the substantive content of the appendix, since it is the ALA/Division operationg agreement I am hesitant to make sentence structure changes... but your point is well-taken :)

-Aaron
:-)'

"Always remember everyone is working to make the organization better in their own way."
-Eli Mina, ALA Parliamentarian

Elena Rosenfeld's picture

pg 4, 1.1 - there is a rogue comma. I think you can get rid of the one between "...set of core values, which define...".

pg 11, 2.1.11 - is there a reason to highlight "not exclusive"? My interpretation of the statement of "...professional responsibility to be inclusive..." seems pretty clear.

pg 14, 2.1.23 - need to correct the spelling of "jumenile" to "juvenile"

For both documents: General thought - if ALA doesn't change the website too often, what about hyperlinking the references to various documents (ie. Freedom to Read Statement, ALA Bill of Rights, etc)? That way, as those documents are updated, we don't need to try to update embedded versions.

Thanks again for all your work!

Aaron Dobbs's picture

1.1 - rogue indeed, done away with

2.1.11 - this is a council-wordsmithed amendment - PMC and many other groups would need to be involved in changing the wording here

2.1.23 - thanks for the typo catch!

Re linking to documents - good idea, we'll see how the final version of all this goes ... it is technically doable :)

-Aaron
:-)'

"Always remember everyone is working to make the organization better in their own way."
-Eli Mina, ALA Parliamentarian

Martin Garnar's picture

with the rogue comma gone, the "which" really wants to become a "that" -- just sayin'...

Martin Garnar
IFRT Councilor

Pamela Klipsch's picture

page 38 --- paragraph five: close the gap in the final sentence.

page 39 --- top of page bullet point third down:

"Day-to-day involvement of Division staff in the operations and deliberations of the Association (insert semi-colon) (lower case "r") representation on Association-wide bodies including. . ."

Pam Klipsch Director Jefferson County Library High Ridge MO 63049 636-677-8689 pklipsch@jeffcolib.org ALA IFC Chair 2015-2016

Aaron Dobbs's picture

Appendix review needed...

-Aaron
:-)'

"Always remember everyone is working to make the organization better in their own way."
-Eli Mina, ALA Parliamentarian

Aaron Dobbs's picture

thx for these...

p38 parahraph 5 - fixed

p 39 this is actually a missing bullet point - thanks for highlighting it so I could see it :)

-Aaron
:-)'

"Always remember everyone is working to make the organization better in their own way."
-Eli Mina, ALA Parliamentarian

Pamela Klipsch's picture

page 40 --- III. A. First paragraph: again close the spacing gap in the middle of the final sentence.

page 41 --- first set of bullet points: second bullet point: again close spacing gap at beginning of sentence.

page 42 --- D. Definitions: bullet point two, paragraph 3:

"Detailed information about implementation of the policies outline throughout this document (substitute "is" for "are") found in the Operational Practices. . ."

page 44 --- C. Services and Charges: spacing gaps and alignment problems in the following: (1) (a) bullet 4; (1) (b);

page 45 --- continuation of space gqps and alignment problems in (1) (c) all bullet points and item (1) (e-k); 

page 45 --- item (2) first sentence has spacing gaps, also should the word "of" be changed to "to"?

page 46 --- item (2) (b) bullet points out of alignment and spacing gaps throughout

page 47 --- item (4) introductory sentence and bullet point 3 same problems

page 48 --- H. Divisions with Small Revenue Bases/Number of Members:

double space between heading and beginning of text

last full sentence on the page: "This type of support would not be available to a Division, which, at the end of the fiscal year happened to find itself in a deficit position." 

Suggest: "This type of support would not be available to a Division that ended its fiscal year with a deficit."

page 50 --- third paragarph, third sentence: should be "that ALA chooses not to record," instead of "which ALA chooses not to record."

page 51 --- VIII. Division National Conferences. . .

first paragraph: close spacing gap in the first sentence.

Pam Klipsch Director Jefferson County Library High Ridge MO 63049 636-677-8689 pklipsch@jeffcolib.org ALA IFC Chair 2015-2016

Aaron Dobbs's picture

Appendix review needed...

-Aaron
:-)'

"Always remember everyone is working to make the organization better in their own way."
-Eli Mina, ALA Parliamentarian

Aaron Dobbs's picture

p 40 - thx

p 41 - crazy formatting in the document here... just, wow.

p 42 -  plurals agreement

p 44 - crazy formatting in the document here... just, wow.

p 45 - crazy formatting in the document here... just, wow.

p 46 - crazy formatting in the document here... just, wow.

p 47 - crazy formatting in the document here... just, wow.

p 48 - as this is the operating agreement, imho, that wording chaage should come from collaboration betw. ALA & Divisions (just in case there is disagreement) 

p 50 - that vs which (English is so silly) - is this a substantive change in meaning?

p51 - thx

 

-Aaron
:-)'

"Always remember everyone is working to make the organization better in their own way."
-Eli Mina, ALA Parliamentarian