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Jenny Levine (staff)'s picture

Member Chair FAQ

 

As the member chair of an ALA group, you have more privileges than regular members of the group. This FAQ explains some issues you need to consider, as well as what you can do with those extra privileges.

Things you should consider doing in Connect

  • Upload a picture to your profile (it can be a picture of anything).
  • Add some details to your profile so that other ALA members can learn more about you.
  • Turn on email notifications from Connect (either "all" in your profile or on a group-by-group basis). See http://connect.ala.org/email-help for more information about this.

Group properties

Note that you must be an admin for the group in order to “edit” its properties. If you are not an admin for a group in Connect but believe you should be, your group’s staff liaison must designate you as the chair or co-chair in ALA’s membership database. There is no way to make yourself or anyone else an admin via Connect for an official working group (eg, committees, task forces, etc.). All admin rights for committees synchronize directly from our member database.

You can tell you're an admin if you see the "edit" tab in the left-hand column on the group's home page or if it says "(admin)" after your name on the group's roster.

As an admin, you can edit the following group properties.

  • The mission/charge for your group
  • The logo
  • You can add an external RSS feed that will display headlines in the left-hand column (eg, your blog's headlines).

Special Admin Privileges

  • Only admins can delete comments.
  • Only admins can make a piece of content "sticky" so that it stays at the top of a group's home page.
  • Only admins can edit anyone else's content within the group.
  • Only admins can "promote" a piece of content to display as an announcement at the top of a group's home page. Look in the "Publishing Options" when creating or editing content to find this option.

FAQs

  1. Which members of my group are admins?
    Anyone designated as the "member chair" or "member co-chair" in our member database (called "iMIS") is automatically a member admin for the group by default. Your staff liaison(s) will also be listed as an admin.
  2. Someone who is on my committee is not appearing on the roster in Connect. How do I add them there?
    You can't add them to the committee in Connect, because the site synchronizes directly with ALA's membership database so they have to be added there first. Once your group's staff liaison does that, they'll begin appearing as part of the group the next day, after the overnight synchronization.

    The exception to this is if the person has chosen to exclude themselves from appearing in Connect, in which case they won’t appear anywhere on the site and won’t be able to log in. The member needs to change that option on their ALA website profile in order to begin appearing in Connect, gain access to it, and appear on a roster.

  3. How do I add a non-ALA member to an official ALA group?
    The non-ALA member needs to have an account in Connect, so ask them create the account and send you their username. Once their account has been approved, send their username to the ALAConnect Helpdesk so that we can add them to your roster. Please include your group's Connect URL in the request.
     
  4. Can I make a non-ALA member an admin for an official ALA group?
    Yes, you can send a message to the ALAConnect Helpdesk or use the Contact Us form to submit a request for us to add a non-member to your group. Start with question #3 if the person is not yet a member of the group.  
  5. How do I create subject headings for my group's content?To do this, just click on "Add a heading" in the left-hand column on your group's home page and follow the directions in this help document. Once you start categorizing items in these subject headings, they'll begin appearing in the left-hand column (see the Help community for an example of what they look like and how they work).
  6. How secure is my group's content in Connect?By default, content added to your group is "protected" so that only the group's members can see it. When adding content, you must manually check the "public" box to make it viewable by anyone outside of the group. Once content is made "public," anyone can comment on it but only the group's members can modify it. See http://connect.ala.org/node/72947 for more information about this.

Note:  Please consider making non-confidential content "public" so that ALA members can see all of the good work your group is doing. This will also make your content appear on the Connect home page, which will help promote future participation in your group. It also lets anyone "following" your group receive email notifications of the public content only. This is especially important for boards and other governance groups.

We also encourage you to publicly list your meetings on your group calendar as one way to align with ALA’s meeting notice policy.

Julie Esris (not verified)'s picture

I joined ALA and my preferences indicate that I am automatically part of ALA Connect. However, when I tried to login using my ALA name and password, it didn't work. So I thought I had to create a separate account on ALA Connect. That's just what I did... and now it's telling me I'm a non-member. How do I fix this?

 

Thanks so much.

 

Julie

Jenny Levine (staff)'s picture

Hi, Julie --

I looked up your record in our member database, and there was a setting in it that was off. We fixed it, so you should be able to log in to Connect now with your member username and password. If it's okay with you, I'd like to delete your non-member account so that there's only one of you in the system. Can you please email me at jlevine [at] ala.org if that's okay?

Thanks,
Jenny

David Vess's picture

First, this is a great document.  Thank you.

Above you note, "Only admins can "promote" a piece of content to display as an announcement at the top of a group's home page. Look in the "Publishing Options" when creating or editing content to find this option."

I've done this for a vote for my board. Yesterday, I unchecked "Promote this as a news announcement on the group's home page" under "Publishing."  I saved the change.  I checked today and this item is still checked.  I don't want to try this again as I've already spammed everyone once with a message to them when I tried yesterday.

Could someone go in and uncheck "Promote this as a news announcement on the group's home page" w/o issuing yet another message to my board members?  Thanks!

http://connect.ala.org/node/188466

Jenny Levine (staff)'s picture

Thanks for the heads up about this, David. I unchecked the box, so you should be set with that now.

We're in the process of upgrading Connect from Drupal 6 to 7, but we'll try to fix the problem with that option as soon as we're done with that project.

Jenny

Denise Gehring's picture

Hi,

 

I logged in today to connect with the committee that I am chairing. I am unable to see recent posts that I submitted in February. Also I found out that other members cannot access the connect space. I am getting the emails but am unable to post.

Thank you

Denise Gehring

Denise R. Gehring

drgehring@apu.edu

Denise Gehring's picture

For some reason it is working now. I'm not sure what happened. I do know of some members that cannot access the space.

Denise R. Gehring

drgehring@apu.edu

Denise Gehring's picture

Actually - I just noticed that the messages from last fall are posted but nothing that we posted this the last few months.

Denise R. Gehring

drgehring@apu.edu

Jenny Levine (staff)'s picture

Hi, Denise --

We ran a script today to make sure everyone's affiliations were up-to-date, so that's probably why it wasn't working the first time you tried but then did work the second time.

Can you please provide the URL of the group where you don't see any posts from February so that we can try to troubleshoot that problem?

Thanks,
Jenny
ALA Staff