Register today for two exciting ALCTS Preconferences coming to Chicago ALA Annual 2017
ALCTS New Members Interest Group Community
Take a look at the article “Troublesome Catalogers and Metadata Fairies” to learn about important aspects of technical services and collections and the evolution of the cataloging from AACR2 to BIBFRAME as well.
The article was written by Victoria Carlson, ANMIG Co-Vice Chair.
Early-bird registration ends March 15. Register your group or institution today.
Register as a group or institution and save on registration costs
The ALCTS Exchange will engage a wide-range of presenters and participants, facilitating enriching conversations and learning opportunities in a four-day, fully online, virtual forum. The ALCTS Exchange is designed to facilitate engagement of site-based groups that wish to promote collective learning and seek optimal savings.
Group Registration Includes:
Single (1) user access to the live stream over all four days.
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The American Library Association (ALA) Office for Diversity, Literacy and Outreach Services seeks proposals for the Diversity Research Grant program. Applications may address any diversity-related topic which addresses critical gaps in the knowledge of diversity, equity, and outreach issues within library and information science.
The application deadline has been extended to midnight central time on April 15, 2017.
ALA Annual 2017 Conference - Early Bird Registration Deadline: March 22. #alaac17
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Please join the ALCTS Technical Services Workflow Efficiency Interest Group (TSWEIG) at the 2017 ALA Midwinter in Atlanta, GA.
Date and time: January 23, 2017 (Monday), 1:00PM-2:30PM
Location: The Georgia World Congress Center (GWCC), Room A312, Atlanta, Georgia
Remediation of Near-Match Data: Processing Bibliographic Records for Migration to a New ILS Margaret "Annie" Glerum, Florida State University Libraries
In the summer of 2017, Florida's 40 public universities and colleges will be merging into a single ILS, a project overseen by the Florida Academic Libraries Services Cooperative (FALSC). As chair and member of the Cataloging/Authorities Working Group of the FALSC ILS Implementation Team, the presenter outlines automated processes for the analysis and remediation of data in 500 fields to standardize "near-match" strings in order to minimize unnecessary duplication of equivalent information during the merge of university and college bibliographic records. The first step is to flip any truly local data in 500 fields to 590 fields. Then a report of system numbers and 500 fields is loaded into OpenRefine to cluster the data and choose the preferred version of the note. Instructions on how to use OpenRefine to identify local notes and standardize general notes will be provided for each university and college that wish to remediate their own data.
Metadata Madness: Overcoming obstacles to launch a library platform and discovery layer Briget Wynne & Marilyn White, NIST Research Library
The National Institute of Standards and Technology (NIST) Research Library is a federal library located in Gaithersburg, Maryland. The NIST Research Library's mission is to support and enhance the research activities of the NIST scientific and technological community through a comprehensive program of knowledge management. To fulfill this mission, the Library makes available proprietary databases, journals, and e-books as well as agency content such as the NIST Digital Archives (NDA), oral history, photo collections, NIST Museum objects, and NIST authored technical publications. The Library also supports the publication and digitization of the agency's Journal of Research of NIST and NIST Technical Series publications. The Library's challenge has been to make all of its content accessible and discoverable as possible through a "one stop shop" single-search interface. Our solution to that challenge was to implement a discovery layer, which brought side-along obstacles of its own, including metadata mapping, cataloging inconsistencies, and unclean data caused by legacy practices. We utilized tools like MarcEdit, XSLT scripting, and ILS vendor API's in our data manipulation. In addition to launching our discovery layer, we realized that our ERM needed extensive clean-up. Also, as legacy practices evolved through the years, our workflows had not. We decided to investigate the practices of other libraries to see how they were using their ERM as the basis for technical services workflow and what practices we could adopt. As a result of these changes, we anticipate increased discovery and use of our proprietary resources and agency content. We hope we will see an increased impact through frequent citing of NIST authored content which will raise the agency's profile in the scientific community.
Doing Similar with Less
Rob Nunez, Kenosha Public Library
After the financial recession of 2007, the Kenosha Public Library restructured staff to become more efficient and lean; however, not all procedures and practices were changed. The Collection Services team went from a staff of 20+ to 9 overnight, but continued to operate in the same fashion. When I was hired as the new department head change was soon brought to the department. In this presentation I will be covering how as the new Head of Collection Services, I worked with staff to streamline workflows, created training opportunities, leveraged APIs and reports to automate tedious tasks, and used basic project management techniques to help ensure smooth transitions.
Heylicken (Hayley) Moreno
Database Specialist II
OCLC, Metadata Operations, Quality Control
Metadata and Catalog Librarian
Michigan State University Libraries
*Apologies in advance for multiple postings.*
ALCTS e-Forum: ILS Optimization
January 17-18, 2017
Moderated by Stephanie Ratko and Tracey Thompson
Please join us for an e-forum discussion. It’s free and open to everyone!
Registration information is at the end of the message.
Each day, discussion begins and ends at:
Pacific: 7 a.m. – 3 p.m.
Mountain: 8 a.m. – 4 p.m.
Central: 9 a.m. – 5 p.m.
Eastern: 10 a.m. – 6 p.m.
The Integrated Library System, ILS, is the nervous system of libraries, and yet, we often don’t optimize it to meet our needs. This discussion will examine the business processes that the ILS supports, and the workarounds developed when it doesn’t support the business needs.
What are the biggest challenges and customer service issues centered on the ILS?
What business processes are supported by the ILS?
What are ways that we can get the most out of our systems?
How do we work with vendors to do a system configuration audit to ensure that our settings meet best practices?
Stephanie Ratko, IT Manager (Pierce County Library System). Previous experience includes Strategic Alignment Manager - Washington State Department of Enterprise Services, Washington State Governor’s Office of Financial Management – Business Process Manager, Principal Consultant - Evolution Partners and CEO - TritonTek - Chicago Illinois. She is currently one of the project sponsors for a system configuration audit for the Polaris Library Systems.
Tracey Thompson, Dept. Head for Collection Management (Pierce County Library System). Previous experience includes Acquisitions Librarian at New Mexico State University, Assistant Manager of Operations for Metropolitan Library System, and Vogelweh Library at United States Air Force – Europe. She is currently one of the project sponsors for a system configuration audit for the Polaris Library Systems.
What Is an e-Forum?
An ALCTS e-forum provides an opportunity for librarians to discuss matters of interest, led by a moderator, through the e-forum discussion list. The e-forum discussion list works like an email listserv: register your email address with the list, and then you will receive messages and communicate with other participants through an email discussion. Most e-forums last two to three days. Registration is necessary to participate, but it's free.
For information about upcoming e-forums, please visit http://www.ala.org/alcts/confevents/upcoming/e-forum
How to Register
You must register your email address to subscribe to or access an electronic discussion list on ALA's Mailing List Service. Once you have registered for one e-forum, you do not need to register again, unless you choose to leave the list. Find instructions for subscribing and unsubscribing online. (http://www.ala.org/alcts/confevents/upcoming/e-forum/sympa)
If you have any problems, please contact email@example.com.
*Posted on behalf of the ALCTS Continuing Education Committee.*
Saturday, January 21, 10:30AM-11:30AM, Georgia World Congress Center, B213
Are you a library school student or new professional considering membership with ALCTS? Want to learn more about the division and how you can get involved? If so, then please consider joining the ALCTS New Member Interest Group (ANMIG) at our ALA Midwinter meeting in a casual and fun filled event to learn more about what ALCTS has to offer you!
The meeting will feature breakout groups organized around topics that are of interest to library school students and new professionals such as: getting involved with ALCTS, being a new professional, building your resume, current trends in technical services, presenting at conferences, professional networking, and publishing with ALCTS. These breakout groups will provide an opportunity for new members to dialog with each other and ALCTS leaders, who will facilitate the table topic and answer all your questions. Attendees will come away with a better understanding of ALCTS and don’t forget that the winners of the ALCTS Trivia Contest will also be announced!
Starting Monday, January 9 and going through Friday, January 13, ALCTS will post one trivia question at 2 p.m. EST daily, as well as a bonus question at 6 p.m. EST daily, to both Twitter and Facebook. You’ll have until midnight EST to submit your answer to the day’s question. The correct answer for each question will be posted the following day along with the next trivia question. Please direct questions regarding the trivia contest to game organizer, Carolina Delgado, at firstname.lastname@example.org.
Those who answer the day’s question correctly before midnight EST will have his/her name entered in a drawing to win one of many fabulous prizes (i.e., if you answer every question correctly, your name will be put in 3 times; however, you can only win one prize). The drawing will be held at the ALCTS New Member Interest Group meeting at Midwinter on January 21, 2017 from 10:30 a.m. to 11:30 a.m. in the Georgia World Congress Center, Room B213, but you need not be present to win. Prizes will be redeemed through Julie Reese in the ALCTS Office.
Grand Prize: One free individual registration for the ALCTS Exchange held in May 2017
2nd Place: $50 Amazon gift card
3rd Place: ALCTS Continuing Education certificate to use towards one individual registration for an ALCTS webinar
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We are issuing a call for applications for the Institute for Research Design in Librarianship (IRDL) 2017. We are seeking novice librarian researchers who are employed by academic libraries or research libraries outside an academic setting in the United States to participate in the Institute. We define “novice” broadly; if you feel that you would benefit from being guided throughout the entire research design process, we encourage your application. Librarians of all levels of professional experience are welcome to apply.
The year-long experience begins with a workshop held on the campus of Loyola Marymount University in Los Angeles, California, from June 4-10, 2017, with arrival on campus on Saturday, June 3, and departure on Sunday, June 11.
The William H. Hannon Library has received a second three-year grant from the Institute for Museum and Library Services (IMLS) to offer this continuing education opportunity (this grant, IRDL-2, is from 2016-2019). Each year 20 librarians will receive, at no cost to them, instruction in research design and a full year of peer/mentor support to complete a research project at their home institutions; the learning experience, travel to and from Los Angeles, CA, accommodations, and food will be supplied to Scholars free of charge.
We seek librarians with a passion for research and a desire to improve their research skills. IRDL is designed to bring together all that the literature tells us about the necessary conditions for librarians to conduct valid and reliable research in an institutional setting. The cohort will be chosen from a selective submission process, with an emphasis on enthusiasm for research and diversity from a variety of perspectives, including ethnicity and type and size of library.
· Commitment to the year-long process of participating in the IRDL research community and conducting the proposed study within the 2017-2018 academic year;
· Significance of the research problem to the operational success of libraries or to the profession of librarianship;
· Thoughtfulness, thoroughness, and clarity of the research proposal;
· Enthusiasm for research and a desire to learn.
We will be accepting applications from December 1, 2016 to January 13, 2017. Scholars accepted to the Institute will be notified in early March 2017. Application information may be found at http://irdlonline.org/call-for-proposals/institute-overview/.
Please contact Project Directors with any questions about the Institute or the application process:
The National Digital Stewardship Residency (NDSR) will hold a Symposium on April 27-28, 2017 in Washington, D.C. It will be free and open to the public and aims to: discuss and create standardized guidelines based on previous NDSR evaluations; develop sustainability strategies; expand the geographic reach of NDSR; foster a digital preservation community of practice; and raise awareness of the NDSR program.
REMINDER: Open call for session proposals and applications for travel grants will be accepted through mid-January. Please visit https://ndsr-program.org/ndsr-symposium/ for more information.
Registration will be required and space is limited. Travel grants are available to NDSR resident and host alumni and those organizations interested in organizing a future iteration.
This symposium is being funded by a grant from the Institute of Museum and Library Services, and presented by The Metropolitan New York Library Council, in partnership with WGBH.
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Join ALCTS Creative Ideas in Technical Services Interest Group for several thrilling discussions at ALA Midwinter 2017!
Location: Georgia World Congress Center, Room B202 Date and time: Sunday, January 22 from 1-2:30 pm
Format: Round-table discussions lead by multiple facilitators. We are also looking for volunteer note-takers for each discussion - please e-mail either Amber Billey (email@example.com) or Whitney Buccicone (firstname.lastname@example.org) if interested.
Metadata in the “Post-Truth” Era.
Facilitator: Timothy Mendenhal, Fordham University
Summary: Despite initial promises to democratize access to information and information resources, recent discourse emerging in the wake of the 2016 United States presidential campaign has highlighted how the online information ecosystem and social media platforms such as Facebook may have played a role in spreading “fake” news stories and misinformation, as well as in “siloing”
their users so that they are not exposed to opposing points of view. Such an information ecosystem clearly demands a response from libraries, with their mission to encourage information literacy and transparency. In the technical services community, we often view information literacy as the domain of reference librarians, but as creators of metadata which is increasing sent out of the silo of the catalog and onto the open web, how should technical services librarians respond to the so-called “post-truth” era?
LCDGT (Library of Congress Demographic Group Terms).
Facilitator: Jessica Janecki, David M. Rubenstein Rare Book and Manuscript Library
Summary: The LCDGT is a new vocabulary. It is being developed for use with newly created MARC fields 385 (audience characteristics) and 386 (creator/ contributor characteristics). The 385/386 fields are available for use in bib records and work/expression authority records. The LCDGT vocabulary is also available for use in other places where one might wish to use a demographic term, such as authority records for persons. The 385/386 fields can also be used with other vocabularies such as LCSH. This vocabulary in conjunction with these new fields has the potential to allow us to record facetable/indexable information about a work that our patrons want (I need books by women
authors!) but without abusing the 650 (650__Women authors on a book that is by a woman rather than about a woman) or resorting to notes fields. We can discuss the new LCDGT vocabulary, its proposed uses, and hear from anyone who is currently using it or the 385/386 fields.
Contending with Chaos: Authority Control Strategies in a Digital World.
Facilitator: Joseph Nicholson, University of North Carolina at Charlotte
Summary: While the need for authority control remains steady for traditional cataloging workflows, institutional repositories and other digital projects have placed stringent new demands on an aspect of library work that is notoriously labor-intensive, time-consuming, and understaffed. Faced with an avalanche of names and geographical headings that need to be transformed into authorized access points, many libraries that create NACO records or practice other local forms of authority control must engage in a kind of triage operation, focusing authority control efforts on a small subset of names while abandoning other headings to uncontrolled chaos. Centering on authority control workflows for both print and digital resources, this discussion will offer participants the opportunity to exchange ideas and creative solutions as well as address new developments in the field such as linked data.
All Things MarcEdit: Let’s Compare Notes!
Facilitators: Tim Kiser and Nicole Smeltekop, Michigan State University Libraries
Summary: As cataloging workflows become more automated, catalogers are using more coding-oriented processes to complete a variety of tasks. MarcEdit is one of the most commonly used programs for batch editing MARC records. Many catalogers and metadata librarians are both impressed and a little intimidated by the robust capabilities of MarcEdit. This roundtable will focus on creative applications of MarcEdit in cataloging and metadata workflows. Come share your success stories and failures, tips and tricks, MarcEdit project ideas, and learning strategies!
The Evolution of Processing Materials.
Facilitator: Crystal Hutchinson, Central Kansas Library System
Summary: Libraries that process all materials "in-house", now have less time to physically process materials. Staff shortages, lack of funds and more computer duties have made it harder to employ a staff member to "cover books".
What are libraries doing in their library to accomplish this traditional service?
Authority Control in a Pre-Linked Data Environment.
Facilitators: Carol Ou, University of Nevada, Las Vegas and Adam Baron, University of North Texas
Summary: To prepare for the transition to BIBFRAME and linked data, libraries may want to review their current authority control practices. The ongoing maintenance of authorized access points in bibliographic records seems increasingly important sfo the access points can eventually be matched to URIs. As an intermediary step, some have also advocated for the insertion of URIs directly into MARC records. There is also the question of how to reconcile locally established names. This discussion will focus on how libraries might accomplish some of this work, while also exploring possible best practices and ways to improve efficiencies when it comes to authority control in the current MARC environment. Emphasis will be given to tasks that can be completed by library staff or an automated authority control vendor.
The Role of Cataloging in Transforming Library Metadata into Linked Data.
Facilitators: Lihong Zhu, Washington State University
Summary: Linked data has the potential to revolutionize the academic world of information creation and exchange. Basic tenets of what libraries collect, how they collect, how they organize, and how they provide information will be questioned and rethought. Limited pools of bibliographic records for information resources will be enhanced by data captured at creation. By harvesting the entire output of the academy, an immensely rich web of data will be created that will liberate research and teaching from the limited, disconnected silos of information that they are dependent on today.” (Philip Evan Schreur, “The Academy Unbound: Linked Data as Revolution”
https://journals.ala.org/lrts/article/view/5073/6144) This roundtable discussion will focus on what role cataloging should play in transforming library metadata into linked data.
Have you survived a metadata migration? Consider speaking at the ALCTS Metadata Interest Group program at ALA Annual, “Metadata Migration: Managing Methods and Mayhem”!
System migrations are inevitable. Migration can come in the form of moving data from one content management system to another, upgrading software, or switching from vendor-based solutions to open source. Since it is not a question of “if” a migration happens, but “when,” more training and skill development is needed to help library staff manage these changes. Metadata migration can be made easier with project planning, developing workflows, and using specific tools and techniques. This program will explore best practices, tools, and case studies in metadata migration, with an emphasis on practical knowledge that can be applied for librarians dealing with their own metadata migration projects.
Please fill out the submission form by January 31st for full consideration: http://bit.ly/2hksKo6
A new regular #publibchat on Twitter for folks in public libraries has begun, and our December topic is:
Information literacy / fake news and public libraries
Join us at the hashtag #publibchat!
Thursday December 15 (THIS Thursday!)
9pm ET / 8 CT / 7 MT / 6 PT
You can follow our @publibchat twitter account for updates on scheduled chats.
You can also see the questions in advance, and prior topic chat logs at www.publibchat.org