Agenda and Instructions - IFC Privacy Subcommittee Virtual Meeting - Monday, January 8, 2018

When:  Jan 8, 2018 from 12:00 PM to 1:00 PM (ET)

Agenda for January 8, 2018 Virtual Meeting

IFC Privacy Subcommittee

 I)        Prepping  for ALA 2018 Midwinter Conference

A)      Agenda for IFC Privacy Subcommittee Midwinter Meeting (Sunday, February 11, 8:30–10:00 am)

1)      Review "Privacy Toolkit" (
[dates from 2015. Does it still have life? Should it be replaced?]

2)      Privacy guidelines for 3rd-party / vendor contracts

3)      Privacy guidelines for anonymization and big data usage

B)     Choose Privacy Week 2018: planning and prep

C)      Preview of ALA 2018 Annual (New Orleans)

1)     "Big Data: Friend or Foe", IFRT-sponsored moderated debate (B. Marden)

2)      "Defense Against the Dark Arts", panel presentation (M. Robinson)

D)      Mike Zimmer/Bonnie Tijerina IMLS convening: "Library Values & Privacy: Creating Frameworks for Practice" (Sun., Feb. 11, 4:00–6:30 pm)

E)      Other privacy-related events/topics at Midwinter

II)      "Choose Privacy Week" website

A)      Rebranding exercise (currently underway, using new "Choose Privacy Every Day" wording). Discuss Tom Bossman's work.

B)     Using CPW website as clearinghouse for privacy topics throughout ALA (incl. LITA, PLA, etc.

C)      Topics and participants for blog posts & webinars (e.g., big data analytics, etc.)

D)     Redesign of entire site

E)     Plan for announcement of new website branding, 2018 theme, re-design, etc.

F)       Deadline for changes will be mid-April 2018

III)     Updates on legislation

IV)    Any Other Business


Joining the Adobe Connect room

Join the online meeting by visiting  If you’re not yet comfortable yet with using Adobe Connect, feel free to email Deborah in advance for a practice session or to enter the room in advance of the meeting time.

You’ll need a stable internet connection and working headphones/speakers. Be sure your headset is plugged in and recognized by your computer before you enter the room. Microphones and webcams are not required but they do make the meeting more engaging.

The meeting room will open to everyone 15 minutes before the start of the meeting. You’ll want to enter as a guest using your name. You will not need to register or use a password to attend this meeting.

Once you’re in the meeting room, make sure to run the Audio Set-Up Wizard (under the Meeting tab) to ensure your audio is working properly.


Preparing for the meeting

Run this technical test before any Adobe Connect meeting, to make sure you’re ready to go.  It checks to make sure that your computer has the latest Adobe Connect add-in.

Go to: and run the test.

Let the test run. It tests for Flash, Connection and Speed, and for the most current Adobe Connect add-in (version:11.9.980.387)

If your test results indicate that you have already installed the add-in, you’re done. If your test results indicate “Add-in Not Installed,” click the Install Add-in button. (Note: If the test site asks you to install Flash, please also install Flash by clicking “Download Flash Player”)

A window will pop up.  The window says: "Adobe Connect Add-in, to use this application, you need the Adobe Connect Add-in. Would you like to install it now?"  Select Yes.

The download will begin. You may see an indication near your URL bar (top left) that says "Adobe Flash Player on  wants to access your computer." Select Allow.

You may see a puzzle piece with a red exclamation mark in the top right corner of your screen with the message: “An unsandboxed plugin was allowed to run on this page. Please select continue allowing unsandboxed plugins.” Select Continue.

Run this technical test before any Adobe Connect meeting, to make sure you’re ready to go.