ALCTS CaMMS Catalog Management Interest Group

ALCTS CaMMS Catalog Management IG at ALA Midwinter

  • 1.  ALCTS CaMMS Catalog Management IG at ALA Midwinter

    Posted Jan 14, 2013 10:32 AM

    Please add this event to you schedule:

    ALCTS CaMMS Catalog Management Interest Group at ALA Midwinter

    Date:  Saturday, January 26, 2013

    Time: 1:00 PM – 2:30 PM

    Location: Renaissance Seattle Hotel – Compass South

     There will be four speakers:

     “Expending to E-Content Cataloging Management: Impact and Insight,” presented by Sherab Chen, Associate Professor, Cataloging Coordinator, Ohio State University Libraries.

     Abstract: With the implementation of the new strategic plan to “Accelerate the transition to electronic formats,” Ohio State University Libraries saw an ongoing growth of e-content acquisition with a budget increase of 90% on e-journals and 13% on e-books, in years from 2009 to 2011. This has made a great impact on the libraries’ Technical services, and the management patterns in Cataloging and Acquisition went through significant change. The presentation will touch on the following areas in the management of e-content cataloging: Working closely with people of different responsibilities in different areas, i.e. collection managers and acquisition/funding units; The multi-faceted nature of e-content and how to make them accessible to users in a timely and efficient manner; The various ways of getting the record: creating bibliographic record individually or loading records from vendors such Serials Solutions; Participating OCLC’s new pilot WorldCat Knowledge Base; Best practice in documentation and design of new workflows.

     “Managing a Consortial DDA E-book Project,” presented by Jessica Hayden, Manager of Resource Processing & Description, University Libraries, University of Northern Colorado.

     Abstract: In May 2012, the University of Northern Colorado (UNCO) joined forces with eight other Colorado libraries in a consortial demand-driven acquisitions (DDA) e-book project. The catalog management implications were significant, both locally and at the consortial level. The project involved titles from both EBL and Ebrary, necessitating slightly different edits to incoming records. The edits were made using free MARCEdit software to establish separate tasklists for the two e-book platforms. Substantial collaboration took place among the participating libraries to establish procedures that would guarantee proper display in the Prospector shared catalog. Since UNCO does not use Shibboleth or EZ-Proxy authentication, it was particularly difficult to make the EBL platform easy-to-use for patrons. In addition, many of the publishers taking part in the project were already e-book suppliers for UNCO, so procedures needed to be established to prevent purchase of duplicate e-books.

     This presentation will detail: the general steps developed at the consortial level as the project was initiated; the procedures established locally to help selectors be aware of titles that are available as part of the DDA project; how special fields added to the EBL records help patrons, particularly off-campus patrons, authenticate with that platform; and, locally-established catalog maintenance procedures for dealing with batch loading, occasional deletes, and purchased title overlays

     “Using Google Refine to clean up data in the catalog,” presented by Sarah Beth Weeks, Head of Technical Services, St. Olaf College Rolvaag Memorial Library.

     Abstract: The presentation will be on using Google Refine to clean up data in the catalog. Google Refine is a powerful tool that can correct misspellings, extra spaces, random punctuation and weird capitalization in a few short clicks. The talk will cover general clean-up projects it can be helpful with (e.g. cleaning up and creating uniform names for donors in our local gift note fields) as well as how it can be used to transform existing inconsistent data to create uniform access points (e.g. using the 260 |a and |b to create uniform publisher names and city names to use for faceting our special collections). Google Refine can even be used to match local subject terms (from non-library campus collections) to LC subject terms by way of's linked data.

     “Addressing RDA Display Issues in the Local Catalog,” presented by Roman S. Panchyshyn, Catalog Librarian and Assistant Professor, University Libraries, Kent State University.

     Abstract: The introduction of new MARC tags for transmitting RDA information in MARC bibliographic records has forced libraries to investigate issues regarding how this information should be displayed in public catalogs. The general material designation (GMD) has been eliminated in favor of the Content Type (336), Media Type (337) and Carrier Type (338) tags. Publishing information in the 260 tag has been superseded by the more granular 264 tag. New subfields in the 340 tag, as well as new tags 344-347 also provide improved data for carrier characteristics.

     Display issues with these new tags can impact how our patrons can effectively use the OhioLINK consortial catalog. At recent ALA meetings, librarians and vendors have had spirited discussions over these types of issues. OhioLINK has decided to take a more direct approach, and has established a committee that has been charged with producing a set of recommendations for its system vendor (Innovative), requesting how we would like these new RDA tags to be used and displayed, both centrally and locally. As the current chair of this OhioLINK committee, Mr. Panchyshyn would like to share the results of this process with all other interested partners.