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Digital Scholarship and Preservation Archivist, University of Wisconsin-Whitewater (apply by Feb. 19 for full consideration)

  • 1.  Digital Scholarship and Preservation Archivist, University of Wisconsin-Whitewater (apply by Feb. 19 for full consideration)

    Posted Jan 12, 2018 03:57 PM

    The Andersen Library at the University of Wisconsin-Whitewater seeks a Digital Scholarship and Preservation Archivist (Academic Archivist I or II).




    The Digital Scholarship and Preservation Archivist oversees the University Archives, Andersen Library Special Collections, and Wisconsin Historical Society Area Research Center (ARC).  The position reports to the Director of the Library and serves as a member of the Library’s management team which plays a leadership role in collaborative development of Library policies and strategic plans. The position is responsible for setting, implementing, assessing and reporting on short- and long-term operational goals and objectives for the Archives, Special Collections, and ARC in accordance with Andersen Library and UW-Whitewater strategic plan and unit goals. The position will be hired at the title of Academic Archivist I or II based on qualifications and experience.




    Minimum Qualifications:

    • ALA-accredited Master’s Degree in Library or Information Science or an advanced degree in an appropriate subject discipline with relevant special collections or archival training.

    • Minimum of one year professional experience in an archives, special collections, or records repository.

    • Experience managing, supervising, and/or leading others.

    • Project management skills including interpersonal and team leadership skills and time management.

    • Demonstrated initiative, self-direction, and a commitment to innovation, creativity, and excellence.

    • Working knowledge of scholarly communication and open access issues.

    • Working knowledge of current trends and tools for archiving and preservation.


    Desired Qualifications:

    • Experience using archival collection management software.

    • Knowledge of and experience with an institutional repository.

    • Demonstrated knowledge of archives and records management theory and practice, including experience creating archival records and finding aids.

    • Knowledge of strategies and technology developed or adopted by the archival community for managing born-digital archival and manuscript material.

    • Knowledge of electronic records management principles and practices and digital preservation theory and practice.

    • Experience managing and describing digital content in at least one digital object repository and/or delivery system.

    • Knowledge of basic genealogical research methods.

    • Experience supervising students and providing them with instruction in an academic environment.

    • Experience working with special collections materials and rare books.

    • Demonstrated ability to work with researchers, donors, alumni, or other constituencies.


    Knowledge, Skills, and Abilities:

    • Ability to initiate and maintain cooperative working relationships with co-workers, supervisors, and managers.

    • Ability to work harmoniously and foster teamwork among others.

    • Ability to effectively collaborate and build partnerships with faculty and staff in a culturally diverse community.

    • Ability to effectively engage students in an individual, group, and classroom setting.

    • Ability to learn new technologies and software platforms, and to effectively train or teach others in their use.

    • Knowledge of historical research methods using primary and secondary sources.




    Library Responsibilities

    1. Manage the overall operation of the University Archives / Area Research Center / Special Collections and evaluate department functions to meet the changing needs of the University Library and the University.

      • Establish policies, procedures, and standards for the selection of and access to digital and physical materials in these collections

      • Prioritize and monitor relevant budget allocation and resources

      • Supervise department staff

    2. Appraise, organize, and describe manuscripts, oral recordings, artifacts, and other materials for the collections.

    3. Develop policies and standards to support physical and electronic storage of collections and scholarship.

    4. Maintain proper preservation methods to ensure the integrity and security of the collections through appropriate policies, procedures, and supervision.

    5. Design and manage digital collections by establishing the metadata schema and controlled vocabularies in coordination with library staff.

    6. Develop policies and workflows to accommodate emerging data discovery and exchange standards.


    Campus Responsibilities

    1. Collaborate with faculty, students, and administration to collect and preserve University research and scholarly communication.

    2. Develop and implement the curation and preservation of the scholarly communication repository at the University.

    3. Foster partnerships across faculty and staff that encourage the exploration and adoption of evolving modes of digital research and pedagogy.

    4. Develop policies and workflows to support innovative scholarship around digital content, including traditional library content, born-digital material, research data and other digital products of scholarship, and other digital materials utilized by faculty and students in their research.

    5. Develop and maintain databases and digital repositories necessary to the discovery and access of the collections.

    6. Digitize collection materials and content in coordination with University priorities.

    7. Collaborate with the offices of University Marketing and Communications, Alumni Relations and Development, and Athletics to provide digital and physical access to collection resources.

    8. Assist the University with the responsibilities of records management, including the organization, accessibility, retention of necessary records.

    9. Coordinate with open access publications and collections to comply with open access best practices and University policies.

    10. Assist UW-Whitewater faculty, students, and external researchers in identifying and obtaining collections and resources from the University Archives, Special Collections, and the Wisconsin Historical Society’s Area Research Center network through individual consultation and classroom instruction.

    11. Actively participate in following applicable safety rules and regulations including necessary training and drills.


    State and Regional Responsibilities 

    1. Curate and organize historical collections related to Rock, Walworth, and Jefferson counties.

    2. Coordinate with county and regional historical and genealogical organizations for education, digitization, and preservation for materials of historical significance.

    3. Develop policies in accordance with the Wisconsin Historical Society to preserve archival materials from the Area Research Center network.

    4. Collaborate with the Wisconsin Historical Society and UW System campuses to manage and circulate state resources to researchers from UW-Whitewater and the public.

    5. Promote the use of the collections through outreach to the University, UW System, and regional community.




    For more information about the Andersen Library please visit http://library.uww.edu.




    UW-Whitewater (http://www.uww.edu) is the largest regional comprehensive university within the UW System and enjoys a reputation as a high quality residential campus located near the scenic Kettle Moraine State Forest in southeastern Wisconsin. UW-W is situated on 400 acres of land and has an annual budget of more than $219 million. UW-W is located in the community of Whitewater, which has 14,622 residents and is within convenient driving distance to the metropolitan areas of Madison, Milwaukee and Chicago. The university enrolls more than 12,000 students in 50 majors housed within four academic colleges. UW-Whitewater also offers 16 master’s degrees and a Doctorate in Business Administration. The university’s strategic plan can be found at: http://www.uww.edu/strategic-plan. It has a special mission within the UW System to serve students with disabilities and, as such, embraces the principles of university design and is one of the most accessible campuses in the state. UW-Whitewater is a Division III NCAA university and member of WIAC (http://wiacsports.com). The campus has over 200 student organizations and is a vital economic engine for southeastern Wisconsin.


    UW-W is committed to seeking and sustaining a culturally and ethnically diverse campus environment, building a diverse faculty and staff with expertise and interest in serving students with diverse needs, backgrounds, ethnicities, abilities and other distinct characteristics in respectful, sensitive and understanding ways. The University of Wisconsin-Whitewater is an Equal Opportunity and Affirmative Action Employer, and actively seeks and encourages applications from women, people of color, persons with disabilities, and veterans.




    The University of Wisconsin-Whitewater is part of the 26-campus University of Wisconsin System (https://www.wisconsin.edu).


    Wisconsin Statute 19.36(7)(b) provides that applicants may indicate in writing that their identity should be kept confidential. In response to a public records request, the University will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful final candidate will be released. See Wisconsin Statute 19.36(7)(a).


    UW-Whitewater requires criminal background checks as a contingency to employment. A criminal background check will be conducted prior to an offer of employment.


    The University of Wisconsin - Whitewater requires that all employees be active participants in following applicable safety rules and regulations including necessary training and drills.


    For UW-W Campus safety information and crime statistics/annual Security Report, see http://www.uww.edu/asfr. If you would like a paper copy of the report please contact the UW-Whitewater Police at 262-472-4660.




    UW-Whitewater embraces AAC&U’s LEAP principles (http://www.uww.edu/leap) and emphasizes student, staff and faculty participation in High-Impact Practices (https://www.aacu.org/resources/high-impact-practices). The Office of Research and Sponsored Programs (http://www.uww.edu/orsp) provides support for faculty scholarly and creative activities as well as other opportunities to apply for reassigned time and/or other resources to support research activities. UW-Whitewater faculty and staff also have access to technology transfer and research resources provided by WiSys (https://www.wisys.org).




    Applications received by February 19, 2018 are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. Application materials will be evaluated and the most qualified applicants will be invited to participate in the next step of the selection process.


    If you have questions regarding this recruitment, or if you are not able to complete the application online due to a disability or system problem, please contact us at 262-472-1024 or hrstudent@uww.edu.


    For questions regarding the position please contact:

    Paul Waelchli

    Director, University Library





    Only complete application packages will be considered. A complete application includes online submission of the following documents:

    • Letter of application which addresses your specific qualifications for this role;

    • Resume;

    • Three to five professional references, including a description of relationship to applicant and contact information (email and phone number);

    • Graduate transcript (unofficial is acceptable).


    Full position description with instructions on how to apply can be found at:



    This Job ID is: 13864