Title: You're doing what?!? : Metadata, Migrating and Merging into Ex Libris Presenters: Erin Elzi & Kevin Clair (University of Denver) Summary: Ms. Elzi and Mr. Clair talked about how the Library handled simultaneous migration of their integrated library system (from Sierra to Alma), merging of two library catalogs (one Innovative and one SirsiDynix), and incorporation of non-MARC metadata of archival materials into the discovery experience. They discussed the coordination between Archives & Cataloging staff in developing new workflow to import ArchiveSpace records into the catalog, factors considered in determining when and how to proceed with merging of University of Denver and Iliff School of Theology catalogs, as well as both internal and external communication and steps taken to manage the migration from Innovative Sierra into Ex Libris Alma. In addition, they presented a plan to adopt a more holistic and sustainable approach in collecting and sharing metadata between units on their shared Alma/Blacklight/ArchiveSpace platform. Title: GMD or No GMD: One Library's Approach to RDA Conversion Presenter: Jim Kalwara (Mississippi State University Libraries) Summary: Mr. Kalwara discussed the decision of Mississippi State University (MSU), and the state-wide consortium as a whole, to keep GMD in their cataloging records when moving to RDA from AACR2. He justified their decision by explaining the concerns about display without GMD and benefits of having GMD to their users and staff. In order to improve the usability of GMD, they decided to refine GMDs by making them more granular and devised mapping tables between 3XX fields and localized GMDs based on item type to help with the batch conversion of existing bibliographic records. He also talked about workflow to add localized GMDs and 3XX fields in Connexion Browser and their local SirsiDynix catalog for new cataloging, and subsequent maintenance of catalog records. Title: Preparing library print materials for the move to an off-site storage facility: Notre Dame's experience Presenter: Nastia Guimaraes (University of Notre Dame) Summary: Ms. Guimaraes described the Libraries’ experience preparing approximately 400,000 volumes for the move to an off-site facility within a six-month timeframe. Besides barcoding thousands of titles, she talked about catalog maintenance activities done to ensure accurate status of items throughout the moving process. Also, physical condition of individual items was assessed, recorded, and acted upon before the move. Furthermore, the decision to create a custom built Inventory Management System (IMS) for the off-site storage facility was discussed.
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