Below are summaries and links to the four presentations that were made at the CMIG 2012 ALA Midwinter Meeting.
Towards better discovery of video materials: TCNJ's continuing efforts
Presenters: Cathy Weng, Head of Cataloging, The College of New Jersey Library and Yuji Tosaka, Cataloging/Metadata Librarian, The College of New Jersey Library
The College of New Jersey Library began to enhance video records for easy discovery a few years ago. This multi-phase undertaking includes changing procedures of pre-cataloging processing; adjusting copy cataloging policy to reduce backlog; systematically and retroactively adding genre terms; consistently providing relator codes for film directors; and adding local genre terms for foreign language films. These changes have made the library’s more than 10,000 video titles easier to discover and won praises from public services librarians. This presentation will illustrate how TCNJ undertook these projects towards better access to our video collections.
A Little Breathing Room Please! Catalog Management Projects That Make a Difference
Presenter: Ruth S. Ziegler - Authorities/Catalog Management Librarian - Florida State University Libraries
Most academic libraries today have crowded main stacks, basements and remote storage areas. Stacks at Florida State University were severely constrained, at 95% capacity for open stacks and 100% for 2 remote storage facilities. Withdrawal projects at Florida State University have included: JSTOR print, print journals duplicated by online back files, out of scope journals, Reference, Government Documents (federal, regional and state), LC classification Z (withdraw or reclassify to subject area), Engineering Library book withdrawal project, Dirac Science Library Reference book withdrawal project, and selective withdrawal of multiple copies to create space for new acquisitions or to be repurposed for new library services. There is also an ongoing inventory of the collections. The presentation will cover planning, departments involved, procedures, process, projects completed, ongoing efforts and outcomes. These projects have made a big difference in freeing up space for new books and for repurposing for new services.
Cooperative Quality Control for Cataloging: Initiatives in Error Handling
Presenter: Ian Fairclough, Cataloging & Metadata Services Librarian, George Mason University
Cooperative quality control can take many forms. The aspect focused on in this presentation is handling errors that occurred in the cataloging process. During the past ten years the presenter found much work to be done upgrading master records in OCLC WorldCat. Where authorized to do so, he made corrections directly in those records. In other cases when the record originated from the Library of Congress (or from other national agencies), he reported suspected errors directly to them. The extent to which such remedial work was required upon records was astounding. The cooperative aspect was greatly extended through the use of electronic mail to notify other cataloging agencies who can benefit from reports sent to those agencies. In particular, Fairclough initiated electronic distribution lists using Listserv(R) software, each list having one or more co-listowners and dedicated to addressing a specific concern. The presentation will review these initiatives, advising on incorporating such practices into the routine activity of a library. It will also discuss future potential developments and further initiatives envisaged.
Separate, Merged, and Separate Once Again: Un-mulvering the Mulvered Records
Presenter: Lucas Mak, Metadata and Catalog Librarian, Michigan State University Libraries
For a number of years, Michigan State University Libraries (MSUL) had been putting print and microform theses on one catalog record. These mulvered records have data elements for both print and microform manifestations. Some of these records even have multiple OCLC numbers, which means they were merged into one record after being separately cataloged on OCLC. Since 2006, MSUL no longer merged records of different formats into one but had not gone back to change existing mulvered records until now. Since separating 7,400 mulvered records by hand would be prohibitively labor intensive, an XSLT was created to automate the process. This presentation will provide an overview of the issue and then focus on the logic of the XSLT, factors that have affected the design of it, and the limitations of this process.
XSLT for merging item info into bib records: www.msu.edu/~makw/mergedWithItemData.xsl
Main XSLT for un-mulvering: www.msu.edu/~makw/unmulverFinal.xsl