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University Archivist, Head of Service; East Carolina University (apply by Jan. 24)

  • 1.  University Archivist, Head of Service; East Carolina University (apply by Jan. 24)

    Posted Jan 10, 2018 01:42 PM

    University Archivist, Head of Service



    Job Title University Archivist, Head of Service
    Position Number 942012
    Vacancy Open to All Candidates
    Department AAH Academic Library Services
    Department Homepage www.ecu.edu/lib
    Advertising Department LIBRARY SERVICES-JOYNER
    Division Academic Affairs
    Classification Title Assistant Director
    Working Title University Archivist and Records Manager
    Number of Vacancies 1
    Full Time Equivalent (FTE) 1.0
    Full Time or Part Time Full Time
    Recruitment Range Commensurate with Qualifications
    Position Location (City) Greenville
    Position Type Non-Faculty E-4
    Job Category Non-Faculty Instructional & Research
    Organizational Unit Overview

    The University Archives, a component of the Special Collections Department, a unit of Academic Library Services, is the official repository for the records of East Carolina University. The University Archives operates according to the management of all records created, received and maintained by the university, and ensures that the records determined to have enduring value are preserved and made available for research.

    Job Duties

    Academic Library Services at East Carolina University invites applications for the position of University Archivist and Records Manager. The University Archives is part of the Special Collections Division within Joyner Library and is the repository for ECU official records as well as other materials that document the university’s history. In addition to its archival function, the department operates the university’s records center which houses records from various offices and departments in accordance with federal and state law and the University General Records Retention and Disposal Schedule. The University Archivist and Records Manager is a department head with supervisory responsibility for staff and student employees. The Archivist/Manager reports to the Assistant Director for Special Collections, is part of the Special Collections Division leadership team, and serves on the library Director’s Council.

    Archivist functions for which this position is responsible include developing and executing procedures pertaining to archival collection development, arrangement, maintenance, and preservation for both physical and electronic materials; developing and maintaining campus partnerships that ensure the growth and use of University Archives for instruction and research; working with donors of alumni, faculty, and staff papers; developing physical and digital exhibits; and collaborating with campus partners on special projects relating to ECU’s history. The Archivist also provides regular reference service and instruction relating archival materials and serves in a regular rotation on the Special Collections service desk. Some weekends and evening hours will be required.

    Records Manager functions for which this position is responsible include ensuring compliance with state and federal regulations and university procedures governing physical and electronic records; managing the Records Center; liaising with off-campus records storage facilities; advising the university community on their records management responsibilities including application of the University General Records Retention and Disposal Schedule; and managing the disposition of records that have been transferred to the Records Center in accordance with the Schedule.

    Finalists may be asked to make a brief presentation during the on­ campus interview. For complete description: www.ecu.edu/lib

    Minimum Education/Experience

    Master’s degree in library or information science (or international equivalent) from an ALA-accredited program or a master’s degree in public history, archival studies, history, or a closely related field; minimum of 3 years of experience in the application of current archival standards for appraisal, selection, acquisition, arrangement and description of archival records, records management experience; demonstrated knowledge and understanding of records management standards, including legal and fiscal issues governing university records; including electronic records; knowledge of and experience with the identification and management of confidential and other sensitive records; knowledge of electronic records management and digital preservation issues; public service experience; knowledge of database systems and applications; working knowledge of metadata and encoding standards; superior interpersonal and written communication skills; ability to work in a collaborative environment.

    Qualifying degrees must be received from appropriately accredited institutions.

    License or Certification Required by Statute or Regulation


    Preferred Experience, Skills, Training/Education

    Second master’s degree in a related field; experience with the organizational structure of academic institutions; experience with Archivist’s Toolkit, Aeon, Versatile Professional, and/or ArchivesSpace; experience with electronic records management systems; understanding of North Carolina records retention laws and the University General Records Retention and Disposal Schedule; full-time staff supervisory experience; donor relations experience; certification by the Academy of Certified Archivists; certification by the Institute of Certified Records Managers; instruction experience; experience with public programs, exhibits and outreach.

    Special Instructions to Applicant

    Please attach a resume, cover letter and list of three references, to include email, phone numbers and mailing addresses.

    Job Open Date 01/10/2018
    Open Until Filled Yes
    Job Close Date - Positions will be posted until 11:59 p.m. EST on this date. If no closing date is indicated, the position may close at any time after the initial screening date.  
    Initial Screening Begins 01/24/2018
    Rank Level  
    Quick Link for Direct Access to Posting http://ecu.peopleadmin.com/postings/11845

    East Carolina University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to their race/ethnicity, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, disability, political affiliation, or veteran status. Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act (ADAAA) should contact the Department for Disability Support Services at (252) 737-1016 (Voice/TTY).

    Eligibility for Employment

    Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. ECU participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

    Office of Human Resources Contact Information

    If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (252) 328-9847 or toll free at 1-866-489-1740 or send an email to employment@ecu.edu. Our office is available to provide assistance from 8:00-5:00 EST.

    Supplemental Questions

    Required fields are indicated with an asterisk (*).

    1. * Please indicate where you learned about this job vacancy.

      • Greenville Daily Reflector

      • Raleigh News & Observer

      • Chronicle of Higher Education

      • InsightIntoDiversity.com

      • Journal of Blacks in Higher Ed

      • Hispanic Outlook

      • Women in Higher Ed

      • HigherEdJobs.com

      • InsideHigherEd.com

      • Yahoo HotJobs.com

      • Monster.com

      • LinkedIn

      • ECU Website

      • Other

    Documents Needed To Apply

    Required Documents

    1. Curriculum Vitae/Resume

    2. Cover Letter

    3. List of References

    Optional Documents

    1. Transcripts

    2. Media File

    3. Portfolio

    4. Additional Document #1

    5. Additional Document #2

    6. Additional Document #3