ALA Members

According to ala.org/advocacy/privacy/FAQ:

My question is how do you add people to your library's fundraising email list? Do all new library card holders automatically get added, then have the option of opting out, or do you ask people when they register for a library card if they would like to be added to the fundraising email list or do you have some other procedure? If patrons are added automatically, do you inform them of this upon issuing them a library card? I'm trying to help create a privacy policy for my library and I'm trying to determine if we need to change our current practice.

Thanks for your help!

------------------------------
Kelley Moten
Director of Library Services
Northland Public Library
------------------------------

The Louisville Free Public Library has a checkbox on their library card apps that says "Yes, I want to help support the Library! Please send me information about the Library Foundation and The Friends of the Library."

They only get added to the email/mailing lists if they check this box.  Other apps get shredded after they are entered into the system.

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Jackie Matthews
Branch Manager
Louisville Free Public Library
------------------------------

Original Message:
Sent: Jan 23, 2019 05:03 PM
From: Kelley Moten
Subject: Does your library automatically add patrons to mailing list(s)?

According to ala.org/advocacy/privacy/FAQ:

• Notice should be provided to all users of any library use of PII.
• Any use of PII beyond circulation or administration should be authorized only on an opt-in basis. At the time of registration, users should be asked to opt-in to additional and specifically enumerated uses of their PII (e.g., for fund-raising appeals). The PII of those who decline to 'opt-in' should not be made available for any additional uses.
• Any time a library decides to extend use of PII in ways not already authorized, it must seek user opt-in. Libraries should presume that all non-responders wish to opt out of the new use.

My question is how do you add people to your library's fundraising email list? Do all new library card holders automatically get added, then have the option of opting out, or do you ask people when they register for a library card if they would like to be added to the fundraising email list or do you have some other procedure? If patrons are added automatically, do you inform them of this upon issuing them a library card? I'm trying to help create a privacy policy for my library and I'm trying to determine if we need to change our current practice.

Thanks for your help!

------------------------------
Kelley Moten
Director of Library Services
Northland Public Library
------------------------------

Original Message------

The Louisville Free Public Library has a checkbox on their library card apps that says "Yes, I want to help support the Library! Please send me information about the Library Foundation and The Friends of the Library."

They only get added to the email/mailing lists if they check this box.  Other apps get shredded after they are entered into the system.

------------------------------
Jackie Matthews
Branch Manager
Louisville Free Public Library
------------------------------

We have a check box on the library card application form.  The disclaimer says something along the lines of "this information will not be shared or sold to any other group".  We use the contact info to send out news of library programs, early closings due to weather conditions, etc.  We don't use it for fundraising at all.

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Susan Riley
Library Director
Mamaroneck Public Library District
------------------------------

Original Message:
Sent: Jan 23, 2019 05:03 PM
From: Kelley Moten
Subject: Does your library automatically add patrons to mailing list(s)?

According to ala.org/advocacy/privacy/FAQ:

• Notice should be provided to all users of any library use of PII.
• Any use of PII beyond circulation or administration should be authorized only on an opt-in basis. At the time of registration, users should be asked to opt-in to additional and specifically enumerated uses of their PII (e.g., for fund-raising appeals). The PII of those who decline to 'opt-in' should not be made available for any additional uses.
• Any time a library decides to extend use of PII in ways not already authorized, it must seek user opt-in. Libraries should presume that all non-responders wish to opt out of the new use.

My question is how do you add people to your library's fundraising email list? Do all new library card holders automatically get added, then have the option of opting out, or do you ask people when they register for a library card if they would like to be added to the fundraising email list or do you have some other procedure? If patrons are added automatically, do you inform them of this upon issuing them a library card? I'm trying to help create a privacy policy for my library and I'm trying to determine if we need to change our current practice.

Thanks for your help!

------------------------------
Kelley Moten
Director of Library Services
Northland Public Library
------------------------------

The link to the ALA recommendation doesn't work, and a search isn't pulling it up. Would you re-do the link <g class="gr_ gr_53 gr-alert gr_gramm gr_inline_cards gr_run_anim Punctuation only-ins replaceWithoutSep" id="53" data-gr-id="53">please</g>?

------------------------------
Lisa Bunker
Social Media Librarian
Pima County Public Library
------------------------------

Original Message:
Sent: Jan 23, 2019 05:03 PM
From: Kelley Moten
Subject: Does your library automatically add patrons to mailing list(s)?

According to ala.org/advocacy/privacy/FAQ:

• Notice should be provided to all users of any library use of PII.
• Any use of PII beyond circulation or administration should be authorized only on an opt-in basis. At the time of registration, users should be asked to opt-in to additional and specifically enumerated uses of their PII (e.g., for fund-raising appeals). The PII of those who decline to 'opt-in' should not be made available for any additional uses.
• Any time a library decides to extend use of PII in ways not already authorized, it must seek user opt-in. Libraries should presume that all non-responders wish to opt out of the new use.

My question is how do you add people to your library's fundraising email list? Do all new library card holders automatically get added, then have the option of opting out, or do you ask people when they register for a library card if they would like to be added to the fundraising email list or do you have some other procedure? If patrons are added automatically, do you inform them of this upon issuing them a library card? I'm trying to help create a privacy policy for my library and I'm trying to determine if we need to change our current practice.

Thanks for your help!

------------------------------
Kelley Moten
Director of Library Services
Northland Public Library
------------------------------

Sorry about the link. I'll try again: Questions and Answers on Privacy and Confidentiality

Advocacy, Legislation & Issues		remove preview
Questions and Answers on Privacy and Confidentiality The IFC developed this Q&A to work in conjunction with Privacy: An Interpretation of the Library Bill of Rights, adopted by the ALA Council on June 19, 2002. Revised April 14, 2005; June 26, 2006; October 30, 2006; January 23, 2012; July 1, 2014.Q&A on Privacy and Confidentiality View this on Advocacy, Legislation & Issues >

.

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Kelley Moten
Director of Library Services
Northland Public Library
------------------------------

Original Message:
Sent: Jan 24, 2019 01:07 PM
From: Lisa Bunker
Subject: Does your library automatically add patrons to mailing list(s)?

The link to the ALA recommendation doesn't work, and a search isn't pulling it up. Would you re-do the link <g class="gr_ gr_53 gr-alert gr_gramm gr_inline_cards gr_run_anim Punctuation only-ins replaceWithoutSep" id="53" data-gr-id="53">please</g>?

------------------------------
Lisa Bunker
Social Media Librarian
Pima County Public Library

Original Message:
Sent: Jan 23, 2019 05:03 PM
From: Kelley Moten
Subject: Does your library automatically add patrons to mailing list(s)?

According to ala.org/advocacy/privacy/FAQ:

• Notice should be provided to all users of any library use of PII.
• Any use of PII beyond circulation or administration should be authorized only on an opt-in basis. At the time of registration, users should be asked to opt-in to additional and specifically enumerated uses of their PII (e.g., for fund-raising appeals). The PII of those who decline to 'opt-in' should not be made available for any additional uses.
• Any time a library decides to extend use of PII in ways not already authorized, it must seek user opt-in. Libraries should presume that all non-responders wish to opt out of the new use.

My question is how do you add people to your library's fundraising email list? Do all new library card holders automatically get added, then have the option of opting out, or do you ask people when they register for a library card if they would like to be added to the fundraising email list or do you have some other procedure? If patrons are added automatically, do you inform them of this upon issuing them a library card? I'm trying to help create a privacy policy for my library and I'm trying to determine if we need to change our current practice.

Thanks for your help!

------------------------------
Kelley Moten
Director of Library Services
Northland Public Library
------------------------------

Patron records should be kept absolutely private. Not compromised with mailing lists. Perhaps a library sponsored events mailing could be offered as an opt-in. Personally, I do not even want the computer matching me with books I might like. And fundraising through patron memberships and records? Strong armed for additional funds when you sign up for a library card? A poor idea. Seems very intrusive.

Public libraries are only “entitled” to the funds that are provided by public money. Form a Friends of the Library group who pay dues, solicit gifts, publicize and put on fundraisers.

Sent from my iPhone


Original Message------

According to ala.org/advocacy/privacy/FAQ:

• Notice should be provided to all users of any library use of PII.
• Any use of PII beyond circulation or administration should be authorized only on an opt-in basis. At the time of registration, users should be asked to opt-in to additional and specifically enumerated uses of their PII (e.g., for fund-raising appeals). The PII of those who decline to 'opt-in' should not be made available for any additional uses.
• Any time a library decides to extend use of PII in ways not already authorized, it must seek user opt-in. Libraries should presume that all non-responders wish to opt out of the new use.

My question is how do you add people to your library's fundraising email list? Do all new library card holders automatically get added, then have the option of opting out, or do you ask people when they register for a library card if they would like to be added to the fundraising email list or do you have some other procedure? If patrons are added automatically, do you inform them of this upon issuing them a library card? I'm trying to help create a privacy policy for my library and I'm trying to determine if we need to change our current practice.

Thanks for your help!

------------------------------
Kelley Moten
Director of Library Services
Northland Public Library
------------------------------

Our library systems has a specific check box if the patron wants to receive additional information/material about supporting the library.  The specific verbiage is: "I would like to support the ABC Library by joining the Library Advisory Board's advocacy email list."  Otherwise we don't automatically add someone to the list.

------------------------------
Malcolm Alonzo
Library Services Supervisor
The Public Library of Albuquerque and Bernalillo County
------------------------------

Original Message:
Sent: Jan 23, 2019 05:03 PM
From: Kelley Moten
Subject: Does your library automatically add patrons to mailing list(s)?

According to ala.org/advocacy/privacy/FAQ:

• Notice should be provided to all users of any library use of PII.
• Any use of PII beyond circulation or administration should be authorized only on an opt-in basis. At the time of registration, users should be asked to opt-in to additional and specifically enumerated uses of their PII (e.g., for fund-raising appeals). The PII of those who decline to 'opt-in' should not be made available for any additional uses.
• Any time a library decides to extend use of PII in ways not already authorized, it must seek user opt-in. Libraries should presume that all non-responders wish to opt out of the new use.

My question is how do you add people to your library's fundraising email list? Do all new library card holders automatically get added, then have the option of opting out, or do you ask people when they register for a library card if they would like to be added to the fundraising email list or do you have some other procedure? If patrons are added automatically, do you inform them of this upon issuing them a library card? I'm trying to help create a privacy policy for my library and I'm trying to determine if we need to change our current practice.

Thanks for your help!

------------------------------
Kelley Moten
Director of Library Services
Northland Public Library
------------------------------

The Goffstown Public Library has a newsletter sign-up form we fill in by verbally asking patrons if they would like to get emailed when they receive their library card. We only send emails through card accounts that patrons were not previously informed of, specifically, when sending reminders of upcoming programs that they have already signed up for themselves.

I would suggest asking about the fundraising list at the stage of obtaining a library card, and just include it in website postings or newsletter messages to recruit existing patrons.

------------------------------
David Basora
Head of Adult Services & Outreach
Goffstown Public Library
Goffstown, NH
------------------------------

Original Message:
Sent: Jan 23, 2019 05:03 PM
From: Kelley Moten
Subject: Does your library automatically add patrons to mailing list(s)?

According to ala.org/advocacy/privacy/FAQ:

• Notice should be provided to all users of any library use of PII.
• Any use of PII beyond circulation or administration should be authorized only on an opt-in basis. At the time of registration, users should be asked to opt-in to additional and specifically enumerated uses of their PII (e.g., for fund-raising appeals). The PII of those who decline to 'opt-in' should not be made available for any additional uses.
• Any time a library decides to extend use of PII in ways not already authorized, it must seek user opt-in. Libraries should presume that all non-responders wish to opt out of the new use.

My question is how do you add people to your library's fundraising email list? Do all new library card holders automatically get added, then have the option of opting out, or do you ask people when they register for a library card if they would like to be added to the fundraising email list or do you have some other procedure? If patrons are added automatically, do you inform them of this upon issuing them a library card? I'm trying to help create a privacy policy for my library and I'm trying to determine if we need to change our current practice.

Thanks for your help!

------------------------------
Kelley Moten
Director of Library Services
Northland Public Library
------------------------------