Jan 27 2010 12:53PM
Mary Mastraccio: Thanks, Lynn, for getting this started. Hopefully both you and Melanie are subscribed to the three lists: lita-acig, comchair, and alctsleaders.
Jan 27 2010 12:54PM
Mary Mastraccio: You will find the lists at
http://lists.ala.org/sympa Feb 3 2010 9:56AM
Melanie McGurr: Good morning!
Feb 3 2010 9:56AM
Lynnette Fields: Good morning! Since I've never done this before, I truly don't have any idea how to begin. Melanie, I think you have some experience with this.
Feb 3 2010 9:57AM
Melanie McGurr: I say, we just start talking/Chatting.
Feb 3 2010 9:57AM
Mary Mastraccio: Good morning. Lynnette you can just start asking questions and Melanie and I will respond.
Feb 3 2010 9:58AM
Melanie McGurr: We can get started on the agenda and anything else we need to discuss. We can archive the discussion later so we can refer back to it.
Feb 3 2010 9:58AM
Lynnette Fields: Sounds good. First thing was to look at the ALCTS planning list. Mary I think you have done everything so far that needs to be done.
Feb 3 2010 9:59AM
Mary Mastraccio: We have the room for 300 people, theater seating, table and podium with mics.
Feb 3 2010 9:59AM
Melanie McGurr: The planning list is great.
Feb 3 2010 9:59AM
Mary Mastraccio: We do need to contact potential speakers.
Feb 3 2010 10:00AM
Mary Mastraccio: I have contacted Jenn Riley but the others need to be contacted.
Feb 3 2010 10:00AM
Mary Mastraccio: Do you have the copy of the suggestions I sent after Midwinter?
Feb 3 2010 10:00AM
Melanie McGurr: Ok. I have so much info here I'm trying to find who else needs to be contacted.
Feb 3 2010 10:00AM
Melanie McGurr: Yes.
Feb 3 2010 10:01AM
Mary Mastraccio: Gerry Ostrove
Feb 3 2010 10:01AM
Lynnette Fields: I was looking at that in the minutes you sent Mary - I can do that - I think Gerry Ostrove was someone that everyone at the last business meeting thought we s
Feb 3 2010 10:01AM
Lynnette Fields: I see that you can only type a certain amount in a line :-)
Feb 3 2010 10:02AM
Melanie McGurr: I know...that is a problem sometimes!
Feb 3 2010 10:02AM
Mary Mastraccio: LF can you also contact Janis Young?
Feb 3 2010 10:02AM
Lynnette Fields: That we should contact was what I was going to end that sentence with
Feb 3 2010 10:02AM
Lynnette Fields: Yes I can contact Janis Young
Feb 3 2010 10:03AM
Lynnette Fields: If we can get those three speakers do we think that will be enough?
Feb 3 2010 10:03AM
Mary Mastraccio: Do we want to get a library to talk about moving 650 terms to 655?
Feb 3 2010 10:03AM
Melanie McGurr: That would make a potential 3. Do we keep the other ideas (like Patrica Dragon) just in case something does not work out?
Feb 3 2010 10:03AM
Lynnette Fields: Might be good - I know Bob Maxwell has done a lot on that
Feb 3 2010 10:03AM
Mary Mastraccio: This is a topic many people are interested in
Feb 3 2010 10:04AM
Lynnette Fields: Do we want to ask all four or just ask 3 originally?
Feb 3 2010 10:04AM
Melanie McGurr: Yes we have him and Adam Schiff down as possibilities
Feb 3 2010 10:04AM
Mary Mastraccio: we have approximately 2.5 hours for the program
Feb 3 2010 10:04AM
Melanie McGurr: I'm for 3 and see who can make it?
Feb 3 2010 10:05AM
Melanie McGurr: Hmmm...that is a long time for 3 people.
Feb 3 2010 10:05AM
Lynnette Fields: I think we have already asked Jenn R?
Feb 3 2010 10:06AM
Lynnette Fields: Melanie, you're right, it does seem that we could have 4 speakers
Feb 3 2010 10:06AM
Lynnette Fields: I sometimes think that attention spans are getting so short that people like several short presentations
Feb 3 2010 10:06AM
Mary Mastraccio: I think we can do all four and the 650 to 655 will respond to something people have asked about
Feb 3 2010 10:06AM
Melanie McGurr: I know people ask a lot of questions, but I think we might have time for 4.
Feb 3 2010 10:06AM
Lynnette Fields: Also, much easier for the presenter
Feb 3 2010 10:07AM
Melanie McGurr: Good, 4 then? Do you need me to contact someone Lynn?
Feb 3 2010 10:07AM
Lynnette Fields: Ok, so I will contact Jenn, Gerry, Janis and Bob first and then Adam
Feb 3 2010 10:07AM
Mary Mastraccio: Sounds good
Feb 3 2010 10:07AM
Lynnette Fields: Melanie, yes, if you want to take Janis and Bob that would be great
Feb 3 2010 10:07AM
Melanie McGurr: I can do that.
Feb 3 2010 10:08AM
Lynnette Fields: This is kind of fun. :-)
Feb 3 2010 10:08AM
Melanie McGurr: It's hard to keep up sometimes.
Feb 3 2010 10:08AM
Lynnette Fields: Yes, I agree
Feb 3 2010 10:08AM
Mary Mastraccio: It does work better than email. Hopefully we can encourage more ACIG discussions like this.
Feb 3 2010 10:08AM
Melanie McGurr: One thing I did do in my last meeting was put action items at the end of the chat.
Feb 3 2010 10:08AM
Mary Mastraccio: Great idea.
Feb 3 2010 10:09AM
Melanie McGurr: A review and reminder, but also a good way to keep up with what I said I would do!
Feb 3 2010 10:09AM
Lynnette Fields: Good idea!
Feb 3 2010 10:09AM
Lynnette Fields: Also, Melanie you might need to tell me how to archive this
Feb 3 2010 10:10AM
Melanie McGurr: Ok.
Feb 3 2010 10:10AM
Lynnette Fields: Should we move on to the LITA planning list?
Feb 3 2010 10:10AM
Melanie McGurr: Suer.
Feb 3 2010 10:10AM
Melanie McGurr: Sure
Feb 3 2010 10:10AM
Lynnette Fields: Mary, I think you have done everything for Feb?
Feb 3 2010 10:10AM
Mary Mastraccio: Not to change the subject but currently I am owner of the acig list, we can keep it that way for now but at some point it will change to the current Chair
Feb 3 2010 10:11AM
Mary Mastraccio: Sorry I was typing
Feb 3 2010 10:11AM
Melanie McGurr: How do we do that?
Feb 3 2010 10:11AM
Mary Mastraccio: Yes, Feb. is done--except I still need to post the minutes and reports to various ALA entities
Feb 3 2010 10:11AM
Lynnette Fields: Do we have to do that or does it happen automatically?
Feb 3 2010 10:11AM
Mary Mastraccio: I will check on that. I understood it happens automatically.
Feb 3 2010 10:12AM
Melanie McGurr: I finally figured out how to post reports last night if you need me to do that, Mary.
Feb 3 2010 10:12AM
Mary Mastraccio: The biggest task right now for the list owner is getting so much spam posts to reject from posting.
Feb 3 2010 10:12AM
Mary Mastraccio: No problem, I'm waiting on the ACIG secretary to give me his report and then post.
Feb 3 2010 10:13AM
Melanie McGurr: That is not good about the spam.
Feb 3 2010 10:13AM
Mary Mastraccio: LITA, ALA are aware of the problem but I'm not sure they have found a solution.
Feb 3 2010 10:14AM
Lynnette Fields: Mary, I will probably be asking you lots of questions about being the list owner. I've never done anything like that before.
Feb 3 2010 10:14AM
Mary Mastraccio: Fortunately there is little you have to do but feel free to ask.
Feb 3 2010 10:14AM
Lynnette Fields: Are we ready to move to no. 2 on agenda - Elections
Feb 3 2010 10:15AM
Mary Mastraccio: Yes. We have one candidate so far and only two positions open.
Feb 3 2010 10:15AM
Melanie McGurr: I finally found my LITA planning list! But I'm ready to move on.
Feb 3 2010 10:15AM
Lynnette Fields: Mary in your Jan. 22 email you gave us a good run down of where we are with everythiing
Feb 3 2010 10:15AM
Lynnette Fields: Should we be thinking about that now, or hold off a bit?
Feb 3 2010 10:16AM
Mary Mastraccio: If you know someone to ask, go ahead, or put a post on the ACIG Connect sight but otherwise I would wait until closer to June.
Feb 3 2010 10:16AM
Mary Mastraccio: People might not know yet if they can come to Annual.
Feb 3 2010 10:17AM
Lynnette Fields: I don't have anyone in mind - how about you guys?
Feb 3 2010 10:17AM
Lynnette Fields: Waiting closer to June sounds good to me
Feb 3 2010 10:17AM
Mary Mastraccio: I don't have anyone in mind now but I know there are some new librarians that are interested in getting involved.
Feb 3 2010 10:19AM
Mary Mastraccio: Let's go ahead and put a post on Connect just to have the word out that two Member-at-Large positions will be filled in June at Annual. You can point them to
Feb 3 2010 10:19AM
Melanie McGurr: Richard Guinn?
Feb 3 2010 10:19AM
Mary Mastraccio: ACIG wiki with more details about the positions.--Yes Richard Guinn
Feb 3 2010 10:19AM
Mary Mastraccio: Richard is our one candidate
Feb 3 2010 10:20AM
Melanie McGurr: Yes, I remember reading what needed to be filled, but can't remember now. John Reese is leaving, correct?
Feb 3 2010 10:20AM
Lynnette Fields: Yes, I had him down and should I ask Elaine and John now if they are interested in another term
Feb 3 2010 10:21AM
Mary Mastraccio: Correct, John is leaving. I have to check if Elaine is eligible for another term; I think I said she was.
Feb 3 2010 10:21AM
Melanie McGurr: I will check out the wiki to get a better idea and then might have some suggestions.
Feb 3 2010 10:21AM
Lynnette Fields: Mary, do you have a pattern that I can follow for that?
Feb 3 2010 10:22AM
Lynnette Fields: By that, I meant a posting on Connect for the open positions
Feb 3 2010 10:22AM
Mary Mastraccio: No pattern but I can send you a paragraph via email later.
Feb 3 2010 10:22AM
Lynnette Fields: Thanks!
Feb 3 2010 10:23AM
Lynnette Fields: Anything else on this?
Feb 3 2010 10:23AM
Mary Mastraccio: Melanie the wiki is open for anyone to add to. I suppose if you have some major changes we could suggest a chat about structure
Feb 3 2010 10:23AM
Lynnette Fields: I haven't looked at it very closely either - I will try to do that soon
Feb 3 2010 10:23AM
Melanie McGurr: Oh, I'm sorry. I was talking about elections.
Feb 3 2010 10:23AM
Mary Mastraccio: So far I've been the only one putting anything there--mainly to get a presence on the web
Feb 3 2010 10:24AM
Melanie McGurr: I wanted to get an idea of what seats were open.
Feb 3 2010 10:24AM
Lynnette Fields: Maybe we should have a separate meeting about the wiki after we have looked
Feb 3 2010 10:24AM
Lynnette Fields: at it
Feb 3 2010 10:25AM
Melanie McGurr: Sure--not much you can do that you were not already doing, Mary. It's a great place for minutes, history, etc.
Feb 3 2010 10:25AM
Mary Mastraccio: The open positions are not on the wiki but there is a link to the current officers that gives dates
Feb 3 2010 10:26AM
Mary Mastraccio: On the wiki there is a description of the responsibilities people usually like to know.
Feb 3 2010 10:26AM
Melanie McGurr: Ok--sorry. I was getting confused!
Feb 3 2010 10:26AM
Mary Mastraccio: The Member-at-Large positions are starter positions. They help with meeting admin and ideas.
Feb 3 2010 10:27AM
Lynnette Fields: Any more on this?
Feb 3 2010 10:28AM
Melanie McGurr: I'm good.
Feb 3 2010 10:28AM
Mary Mastraccio: Me too.
Feb 3 2010 10:28AM
Lynnette Fields: Last item on agenda was contacting ACIP attendees before and after meetings
Feb 3 2010 10:29AM
Lynnette Fields: I think I meant ACIG
Feb 3 2010 10:29AM
Melanie McGurr: I was just trying to think of what ACIP was. I thought I missed something!
Feb 3 2010 10:29AM
Lynnette Fields: No, I'm just a bad typist!!!
Feb 3 2010 10:29AM
Melanie McGurr: You are not alone,.
Feb 3 2010 10:30AM
Melanie McGurr: Is this to thank them for coming and then alert them to the next program?
Feb 3 2010 10:30AM
Lynnette Fields: Mary, you have the most experience with this, so I'm happy to go with what you think
Feb 3 2010 10:30AM
Lynnette Fields: Yes, Melanie, what you said
Feb 3 2010 10:30AM
Mary Mastraccio: We used to supply summaries of the programs; now we put everything online
Feb 3 2010 10:31AM
Melanie McGurr: So, we can supply a link?
Feb 3 2010 10:31AM
Mary Mastraccio: I try to let people know at the meeting where to go and since we link from the wiki it is always there; yes
Feb 3 2010 10:31AM
Melanie McGurr: Ok.
Feb 3 2010 10:31AM
Lynnette Fields: Maybe this is something we don't need to do anymore?
Feb 3 2010 10:31AM
Mary Mastraccio: There is an ALA conference site as well as a LITA site
Feb 3 2010 10:32AM
Lynnette Fields: Mary, do you know when it was done last?
Feb 3 2010 10:32AM
Lynnette Fields: Since we don't have an attendance list from midwinter would we use the last one if we decided to continue
Feb 3 2010 10:33AM
Mary Mastraccio: We don't need to send out the documents, and probably don't really need to alert them as to when they are there if we are good about getting them posted within
Feb 3 2010 10:33AM
Mary Mastraccio: a week of conference
Feb 3 2010 10:33AM
Mary Mastraccio: In addition, we often use the list to broadcast what is coming up for the next conference
Feb 3 2010 10:34AM
Melanie McGurr: I was just going to ask about that. So that gets people who could not be there....
Feb 3 2010 10:34AM
Mary Mastraccio: Last year 2009, I don't remember if we announced when we had the materials from presentations online but we did use it to alert people of the annual conf. I did
Feb 3 2010 10:35AM
Mary Mastraccio: not use it for Midwinter.
Feb 3 2010 10:35AM
Mary Mastraccio: Yes, the idea is to keep contact with these people.
Feb 3 2010 10:35AM
Melanie McGurr: if we reminded them that information is available on the program.
Feb 3 2010 10:35AM
Lynnette Fields: It sounds like there may still be some benefits to doing this
Feb 3 2010 10:35AM
Melanie McGurr: I guess this might be good if more and more people are going to have to skip MidWinter
Feb 3 2010 10:35AM
Melanie McGurr: or annual for that matter.
Feb 3 2010 10:36AM
Melanie McGurr: I think of using the list for sure.
Feb 3 2010 10:36AM
Mary Mastraccio: We did not do an attendance list at Midwinter this year but we can certainly use the old list.
Feb 3 2010 10:36AM
Lynnette Fields: And eventually when people get more used to using the wiki it might not be as important in the future
Feb 3 2010 10:36AM
Mary Mastraccio: We key in the email info in Excel and I combined to get a full list of anyone who ever attended.
Feb 3 2010 10:37AM
Mary Mastraccio: Of course, emails are not always legible and change so some bounce and I delete those.
Feb 3 2010 10:37AM
Lynnette Fields: Thanks Mary. I don't use Excel much, but I think there are some people here who can help me
Feb 3 2010 10:37AM
Mary Mastraccio: It is fairly easy
Feb 3 2010 10:37AM
Melanie McGurr: I never thought of that.
Feb 3 2010 10:38AM
Lynnette Fields: Good!!
Feb 3 2010 10:38AM
Lynnette Fields: Anything else we should talk about?
Feb 3 2010 10:38AM
Mary Mastraccio: So I guess we can do a mailing to the list in June, when we will also post to AUTOCAT and other lists.
Feb 3 2010 10:39AM
Lynnette Fields: Sounds good!
Feb 3 2010 10:39AM
Melanie McGurr: That sounds good, Mary.
Feb 3 2010 10:39AM
Mary Mastraccio: I think that covers it. Are you both getting the comchair and alctsleaders emails?
Feb 3 2010 10:40AM
Lynnette Fields: I know I get alctsleaders emails - not sure about comchair
Feb 3 2010 10:40AM
Melanie McGurr: I don't think I am.
Feb 3 2010 10:40AM
Mary Mastraccio: You should go to the ALA lists page and sign up for them. If you need instructions I will send.
Feb 3 2010 10:41AM
Lynnette Fields: Thanks Mary. I'll check on comchair
Feb 3 2010 10:41AM
Melanie McGurr: I will try to figure it out...I thought I did one of them already, but I might not have subscribed right.
Feb 3 2010 10:42AM
Mary Mastraccio: If you don't get it let me know and I will contact LITA direct to be sure you are getting the emails.
Feb 3 2010 10:42AM
Melanie McGurr: Ok--I will let you know. That you.
Feb 3 2010 10:42AM
Lynnette Fields: Melanie, when you were talking about doing action items at the end, do you just type them, or is there actually something that we use to compile them
Feb 3 2010 10:42AM
Mary Mastraccio: There won't be much activity for a few weeks.
Feb 3 2010 10:42AM
Melanie McGurr: No--just typing
Feb 3 2010 10:42AM
Melanie McGurr: It would be really nice if they did a bulleted list or something.
Feb 3 2010 10:42AM
Lynnette Fields: Do we want to do those now, so we're all in agreement
Feb 3 2010 10:43AM
Melanie McGurr: Sure
Feb 3 2010 10:43AM
Mary Mastraccio: sure
Feb 3 2010 10:43AM
Lynnette Fields: I think my items are: Contact Jenn and Gerry about presenting at annual
Feb 3 2010 10:44AM
Lynnette Fields: Post something on Connect about open positions
Feb 3 2010 10:44AM
Melanie McGurr: Mine are: contact Janis and Bob and make sure I'm signed up for the correct lists.,
Feb 3 2010 10:44AM
Lynnette Fields: Check to see if I am subscribed to comchair
Feb 3 2010 10:44AM
Lynnette Fields: Look at the wiki
Feb 3 2010 10:44AM
Mary Mastraccio: I will get submit the minutes and reports for Midwinter.
Feb 3 2010 10:44AM
Melanie McGurr: Yes, I will look at the wiki also.
Feb 3 2010 10:45AM
Mary Mastraccio: Send Lynnette a paragraph for ACIG Connect re. postions.
Feb 3 2010 10:45AM
Melanie McGurr: I will copy you on my e-mails to Bob and Janis, Lynn, so you know what I am up to!
Feb 3 2010 10:45AM
Lynnette Fields: Do we want to schedule another meeting, or just do email if something comes up?
Feb 3 2010 10:45AM
Melanie McGurr: E-mail is good for now?
Feb 3 2010 10:45AM
Lynnette Fields: Melanie, I will also copy you.
Feb 3 2010 10:45AM
Mary Mastraccio: Perhaps we can do email for now and if something further is needed set up a chat then.
Feb 3 2010 10:46AM
Melanie McGurr: Sounds good to me.
Feb 3 2010 10:46AM
Lynnette Fields: And, Mary if you don't mind I will copy you also, in case I'm doing something wrong.
Feb 3 2010 10:46AM
Mary Mastraccio: Okay. I'm sure you will do fine.
Feb 3 2010 10:46AM
Lynnette Fields: Mary, you didn't know your term would go on forever, did you???
Feb 3 2010 10:47AM
Lynnette Fields: Nice talking to you!! I think we're done.
Feb 3 2010 10:47AM
Lynnette Fields: Oh, I forgot about the archive?
Feb 3 2010 10:47AM
Mary Mastraccio: Oh well, you have along one too. It did make me wonder if I should withdraw my name as candidate for CCS
Feb 3 2010 10:47AM
Melanie McGurr: It was nice talking to you both.
Feb 3 2010 10:47AM
Melanie McGurr: Have a good day.
Feb 3 2010 10:47AM
Mary Mastraccio: Talk to you again sometime.
Feb 3 2010 10:48AM
Melanie McGurr: Let me leave the room really quick to remember how to archive. I'll be right back, Lynn
Feb 3 2010 10:48AM
Lynnette Fields: ok
Feb 3 2010 10:48AM
Lynnette Fields: That was quick!!
Feb 3 2010 10:49AM
Melanie McGurr: Ok--I am back.
Feb 3 2010 10:49AM
Melanie McGurr: Is there a "view old messages" link a the top of your chat?
Feb 3 2010 10:50AM
Lynnette Fields: yes
Feb 3 2010 10:50AM
Melanie McGurr: If you press that, it will take you to another screen. You will still see all of our older messages, grayed out. At the bottom of the page, there should be a
Feb 3 2010 10:50AM
Melanie McGurr: button that says "archive this chat"
Feb 3 2010 10:50AM
Melanie McGurr: Once you archive it, no one else can add to it.
Feb 3 2010 10:51AM
Melanie McGurr: So I will vamoose.
Feb 3 2010 10:53AM
Lynnette Fields: I didn't have a button to archive
Feb 3 2010 10:55AM
Melanie McGurr: Sorry--i was not sure if you could archive it with me in here.
Feb 3 2010 10:55AM
Melanie McGurr: So, I left. Would you like me to do it?
Feb 3 2010 10:55AM
Lynnette Fields: Yes
Feb 3 2010 10:56AM
Melanie McGurr: Ok. Thank you. I can e-mail you a copy of the "minutes" and let you know what I did