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Marjorie Lear's picture

Minutes - ALA Midwinter 2010 Executive Committee Meetings I and II

Hello all,

Attached are the minutes for BOTH Meetings I and II of the RSS Executive Board at ALA MW 2010.

Please suggest additions and/or revisions.  And, please forgive the fact that these minutes are more brief than my minutes for earlier conference meetings (2008-2009), I think because this time I talked more and wrote less!  Next time, I'll talk less and write more.

Thanks,

Marjorie

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MW2010_RSSexec1.doc59.5 KB
MW10_RSSexec2.doc62.5 KB
Barbara Mann's picture

Hi, Marjorie-these are excellent as always! I do have some editing comments:

1. ALA.org will serve as the public face of RSS, with the current charge, roster, brief description of the important issues addressed by the committee, as well as current committee products.  Content here will be well-thought through (more static) content of interest to the profession as a whole and the public.  It could include “juicy” highlights.

Perhaps you meant: Content here will be well-thought out and thorough as well as more static content....

Can you change instances of passive voice to active (e.g., instead of would-will, wants, etc.)?

Also, this section: 

Two slots for programs are available besides the Research Forum.  Barb mentioned that the Pre-conference committee might be having problems with money and ideas.

Perhaps change to: 

Two slots for programs are available besides the Research Forum.  Barb mentioned that the Pre-conferences may be more problematic ins 2011 due to lack of participant funding, which causes less registrations and difficulty in determining possible topics. the 2010 committee has had more difficulty finding sponsorship this year. 

Lastly, this section needs a little clarification:

The group discussed Susan Beck’s initiative for each committee to create a brief section on their ALA.org page with issues related to your work and/or ideas one would want to know as a beginning librarian that have to do with the committee’s focus.

Instead, perhaps:

The group discussed Susan Beck’s initiative for each committee to determine and add to their respective committee pages on  ALA.org page five things that can help a new librarian, focusing on topics related to each individual committee's focus.

Many thanks!

Barb

 

 

Barbara Mann's picture

Hi, Marjorie. Once again and excellent job! I have a couple of editing suggestions:

Barb received a proposal from Services to an Aging Population Committee to present a pre-conference.  The question was raised: What happens to the revenue of a pre-conference if an external organization is paying for it?  Cost for pre-conferences is determined by break-even points.  The Executive Committee would like more information on what the real cost of the program is, and who are the funders?  In principle, it was approved as a good idea that should go forward (Joe moved, Sarah seconded).

Perhaps change to:

Barb received a proposal from Services to an Aging Population Committee to present a pre-conference.  Question were raised: What happens to the revenue of a pre-conference if an external organization is paying for it?  Cost for pre-conferences is determined by break-even points.  The Executive Committee wants more information on what the real cost of the program is, and who are the funders and Barb will contact Tony Sarmiento, the committee chair, to get these answered.  In principle, it was approved as a good idea that should go forward (Joe moved, Sarah seconded).

For this section:

Meeting formats for Midwinter 2011 were discussed, with the following questions explored:

Should we have one meeting, and one virtual meeting immediately after the conference via the web?
Should we expand our first meeting?
Should we just have one meeting at Annual, because people want the opportunity to go to programs instead of meeting?
Do we need to hold a meeting after the RUSA Board meeting?

It was emphasized that online work does not just consist of emailing back and forth – it needs to be synchronous, virtual communication as a group (web conferencing).

These are questions that may need to be addressed with the Bylaws in mind, through Organization and Planning committee.  Several group members felt that taking away meetings made it less likely that we would bring them back, and that making massive changes should require deliberation, similar to our discussions with the Section Review.

It was suggested that a survey be created and distributed by Barb that asks questions such as the following:

It should be changed to:

Meeting formats for Annual 2010 and Midwinter 2011 were discussed, with the following questions explored:

Should we have one meeting, and one virtual meeting immediately after the conference via the web?
Should we expand our first meeting and just hold one RSS Board meeting?
Should we just have one in-person meeting at Annual, because people want the opportunity to go to programs instead of meeting
, and then meet virtually a week or so afterwards? Do we need to hold a meeting after the RUSA Board meeting?

It was emphasized that online work does not just consist of e-mailing back and forth – there needs to be synchronous, virtual communication as a group (e.g., web conferencing, phone conference, etc).

These are questions that may need to be addressed with the Bylaws in mind, through Organization and Planning committee.  It was decided that as a trial, if the Bylaws did not require in-person meetings, that the second RSS Board meeting for annual 2010 will be held virtually with Barb hosting this via Web conferencing. She will send out a Doodle poll for possible times and take the time that the most members are available to meet.

Some group members felt that taking away meetings made it less likely that we would bring them back, and that making massive changes should require deliberation, similar to our discussions with the Section Review.

For the question regarding midwinter 2011 and the possibility of only meeting virtually it was suggested that a survey be created and distributed by Barb that asks questions such as the following:

 

Many thanks,

Barb