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Peter Hepburn's picture

Bylaws - substantive changes

In advance of our first conference call, I'm setting up some potential discussion topic threads.  Take advantage of them or create new ones as needed.

Use this thread for general discussion of substantive changes to the bylaws.

 

Peter
October 13, 2009

Peter Hepburn's picture

It's jumping ahead a little, perhaps, to work on changes when we've not yet done a scan of models elsewhere in ALA, but here are a couple of workings for language on restructuring the Executive.

In short, there was discussion on the RT list about changing the structure so as not to have co-chairs, and perhaps removing gender identification as a criterion for serving (one term it's a person of one identification, the next term it must be someone of a different identification).

 

From J. McRee Elrod

 

The GLBTRT shall have a Chair and Vice Chair, each elected for a two year term, and eligible to serve for a second two year term.  Normally the Chair will have served two to four years as Vice Chair, but if unable or unwilling to serve, an alternate may be nominated and elected.

 

Assisting the Chair and Vice Chair will be the Past Chair.  The Past Chair shall serve as Chair of the Nominating Committee, appointing Round Table members to assist.  In recognition of the diversity among the membership, variety in gender identity, age, type of library, and area of library service will be sought in making nominations.

 

[Secretary, Treasurer, other committee chairs, left unchanged.]

 

 

 

 

From Lewis Day, by way of Tracy Nectoux.

 

Article IV : Officers

 

  1. Titles

The officers of this Round Table shall be the Chair, the Chair-elect, the Immediate Past-chair, the Secretary, and the Treasurer.

 

  1. Terms of Office

The office of Chair shall be elected each year; the Secretary shall be elected for a two-year term of office in even-numbered years; the Treasurer shall be elected for a two-year term of office in odd-numbered years.  All officers of the Round Table shall serve until the adjournment of the Annual Conference at which their terms of office expire.

 

  1. Chair. The Chair shall serve for one year and shall not be eligible for the office of Chair or Chair-elect for a period of at least one year following completion of service as immediate past president.
  2. Chair-elect. The Chair-elect shall serve for the first year after election as chair-elect, the second year as chair, and the third year as immediate past-chair. In case of a vacancy in the office of Chair, the Chair-elect shall succeed to that office and shall serve in that capacity until replaced in the normal succession by the next Chair- elect.
  3. Immediate Past-Chair.  The Past-chair shall serve for one year followng the year served as Chair.  
  4. Secretary.  The Secretary shall serve a two-year term of office and shall not be eligible for the office of Secretary for a period of at least one year following completion of service as Secretary.  The Steering Committee will select a person from the active membership to serve for the remainder of the term of Secretary that becomes unexpectedly vacant.
  5. Treasurer.  The Treasurer shall serve a two-year term of office and shall not be eligible for the office of Treasurer for a period of at least one year following completion of service as Treasurer.  The Steering Committee will select a person from the active membership to serve for the remainder of the term of Treasurer that becomes unexpectedly vacant.

 

The Executive Committee of the GLBTRT shall consist of the Chair, Chair-elect, Past-chair, Secretary, and Treasurer.

 

  1. Duties
    1. Chair.  The duties of the Chair include:
      i.          Presiding at all membership and Steering Committee meetings;
      ii.          Coordinating the meeting schedule for all Annual and Midwinter meetings and submitting the proper ALA forms to the various Round Table Chairs as well as the Office of Conference Services on a timely basis;
      iii.          Appointing the chairs of standing and Ad hoc committees and delegating tasks as appropriate to those chairpersons;
      iv.          Acting as spokespersons for the Round Table;
      v.          Acting as liaison to the Office for Literacy and Outreach Services;
      vi.          Appointing two Round Table members on a two-year staggered schedule as the representatives of the Round Table to the ALA Diversity Council; and
      vii.          Responding promptly to correspondence addressed to the Round Table.

 

B.  Chair-elect.  The duties of the Chair-elect include:

                     i.          Attending all Steering Committee and Membership meetings at both Annual Conferences and Midwinter Meetings during their term of office;
                     ii.          Presiding at all membership and Steering Committee meetings in the absence of the Chair;
                     iii.          Participate as an ex-officio member of the Fundraising Committee;
                     iv.          Preparing and distributing the agenda for all Membership and Steering Committee meetings.

 

C.  Immediate Past-chair.  The duties of the Immediate Past-chair include:

                      i.          Attending all Steering Committee and Membership meetings at both Annual Conferences and Midwinter Meetings during their term of office;
                      ii.          Serving as Chair of the Standing Committee on Bylaws.

 

D.  Secretary.  The duties of the Secretary include:

                       i.          Attending all Steering Committee and Membership meetings at both Annual Conferences and Midwinter Meetings during their term of office;
                       ii.          Assessing quorum at all Steering Committee meetings;
                       iii.          Taking attendance and recording minutes of all Membership and Steering Committee meetings and promptly distributing copies of them to Steering Committee members and to other individuals and/or organizations mentioned in the minutes;
                       iv.          Maintaining a file of Round Table minutes, the Steering Committee roster, and the bylaws;
                       v.          Maintaining the GLBTRT committee listservs, adding and deleting subscriptions as directed by the Chair and committee chairs, responding to requests for subscriptions, and working with the ALA Internet Coordinator, who is the Round Table list co-owner.

 

E.  Treasurer.  The duties of the Treasurer include:

                       i.          Attending all Steering Committee and Membership meetings at both Annual Conferences and Midwinter Meetings during their term of office;
                       ii.          Participate as an ex-officio member of the Fundraising Committee;
                       iii.          Recruiting and maintaining a committee to aid/advise in his/her efforts;
                       iv.          Representing the Round Table on the Planning and Budget Assembly;
                       v.          Preparing annual budget of the Round Table for approval by the Steering Committee;
                       vi.          Collecting and archiving expense and receipt reports from the various Round Table Committee Chairs;
                     vii.          Handling reimbursement requests for authorized expenses incurred by Round Table members in connection with Round Table activities; and
                   viii.          Managing relations with external organizations in efforts to produce funds to support the Stonewall Book Awards and other programs and projects approved by the Steering Committee and/or the membership at large.